EMPLOYEE DIRECTIONS ADDING A DEGREE PROGRAM Employee Education Reimbursement System ( EERS) Rev 2/27/2015

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1 LOGGING IN TO SAP ONLINE ACCESSING YOUR EERS RECORD: 1. Navigate to SAP Online Services from the MPCConnect homepage. Note: this is the same place you would go to access your paystub. 2. Enter your PIC code and password and click the Log On button to log in. 3. On the page that loads, select the HR Services tab at the top. 1

2 4. Click on the icon beneath My Self. 5. When the box opens, select Compensation and Benefits, then choose Education Reimbursement. 6. You will be at the front screen. Read the options in the bullets and select the appropriate button based on the request you are making. 2

3 HOW TO ADD A DEGREE: BEFORE YOU CREATE YOUR ONLINE DEGREE RECORD, YOU SHOULD HAVE ALREADY PROVIDED A SUMMARY OF YOUR DEGREE PROGRAM TO YOUR MANAGER/SUPERVISOR AND HRC AND SHOULD HAVE COMPLETED A DEGREE PROGRAM APPLICATION AND A TUITION ASSISTANCE REPAYMENT AGREEMENT FORM. (REQUIRED FOR ALL DEGREES BEGINNING JANUARY 1, 2011) IF YOU HAVE NOT ALREADY COMPLETED THESE FORMS, PLEASE DO SO PRIOR TO ADDING YOUR DEGREE ONLINE! 1. Log in to SAP Online Services. 2. Select the Add Degree button. 3. On the Degree Entry screen, complete the following items in the General Data section: a. Institution b. Degree c. Branch of Study 1 (For directions on how to search from a list of options for these fields, see below) * Enter information in each box by clicking on the button next to it. This information should match what was completed on your paper form the Degree Program Application - which your supervisor should have previously approved. 3

4 Note - the Approval Data section will be pre-populated and cannot be edited. In addition, courses cannot be entered into the Reimbursement section at this time. (you must first obtain approval for your degree before adding a course) 4. Once you have completed the General Data section, click the Review button. 5. Once you have reviewed the information and confirmed it is accurate, click the Submit button. If you completed the process correctly, you will receive a confirmation message at the top of the screen. If you do not see the following message, your Degree did not save. 6. Click the Back to Overview button to return to the main Education Reimbursement window. Although your Manager/Supervisor approved your paper forms, once your online degree request is submitted, they will once again need to approve your request. 4

5 HOW TO SEARCH FOR AN INSTITUTION: 1. Click the button next to the Institution box. 2. To display a list of Institutions/Schools, click on the Show Filter Criteria button. 3. Remove the check mark in the box next to Restrict Number of Value Entries. 5

6 4. Type the name of the institution in the Institute/Location text Box and click on Start Search. Note: the name you enter must be IN ALL CAPITAL LETTERS, i.e. *OHIO STATE* The search function will not work properly if you do not use all caps. You may use a wildcard search by placing an * before and after a partial name in the Institute box. For example, *OHIO* or *BOWLING* (remember, the name must be in all caps). If you wish to see the entire list of Institutions/Schools, skip the wild card search. 5. Once the list of schools appears, select the correct one by clicking the button next to it to highlight the row. This will populate the name and the corresponding Institute/School Code. Once you select your school, click on the Ok button. 6

7 Follow the same directions for selecting a Degree and a Branch of Study. If you cannot locate your Institution, Degree, or Branch of Study, please contact your local HR Consultant. 7

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