Workforce Development System Workgroup 2012 Action Plan

Transcription

1 Workforce Development System Workgroup 2012 Action Plan Background In November 2010, Virginia received a $1M grant award to develop a workforce longitudinal system under the US Department of Labor s Workforce Data Quality Initiative (WDQI). The lead agency for this grant is the Virginia Community College System (VCCS), and the Virginia Employment Commission (VEC) is serving as co-director. The WDQI in Virginia has five primary objectives: 1. Develop a workforce longitudinal system; 2. Develop the capacity to link education and workforce data; 3. Improve the quality of workforce data; 4. Use data to understand workforce programs and drive improved performance; and, 5. Promote the system through the development of web-based portals. The Workforce Development System Workgroup was created in July 2011 as a part of the implementation of Virginia s workforce data quality initiative. Agencies represented on the Workgroup include the VCCS, VEC, Department of Education (DOE), Department of Rehabilitative Services (DRS), Department of Social Services (DSS), Department of Correctional Education (DCE), Department for the Blind and Vision Impaired (BDVI), and Department of Labor and Industry (DOLI) (additional representatives may be added in the future). The Workgroup was charged to examine workforce data issues within and across public workforce programs in Virginia, develop potential strategies to enhance workforce data, create a unified method to describe how the workforce system is serving Virginia, and identify areas of improvement for the workforce system. Year One Action Plan Over the course of its first three meetings, the Workgroup members conducted a comprehensive review of the items that would be required to achieve the objectives established under the WDQI, as well as provide a foundation for future work related to enhancing Virginia s public workforce development system. The group identified three priority issues that should be addressed to meet the needs of the workforce development system relative to the WDQI initiative: A. Strengthening leadership understanding of and commitment to the initiative B. Ensuring data integrity, understanding and usefulness to system users C. Developing a shared architecture that meets user needs The group developed an action plan for implementation during 2012; specific activities, milestones, and responsibility parties are outline on pages 2-4. WDSW 2012 Action Plan - Page 1 of 6

2 Strengthening Leadership Understanding and Commitment Time Period Actions Milestones Coordinators Prepare a fact sheet documenting the value of WDQI and tailor it to fit the needs of each agency (what s in it for them?) Deliver to agency heads and brief them prior to second joint cabinet/agency head meeting Post on the dedicated project web site Joe A., Kirsten R., Wendy K. and T. January March 2012 Meet with new Director of Workforce (when the position is filled) Prepare and submit a Workforce Innovation Grant request to the Department of Labor Briefing on WQDI to build understanding of value, progress to date and support needed Grant request submitted, which includes funding for data quality activities Wendy & (w/group) Wendy (w/group) Meet with the Performance and Accountability subcommittee of the Virginia Workforce Council Provide a project overview and solicit feedback and input Joe, Kirsten, Wendy, and April June (w/group) Convene second joint cabinet/agency head meeting (April 2012) Share progress to date and reinforce agency roles & responsibilities Wendy & (coordinate w/secretary of Education) Meet and/or survey VEDP and other key stakeholders to determine what information would be most useful for them Identification of high priority information that key stakeholders and non-state agency users would value Wendy and July September Develop a business case document for distribution to all workforce partners Distribution of document to key private sector partners documenting WDQI value Joe, Kirsten, Wendy and October December Develop a sustainability plan that supports the initiative beyond June 2013 Plan that identifies financial and human resources needed for project continuity Wendy and (w/group) WDSW 2012 Action Plan - Page 2 of 6

3 Ensure Data Integrity, Understanding and Usefulness Time Period Actions Milestones Coordinators Review VLDS Data System changes Identification of data system changes that are needed Kathy G. (VITA) January March 2012 Establish a WDQI Advisory Workgroup to provide input and guidance on data integrity and use Established by March 1 & Kirsten (w/group) Leo C. Finalize basic data elements for workforce based on agency and stakeholder input List of workforce data elements VCCS (w/agencies) Meet with required program* agency representatives and complete data quality reports Completed by June 1 Leo and Quanzhan April June Obtain metadata from required programs* June 1 Kathy Leo Install data adapter for all required programs* September 30 Kathy Complete exposure database system September 30 Leo and Quanzhan July September Initiate metadata process with bonus program* partners Mid quarter Kathy Leo Establish workforce data quality portal December 31 Quanzhan October December *see page 5 for Program Agency Table Initiate metadata process with programs of interest* agencies Mid quarter Kathy Leo WDSW 2012 Action Plan - Page 3 of 6

4 Developing a Shared Architecture that Meets User Needs Time Period Actions Milestones Coordinators Create a web share space accessible by workgroup members to facilitate information sharing Web portal created Kathy & January March 2012 Gather input on business requirements to ensure reports reflect business questions, activities and outcomes Collect expectations of portals based user levels (e.g. agencies and programs) Outline of required business functionality Identification of agency expectations VITA Team (w/ & Leo) VCCS and VITA Teams Research report cards and web based portals in other states Identification and comparison of best practices April June Obtain input on scorecard mock-ups at multiple stakeholder levels Examples of reports for cost outcomes; regional levels; higher and lower levels, etc. Wendy & Create scorecard mockups at initial level Draft scorecard/dashboard for administrative use Wendy & (w/group) VWC Performance Committee July September October December Create scorecard mockups at next level of use Draft scorecard for program level use Wendy & (w/group) VWC Performance Committee Facilitate the creation of a document describing precise data sharing system for VLDS Examples of data sharing agreements, IT needs, data quality, etc. VCCS (w/agencies) Agencies review and adopt the master DSA w/vlds DSA s executed All partner agency representatives Determine status of healthcare process at data sharing, based on context Data interface determined Eric B. WDSW 2012 Action Plan - Page 4 of 6

5 WDQI Partner Agencies & Programs Program Name Agency Name Required Program Trade Adjustment Act Virginia Employment Commission (VEC) X Unemployment Insurance - Benefits VEC X Unemployment Insurance Wages VEC X Wagner-Peyser VEC X Workforce Investment Act Title 1 - Adult, Dislocated Worker & Youth (WIA Title I) Virginia Community College System (VCCS) Registered Apprenticeship Department of Labor and Industry (DOLI) X SNAP Employment and Training Department of Social Service (DSS) X VIEW (in TANF) DSS X Vocational Rehabilitation Department of Rehabilitative Services (DRS) X X Bonus Program CTE Programs - Adult, Youth Department of Correctional Education (DCE) X Senior Employment Program Virginia Department for the Aging (VDA) X Vocational Rehabilitation Department for the Blind and Visually Impaired (DBVI) WIA Title II - Adult Education Virginia Department of Education (VDOE) X Program of Interest X WDSW 2012 Action Plan - Page 5 of 6

6 Workforce Development System Workgroup Membership Name Title Agency Andre, James ABE and Data Specialist / Acting Director Virginia Department of Education Ashley, Joe Assistant Commissioner Virginia Department of Rehabilitative Services Beecroft, Erik Director, Office of Research and Planning Virginia Department of Social Services Bennett, Wayne Sr. Deputy Superintendent for CTE Programs Virginia Department of Correctional Education Burton, Bob Deputy Commissioner Virginia Department for the Blind and Vision Impaired Campos, Leo Workforce Data Analyst Virginia Community College System Donati, Bev Director, Div. of Registered Apprenticeship Virginia Department of Labor and Industry Deyo, Jeremy Database Administrator Virginia Employment Commission Holicky, Joe Kang, Wendy Coordinator, WIA Reporting and Performance Assistant Vice-Chancellor, Research & Evaluation Virginia Community College System Virginia Community College System Kretzer, Harold Director, Program Grants Administration Virginia Employment Commission Rowe, Kirsten Grants & Systems Development Specialist Virginia Department of Rehabilitative Services Stamper, Randy Director of Adult Education & Literacy Virginia Department of Education Thomas, WDQI Grant Manager Virginia Community College System VITA Partner Representatives: Graham, Kathy IT Project Manager Li, Quanzhan BI Developer WDSW 2012 Action Plan - Page 6 of 6