Fundraising Pack. Thank you for expressing interest in fundraising for the South Warwickshire NHS Foundation Trust Charitable Fund.

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1 Fundraising Pack Thank you for expressing interest in fundraising for the South Warwickshire NHS Foundation Trust Charitable Fund. This pack provides you with the initial information and forms required to get your fundraising activity up and running. We only ask you remember the Fun in Fundraising! South Warwickshire NHS Foundation Trust Charitable Fund Registered Charity Number:

2 How your fundraising makes a difference South Warwickshire Foundation Trust provides a spectrum of NHS health services fundraising helps to finance some services, equipment and enhancements that would not normally be expected in an NHS hospital. The money you raise is directly fed into these services and you can opt to dedicate your fundraising to one Ward/department in particular, one of the hospital sites or to the general Charity fund for the Trust to distribute as required. Here s how previous fundraising has made a difference: Items Donated in January 2012 a local group donated new books, toys and puzzles for the Children s Ward at Warwick Hospital. 500 Donated in June 2012 to the MacGregor Children s Ward assisted in making the ward a more welcoming environment. 1,200 Warwick Hospital s Helen Clarke Suite received a generous donation from Stratford W.I. Lite towards purchasing additional equipment and resources for the suite. 2,000 Donated by the Oak pub in Warwick in February 2012 and purchased additional equipment for the Special Care Baby Unit 2,600 Donated by Napton Golf Society for the Cardiology department at Warwick hospital, providing a courtyard garden for patients and DVD players for Cardiac Rehabilitation education. 6,000 Donated in May 2012 for the purchase of a specialist piece of equipment called an Air Dermatome. This groundbreaking piece of equipment is used to take skin grafts from the body in order to cover over the location where skin cancers have been removed. 19,000 Donated in January 2012 for the purchase of an ECG Machine, two specialised chairs and a bladder scanner for Guy Ward. Support your local hospital or a specific ward If you want to organise your event for a specific Ward or Department we will designate the money accordingly and work with staff on the Ward to use it to support of their patients. Unfortunately, not all our Wards receive the same level of support. So if you do not have a preference, we would be most grateful if you organise your event in support of the South Warwickshire NHS Foundation Trust Charitable Fund. This enables us to support patients we may not otherwise be able to.

3 How to get started Fundraising is as easy as with a little organisation: 1 Planning What activity would draw the most support? Be creative think of something fun and entertaining that draws people together. See the end of this pack for suggestions. Think about when to hold it? A time that would draw the most attention and that allows you enough time to fully plan is vital. Venue and equipment - think about a suitable place to hold the activity and any equipment you may need. Book early and don t be afraid to ask for a charity discount/rate! 2 Spread the word A well planned fun event is meaningless without participants or an audience use your immediate group of friends and family to spread the word. Think about what social media you could use. Are you on facebook or twitter? Set up a special group and send it out to all your contacts and ask them to forward it on as well. Use the poster templates found at the end of this pack to publicise the event locally. Contact us here at the Trust! We may be able to let our 4,000 members of staff know about it, publicise your event on our website and utilise our Trust membership of over 5000 members of the public. We can also provide advice on contacting the wider media if relevant. 3 Making money Keep expenses to a minimum and as a rule aim to make three times in profit what you spend in set up costs. Use Gift Aid it s free money! Gift Aid is a great way to make every sponsor s donation worth 25 per cent more and it won t cost you a penny.

4 Next steps Please complete the Volunteer Deed declaration below this notifies us of the activity and enables us to send you a letter authorising your fundraising activity. Volunteer deed Under the Charities Act (1992) we are required by law to have a written agreement with you before fundraising activity can take place acknowledging the activity. Your details Name Address Postcode Telephone Your fundraising activity Activity details/description Date of activity How will the money be raised? (e.g. sponsorship, ticket sales) Do you have a webpage/social media page? (please enter) Your donation How much money do you hope to raise? Is this being raised for: South Warwickshire NHS Foundation Trust Charitable Fund Specfic Ward or Department What date will you aim to donate the monies raised? (please ensure this is within 3 months of the event) How will your donation be made? (e.g. cheque, bank transfer, online) By signing you are confirming you have read, understood and accept the terms in appendix A. Signed by Fundraiser: Print name: Date: Thank you in advance for your support. When completed please return this agreement to: Fundraising Department, Warwick Hospital, Lakin Road, Warwick, CV34 5BW If you have any questions, please ring Jo Mainwaring on (ext 4089) Once received we will send you a fundraising toolkit designed to help you in your activity. This includes: Sponsorship forms Poster templates Advice on gaining publicity Giftaid information

5 Fundraising Ideas A Antiques Fair Assault Courses Auction Afternoon Tea Party Arts/Crafts Fair B Bad Hair Day Bad Tie Day Baking Day Barbeque Balloon Race Bed Push Bingo Ball Baseball Game Bowling tournament Bring and Buy Sale Book Club Battle of the Bands Bush Tucker Trial C Car Wash Cocktail Night Coffee Morning Cream Tea Cake Sale Cricket Match Come Dine with Me Competition Cycling Challenge Carol Singing Car Boot Sale Cheese and Wine Evenings Church Collections Clothes Swap Cinema Screening Computer Game Marathon Casino Nights D Disco Dress Down Day Dominos Tournament Dinner Party Drop the Drink Campaign E Easter Egg Hunt ebay for Charities F Face Painting Fancy Dress Party Film Club Football Tournament Fashion Show Fun Run Football Sweepstake G Give an hour (donate the equivalent of an hour s wages) Gala Evening Garden Party Garage Sale Golf Day Go-Karting Guess the height/weight/amount Give it up Games Night Guess Your Time H Halloween Party Head Shaving I It s-a-knockout J Jumble Sale Jewellery Making Justgiving K Karaoke Kite Flying Kiss-a-thon Knitting L Lunch Money Line Dancing Limbo Competition Lottery Litter Picking Lift Tax M Marathon Magic Show Murder Mystery Night Makeover Event Movie Night Music Quiz Match Funding N Non-Uniform Day Netball Tournament New Year s Eve Party O Obstacle Course Odd Socks Day Odd Jobs Day Open Mic Night P Pancake Day Parachute Jump Pet Show Pool Competition Paintballing Pirate Fancy Dress Day Plant Sale Pub Quiz/Crawl Pyjama Party Photography Competition Poker Tournament Q Quiz Night R Raffle Race Night Roller-Disco Record Breaking Attempts Rounders Tournament S Swim-a-thon Silent Auction Salsa Dancing Singing Contest Swear Box T Talent Night Tea Party Three Legged Race Treasure Hunt Tug of War Themed Party Tombola Tennis Tournament Trivial Pursuit Trek U University Challenge Unwanted Gifts Sale V Valentine s Ball Variety Show W Water Fight Wellie Throwing Competition Whist Drive Wine Tasting Evening Wheelbarrow Race Water Rafting Walking Waxing Party X Xmas Party Xmas Hampers Y Yogathon Yo-Yo Competition Yodelling Competition Z Zodiac Reading Party

6 Appendix A Fundraising terms Terms of agreement for your permission to collect money on behalf of the South Warwickshire NHS Foundation Trust Charitable Fund (Registered charity number ) The terms of your agreement with us are set out below. This is agreement between the person named and South Warwickshire NHS Foundation Trust Charitable Fund, for the event/collection activity described above, taking place on the date(s) specified. 1. I will comply with the local council s guidelines regarding charity fundraising and relevant health and safety regulations 2. If conducting a cash collection in aid of South Warwickshire NHS Foundation Trust Charitable Fund, I will abide by the guidelines on cash collections below and annexed to this agreement 3. I will only use lawful means to fundraise for South Warwickshire NHS Foundation Trust Charitable Fund and must not do anything which harms or is likely to harm South Warwickshire NHS Foundation Trust Charitable Fund s reputation 4. I understand I am authorised to use South Warwickshire NHS foundation Trust Charitable Fund s logo on promotional material relating to my fundraising activity. I will have this material approved by South Warwickshire NHS Foundation Trust Charitable Fund before finalisation. South Warwickshire NHS Foundation Trust Charitable Fund s charity number must be included in this material. South Warwickshire NHS Foundation Trust Charitable Fund s name and logo may not be used for any other purpose without approval. 5. I agree to make it clear to donors and participants that funds donated will support South Warwickshire NHS Foundation Trust Charitable Fund s work. 6. I agree that South Warwickshire NHS Foundation Trust Charitable Fund does not accept responsibility or liability for an event or collection activity of mine and I agree that I am participating in this activity at my own risk 7. I agree that South Warwickshire NHS Foundation Trust Charitable Fund can terminate my authority to fundraise at any time by sending written notice to my address 8. I will ensure that all money raised is handed into South Warwickshire NHS Foundation Trust Charitable Fund within 8 weeks of the event 9. I understand that in the event of a breach of this agreement South Warwickshire NHS Foundation Trust Charitable Fund has the right to court proceedings and to enforce its rights under the Agreement and the by doing so will charge back any costs thereby incurred by South Warwickshire NHS Foundation Trust Charitable Fund to the fundraiser named above Please keep this document for your records.