Saturday, April 25, 2015 Beeline Cruise in Car Show In Payson, AZ

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1 Saturday, April 25, 2015 Beeline Cruise in Car Show In Payson, AZ Dear Vendor Participant, Attached is the 2015 Rim Country Classic Auto Club Car Show Vendor Participant package which includes: Vendor Registration form #1 Town of Payson Business License form #2 Town of Payson - Affidavit form. *** Please submit forms #2 & #3 above with appropriate fees to: *** Town of Payson 303 N. Beeline Highway Payson, AZ **** DO NOT SEND FORMS #2 AND #3 ABOVE IN WITH YOUR REGISTRATION FORM **** Tent and Canopy Stipulations, Special Events Town of Payson Schedule of Events Map of the Vendor locations (in yellow) for the Food Vendor Court and (in green) for the non-food (or business) vendors

2 Please note the following important information: Business License: as of 10/01/10, the Town of Payson requires all vendors to have a Town Business License or a Temporary Business License to vend. A Town Business License is good for 1 year and costs $90. A Temporary Business License is $25 and is good for 14 days. You must have one of these documents in order to vend. Business licenses may be obtained at Town Hall Community Development Department. Sales Tax : Vendors are responsible for the sales tax on 100% of sales. Certificate of Insurance : A Certificate of Insurance shall be submitted to cover a vendor for each event. The Certificate must read Rim Country Classic Auto Club as an additionally insured in the amount of $1,000,000. Food Handler s Card and Permits : All vendors selling food and products applied directly to the skin or ingested will need a valid Food Handler s Card and a Gila County Health Department temporary or mobile cart permit. EZ Up / Canopies : Any EZ ups that are used must be tied down with a minimum of 16 lb weights on each corner. If they are not tied down, the Fire Marshal will have you take them down. No exceptions. Grills : Vendors may only use propane grills. Protective shield required. Each vendor must have a current fire extinguisher. Vendors using propane are required to be inspected by the Town of Payson Fire Department. All vendors must comply with the Town of Payson Tent and Canopy Restrictions. We look forward to seeing you at the 2015 Beeline Cruise-In Car Show Non - Food Vendor Chair Food Vendor Chair Nate Johnson John Cailey

3 22nd Annual Beeline Cruise-in Car Show Saturday April 25, 2015 VENDOR REGISTRATION FORM {# 1} Business name: Please circle: Food vendor Non-food vendor Contact Name: Address: City : State : Zip: Phone: Cell: E Mail: Business Description & what you plan to sell: Size & type of set-up: tent, trailer (trailer size including tongue and serve out of back, side, etc.): RCCAC only sells spaces and does not regulate what will be sold. ************************************************************************************* Vendor space (approx. 10 X 10 ) is $50 per space with a 10% discount if more than 1 space is requested (2 spaces = $90, 3 spaces = $135, 4 spaces = $180). Number of spaces requested Make checks payable to: & mail to: Total amount enclosed Rim Country Classic Auto Club RCCAC Vendor Registration P.O. Box 2853 Payson, AZ CHECKS MUST BE RECEIVED BY APRIL 15, 2015 Questions can be submitted to Food Vendors to: John Cailey, , Non-food Vendors to: Nate Johnson, , *************************************************************************************

4 LIABILITY RELEASE In consideration of the acceptance of the right to participate in the Rim Country Classic Auto Club s (RCCAC) 22nd Annual Beeline Car Show, the participant agrees to indemnify and hold harmless RCCAC, Town of Payson, property owners, agents, volunteers, and anyone else connected with the management or presentation of the event from and against all judgments arising from the participants, guests, or family members may sustain or incur as a result of claims, demands, or judgments arising from the participant s involvement in the RCCAC 22 nd Annual Beeline Car Show. I understand the above liability release and I will comply : Signature Date If under 21, parent or guardian signature Date ************************************************************************************* ****** IMPORTANT INFORMATION ****** This is a one day show on Saturday, April 25, Set up on Friday, April 24, 2015 is allowed from 5 pm to 7 pm. There will be volunteer security but Vendors are responsible for their property. Gates on event day, Saturday, open at 5 am for Vendor set-up. Vendors must be set-up and support vehicles moved out of the show area by 7 am Saturday. Vendors not in by 7 am may be refused entry. No electric power will be provided. Generators must have quiet mufflers.

5 **** PLEASE PRINT CLEARLY **** {FORM # 2} TOWN OF PAYSON TEMPORAY BUSINESS LICENSE FEE: $25.00 Name of Event: Date of Event: Location of Event: Event Sponsor: Event Contact: Phone: Business Name: Physical Address City State Zip Suite # Mailing Address (if different from physical) City State Zip Alternate Phone # Business Phone # AZ STATE TAX ID #: Contact Person: Phone Number: DESCRIPTION OF BUSINESS: WILL YOU BE SETTING UP A TENT? WILL YOU BE USING ANY COOKING ITEMS:

6 IF YES, PLEASE EXPLAIN: APPLICANTS SIGNATURE: DATE I understand that a temporary business license must be issued before you can lawfully engage in business in the Town of Payson. Any material, false statements in this application may be a class 2 misdemeanor per ARS OFFICE USE ONLY: MISC #: Staff Initials: Date: Gov t I.D. : ALL FEES ARE NON-REFUNDABLE / NON TRANSFERABLE TOWN OF PAYSON AFFIDAVIT BUSINESS NAME STATE OF ARIZONA ) )ss. County of Gila ), being first duly sworn, does hereby depose and say as follows: Owner name I have reviewed the employment records of all the above listed business s employees currently working in Payson and I make this affidavit on behalf of the business named above. Based upon such review, to the best of my knowledge, information, and belief, all of the above listed business s employees currently working in Payson are United States citizens, permanent resident aliens, or persons otherwise lawfully in the U.S. For the purposes of this affidavit, the term employee means all persons for which the above listed business is required to fill out a I 9 form pursuant to Federal Law. Signature Date Subscribed and sworn to before me this day of,, by My commission expires:

7 Notary Public - Pursuant to A.R.S , making a false sworn statement, believing such statement to be false, is a class 4felony. Do you have workers compensation insurance? Yes No (Pursuant to chapter 6 of Title 23 of Az Revised Statutes.) If no, list exemption Is your business required to have a state license? Yes No If yes, list license number LICENSING ELIGIBLITY REQUIREMENT- (ARS ) SOLE PROPRIETORS ONLY Before issuing a license to an individual, the individual must present one of the following documents to the Town indicating that the individual s presence in the United States is authorized under federal law: (This requirement does not apply to LLCs, Partnerships, or Corporations) Check the box next to the document indicating lawful presence and provide a copy. An Arizona driver license issued after 1996 or an Arizona non-operating identification license. A driver license issued by a state that verifies lawful presence in the United States. A birth certificate or delayed birth certificate issued in any state, territory or possession of the U.S. A United States certificate of birth abroad. A United States passport. A foreign passport with a United States visa. An I-94 form with a photograph. A United States citizenship and immigration services employment authorization document or refugee travel document. A United States certificate of naturalization. A United States certificate of citizenship. A tribal certificate of Indian blood. A tribal or bureau of Indian affairs affidavit of birth. By my signature below, I hereby certify, under penalty of perjury that the copy of the document I am providing is a true and accurate copy of the original document and that I am legally authorized to be present in the U.S. Signature of Licensee Date

8 Tent and Canopy Stipulations Special Events Town of Payson 2012 Tents over 200 sq ft and canopies over 400 sq ft are required to be permitted. F Details on the hours of operation are required in order to assess all of the code requirements for this temporary structure. The use period or dates that the tent will be utilized must be identified. F Detailed site and floor plans must be submitted. F Fire access roads shall be provided and indicated on the construction documents. F Tents shall be 20 feet from lot lines and all vehicles. For purposes of determining required distances, support ropes shall be considered as part of the tent. F Details on means of egress, exits, exit signs, and means of exit and egress illumination must be provided. F Portable fire extinguishers shall be supplied per section 906. F Details must be provided on how the tent will be adequately secured. F A satisfactory certificate shall be submitted attesting to the flame resistance of all tent and canopy structures. F Tents and canopies must have a permanently affixed label bearing the size and fabric type of the structure. F No combustible material such as hay, straw, or similar combustible materials shall be located within any tent or canopy. The areas within 20 feet of the structure shall be cleared of all combustible materials and vegetation which could create a fire hazard. F No smoking signs shall be posted in accordance with section 310. F Open flames shall not be permitted inside or within 20 feet of a tent while open to the public. F There shall be a minimum clearance of at least 3 feet from the fabric envelope and all contents located inside the tent. F All electrical equipment and installations shall be in compliance with the adopted electrical code. The utilization of all compressed gases shall comply with the appropriate adopted codes. Generators shall be separated from tents by a minimum of 20 feet and shall be isolated from the public by an approved means. F The floor surface inside tents and the area within a 30 feet perimeter shall be kept clear of combustible waste. Such waste shall be stored in approved containers until removed from the premises. F An inspection by both the fire department and the building department must be scheduled prior to opening.

9 Public Assemblages and Events IFC Section 403 IFC states: Where the fire code official determines that an indoor or outdoor gathering of persons has an adverse impact on public safety through diminished access to buildings, structures, fire hydrants and fire apparatus roads or where such gatherings adversely affect public services of any kind, the fire code official shall have the authority to order the development of, or prescribe a plan for, the provision of an approved level of public safety. The preceding is only a partial list and should not be considered all-inclusive for every situation. Please keep this information for reference : 22 nd Annual Beeline Cruise-in Car Show Saturday, April 25, 2015 Green Valley Park in Payson, AZ Directions : Vendors must enter Main Street west from Beeline Hwy (87) Go to Green Valley Pkwy (approx. ½ mile) turn right (north) You will be directed to your space. Schedule of Events for Vendors : Friday, April 24 5 pm - 7 pm Vendor set-up (no sales) Saturday, April 25 5 am - 7 am Vendor set-up 6 am - 10 am Car Show Registration & ***Vendor sales can begin*** 8 am - 3 pm Car viewing and judging, music, raffles, vendor sales 3 pm - 4 pm Show car awards, vendor sales For questions, contact : Food Vendors to: John Cailey, , Non-food Vendors to: Nate Johnson, ,

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