owncloud User Manual Release 6.0 The owncloud developers

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1 owncloud User Manual Release 6.0 The owncloud developers March 10, 2014

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3 CONTENTS 1 owncloud 6.0 User Documentation Web interface Files & Synchronization Contacts & Calendar Documents Bookmarks Backup External storage Indices and tables The owncloud Web Interface Overview Files & Synchronization Accessing your Files (Web Interface) Accessing your Files (WebDAV) Version Control Deleted Files Desktop Synchronization Files Encryption Storage Quota Big Files Contacts & Calendar Using the Contacts App Using the Calendar App ios - Synchronize iphone/ipad Synchronizing with OS X Thunderbird - Synchronize Addressbook Synchronizing with KDE SC Troubleshooting Using the Bookmarks App The main interface The Bookmarklet Documents The main interface User Account Migration 45 i

4 7.1 Export Import Changing Preferences 47 9 External storage Google Drive Indices and tables 55 ii

5 CHAPTER ONE OWNCLOUD 6.0 USER DOCUMENTATION Welcome to owncloud, your self-hosted file sync and share solution. owncloud is open source file sync and share software for everyone from individuals operating the free Community Edition, to large enterprises and service providers operating owncloud Enterprise Edition. owncloud provides a safe, secure and compliant file sync and share solution on servers you control. With owncloud you can share one or more folders on your PC, and sync them with your owncloud server. Place files in your local shared directories, and those files are immediately synced to the server, and then to other PCs via the desktop client. Not near a desktop client? No problem, simply log in with the web client and manage your files there. The Android and ios mobile apps allow you to browse, download and upload photos and videos. On Android, you may also create, download, edit and upload any other files, with the correct software installed. Whether using a mobile device, a workstation, or a web client, owncloud provides the ability to put the right files in the right hands at the right time on any device in one simple-to-use, secure, private and controlled solution. After all, with owncloud, it s Your Cloud, Your Data, Your Way. 1.1 Web interface This chapter contains a general overview how you access owncloud from a Browser like Firefox, Chrome or Internet Explorer The owncloud Web Interface 1.2 Files & Synchronization This chapter contains information about accessing your files via WebDAV and Synchronization. Accessing your Files (Web Interface) Accessing your Files (WebDAV) Desktop Synchronization Version Control Deleted Files Files Encryption Storage Quota 1

6 Big Files 1.3 Contacts & Calendar Contacts & Calendar web interface, export, import and synchronization. Using the Calendar App Using the Contacts App ios - Synchronize iphone/ipad Synchronizing with KDE SC Synchronizing with OS X 1.4 Documents Documents allows users collaboratively edit rich-text documents at the same time. Documents 1.5 Bookmarks Web interface for managing your bookmarks. Using the Bookmarks App 1.6 Backup Import and export your user account settings. User Account Migration 1.7 External storage Mount external storages into owncloud. External storage 1.8 Indices and tables genindex 2 Chapter 1. owncloud 6.0 User Documentation

7 CHAPTER TWO THE OWNCLOUD WEB INTERFACE You can connect to owncloud with your web browser by pointing it to the address that you have received from your service provider. In case you are administering the server yourself, have a look at owncloud Administrators Manual. When you enter the URL, you will receive a page that is similar to the one depicted below: Login with the user name and password with you have received from your service provider. If you have set up the server yourself, log in with the user name which you have created during the setup process. You can add further users through the settings, or by hooking up a user backend, such as LDAP. 2.1 Overview After clicking the Log in button, you will be redirected to owncloud s main web interface: The web interface comprises of the following items: 1. Navigation bar: Allows navigation between different parts of owncloud, provided by apps. Not all apps depicted in this screenshot are installed and enabled by default. 2. Application view: This is where apps show their content. By default, this will show the files and directory (file view) of your user on the owncloud installation. 3. New/Upload button: This allows you to create new files or upload existing ones from your device. Note that you can also drop files from Explorer or Finder onto the owncloud file view and they will get uploaded to owncloud. With New button, you can create a text file, folder or download a file from the provided URL. 4. Search/Settings: Search allows you to look for files and directories. Currently, owncloud provides a full text search. If full text seach does not work, administrators need to enable this app from app settings. Settings menu provides access to the settings menu, where you can change your personal settings, such as the interface language or your password. You can also retrieve the WebDAV URL (see next chapter) and show your quota. Administrators will also get access to user management (Users), the apps settings (Apps) and administrative settings (Admin) including access to owncloud s log. You will also find logout button in this menu. 5. Apps: This button is only visible to administrators. Using this button allows administrators to enable/disable apps. 3

8 Figure 2.1: The owncloud login screen 4 Chapter 2. The owncloud Web Interface

9 Figure 2.2: The owncloud main interface with the essential elements numbered 2.1. Overview 5

10 6 Chapter 2. The owncloud Web Interface

11 CHAPTER THREE FILES & SYNCHRONIZATION 3.1 Accessing your Files (Web Interface) Your owncloud files can be accessed from anywhere by using your owncloud s web interface. In the files app, you can view (if a common type), move, rename, download, share and delete your files easily. If versioning app is enabled, you can also revert a file to specific version. See Version Control for details. Files app on owncloud web interface With owncloud 6, you can now see file thumbnails next to the filenames. By hovering your cursor on a file, you will be provided with some file operations. You can use rename, download, share buttons to perform those actions or click on the cross icon at the rightmost location to remove the hovered file. If the file is an editable office file, it will also show Edit button to open the file in documents app (if this app is enabled) Navigating inside your owncloud To navigate through folders in your owncloud, you can simply click on a folder name. The navigation bar will show your current directory: Navigation bar You can click on one of the upper directories to navigate up or use home icon to navigate back into your root folder. 7

12 3.1.2 Creating/uploading files You can create files by simply clicking on New button on files app. The New button will provide three options to choose from: New button options Text file will create a simple text file and add into the current folder in your owncloud. Folder will create a folder in current folder. From link will download the file from the provided link and place it into the current folder Selecting files You can select one or more files by clicking on small thumbnails or icons of the files. To select all files in the current directory, use the checkbox just above the first file/folder on the list. If you select multiple files, selected files can be deleted or downloaded as ZIP by using the buttons just above of the file list. If download button is not visible, this means that administrator had disabled this feature Viewing files owncloud can display uncompressed text files, OpenDocument files, PDFs, and image files by simply clicking on the file name. If displaying of a file is not possible, a download process will start Moving files In owncloud web interface, file(s) can be moved by dragging and dropping them into a sub-directory. If you would like move a directory to an upper directory, drag the file(s) into one of the folders shown in navigation bar Sharing files Any file/folder on owncloud can be shared to download with a local user, group or any person online with a public link. Shared files/folders will show a Shared text next to their names. To share a file/folder, hover your cursor on an item in the files app and click Share. You will be provided with some options: Share dialog 8 Chapter 3. Files & Synchronization

13 The first field is to share this file/folder with local users/groups. This is very useful if you are in a company and want to create a quick share with a collegue. If you click on Share link, the other options will be visible. Since this link allows everyone to download this file/folder, you may want to protect this share with a password. To do that, click on Password protect and set a password. If this share is a folder, you will also have an option to enable uploads into this folder using the provided link. This is very useful to collect files from multiple users into same place easily. If your server is configured with a mail server, you can type addresses seperated with space to send the link to multiple users. Finally, setting an expiration date will expiry the share after the specified date. If you type a user and/or group to the share with field, you will be given extra sharing options such as informing via , letting users edit (create, update, delete, re-share) the share. To revoke permissions from users, simply click on cross icon on the same line with the users. 3.2 Accessing your Files (WebDAV) Your owncloud instance can be accessed on every platform via the web interface. There are also options to integrate it with your desktop. Note: You will have to adjust example.org/ to the URL of your owncloud server installation Linux Gnome 3/Nautilus The URL that you have to use to connect to the owncloud installation in nautilus is: davs://example.org/owncloud/remote.php/webdav 3.2. Accessing your Files (WebDAV) 9

14 If your server connection is not HTTPS-secured, use dav:// instead of davs://. KDE/Dolphin Click in the address area and enter: webdav://example.org/owncloud/remote.php/webdav 10 Chapter 3. Files & Synchronization

15 or: 1. Open Dolphin and click on where it says Network in the left hand Places column. 2. Click on the icon labeled Add a Network Folder. 3. It should come up with WebDAV already selected. Make sure it is and then click Next. 4. Enter the following settings: Name: The name you ll see in the Places bookmark, for example owncloud User: Your owncloud username you use to log in, for example admin Server: Your owncloud domain name, for example example.org (without before or directories afterwards). Folder: Enter: owncloud/remote.php/webdav 5. Create icon checkbox: Tick to get a bookmark in the Places column 6. Port & Encrypted checkbox: Leave as it is unless you have special settings or an SSL certificate. Mounting from command line 1. Install the WebDAV support using the davfs package. On Debian/Ubuntu, you can use: sudo apt-get install davfs2 2. Reconfigure davfs2 to allow access to normal users (select Yes when prompted): 3.2. Accessing your Files (WebDAV) 11

16 sudo dpkg-reconfigure davfs2 3. Add the users you want to be able to mount the share to the davfs2 group: sudo usermod -ag davfs2 <user> 4. Edit /etc/fstab and add the following line for each user who wants to mount the folder (with your details where appropriate): example.org/owncloud/remote.php/webdav /home/<username>/owncloud davfs user,rw,noauto 0 0 Then, as each user who wants to mount the folder: 1. Create the folders owncloud/ and.davfs2/ in your home directory 2. Create the file secrets inside.davfs2/, fill it with the following (with your credentials where appropriate): example.org/owncloud/remote.php/webdav <username> <password> 3. Ensure the file is only writable by you either through the file manager, or via: chmod 600 ~/.davfs2/secrets 4. Run the command: mount ~/owncloud 5. To automatically mount the folder on login, add the command you used in step 4 to./.bashrc Known Issues Problem: Resource temporarily unavailable Solution: If you experience trouble when you create a file in the directory, edit /etc/davfs2/davfs2.conf and add: use_locks 0 Problem: Certificate warnings Solution: If you use a self-signed certificate, you will get a warning. If you are willing to take the risk of a man in the middle attack, run this command instead: echo "y" mount ~/owncloud > /dev/null 2>& MacOS Note: Finder suffers from a series of implementation problems and should only be used if the owncloud server runs on Apache and mod_php In the Finder, choose Go > Connect to Server, type the address of the server in the Server Address field, and click Connect. 12 Chapter 3. Files & Synchronization

17 The URL that you have to use to connect to the owncloud installation in finder is: Accessing your Files (WebDAV) 13

18 For details, check the respective vendor documentation at the Apple website Windows For Windows a seperate WebDAV client is recommended to access the files from your server. Choose one from the WebDav Project page Should you have to use the native implementation then you can assign owncloud a drive letter. This allows you to browse files stored on an owncloudserver the way you would files stored in a mapped network drive. Using this feature requires network connectivity. If you want to store your files offline, use the owncloud Client to sync all files on your owncloud to one or more directories of your local hard drive. Note: Prior to mapping your drive, you will need to permit the use of Basic Authentication in the Windows Registry. The procedure is documented in KB and differs between Windows XP/Server 2003 and Windows Vista/7. Please follow the Knowledge Base article before proceeding, and follow the Vista instructions if you run Windows 7. Mapping via the command line Suppose your owncloud is installed at https://example.org/owncloud, that is, entering this URL in your web browser will bring up the login screen. Running: net use Z: https://example.org/owncloud/remote.php/webdav /user:youruser yourpassword will map the files of your owncloud account to the drive letter Z:. An alternative syntax is: net use Z: /user:youruser yourpassword Appending /persistent makes the connection persistent across reboots. 14 Chapter 3. Files & Synchronization

19 You can also mount your owncloud via HTTP, leaving the connection unencrypted. Use either of the following syntaxes: net use Z: /user:youruser yourpassword net use Z: \\example.org\owncloud\remote.php\webdav /user:youruser yourpassword Please note that this allows anyone to sniff your owncloud data with ease, especially on public WiFi hotspots. Plain HTTP should therefore only be used in conjunction with a VPN tunnel when used on Laptops. Using Windows Explorer Right-click on Computer entry and select Map network drive... Choose a local network drive to map owncloud to. Finally, enter the address to your owncloud instance, followed by /remote.php/webdav, e.g. https://example.org/owncloud/remote.php/webdav for an SSL protected server. Check Reconnect at logon to make this mapping persistent across reboots. If you want to connect as another user, check Connect using different credentials. Figure 3.1: Mapping WebDAV on Windows Explorer. After pressing Finish, Windows Explorer will map the network drive and your owncloud instance should be available Using Cyberduck (4.2.1) Specify a server without any leading protocol information. e.g.: Server example.org The port depends on whether your owncloud server supports SSL or not. Cyberduck requires that you select a different connection type depending on whethr SSL is to be used ( WebDAV or WebDAV (HTTPS/SSL) ): 3.2. Accessing your Files (WebDAV) 15

20 Port 80 (for WebDAV) 443 (for WebDAV (HTTPS/SSL)) Use the More Options drop-down menu to add the rest of your WebDAV URL into the Path field. e.g.: Path remote.php/webdav Known Problems Problem Windows refuses to connect via HTTPS Solution The Windows WebDAV Client does not support Server Name Indication (SNI) on encrypted connections. If you encounter an error mounting an SSL-encrypted owncloud instance, please contact your provider about assigning a dedicated IP address for your SSL-based server. Problem I receive the error Error 0x800700DF: The file size exceeds the limit allowed and cannot be saved. Solution Windows limits the maximum size a file transferred from or to a Web- DAV share may have. You can increase the value FileSizeLimitInBytes in HKEY_LOCAL_MACHINESYSTEMCurrentControlSetServicesWebClientParameters. by clicking on Modify. In order to increase the limit to the maximum value of 4GB, pick Decimal and enter as value. Afterwards, reboot Windows or restart the WebClient service. Todo document registry keys on file size limit and not complaining in no network cases Sync Client However, some applications only allow you to save to a local folder. To get around this issue, you can use the owncloud sync clients Mobile To connect to your owncloud server with the owncloud mobile apps, use the base URL and folder only: example.org/owncloud No need to add remote.php/webdav as you do for any other WebDAV client. There are apps in development for both Android and webos. Feel free to contribute, if you can! Right now you can use other apps to connect to owncloud from your phone via WebDAV. WebDAV Navigator is a good (proprietary) app for Android App, iphone & BlackBerry. The URL for these is: example.org/owncloud/remote.php/webdav 3.3 Version Control owncloud supports simple version control for files. Versioning creates backups of files which are accessible via the Versions link. This link contains the history of the file where you can roll back a file to any previous version. Changes made at intervals greater than two minutes are saved in data/[user]/versions, and made accessible using the above pages. 16 Chapter 3. Files & Synchronization

21 To restore a specific version of a file, hover your cursor on a file and click Versions link. If any version is available, you should see a list like the image below: Clicking on Restore next to any version will revert the file to that version back. The versioning app expires old versions automatically to make sure that the user doesn t run out of space. Following pattern is used to delete old versions: For the first 10 seconds owncloud keeps one version every 2 seconds For the first minute owncloud keeps one version every 10 seconds For the first hour owncloud keeps one version every minute For the first 24 hours owncloud keeps one version every hour For the first 30 days owncloud keeps one version every day After the first 30 days owncloud keeps one version every week The versions are adjusted along this pattern every time a new version gets created. Beside that the version app takes care to never use more that 50% of the users currently available free space. If the stored versions exceed this limit owncloud delete the oldest versions until it meets the memory usage limit again. 3.4 Deleted Files owncloud keeps a copy of your deleted files in case you need them again. To make sure that the user doesn t run out of memory, the deleted files app manages the size of the deleted files for the user. The app takes care to never use more that 50% of your currently available free space. If your deleted files exceed this limit, owncloud deletes the oldest versions until it meets the memory usage limit again. Deleted files can be found by clicking on the Deleted files button on files app of web interface. You can either restore or permanently delete using appropriate buttons. owncloud also checks the age of deleted files every time new files are added to the deleted files. By default, deleted files stay in the trash bin for 180 days. The Administrator can adjust this value in the config.php by setting the * trashbin_retention_obligation * value. Files older than the * trashbin_retention_obligation * will be deleted permanently. Additionally, owncloud calculates the maximum available space every time a new file is added. If the deleted files exceed the new maximum allowed space owncloud will expire old deleted files until the limit is met once again. 3.5 Desktop Synchronization For synchronizing files with your desktop computer, we recommend using the owncloud Client for Windows, Mac OS X and Linux Deleted Files 17

22 The owncloud Desktop Client enables you to connect to your private owncloud Server. You can create folders in your home directory, and keep the contents of those folders synced with your owncloud server. Simply copy a file into the directory and the owncloud desktop client does the rest. Make a change to the files on one computer, it will flow across the others using these desktop sync clients. Always have your latest files with you wherever you are. Its usage is documented separately in the owncloud Desktop Client Manual. Furthermore, It is possible to synchronize your owncloud calendar and address book with a variety of different operating systems and devices. It is also possible to mount your owncloud storage via WebDAV, which is also documented in the next chapters. 3.6 Files Encryption owncloud ships a encryption app, which allows to encrypt all files stored in your owncloud. Once the encryption app was enabled by the admin all your files will be encrypted automatically. Encryption and decryption always happens server-side. This enables the user to continue to use all the other apps to view and edit his data. But this also means that the server administrator could intercept your data. Server-Side encryption is especially interesting if you use external storages. This way you can make sure that the storage provider is not able to read your data. Please remember. Once the encryption app is enabled you need your log-in password to decrypt and access your data. By default your data will be lost if you loss your log-in password. If you want to protect yourself against password loss store your log-in password on a secure place or enable the recovery key as described below What gets encrypted The current version encrypts all your files stored in owncloud. At the moment we don t encrypt: old files in the trash bin (files which were deleted before the encryption app was enabled) image thumbnails from the gallery app and previews from the files app search index from the full text search app All this data is stored directly on your owncloud server, so you don t have to worry to expose your data to a third party storage provider Decrypt your data again If the encryption app was disabled users can decrypt their files again in their personal settings. After this was done they can continue to use their owncloud without encryption Settings Once the encryption app is enabled you will find some additional settings on your personal settings page. Recovery Key If the admin enabled the recovery-key you can decide by your own if you want to use this feature for your account. If you enable Password recovery the admin will be able to read your data with a special password. This allows him to recover your files in case of password loss. If the recovery-key is not enabled than there is no way to restore your files if you loss your log-in password. 18 Chapter 3. Files & Synchronization

23 Change Private Key Password This option will be only available if your log-in password but not your encryption password was changed by your admin. This can happen if your owncloud provider uses a external user back-end, e.g. LDAP, and changed your log-in password there. In this case you can set your encryption password to your new log-in password by providing your old and new log-in password. The encryption app only works if log-in password and encryption password is identical. 3.7 Storage Quota owncloud makes it possible to specify a storage quota for users which is the maximum space a user is allowed to use for files located in their individual home storage. Note: When setting a quota, administrators need to be aware that it only applies to actual files, not application metadata. This means that when allocating a quota, they need to make sure there at least 10% more space available for a given user Checking the available space You can check your available space by going to the Personal page from the top-right menu. The available space of a given user is calculated using the following formula: available_space = min(quota, disk_free_space) - used_space disk_free_space is the space available on the partition on which the user s home storage is located on the server. It could happen that the available space on that partition is less than the user s quota Sharing When sharing files or directories, their used space is counted in the owner s quota. Shared files If user A shares a file F with user B, the size of F will be counted in user A s storage, even if the file is modified or its size is increased by user B. Shared directories If user A shares a directory D with user B, any file that is modified or uploaded by user B inside of directory D will count in user A s used space. Resharing When resharing a file or a directory, the used space is still counted in the quota of the owner who shared it initially Storage Quota 19

24 Public sharing with upload permission If user A publicly shares (share with link) a directory D and enables the public upload permission, people with the link will be able to upload files into D and their sizes will be counted in user A s used space Excluded from quota Metadata and cache Application metadata and cached information are excluded from the total used space. Such data could be thumbnails (icon previews, pictures app), temporary files, encryption keys, etc. Some apps are also storing information directly in the database (not as files) like the calendar and contacts apps. This data is also excluded from the total used space. Deleted files When deleting files, these are moved/copied to the trashbin at first. These files do not count in the user s used space. For example with a quota of 10 GB, if the user has 4 GB used space and 5 GB in the trashbin, they will still see 6 GB free space. If the user uploads 6 GB of files at this point, the trashbin app will discard deleted files when necessary to make room for the new files. Version Control The size of older file versions does not count in the used space. For example with a quota of 10 GB, if the user has 4 GB used space and 5 GB of older file versions, they will still see 6 GB free space. If the user uploads 6 GB of files at this point, the versions app will discard older versions when necessary to make room for the new files. See Version Control for details about the version expiration behavior. Encryption When files are encrypted, they take slightly more physical space than the original files. Only the original size will be counted in the used space. External storage When mounting external storage, either as administrator or as user, the space available on that storage is not taken into account for the user s quota. It is currently not possible to set a quota for external storage. 3.8 Big Files There are a few default configuration settings that you will want to change to enable owncloud to operate more effectively as a self hosted file sync and share server. When uploading through the web client, owncloud is governed by PHP and Apache. As a default, PHP is configured for only 2 MB uploads. This is not entirely useful, so it is important to increase these variables to the sizes you want to support on your server. Ask your administrator to increase these variables for you or read the section in concern within the Admin Documentation. 20 Chapter 3. Files & Synchronization

25 CHAPTER FOUR CONTACTS & CALENDAR 4.1 Using the Contacts App The contacts app of owncloud is like any other mobile contact app but with more functionality. Just as you open your account you will get the a default addressbook available. We will see later that Of course you can always add and remove addressbooks in here Adding contacts There are two ways in which you can add contacts 1. Add them manually 2. Import a VCF file Importing So first we ll check out how to import all the VCF files as they are a lot more faster way of creating contacts. Just below the contact list, click on the gear button: Contact settings icon Once you ve clicked it, an up arrow button which lets you upload files will be shown: Contact file upload icon After choosing an addressbook to import into, click on the arrow. The upload window will be opened and let you choose your files. You can upload the files one by one or upload all of them at one go. 21

26 Let us demonstrate. Open the directory in which you store all the files and then do the following Keep pressing CTRL and select the files to upload. After you are done just click on the open button After the upload it should look something like this in which all the names and contacts will be sorted alphabetically Picking VCF files After upload, the interface will automatically place your contacts into owncloud. Create contacts manually On the left side of contacts app, you could see the new contact button (first one). Click on it. You can now see an empty contact in the main part of the interface. You have the ability to add all your informations about the contact: the name, the address, the , the telephone nr, etc. Just click on a field and start typing the information. You can use the Add Field button to add another types of information for this contact. Empty contact view 22 Chapter 4. Contacts & Calendar

27 When you want to remove an information of your contact, just click on little delete icon at the right of the field you want to remove. Adding picture to the contact There are two methods in which you can give a picture id to the specific contact Contact picture options 1. Direct upload 2. Select pics already uploaded in owncloud files. After you have selected the picture for the contact you get an option to crop the picture to suit your requirements 4.1. Using the Contacts App 23

28 Cropping contact picture You can crop the picture however you wish and then press OK. As you can see it is really easy to set things right in this app. It automatically picks up the First name, Middle name (if any) and the last name You may add or delete any section you want for your own convenience Creating new addressbooks When you click on settings button on bottom bar, you will have access to the application s settings. Then, you will be shown all available addressbooks to access the options. Addressbook options There, you have the ability to add, delete, download or share your addressbooks. Hover your cursor on every icon to see what they mean Keeping your addressbook in sync One of the most important thing in any contact app is to keep it in Sync. You can sync this contact app to your phone which has the following OS s- Android and ios Syncing with Android 1. Install CardDAV- Sync free from Google play store by visiting this link. 2. This app supports auto- configuration which is a Boon- after installing visit this link - carddavs://example.org/remote.php/carddav/ to auto-configure the app. 3. Enter your login details 4. After the app has checked your login details you may just select- Sync server to phone option 5. That s it there is nothing else to do for Android :) 24 Chapter 4. Contacts & Calendar

29 Syncing your ios device Synchronizing the Address book 1. Open the settings application. 2. Select Mail, Contacts, Calendars. 3. Select Add Account. 4. Select other as account type. 5. Select Add CardDAV account. 6. For server, type 7. Enter your user name and password. 8. Select Next. 9. If your server does not support SSL, a warning will be displayed. Select Continue. 10. If the iphone is unable to verify the account information perform the following: Select OK. Select advanced settings. Make sure Use SSL is set to OFF. Change port to 80. Go back to account information and hit Save. Now should now find your contacts in the address book of your iphone. Other Syncing options provided by owncloud 1. For Android you may use official Android app which can be found here. 2. And for ios (iphone and ipad) use their app which can be found here It doesn t work!!! Are you having problems using the app? Have a look at the Troubleshooting guide. 4.2 Using the Calendar App Creating a calendar Calendar view If you use the calendar the first time, there will be already a calendar called Default calendar. You can manage your calendars with a click on the Calendar button in the top right corner. In the dialog, which will appear, you can add, edit, export, enable, disable and delete your calendars. There will be also a link for CalDAV access Using the Calendar App 25

30 4.2.2 Synchronising Calendars with CalDAV Assuming you access your web interface via an address like this: Then you can access your calendars with CalDAV-compatible programs like Kontact, Evolution, Thunderbird using the following URL: To use the owncloud calendar with Apple ical you will need to use the following URL, including the trailing slash: Mozilla Lightning users need to this URL scheme: https://address/remote.php/caldav/calendars/username/calendarname Example for a simple calendar: The "Default calendar" is referred to as "defaultcalendar", and the users name here is "test". The full URL (which on the picture can t be seen because of the short edit field) is then:: https://localhost/owncloud/remote.php/caldav/calendars/test/defaultcalendar Creating events To create an event just click on the date in the month view or choose the timeframe in the weekview. In the dialog which will appear you can enter your information like title, category, etc. 26 Chapter 4. Contacts & Calendar

31 New event window With the advanced options you can set the description, the location and the repetition rate of an event. If the repeating should end you can choose between setting the end by date or by occurrences. If you choose in the weekview all days from Monday to Friday it will automatically set the repeat rule to every weekday. If the interval of the weekview can be divided by two it automatically set the repeat rule to Bi-Weekly Exporting / Importing events Export Exporting an event You can export either a single event or a whole calendar. If you want to export a single event click on it and press the export button in the bottom right corner. If you want to export a whole calendar use the Calendar button as described in the chapter Creating a calendar. Import Importing events Import your calendar as ical file using the files app. Just click on the calendar file to open the import dialog. You can import the calendar into a new calendar or into an already existing calendar. Note: If the progress bar does not work properly, the folder apps/calendar/import_tmp/ has probably no write permission Using the Calendar App 27

32 28 Chapter 4. Contacts & Calendar

33 4.2.5 Why is the calendar app asking for my current location? Timezone set notification The calendar needs your current position in order to detect your timezone. Without the correct timezone there will be a time offset between the events in owncloud and your desktop calendar you synchronise with owncloud. You can also set the timezone manually in the personal settings. 4.3 ios - Synchronize iphone/ipad Calendar 1. Open the settings application. 2. Select Mail, Contacts, Calendars. 3. Select Add Account. 4. Select Other as account type. 5. Select Add CalDAV account. 6. For server, type ADDRESS/remote.php/caldav/principals/username 7. Enter your user name and password. 8. Select Next. 9. If your server does not support SSL, a warning will be displayed. Select Continue. 10. If the iphone is unable to verify the account information perform the following: Select OK. Select advanced settings. Make sure Use SSL is set to OFF. Change port to 80. Go back to account information and hit Save. Your calendar should now be visible in the Calendar application Address book 1. Open the settings application. 2. Select Mail, Contacts, Calendars. 3. Select Add Account ios - Synchronize iphone/ipad 29

34 4. Select Other as account type. 5. Select Add CardDAV account. 6. For server, type ADDRESS/remote.php/carddav/principals/username 7. Enter your user name and password. 8. Select Next. 9. If your server does not support SSL, a warning will be displayed. Select Continue. 10. If the iphone is unable to verify the account information perform the following: Select OK. Select advanced settings. Make sure Use SSL is set to OFF. Change port to 80. Go back to account information and hit Save. Now should now find your contacts in the address book of your iphone. If it s still not working, have a look at the Troubleshooting guide replace:: Synchronizing with OS X To use owncloud with ical you will need to use the following URL: The setup is basically the same as with ios using the path ADDRESS/remote.php/caldav/principals/username/ to sync with owncloud. For OS X 10.7 Lion and 10.8 Mountain Lion everything works fine, but OS X 10.6 (Snow Leopard) and older needs some fiddling to work. A user contributed the following: 1. Make sure, addressbook is not running. If it is, select the windows and press Command + Q to terminate it. 2. Navigate to /Users/YOUR_USERNAME/Library/Application Support/AddressBook/Sources. If you have all ready some kind of addressbook setup, it is likely you will see some folders named like this BEA FBF3-4E53-B5C6-ED7C2B Note down what folders there are now and leave the window open. 3. Open addressbook and try to add a new CardDav addressbook. At this point, it does not matter what information you enter. It will come up with the same error message you mentioned before when you click Create. Ignore it and click Create again. A non-functional addressbook will be added. 4. Close addressbook again using Command + Q 5. Go back to the folder window from step 2. You will now see a newly created folder with another long string as its name. 6. Navigate to the newly created folder and edit the Configuration.plist with your favorite text editor. 7. Search for a section looking like this: <key>servername</key> <string>http://:0(null)</string> <key>username</key> <string>whatever_you_ 8. Make it look like this. Please note that the :80 after YOUR_DOMAIN is important: <key>servername</key <string>http://your_domain:80/owncloud/remote.php/carddav/principals/userna 9. Save the file and open addressbook again. It will not work yet. 30 Chapter 4. Contacts & Calendar

35 10. Open the preferences for your owncloud CardDAV-Account and enter your password. 11. You may have to restart addressbook once more. After this, it should work. If it s still not working, have a look at the Troubleshooting guide. There is also an easy HOWTO in the forum. 4.5 Thunderbird - Synchronize Addressbook Addressbook As someone who is new to owncloud, New to SoGo Connector, and new to Thunderbird Addressbook... here is what you need in excruciating pithy detail you need to make this work (for all the other lost souls out there): 1. Thunderbird for your OS unless it comes with your OS distribution (Linux) 2. Sogo Connector (latest release) With an installed Thunderbird mailtool, and installed SoGo Connector: 1. Thunderbird Addressbook is in the Thunderbird Tools Menu 2. In the Thunderbird Addressbook application: File > New > Remote Addressbook (SoGo Connector added this) Name: is the name you want to give your Addressbook in the Thunderbird addressbook bar area URL: is found in your OwnCloud Contacts area, that little Gear symbol in the -bottom left- of the Contacts View (same symbol as found in the -top right- in the Calendar view). Then look for a little impeller symbol which will display the URL you need for your installation to work. Once installed, synchronize (right click on your newly made remote addressbook and select Synchronize ). You ll see your addressbook populate from owncloud! Don t click read only above unless you don t want to modify your 4.5. Thunderbird - Synchronize Addressbook 31

36 owncloud server addressbook, like it contains a listing of corporate contacts and is shared with lots of people, and you don t want a new user dragging it somewhere unintended. The rest of the details of dealing with Thunderbird addressbook are left to the reader... First thing I learned is dragging a contact to a different addressbook is a move operation. If you are worried about losing the contact, save it to a VCF file using owncloud (Or LDIF using Thunderbird Addressbook) first! Like dragging from owncloud Addressbook to Personal Address Book removes the contact from owncloud Server (deleting it from all the other synchronized installations) and puts it in your Local Machine -only- Addressbook. So be careful or you ll have unintended consequences where you might have intended a copy operation. Contact Pictures are also sync ed! 4.6 Synchronizing with KDE SC From KDE SC 4.8 and forward setting up owncloud is very easy. From System Settings Personal Information/Akonadi Resources Configuration select DAV Groupware resource. 32 Chapter 4. Contacts & Calendar

37 Enter your owncloud username and password and click Next. Select owncloud in the drop down list and click Next Synchronizing with KDE SC 33

38 Enter the host name and installation path. If you do not use SSL remember to de-select Use secure connection. Test the connection. If everything went well you should see a message like the one below. 34 Chapter 4. Contacts & Calendar

39 Click Finish and you will be able to change the display name and refresh interval. Now you should see the Akonadi resource doing the first synchronization. You can find the Contacts and Calendars in Kontact (or KOrganizer/KAddressbook if you run the programs separately.) 4.6. Synchronizing with KDE SC 35

40 4.7 Troubleshooting Debugging the issue In a standard owncloud installation the log level is set to Normal. to find any issues you need to raise the log level to All from the Admin page. Some logging - for example JavaScript console logging - needs manually editing the configuration file. Edit config/config.php and add define( DEBUG, true);: <?php define( DEBUG,true); $CONFIG = array (... configuration goes here... ); For JavaScript issues you will also need to view the javascript console. All major browsers have decent developer tools for viewing the console, and you usually access them by pressing F-12. For Firefox it is recommended to install the Firebug extension Service discovery Some clients - especially ios - have problems finding the proper sync URL, even when explicitly configured to use it. There are several techniques to remedy this, which are described extensively at the Sabre DAV website. Apple ios Below is what have proven to work with ios including ios 7. If your owncloud instance is installed in a sub-folder under the web servers document root, and the client has difficulties finding the Cal- or CardDAV end-points, configure your web server to redirect from a well-know URL to the one used by owncloud. When using the Apache web server this is easily achieved using a.htaccess file in the document root of your site. Say your instance is located in the owncloud folder, so the URL to it is ADDRESS/owncloud, create or edit the.htaccess file and add the following lines: 36 Chapter 4. Contacts & Calendar

41 Redirect 301 /.well-known/carddav /owncloud/remote.php/carddav Redirect 301 /.well-known/caldav /owncloud/remote.php/caldav If you use Nginx as web server, the setting looks something like: url.redirect = ( "^/.well-known/carddav" => "/owncloud/remote.php/carddav", "^/.well-known/caldav" => "/owncloud/remote.php/caldav", ) Now change the URL in the client settings to just use ADDRESS instead of e.g. ADDRESS/remote.php/carddav/principals/username. This problem is being discussed in the forum. BlackBerry OS 10.2 BlackBerry OS up to doesn t accept a URL with protocol https:// in front of the server address. It will always tell you, that it cannot login on your server. So instead of writing https://address/remote.php/carddav/principals/username in the server address field, you have to write address/remote.php/carddav/principals/username Unable to update Contacts or Events If you get an error like PATCH https://address/some_url HTTP/ Not Implemented it is likely caused by one of the following reasons: Outdated lighttpd web server lighttpd in debian wheezy (1.4.31) doesn t support the PATCH HTTP verb. Upgrade to lighttpd >= Using Pound reverse-proxy/load balancer As of writing this Pound doesn t support the HTTP/1.1 verb. Pound is easily patched to support HTTP/ Troubleshooting 37

42 38 Chapter 4. Contacts & Calendar

43 CHAPTER FIVE USING THE BOOKMARKS APP If you want to add a bookmark to the Bookmarks application, you can either use the main interface or the bookmarklet. 5.1 The main interface Add a bookmark In the bookmark application, enter a URL into the top-left area of the content section. After adding an address, click on the pencil button to edit fields for the given address. The main owncloud bookmark interface contains 3 fields at the top where you can enter the website address (or URL), the title of your bookmark, and a set of tags separated from each other by a space. Adding a bookmark manually In this example, we have added the page with the title Wikipedia and some tags describing what Wikipedia is for an easier search later on Edit/Delete a bookmark You also have the possibility to edit or delete a bookmark. To edit a bookmark, hover over the bookmark and click on the pencil icon. The bookmark details will then be filled into the 3 fields at the top of the screen. Modify your bookmark to your needs then click the save button to persist the change. To delete a bookmark, hover over the bookmark and click the cross icon. 39

44 5.1.3 Search If you click on a tag, owncloud will only display the bookmarks that are described with this tag. You can also use the search bar of owncloud in the top right of your screen. Simply click on the Bookmarks menu in the sidebar to come back to the default view. 5.2 The Bookmarklet Bookmarklet link The creator of this app understands that people won t want to open the owncloud boorkmarks page to add a bookmark every time they see a cool site. This is why they have made this cool bookmarklet. A bookmarklet is small button that you can drag and drop in your bookmarks. The next time you see a cool new site, click on this special bookmark to add the site to your owncloud bookmarks. To find this bookmark, click on the gear button at the bottom of the bookmarks app. 40 Chapter 5. Using the Bookmarks App

45 CHAPTER SIX DOCUMENTS Document editing is one of the new features in owncloud 6. With this app, multiple users can edit rich-text simultaneously. The documents can be created from within the web-interface or existing documents can be uploaded. Sharing and editing can be done securely in the browser and be shared inside owncloud or via a public link. User that have an account on the same server can be invited or public invitations can also be sent be . The editing works on top of normal ODF files that are stored in owncloud. 6.1 The main interface Create/Upload a Document In the documents application, click on the respective buttons to create or upload a document into your owncloud. The New document button will create a document named New document.odt. The extension ODT is an OpenDocument format, which many major office applications let you create/edit/view. 41

46 The Upload button allows you to upload any kind of document, but currently you can only edit ODT files within owncloud Edit a Document If owncloud contains at least one ODT file, you can immediately start editing by clicking on the file within the documents app. Clicking on documents in files app will only display it. Below, you can see editing a newly created document file: Here is the explanation of each field in the image shown above: 1. Clicking on the file name allows you to change filename. 2. Allows you to share the document to public, specific users or groups. Will be explained in detail in Share a document section. 3. Formatting toolbar lets you change text styles. 4. Zoom in/out 5. Close document by saving changes 6. Users currently editing this document Collaboratively Editing a Document To edit a file collaboratively, it needs to be shared with at least one user by using the Share button. When multiple uses have permission to edit a document, they will be able to edit it at the same time. The cursor of all editing users will be the same color as the border color of their user picture. If a user is not a local user (e.g accessing the file using public link), he/she will be shown as guest in user list and they will type a nickname before editing Delete a Document A document can be deleted using the files app and following the same procedure as for other file types. Clicking on the cross icon deletes the selected document. 42 Chapter 6. Documents

47 6.1.4 Share a Document Document sharing has the same options as when sharing other files. While editing a document, you can use the Share button to enable other users to edit the document. This button will display all available options to share: By default, you can enter local users or groups to share with. Checking Share link will enable sharing via a public link, for which you can set a password to prevent editing by unwanted users. Shares can also have an expiration date that will expire the link after a given date. owncloud will send the public link to users by by typing each address into the field. Separate multiple addresses with a space. To see all of the features of the owncloud document app, watch the video on YouTube The main interface 43

48 44 Chapter 6. Documents

49 CHAPTER SEVEN USER ACCOUNT MIGRATION User account migration support is provided by the user_migrate app. It is important to note that only data from apps that support migration will be migrated. While we encourage all apps to support migration, it is not a requirement and it the responsibility of the app developer. 7.1 Export To export your user account, simply visit Settings > Personal and click on the Export button. A compressed zip file will be generated on the fly and downloaded to your computer. This file includes all of your files and application data that was stored on your owncloud account. You may use this as a method of backing up your personal account. 7.2 Import To import your user account, you must first have an existing account on your new owncloud install. Then follow this procedure: 1. Login to your new account on the new owncloud instance 2. Navigate to the Settings > Personal page 3. Select the Import button, and locate the zip file that you downloaded from your old owncloud instance 4. Wait for the file to be uploaded and imported Note: Your user account credentials will not be migrated. 45

50 46 Chapter 7. User Account Migration

51 CHAPTER EIGHT CHANGING PREFERENCES As a user, you can change your personal settings by clicking on your username on the top-right of owncloud instance and choosing Personal. If you are an administrator, you can also manage users and administer the server by using the related links. Those links will not be shown to a normal user. This document will explain the default items on this page. Depending on the enabled applications, you may have more options listed. In the beginning of the page, you will see your usage and available quota. You can change your password. For that, you need to enter your current and new password in the field named Password. If you would like to able to recover your password via , fill the field with the one that you currently using. By default, your image will have the initial of your username. This image is currently used in editing documents. You can either upload a new image or choose one from the existing images on your owncloud to set. In this page, you can also change your web interface language if you want to override the browser settings. WebDAV link will allow you to only view and download your owncloud files using a browser. You will still need your username and password to access this page. Documents app will have an option to specify the folder for newly created documents. You can set the folder here. This page will have more options if you have e.g. external storage app enabled. 47

52 48 Chapter 8. Changing Preferences

53 CHAPTER NINE EXTERNAL STORAGE 9.1 Google Drive 1. All applications that access a Google API must be registered through the Google Cloud Console which can be accessed using the following URL: https://cloud.google.com/console 2. Enter your Google login credentials and press the Sign in button. 49

54 3. Enter your verification code which has been sent to you by SMS or the Authenticator App and press the Verify button. 50 Chapter 9. External storage

55 4. Create a project, e.g. owncloud-project 5. Select the project and choose the APIs & auth menu entry. 6. Make sure that the Drive API and Drive SDK status is set to ON in the APIs menu Google Drive 51

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