University of Pittsburgh Data Center Information Security

Size: px
Start display at page:

Download "University of Pittsburgh Data Center Information Security"

Transcription

1 University of Pittsburgh Department of Critical Care Medicine CRISMA Center Data Management Core Standard Operating Procedures University of Pittsburgh Data Center Information Security CRISMA Data Management SOP: Pitt Information Security Archive Date

2 Purpose Scope Definitions This document describes the CRISMA Center s policies for the storage, access, security and use of human subject data in University of Pittsburgh computing environments. This document applies to all personnel employed by or using any computer owned and operated by CRISMA; all computers owned or operated by CRISMA; and all human subject data managed by CRISMA that are managed within the University of Pittsburgh computing environment. Protected Health Information (PHI). Any information about health status, provision of health care or payment of health care that can be linked to a specific individual. HIPPA Privacy Rule. The portion of the Health Insurance Portability and Privacy Act of 1996 that governs use and disclosure of PHI. Under the privacy rule, PHI can be used for research purposes with either patient approval or waiver by an authorized regulatory agency. Common Rule. US Federal regulations for protection of human subjects in research, described by the Department of Health and Human Services in the Code of Federal Regulations Title 45 Part 46. De identified data. Health data that does not contain unique identifiers as defined by HIPPA. Limited data set. A de identified data set that contains either (a) geographic subdivisions not smaller than a town, city, state and ZIP code; (b) dates, or (c) ages over 89 Safe harbor data set. A de identified data set that does not contain any of the unique identifiers. Researcher. As defined by the Common Rule, any individual conducting or assisting in the conduct of a systematic investigation designed to develop or contribute generalizable knowledge. Data management team. The CRISMA operations manager and data developers responsible for ensuring compliance with HIPPA, the Common Rule, and other regulatory requirements for use of human subject data. Responsibilities Research team responsibilities CRISMA researchers are responsible for ensuring that the CRIMSA research projects involving PHI are reviewed and approved by the University of Pittsburgh Institutional Review Board. CRISMA researchers are responsible for adhering to IRB approved data storage and analysis policies at all times. Team members must undergo human subjects research training and annual data security training, and are required to maintain strong passwords. CRISMA Data Management Core SOP: Pitt Information Security Page 1

3 Data management team responsibilities The Data Management Team is responsible for enforcing the procedures described in this document for the storage, access, security and use of data. The Data Management Team Includes: Tammy Young, CRISMA Operations Manager; Jeremy Kahn, Faculty Advisor, Data Management Core; Charles Kollar, Programmer and Systems Administrator; Their immediate designees. Procedures Overview The CRISMA Pitt Data Management Core is a highly secure analytic platform specifically designed for large research projects with sensitive information. Data types Data stored by the CRISMA Pitt Data Management Core are restricted to clinical and other biomedical data generated as part of a CRISMA affiliated research project. Data containing direct personal identifiers are allowed only with the explicit permission and monitoring of the University of Pittsburgh Vice Provost for Academic Planning and Resources Management Receipt of data Data can be received either electronically or physically via electronic media. Data transmitted electronically are encrypted using a FIPS compliant software package with passwords communicated separately via a secure, pre approved source. Data transmitted physically are manually loaded onto Pitt servers using a secure local interface. Physical data security Data Management servers are housed at the University of Pittsburgh Network Operations Center (NOC) located in the Regional Industrial Development Complex (RIDC) Park in Blawnox, Pennsylvania. The NOC is a secure, guarded facility that houses sensitive, private and protected data for University of Pittsburgh. The building is locked, staffed and patrolled 24 hours per day. Access is restricted to authorized personnel with appropriate photo identification and security clearance. The server room contains advanced climate control, a redundant power supply and non liquid fire protection capabilities. All aspects of the NOC comply with both HIPPA regulations and the Federal Information Security Management Act (FISMA) for management of sensitive data. CRISMA Data Management Core SOP: Pitt Information Security Page 2

4 Electronic data security CRISMA uses Penguin Niveus 4200 multi processor, multi core servers with approximately 10 terabytes of disk storage and RAID 10 redundancy, running opensuse 11.4 Linux based operating system. All data is backed up daily to tape by the Pitt NOC personnel, with tapes stored in locked cabinets within the server room. The servers are partitioned into two separate Virtual Local Area Networks (VLANs), both of which utilize multiple firewalls and industry standard encryption technologies to ensure complete electronic security. One VLAN is for data containing direct personal identifiers and the other is for limited and safe harbor datasets. On the VLAN holding personal identifiers, access to the servers is through a UNIX shell via a secure shell (SSH) connection using a public/private key authentication system (one key pair per user) and an additional VPN. Each user process (including the shell) runs in its own chroot jail with signatures of the jail system maintained. The user s home directory is password encrypted and the user only has write access within their home directory. Outbound network access is prevented by the firewall. Only cipher text is saved during system backups, with the corresponding clear text removed from the system within one hour of user logout. This process allows for an exceptional level of security by which data containing PHI can be managed and analyzed directly in a secure environment. On the VLAN holding limited data sets, direct user interface is through a UNIX shell accessed remotely via a password protected secure shell (SSH) connection and a additional VPN. This level of security is both FISMA and HIPPA compliant, allowing for highly sensitive data to managed and analyzed directly in a secure environment. Data on the servers reside behind industry strength firewalls running at both the server and VLAN level. Data are managed and analyzed using SQL, SAS, Stata or MATLAB. All data management and analysis applications are run directly on the server, thereby eliminating the need to house data on desktop or laptop computers that are more of a security risk. SSH X11 forwarding is used to allow users to display graphical information on local workstations. Access to the data is limited by CRISMA Data Management Team with permissions managed by the team and governed by the CRISMA executive committee. Pitt Information Technology administrators and non study personnel are unable to access unencrypted data. Intrusion detection scans are run weekly on the servers; the availability of operating system updates and patches are checked every six hours. All server logs are recorded onto a logging server, CRISMA Data Management Core SOP: Pitt Information Security Page 3

5 with regular port scans run by NOC IT. Data usage All data must be managed and analyzed directly on the secure server. Downloading of PHI and limited data sets are prohibited except as specified in a properly executed DUA. Downloading of safe harbor data is allowed after appropriate honest brokering is performed in accordance with the CRISMA Data Management Core Honest Broker SOP. Safe harbor datasets must still be safeguarded on passwordprotected computers at all times in accordance with project specific IRB guidelines. Access to data is provided only after submission of proof of IRB approval, submission and proof of HIPPA and human subject research training. Approval This CRISMA Standard Operating Procedure was approved by the CRISMA Executive Committee of CRISMA Data Management Core SOP: Pitt Information Security Page 4

CHIS, Inc. Privacy General Guidelines

CHIS, Inc. Privacy General Guidelines CHIS, Inc. and HIPAA CHIS, Inc. provides services to healthcare facilities and uses certain protected health information (PHI) in connection with performing these services. Therefore, CHIS, Inc. is classified

More information

Introduction. Purpose. Reference. Applicability. HIPAA Policy 7.1. Safeguards to Protect the Privacy of PHI

Introduction. Purpose. Reference. Applicability. HIPAA Policy 7.1. Safeguards to Protect the Privacy of PHI Office of Regulatory Compliance 13001 E. 17 th Place, Suite W1124 Mail Stop F497 Aurora, CO 80045 Main Office: 303-724-1010 Main Fax: 303-724-1019 HIPAA Policy 7.1 Title: Source: Prepared by: Approved

More information

How To Write A Health Care Security Rule For A University

How To Write A Health Care Security Rule For A University INTRODUCTION HIPAA Security Rule Safeguards Recommended Standards Developed by: USF HIPAA Security Team May 12, 2005 The Health Insurance Portability and Accountability Act (HIPAA) Security Rule, as a

More information

SUBJECT: SECURITY OF ELECTRONIC MEDICAL RECORDS COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA)

SUBJECT: SECURITY OF ELECTRONIC MEDICAL RECORDS COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA) UNIVERSITY OF PITTSBURGH POLICY SUBJECT: SECURITY OF ELECTRONIC MEDICAL RECORDS COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA) DATE: March 18, 2005 I. SCOPE This

More information

IT Best Practices Audit TCS offers a wide range of IT Best Practices Audit content covering 15 subjects and over 2200 topics, including:

IT Best Practices Audit TCS offers a wide range of IT Best Practices Audit content covering 15 subjects and over 2200 topics, including: IT Best Practices Audit TCS offers a wide range of IT Best Practices Audit content covering 15 subjects and over 2200 topics, including: 1. IT Cost Containment 84 topics 2. Cloud Computing Readiness 225

More information

Print4 Solutions fully comply with all HIPAA regulations

Print4 Solutions fully comply with all HIPAA regulations HIPAA Compliance Print4 Solutions fully comply with all HIPAA regulations Print4 solutions do not access, store, process, monitor, or manage any patient information. Print4 manages and optimize printer

More information

HIPAA Privacy & Security White Paper

HIPAA Privacy & Security White Paper HIPAA Privacy & Security White Paper Sabrina Patel, JD +1.718.683.6577 sabrina@captureproof.com Compliance TABLE OF CONTENTS Overview 2 Security Frameworks & Standards 3 Key Security & Privacy Elements

More information

Checklist of Requirements for Protection of Restricted Data College of Medicine Departments (v 03/2014)

Checklist of Requirements for Protection of Restricted Data College of Medicine Departments (v 03/2014) hecklist of Requirements for Protection of Restricted ata ollege of Medicine epartments (v 03/2014) These requirements must be met to comply with U data protection policies, including HIPAA Policies and

More information

HIPAA Security Alert

HIPAA Security Alert Shipman & Goodwin LLP HIPAA Security Alert July 2008 EXECUTIVE GUIDANCE HIPAA SECURITY COMPLIANCE How would your organization s senior management respond to CMS or OIG inquiries about health information

More information

This document and the information contained herein are the property of Bowman Systems L.L.C. and should be considered business sensitive.

This document and the information contained herein are the property of Bowman Systems L.L.C. and should be considered business sensitive. SERVICEPOINT SECURING CLIENT DATA This document and the information contained herein are the property of and should be considered business sensitive. Copyright 2006 333 Texas Street Suite 300 Shreveport,

More information

Statement of Policy. Reason for Policy

Statement of Policy. Reason for Policy Table of Contents Statement of Policy 2 Reason for Policy 2 HIPAA Liaison 2 Individuals and Entities Affected by Policy 2 Who Should Know Policy 3 Exclusions 3 Website Address for Policy 3 Definitions

More information

Montclair State University. HIPAA Security Policy

Montclair State University. HIPAA Security Policy Montclair State University HIPAA Security Policy Effective: June 25, 2015 HIPAA Security Policy and Procedures Montclair State University is a hybrid entity and has designated Healthcare Components that

More information

How to use the Alertsec Service to Achieve HIPAA Compliance for Your Organization

How to use the Alertsec Service to Achieve HIPAA Compliance for Your Organization How to use the Alertsec Service to Achieve HIPAA Compliance for Your Organization Alertsec offers Cloud Managed - Policy Controlled - Security Modules for Ensuring Compliance at the Endpoints Contents

More information

Research Information Security Guideline

Research Information Security Guideline Research Information Security Guideline Introduction This document provides general information security guidelines when working with research data. The items in this guideline are divided into two different

More information

Information Security Risk Assessment Checklist. A High-Level Tool to Assist USG Institutions with Risk Analysis

Information Security Risk Assessment Checklist. A High-Level Tool to Assist USG Institutions with Risk Analysis Information Security Risk Assessment Checklist A High-Level Tool to Assist USG Institutions with Risk Analysis Updated Oct 2008 Introduction Information security is an important issue for the University

More information

University of Pittsburgh Security Assessment Questionnaire (v1.5)

University of Pittsburgh Security Assessment Questionnaire (v1.5) Technology Help Desk 412 624-HELP [4357] technology.pitt.edu University of Pittsburgh Security Assessment Questionnaire (v1.5) Directions and Instructions for completing this assessment The answers provided

More information

Virginia Commonwealth University School of Medicine Information Security Standard

Virginia Commonwealth University School of Medicine Information Security Standard Virginia Commonwealth University School of Medicine Information Security Standard Title: Scope: Data Handling and Storage Standard This standard is applicable to all VCU School of Medicine personnel. Approval

More information

Security Whitepaper. NetTec NSI Philosophy. Best Practices

Security Whitepaper. NetTec NSI Philosophy. Best Practices Security Whitepaper NetTec NSI provides a leading SaaS-based managed services platform that to efficiently backup, monitor, and troubleshoot desktops, servers and other endpoints for businesses. Our comprehensive

More information

ensure prompt restart of critical applications and business activities in a timely manner following an emergency or disaster

ensure prompt restart of critical applications and business activities in a timely manner following an emergency or disaster Security Standards Symantec shall maintain administrative, technical, and physical safeguards for the Symantec Network designed to (i) protect the security and integrity of the Symantec Network, and (ii)

More information

IRB Policy for Security and Integrity of Human Research Data

IRB Policy for Security and Integrity of Human Research Data IRB Policy for Security and Integrity of Human Research Data Kathleen Hay Human Subjects Protection Office Terri Shkuda Research Informatics & Computing, Information Technology Overview of Presentation

More information

Written Information Security Plan (WISP) for. HR Knowledge, Inc. This document has been approved for general distribution.

Written Information Security Plan (WISP) for. HR Knowledge, Inc. This document has been approved for general distribution. Written Information Security Plan (WISP) for HR Knowledge, Inc. This document has been approved for general distribution. Last modified January 01, 2014 Written Information Security Policy (WISP) for HR

More information

1B1 SECURITY RESPONSIBILITY

1B1 SECURITY RESPONSIBILITY (ITSP-1) SECURITY MANAGEMENT 1A. Policy Statement District management and IT staff will plan, deploy and monitor IT security mechanisms, policies, procedures, and technologies necessary to prevent disclosure,

More information

Mobile Devices: Know the RISKS. Take the STEPS. PROTECT AND SECURE Health Information.

Mobile Devices: Know the RISKS. Take the STEPS. PROTECT AND SECURE Health Information. Mobile Devices: Know the RISKS. Take the STEPS. PROTECT AND SECURE Health Information. Mobile Devices: Risks to Health Information Risks vary based on the mobile device and its use. Some risks include:

More information

Security Considerations

Security Considerations Concord Fax Security Considerations For over 15 years, Concord s enterprise fax solutions have helped many banks, healthcare professionals, pharmaceutical companies, and legal professionals securely deliver

More information

Retention & Destruction

Retention & Destruction Last Updated: March 28, 2014 This document sets forth the security policies and procedures for WealthEngine, Inc. ( WealthEngine or the Company ). A. Retention & Destruction Retention & Destruction of

More information

ABSTRACT INTRODUCTION WINDOWS SERVER VS WINDOWS WORKSTATION. Paper FC02

ABSTRACT INTRODUCTION WINDOWS SERVER VS WINDOWS WORKSTATION. Paper FC02 ABSTRACT Paper FC02 Implementing SAS using Microsoft Windows Server and Remote Desktop Paul Gilbert, DataCeutics, Inc., Pottstown, PA Steve Light, DataCeutics, Inc., Pottstown, PA DataCeutics provides

More information

LAMAR STATE COLLEGE - ORANGE INFORMATION RESOURCES SECURITY MANUAL. for INFORMATION RESOURCES

LAMAR STATE COLLEGE - ORANGE INFORMATION RESOURCES SECURITY MANUAL. for INFORMATION RESOURCES LAMAR STATE COLLEGE - ORANGE INFORMATION RESOURCES SECURITY MANUAL for INFORMATION RESOURCES Updated: June 2007 Information Resources Security Manual 1. Purpose of Security Manual 2. Audience 3. Acceptable

More information

DHHS Information Technology (IT) Access Control Standard

DHHS Information Technology (IT) Access Control Standard DHHS Information Technology (IT) Access Control Standard Issue Date: October 1, 2013 Effective Date: October 1,2013 Revised Date: Number: DHHS-2013-001-B 1.0 Purpose and Objectives With the diversity of

More information

Mobile Devices: Know the RISKS. Take the STEPS. PROTECT AND SECURE Health Information.

Mobile Devices: Know the RISKS. Take the STEPS. PROTECT AND SECURE Health Information. Mobile Devices: Know the RISKS. Take the STEPS. PROTECT AND SECURE Health Information. Mobile Devices: Risks to to Health Mobile Information Devices: Risks to Health Information Risks vary based on the

More information

How To Protect Research Data From Being Compromised

How To Protect Research Data From Being Compromised University of Northern Colorado Data Security Policy for Research Projects Contents 1.0 Overview... 1 2.0 Purpose... 1 3.0 Scope... 1 4.0 Definitions, Roles, and Requirements... 1 5.0 Sources of Data...

More information

Account Restrictions Agreement [ARA] - Required by LuxSci HIPAA Accounts

Account Restrictions Agreement [ARA] - Required by LuxSci HIPAA Accounts Medical Privacy Version 2015.04.13 Account Restrictions Agreement [ARA] - Required by LuxSci HIPAA Accounts In order for Lux Scientiae, Incorporated (LuxSci) to ensure the security and privacy of all Electronic

More information

Cyber Self Assessment

Cyber Self Assessment Cyber Self Assessment According to Protecting Personal Information A Guide for Business 1 a sound data security plan is built on five key principles: 1. Take stock. Know what personal information you have

More information

Estate Agents Authority

Estate Agents Authority INFORMATION SECURITY AND PRIVACY PROTECTION POLICY AND GUIDELINES FOR ESTATE AGENTS Estate Agents Authority The contents of this document remain the property of, and may not be reproduced in whole or in

More information

Secure, Scalable and Reliable Cloud Analytics from FusionOps

Secure, Scalable and Reliable Cloud Analytics from FusionOps White Paper Secure, Scalable and Reliable Cloud Analytics from FusionOps A FusionOps White Paper FusionOps 265 Santa Ana Court Sunnyvale, CA 94085 www.fusionops.com World-class security... 4 Physical Security...

More information

Preparing for the HIPAA Security Rule

Preparing for the HIPAA Security Rule A White Paper for Health Care Professionals Preparing for the HIPAA Security Rule Introduction The Health Insurance Portability and Accountability Act (HIPAA) comprises three sets of standards transactions

More information

How To Use The Revenue Accounting And Management System (Ram) System

How To Use The Revenue Accounting And Management System (Ram) System U.S. DEPARTMENT OF COMMERCE UNITED STATES PATENT AND TRADEMARK OFFICE Privacy Impact Assessment Revenue Accounting and Management System (RAM) PTOC-006-00 May 13, 2015 Privacy Impact Assessment This Privacy

More information

Electronic Communication In Your Practice. How To Use Email & Mobile Devices While Maintaining Compliance & Security

Electronic Communication In Your Practice. How To Use Email & Mobile Devices While Maintaining Compliance & Security Electronic Communication In Your Practice How To Use Email & Mobile Devices While Maintaining Compliance & Security Agenda 1 HIPAA and Electronic Communication 2 3 4 Using Email In Your Practice Mobile

More information

Network Security Policy

Network Security Policy Network Security Policy I. PURPOSE Attacks and security incidents constitute a risk to the University's academic mission. The loss or corruption of data or unauthorized disclosure of information on campus

More information

Congregation Data Security Education

Congregation Data Security Education Congregation Data Security Education Data Security Risks Incoming and Outgoing Internet Traffic Remote Access Outbound Email Improperly Discarded Paper Portable Media Devices (i.e. laptops, flash drives,

More information

INFORMATION SECURITY PROCEDURES. Maintaining the Security of Information throughout its Lifecycle

INFORMATION SECURITY PROCEDURES. Maintaining the Security of Information throughout its Lifecycle Maintaining the Security of Information throughout its Lifecycle All Users (faculty, students, staff, temporary employees, contractors, outside vendors, and visitors to campus) must determine: (1) Whether

More information

ECSA EuroCloud Star Audit Data Privacy Audit Guide

ECSA EuroCloud Star Audit Data Privacy Audit Guide ECSA EuroCloud Star Audit Data Privacy Audit Guide Page 1 of 15 Table of contents Introduction... 3 ECSA Data Privacy Rules... 4 Governing Law... 6 Sub processing... 6 A. TOMs: Cloud Service... 7 TOMs:

More information

Avaya TM G700 Media Gateway Security. White Paper

Avaya TM G700 Media Gateway Security. White Paper Avaya TM G700 Media Gateway Security White Paper March 2002 G700 Media Gateway Security Summary With the Avaya G700 Media Gateway controlled by the Avaya S8300 or S8700 Media Servers, many of the traditional

More information

Avaya G700 Media Gateway Security - Issue 1.0

Avaya G700 Media Gateway Security - Issue 1.0 Avaya G700 Media Gateway Security - Issue 1.0 Avaya G700 Media Gateway Security With the Avaya G700 Media Gateway controlled by the Avaya S8300 or S8700 Media Servers, many of the traditional Enterprise

More information

Supplier Information Security Addendum for GE Restricted Data

Supplier Information Security Addendum for GE Restricted Data Supplier Information Security Addendum for GE Restricted Data This Supplier Information Security Addendum lists the security controls that GE Suppliers are required to adopt when accessing, processing,

More information

How To Protect Your School From A Breach Of Security

How To Protect Your School From A Breach Of Security SECURITY MANAGEMENT IT Security Policy (ITSP- 1) 1A Policy Statement District management and IT staff will plan, deploy, and monitor IT security mechanisms, policies, procedures, and technologies necessary

More information

System Security Plan University of Texas Health Science Center School of Public Health

System Security Plan University of Texas Health Science Center School of Public Health System Security Plan University of Texas Health Science Center School of Public Health Note: This is simply a template for a NIH System Security Plan. You will need to complete, or add content, to many

More information

8.03 Health Insurance Portability and Accountability Act (HIPAA)

8.03 Health Insurance Portability and Accountability Act (HIPAA) Human Resource/Miscellaneous Page 1 of 5 8.03 Health Insurance Portability and Accountability Act (HIPAA) Policy: It is the policy of Licking/Knox Goodwill Industries, Inc., to maintain the privacy of

More information

Best Practices For Department Server and Enterprise System Checklist

Best Practices For Department Server and Enterprise System Checklist Best Practices For Department Server and Enterprise System Checklist INSTRUCTIONS Information Best Practices are guidelines used to ensure an adequate level of protection for Information Technology (IT)

More information

California State University, Sacramento INFORMATION SECURITY PROGRAM

California State University, Sacramento INFORMATION SECURITY PROGRAM California State University, Sacramento INFORMATION SECURITY PROGRAM 1 I. Preamble... 3 II. Scope... 3 III. Definitions... 4 IV. Roles and Responsibilities... 5 A. Vice President for Academic Affairs...

More information

UTAH STATE UNIVERSITY POLICIES AND PROCEDURES MANUAL

UTAH STATE UNIVERSITY POLICIES AND PROCEDURES MANUAL UTAH STATE UNIVERSITY POLICIES AND PROCEDURES MANUAL Title: Credit Card Handling and Acceptance Policy Policy Number: C3875 Effective Date: November 8, 2006 Issuing Authority: Office of VP Business and

More information

HIPAA ephi Security Guidance for Researchers

HIPAA ephi Security Guidance for Researchers What is ephi? ephi stands for Electronic Protected Health Information (PHI). It is any PHI that is stored, accessed, transmitted or received electronically. 1 PHI under HIPAA means any information that

More information

Index .700 FORMS - SAMPLE INCIDENT RESPONSE FORM.995 HISTORY

Index .700 FORMS - SAMPLE INCIDENT RESPONSE FORM.995 HISTORY Information Security Section: General Operations Title: Information Security Number: 56.350 Index POLICY.100 POLICY STATEMENT.110 POLICY RATIONALE.120 AUTHORITY.130 APPROVAL AND EFFECTIVE DATE OF POLICY.140

More information

Vendor Assessment Worksheet:

Vendor Assessment Worksheet: Vendor Assessment Worksheet: A sample set of IT security controls for evaluation of third party vendors capacity to protect institutional research data 1 Table of Contents Executive Summary... 3 Vendor

More information

ClockWork Enterprise 5

ClockWork Enterprise 5 ClockWork Enterprise 5 Technical Overview rev 5.1 Table of Contents Overview... 3 Database Requirements... 4 Database Storage Requirements... 4 Sql Server Authentication and Permissions... 5 ClockWork

More information

Building A Secure Microsoft Exchange Continuity Appliance

Building A Secure Microsoft Exchange Continuity Appliance Building A Secure Microsoft Exchange Continuity Appliance Teneros, Inc. 215 Castro Street, 3rd Floor Mountain View, California 94041-1203 USA p 650.641.7400 f 650.641.7401 ON AVAILABLE ACCESSIBLE Building

More information

Security Controls for the Autodesk 360 Managed Services

Security Controls for the Autodesk 360 Managed Services Autodesk Trust Center Security Controls for the Autodesk 360 Managed Services Autodesk strives to apply the operational best practices of leading cloud-computing providers around the world. Sound practices

More information

Newcastle University Information Security Procedures Version 3

Newcastle University Information Security Procedures Version 3 Newcastle University Information Security Procedures Version 3 A Information Security Procedures 2 B Business Continuity 3 C Compliance 4 D Outsourcing and Third Party Access 5 E Personnel 6 F Operations

More information

FINAL May 2005. Guideline on Security Systems for Safeguarding Customer Information

FINAL May 2005. Guideline on Security Systems for Safeguarding Customer Information FINAL May 2005 Guideline on Security Systems for Safeguarding Customer Information Table of Contents 1 Introduction 1 1.1 Purpose of Guideline 1 2 Definitions 2 3 Internal Controls and Procedures 2 3.1

More information

C.T. Hellmuth & Associates, Inc.

C.T. Hellmuth & Associates, Inc. Technical Monograph C.T. Hellmuth & Associates, Inc. Technical Monographs usually are limited to only one subject which is treated in considerably more depth than is possible in our Executive Newsletter.

More information

Joint Universities Computer Centre Limited ( JUCC ) Information Security Awareness Training- Session Three

Joint Universities Computer Centre Limited ( JUCC ) Information Security Awareness Training- Session Three Joint Universities Computer Centre Limited ( JUCC ) Information Security Awareness Training- Session Three Data Handling in University Information Classification and Handling Agenda Background People-Process-Technology

More information

Page 1. Copyright 2009. MFA - Moody, Famiglietti & Andronico, LLP. All Rights Reserved.

Page 1. Copyright 2009. MFA - Moody, Famiglietti & Andronico, LLP. All Rights Reserved. Page 1 Page 2 Page 3 Agenda Defining the Massachusetts Personal Data Security Law Becoming Compliant Page 4 Massachusetts Privacy Law Defining the Massachusetts Personal Data Security Law - 201 CMR 17.00

More information

Data Management Policies. Sage ERP Online

Data Management Policies. Sage ERP Online Sage ERP Online Sage ERP Online Table of Contents 1.0 Server Backup and Restore Policy... 3 1.1 Objectives... 3 1.2 Scope... 3 1.3 Responsibilities... 3 1.4 Policy... 4 1.5 Policy Violation... 5 1.6 Communication...

More information

How To Protect Your Data From Being Hacked

How To Protect Your Data From Being Hacked Data Security and the Cloud TABLE OF CONTENTS DATA SECURITY AND THE CLOUD EXECUTIVE SUMMARY PAGE 3 CHAPTER 1 CHAPTER 2 CHAPTER 3 CHAPTER 4 CHAPTER 5 PAGE 4 PAGE 5 PAGE 6 PAGE 8 PAGE 9 DATA SECURITY: HOW

More information

CyberEdge Insurance Proposal Form

CyberEdge Insurance Proposal Form Note to the Proposer Signing or completing this proposal does not bind the Proposer, or any individual or entity he or she is representing to complete this insurance. Please provide by addendum any supplementary

More information

National Identity Exchange Federation (NIEF) Trustmark Signing Certificate Policy. Version 1.1. February 2, 2016

National Identity Exchange Federation (NIEF) Trustmark Signing Certificate Policy. Version 1.1. February 2, 2016 National Identity Exchange Federation (NIEF) Trustmark Signing Certificate Policy Version 1.1 February 2, 2016 Copyright 2016, Georgia Tech Research Institute Table of Contents TABLE OF CONTENTS I 1 INTRODUCTION

More information

Security Information & Policies

Security Information & Policies Security Information & Policies 01 Table of Contents OVERVIEW CHAPTER 1 : CHAPTER 2: CHAPTER 3: CHAPTER 4: CHAPTER 5: CHAPTER 6: CHAPTER 7: CHAPTER 8: CHAPTER 9: CHAPTER 10: CHAPTER 11: CHAPTER 12: CHAPTER

More information

ADMINISTRATIVE POLICY # 32 8 117 (2014) Remote Access. Policy Number: ADMINISTRATIVE POLICY # 32 8 117 (2014) Remote Access

ADMINISTRATIVE POLICY # 32 8 117 (2014) Remote Access. Policy Number: ADMINISTRATIVE POLICY # 32 8 117 (2014) Remote Access Policy Title: Remote Access Policy Type: Administrative Policy Number: ADMINISTRATIVE POLICY # 32 8 117 (2014) Remote Access Approval Date: 05/20/2014 Revised Responsible Office: Office of Information

More information

Electronic Data Security: Designing Good Data Protection Plans

Electronic Data Security: Designing Good Data Protection Plans Electronic Data Security: Designing Good Data Protection Plans Dean Gallant Harvard University FAS Assistant Dean for Research Policy and Administration & Executive Officer, Committee on the Use of Human

More information

2011 2012 Aug. Sept. Oct. Nov. Dec. Jan. Feb. March April May-Dec.

2011 2012 Aug. Sept. Oct. Nov. Dec. Jan. Feb. March April May-Dec. The OCR Auditors are coming - Are you next? What to Expect and How to Prepare On June 10, 2011, the U.S. Department of Health and Human Services Office for Civil Rights ( OCR ) awarded KPMG a $9.2 million

More information

ISAAC Risk Assessment Training

ISAAC Risk Assessment Training ISAAC Risk Assessment Training v2013 Information Technology Risk Management 1 Agenda Why Assess? Information Security Standards Risk Assessment Process Using ISAAC Information Technology Risk Management

More information

SUPREME COURT OF COLORADO OFFICE OF THE CHIEF JUSTICE

SUPREME COURT OF COLORADO OFFICE OF THE CHIEF JUSTICE SUPREME COURT OF COLORADO OFFICE OF THE CHIEF JUSTICE Directive Concerning the Colorado Judicial Department Electronic Communications Usage Policy: Technical, Security, And System Management Concerns This

More information

Standard: Network Security

Standard: Network Security Standard: Network Security Page 1 Executive Summary Network security is important in the protection of our network and services from unauthorized modification, destruction, or disclosure. It is essential

More information

Miami University. Payment Card Data Security Policy

Miami University. Payment Card Data Security Policy Miami University Payment Card Data Security Policy IT Policy IT Standard IT Guideline IT Procedure IT Informative Issued by: IT Services SCOPE: This policy covers all units within Miami University that

More information

Georgia Institute of Technology Data Protection Safeguards Version: 2.0

Georgia Institute of Technology Data Protection Safeguards Version: 2.0 Data Protection Safeguards Page 1 Georgia Institute of Technology Data Protection Safeguards Version: 2.0 Purpose: The purpose of the Data Protection Safeguards is to provide guidelines for the appropriate

More information

Information Technology Security Procedures

Information Technology Security Procedures Information Technology Security Procedures Prepared By: Paul Athaide Date Prepared: Dec 1, 2010 Revised By: Paul Athaide Date Revised: September 20, 2012 Version 1.2 Contents 1. Policy Procedures... 3

More information

SOP Number: OCR-HIP-001 Effective Date: August 2013 Page 1 of 5

SOP Number: OCR-HIP-001 Effective Date: August 2013 Page 1 of 5 Title: HIPAA Research Policy: General Nova Southeastern University Standard Operating Procedure for GCP Version # 1 SOP Number: OCR-HIP-001 Effective Date: August 2013 Page 1 of 5 PURPOSE: Federal privacy

More information

Deploying BitDefender Client Security and BitDefender Windows Server Solutions

Deploying BitDefender Client Security and BitDefender Windows Server Solutions Deploying BitDefender Client Security and BitDefender Windows Server Solutions Quick Install Guide Copyright 2011 BitDefender 1. Installation Overview Thank you for selecting BitDefender Business Solutions

More information

Virtual Data Room. www.millnet.co.uk/vdr. From Deal Making to Due Diligence

Virtual Data Room. www.millnet.co.uk/vdr. From Deal Making to Due Diligence Virtual Data Room From Deal Making to Due Diligence Built with the leading Investment Banks and Law Firms, our revolutionary technology is used by tens of thousands of professionals all over the world.

More information

How To Control Vcloud Air From A Microsoft Vcloud 1.1.1 (Vcloud)

How To Control Vcloud Air From A Microsoft Vcloud 1.1.1 (Vcloud) SOC 1 Control Objectives/Activities Matrix goes to great lengths to ensure the security and availability of vcloud Air services. In this effort, we have undergone a variety of industry standard audits,

More information

Information Technology Acceptable Use Policy

Information Technology Acceptable Use Policy Information Technology Acceptable Use Policy Overview The information technology resources of Providence College are owned and maintained by Providence College. Use of this technology is a privilege, not

More information

White Paper. BD Assurity Linc Software Security. Overview

White Paper. BD Assurity Linc Software Security. Overview Contents 1 Overview 2 System Architecture 3 Network Settings 4 Security Configurations 5 Data Privacy and Security Measures 6 Security Recommendations Overview This white paper provides information about

More information

Information Technology Branch Access Control Technical Standard

Information Technology Branch Access Control Technical Standard Information Technology Branch Access Control Technical Standard Information Management, Administrative Directive A1461 Cyber Security Technical Standard # 5 November 20, 2014 Approved: Date: November 20,

More information

Host Hardening. Presented by. Douglas Couch & Nathan Heck Security Analysts for ITaP 1

Host Hardening. Presented by. Douglas Couch & Nathan Heck Security Analysts for ITaP 1 Host Hardening Presented by Douglas Couch & Nathan Heck Security Analysts for ITaP 1 Background National Institute of Standards and Technology Draft Guide to General Server Security SP800-123 Server A

More information

White Paper: NCBI Database of Genotypes and Phenotypes (dbgap) Security Best Practices Compliance Overview for the New DNAnexus Platform

White Paper: NCBI Database of Genotypes and Phenotypes (dbgap) Security Best Practices Compliance Overview for the New DNAnexus Platform White Paper: NCBI Database of Genotypes and Phenotypes (dbgap) Security Best Practices Compliance Overview for the New DNAnexus Platform April 18, 2013 Overview This White Paper summarizes how the new

More information

HIPAA 100 Training Manual Table of Contents. V. A Word About Business Associate Agreements 10

HIPAA 100 Training Manual Table of Contents. V. A Word About Business Associate Agreements 10 HIPAA 100 Training Manual Table of Contents I. Introduction 1 II. Definitions 2 III. Privacy Rule 5 IV. Security Rule 8 V. A Word About Business Associate Agreements 10 CHICAGO DEPARTMENT OF PUBIC HEALTH

More information

HIPAA Security Matrix

HIPAA Security Matrix HIPAA Matrix Hardware : 164.308(a)(1) Management Process =Required, =Addressable Risk Analysis The Covered Entity (CE) can store its Risk Analysis document encrypted and offsite using EVault managed software

More information

Critical Data Guide. A guide to handling critical information at Indiana University

Critical Data Guide. A guide to handling critical information at Indiana University Critical Data Guide A guide to handling critical information at Indiana University What is critical information? IU defines critical information as sensitive data requiring the highest level of protection.

More information

BOWMAN SYSTEMS SECURING CLIENT DATA

BOWMAN SYSTEMS SECURING CLIENT DATA BOWMAN SYSTEMS SECURING CLIENT DATA 2012 Bowman Systems L.L.C. All Rights Reserved. This document and the information contained herein are the property of Bowman Systems L.L.C. and should be considered

More information

WHITE PAPER. HIPAA-Compliant Data Backup and Disaster Recovery

WHITE PAPER. HIPAA-Compliant Data Backup and Disaster Recovery WHITE PAPER HIPAA-Compliant Data Backup and Disaster Recovery DOCUMENT INFORMATION HIPAA-Compliant Data Backup and Disaster Recovery PRINTED March 2011 COPYRIGHT Copyright 2011 VaultLogix, LLC. All Rights

More information

Copyright Telerad Tech 2009. RADSpa. HIPAA Compliance

Copyright Telerad Tech 2009. RADSpa. HIPAA Compliance RADSpa HIPAA Compliance 1. Introduction 3 1.1. Scope and Field of Application 3 1.2. HIPAA 3 2. Security Architecture 4 2.1 Authentication 4 2.2 Authorization 4 2.3 Confidentiality 4 2.3.1 Secure Communication

More information

GoodData Corporation Security White Paper

GoodData Corporation Security White Paper GoodData Corporation Security White Paper May 2016 Executive Overview The GoodData Analytics Distribution Platform is designed to help Enterprises and Independent Software Vendors (ISVs) securely share

More information

Client Security Risk Assessment Questionnaire

Client Security Risk Assessment Questionnaire Select the appropriate answer from the drop down in the column, and provide a brief description in the section. 1 Do you have a member of your organization with dedicated information security duties? 2

More information

Health Insurance Portability and Accountability Act Enterprise Compliance Auditing & Reporting ECAR for HIPAA Technical Product Overview Whitepaper

Health Insurance Portability and Accountability Act Enterprise Compliance Auditing & Reporting ECAR for HIPAA Technical Product Overview Whitepaper Regulatory Compliance Solutions for Microsoft Windows IT Security Controls Supporting DHS HIPAA Final Security Rules Health Insurance Portability and Accountability Act Enterprise Compliance Auditing &

More information

Meeting the FDA s Requirements for Electronic Records and Electronic Signatures (21 CFR Part 11)

Meeting the FDA s Requirements for Electronic Records and Electronic Signatures (21 CFR Part 11) Meeting the FDA s Requirements for Electronic Records and Electronic Signatures (21 CFR Part 11) Executive Summary...3 Background...4 Internet Growth in the Pharmaceutical Industries...4 The Need for Security...4

More information

How To Use Attix5 Pro For A Fraction Of The Cost Of A Backup

How To Use Attix5 Pro For A Fraction Of The Cost Of A Backup Service Overview Business Cloud Backup Techgate s Business Cloud Backup service is a secure, fully automated set and forget solution, powered by Attix5, and is ideal for organisations with limited in-house

More information

INFORMATION SECURITY PROGRAM

INFORMATION SECURITY PROGRAM Approved 1/30/15 by Dr. MaryLou Apple, President MSCC Policy No. 1:08:00:02 MSCC Gramm-Leach-Bliley INFORMATION SECURITY PROGRAM January, 2015 Version 1 Table of Contents A. Introduction Page 1 B. Security

More information

Comparative study of security parameters by Cloud Providers

Comparative study of security parameters by Cloud Providers Comparative study of security parameters by Cloud Providers Manish Kumar Aery 1 Faculty of Computer Applications, Global Infotech Institute of IT & Management (LPUDE) aery.manish1@gmail.com, Sumit Gupta

More information

Security Guide for the BD Remote Instrument Support Solution BD Biosciences workstations

Security Guide for the BD Remote Instrument Support Solution BD Biosciences workstations Security Guide for the BD Remote Instrument Support Solution BD Biosciences workstations 11/2010 This document includes the following topics: About this guide (page 2) TeamViewer remote desktop support

More information

Data Security Considerations for Research

Data Security Considerations for Research Data Security Considerations for Research Institutional Review Board Annual Education May 8, 2012 1 PRIVACY vs. SECURITY What s the Difference?: PRIVACY Refers to WHAT is protected Health information about

More information