1 APPLICATION PACK FOR CONTRACTORS APPLYING FOR A FIRST LICENCE (Contains Guidelines for Contractors applying for a First Licence and includes Application Form and Garda Vetting Form) April 2015 PSA 45-N-2015
2 Please read the following notes before completing your Licence Application Form For detailed information on licensing of the various licensing sector(s) reference should be made to the Private Security Authority website, Application forms should be fully completed in BLACK INK and in CAPITAL LETTERS. If you are having difficulty with any question and require further guidance or assistance please contact the PSA by , Please check that you have forwarded all relevant documentation in support of your application. Incomplete applications will be rejected and returned to applicant. Garda Vetting Times All applicants must complete the vetting process before a licence is issued. Vetting processing is undertaken by the Garda Central Vetting Unit and the Authority has no control over the vetting process. Vetting times can range from 4 to 18 weeks and applicants should be aware of this when lodging an application. A vetting form is included in this pack. Additional forms are available under the Forms Tab on our website, Important Note For Applicants For An Intruder Alarm or CCTV Licence If you are a first time applicant for an Intruder Alarm or CCTV licence you are required to provide evidence that you comply with a technical standard. Contractors cannot obtain these technical standards without installing intruder alarm or CCTV systems. As the installation of CCTV and Intruder Alarm systems without a licence is an offence the contractor must apply for a Temporary Licence from the PSA to install these systems. Temporary Licences are valid for a period of 6 months. The Exemption Orders for new entrants to the Intruder Alarm Sector have ceased and been replaced by the Temporary Licence. The Temporary Licence must be applied for in conjunction with an application for a licence and in advance of any systems being installed. To obtain a Temporary Licence applicants must include with their application a letter from a certification body confirming that they have registered for intruder alarm and/or CCTV certification.
3 It is an offence under Section 37 of the Private Security Services Act to provide a security service without a licence. A new entrant to the Installer of Security Equipment sectors should not engage in any licensable activity until they are in possession of a valid temporary licence issued by the PSA. Before applying for a Temporary Licence applicants should ensure that they can complete the required number of installations within the 6 month duration of the licence. Failure to do so will result in your application being refused. Where an application is refused there is no refund of the administration fee of 1,000. Further details on Temporary Licences is available from our website, APPLICATION FORM Section A General Details Section A must be completed by all applicants. Its aim is to provide summary information on your business and the type of licence(s) applied for. 1. Name of Applicant This is the name which will appear on the licence. It must be the name of the contractor. A trading name is not acceptable. (See 3 below) - An individual or sole trader should give their full name. - A Partnership name should include the name of each partner. - For a company, company name only to appear. Note: For an application by an Irish registered company, a Certificate of Incorporation dated no earlier than four weeks before the date of application must be submitted. A Certificate of Incorporation may be obtained from The Companies Registration Office, Parnell House, 14 Parnell Square, Dublin 1. Phone (01) , Or alternatively, you can download a duplicate certificate of incorporation free of charge from the CRO website, For an application by a company registered in the United Kingdom including Northern Ireland we will accept a Certificate of Incorporation from Companies House. For all other foreign registered companies, a Certificate of Incorporation from your country of registration and confirmation from the Companies Registration Office, Dublin that you have registered a branch in Ireland pursuant to EU (Branch Disclosure) Regulations 1993.
4 2. Address Please enter the address of the premises from which you trade. correspondence will be sent to this address. Your licence and all 3. Business Name A business/trading name will appear below the applicants name on the licence. An applicant who is carrying on business under a name that is not that of the beneficial owner of the business must provide a copy of a certificate of registration of that business name. The Certificate of Registration of Business Name is available from The Companies Registration Office, Parnell House, 14 Parnell Square, Dublin 1. Phone (01) , For UK/Northern Ireland applicants, a Certification of Registration of Business name is not required. 4. Contact Name Name of person dealing with application and whom the Private Security Authority will contact regarding the application and licence. 5/6 Telephone & Fax Number Please enter contact numbers as requested. 7. Address Please enter contact address as requested. The PSA will distribute our ezine and other licensing information to this address. 8. PPS Number / Revenue Registration Number If the applicant is a sole trader, please enter your PPS Number. If the applicant is a partnership or company, please enter your Revenue Registration Number. 9. Number of Employees The number of employees employed by your business. Section B Licence(s) Required You must complete in full for each sector for which a licence is required. Sector Turnover You must insert the annual turnover for each sub-sector you are applying for. Note: Turnover means the gross revenue (excluding Value Added Tax) of an applicant arising in the financial period in respect of the provision by the applicant of the security service or security services to which the licence or licences applied for relates or relate. For licensing purposes we require that you state your annual turnover for the last 12 months for which you are legally obliged to submit accounts and, for Companies, an Auditor's Turnover Certificate.
5 Combined Turnover The turnover in each sector must be added together and inserted in the appropriate box under the Combined Turnover column. The combined turnover is used to calculate the turnover fee. Turnover Fee The licence fee consists of two components - an administration fee ( 1,000) and a turnover fee which is based on the combined turnover of the contractor in each licensable security sector. Turnover Fees for Licences (to which admin fee of 1,000 must be added) are as follows: Turnover Fee Turnover < 10 0 Turnover < 300, Turnover < 625,000 1,250 Turnover < 1,250,000 2,500 Turnover < 3,750,000 5,000 Turnover < 10,000,000 9,000 Turnover < 20,000,000 19,000 Turnover > 20,000,000 25,000 The turnover fee is calculated on the combined turnover as recorded in Section B of the application form. Total Fee Due To find the Total Fee Due add 1,000 to the Turnover Fee figure. Section C Details of Partners, Directors and Shareholders This section must be completed if the applicant is a partnership or company. Enter the name, address and contact details for all partners in a partnership. In the case of a company, the name, address and contact details of all directors, company secretary and shareholders with a shareholding of 5% or greater. Please note that a Garda Vetting Form must be fully completed by all partners, directors, company secretary and shareholders listed. Information on additional partners, directors and shareholders can be provided on an additional sheet.
6 Section D Declaration The application should be read, signed and dated by the applicant in the case of a sole trader, by all of the partners in the case of a partnership or in the case of an incorporated company, by the company secretary or managing director. Please remember to sign the application form. All applications forms must be signed within 4 weeks of the application being lodged with the PSA. Documents to Accompany Application Form In addition to a completed application form your application should include the following items. 1. Prescribed Licence Fee 2. Valid Tax Clearance Certificate A Tax Clearance Certificate (TCC) is a written confirmation from Revenue that an applicant's tax affairs are in order at the date of issue of the Certificate. A current valid TCC is required to obtain a Private Security Service Contractors Licence for all applicants including UK and Northern Ireland companies. For UK/Northern Ireland applicants, a Tax Clearance Certification is required from Irish Revenue Commissioners. 3. Auditors Turnover Certificate Companies are required to provide an Auditors Turnover Certificate for the last 12 months for which they are legally obliged to submit accounts. Sole Traders and Partnerships are required to provide a statement from their accountant confirming their turnover for the last account period. In all cases the turnover for each sector for which a licence is required must be stated separately. 4. Certificate of Incorporation Limited Companies are required to provide a certificate of incorporation dated not earlier than 4 weeks before the date of the application. (Duplicate certificates can be downloaded free from ) 5. Certificate of Business Name Applicants with a business or trade name which is different from that of the beneficial owner of the business must provide a certificate of business name. For UK/Northern Ireland applicants, a Certification of Registration of Business name is not required. 6. Partnership Agreement In the case of a partnership, applicants must provide a copy of their Partnership Agreement or a letter from their solicitor confirming that a signed Partnership Agreement is in existence.
7 7. Garda Vetting Form Completed Garda Vetting Form for each of the following, as appropriate, Sole Traders, Partners, Directors, Company Secretary or Shareholders with a holding of 5% or greater. 8. Foreign Criminal Record Certificate All Sole Traders, Partners, Directors, Company Secretary or Shareholders with a holding of 5% or greater who have spent 6 months or more in another jurisdiction within the last 25 years will be required to provide a criminal record certificate from that jurisdiction. A person who has spent a period outside the State before their 15 th birthday will not be required to supply a foreign criminal record certificate for this period abroad. 9. Evidence of Attainment of the Required Standard(s) Applicants for Private Security Services Contractor Licences must produce evidence of having attained relevant operational standards for the licence required. Details of the standards required are set out below. CATEGORY OF LICENCE STANDARD(S) REQUIRED Door Supervisor (Licensed Premises) PSA 28:2013 Door Supervisor (Event Security) PSA 39:2014 Security Guarding (Static) PSA 28:2013 Security Guarding (Event Security) PSA 39:2014 Security Guarding (Alarm Monitoring) PSA 33:2014 Security Guarding (CCTV Monitoring) PSA 33:2014 IS EN together with Intruder Alarm Installation & Maintenance IS EN and SR40 Access Control Installation & Maintenance SR40 CCTV Installation & Maintenance PSA 2006:12 together with SR40 Cash-In-Transit PSA CIT1:2007 together with IS 998 The following certification bodies have been approved by the PSA for licensing purposes: National Standards Authority of Ireland, 1 Swift Square, Northwood, Santry, Dublin 9. Telephone: SSAIB, 7-11 Earsdon Road, West Monkseaton, Whitley Bay, Tyne & Wear, NE25 9SX. Telephone: Management Systems Certification Limited, 2 nd Floor, 48 South Street, New Ross, Co. Wexford. Telephone: EQA Ireland Limited, 15 Greenmount House, Greenmount Office Park, Harold's Cross, Dublin 6W. Telephone:
8 CerticCS, trading division of Insight Certification Limited, Sentinel House, 5 Reform Road, Maidenhead, SL6 8BY. Telephone: Stellar Certification Limited, 10C Richmond Avenue, Fairview, Dublin 3. Telephone: ISOQAR, Cobra Court, 1 Blakmore Road, Stretford, Manchester M32 0QY, UK. Telephone: (This certification body is not accepting new clients) Completed Application Completed application form, payment and supporting documentation should be returned to the following address: The Private Security Authority Davis Street Tipperary Town Co. Tipperary T: (For Counties Clare, Cork, Kerry, Tipperary and Waterford) (For Counties Carlow, Kildare, Kilkenny Mayo, Sligo, Wexford and Dublin Districts 16, 18, 20, 22 & 24) (For Counties Galway, Meath, Offaly, Roscommon, Westmeath and Dublin Districts 2, 4, 6, 8, 10, 12 & 14 and Foreign Companies) (For Counties Donegal, Leitrim, Longford, Louth, Monaghan and Dublin Districts 1, 3, 5, 7, 9, 11, 13, 15 & 17) (For counties Cavan, Laois, Limerick, Wicklow, North and South County Dublin and Northern Ireland) F: E:
9 An túdarás Slándála Príobháidí The Private Security Authority Please comply with the instructions for completing this form as failure to do so may result in your application being rejected. The instructions are contained in the Guidelines which accompanied the application form. This form should be completed in BLACK INK and in BLOCK CAPITALS Please Indicate If Application Is For A Sole Trader Partnership Company (Please Tick Appropriate Box) SECTION A General Details 1. Name of Applicant (Name to appear on licence) 2. Address (Address to which licence and correspondence will be sent) 3. Business Name (Business Name(if different from Name of Applicant) to appear on licence) Application Form For First Licence 4. Contact Name (Name of person to whom all correspondence concerning this application and subsequent matters will be sent) 5. Telephone Number 6. Fax Number 7. Address 8. PPS Number or Revenue Registration Number 9. Number or Employees SECTION B Licence(s) Required Sector (Tick Box) Sector Turnover Combined Turnover Door Supervisor (Licensed Premises) Door Supervisor (Event Security) Security Guard (Static Guard) Security Guard (Event Security) Security Guard (Alarm Monitoring) Security Guard (CCTV Monitoring) Installer (Intruder Alarm) Installer (Access Control) Installer (CCTV) Door Supervisor (A) Security Guard (B) Installer (C) Cash In Transit (Coin) Cash In Transit (ATM) Cash In Transit (Point to Point) Cash In Transit (Other) Refer to the Guidelines for Completion of Application Pack to calculate the turnover fee payable or visit our website, Cash In Transit (D) Combined Turnover Turnover Fee (E) Administration Fee 1,000 (F) Total Fee Due =A+B+C+D =E+F
10 SECTION C Details of Partners, Directors and Shareholders The Name, Address & Contact Details For Each Partner, In The Case Of A Partnership And For The Company Secretary And Each Director And Shareholder In The Case Of A Body Corporate Must Be Provided Below. Information On Additional Partners, Directors and/or Shareholders Should Be Provided On A Separate Sheet. Name Address Phone No. PPS No. Partner Company Secretary Director Shareholder (please tick appropriate box) If Shareholder, please indicate percentage shareholding % Name Address Phone No. PPS No. Partner Company Secretary Director Shareholder (please tick appropriate box) If Shareholder, please indicate percentage shareholding % Name Address Phone No. PPS No. Partner Company Secretary Director Shareholder (please tick appropriate box) If Shareholder, please indicate percentage shareholding % Name Address Phone No. PPS No. Partner Company Secretary Director Shareholder (please tick appropriate box) If Shareholder, please indicate percentage shareholding % Name Address Phone No. PPS No. Partner Company Secretary Director Shareholder (please tick appropriate box) If Shareholder, please indicate percentage shareholding %
11 SECTION D Declaration I confirm that I have read and understand the contents of the application form and accompanying guidelines. I declare that the information provided in this application is true and complete in every respect and that the applicant is fully compliant with all statutory obligations of the Private Security Services Acts and Regulations thereunder. I understand that under the Private Security Services Acts 2004 and 2011 it is an offence to supply misleading information in order to obtain a Private Security Authority Licence and that doing so may lead to the application being refused or the licence being suspended or revoked and to a prosecution. I confirm that I act for the applicant named in this application form and I am authorised to sign this form on the applicants behalf. Signature Date Print Name (In the case of a partnership all partners are required to sign. One partner should sign above and the the other partners below.) Signature Date Print Name Signature Date Print Name Signature Date Print Name Please remember to sign the application form. All applications forms must be signed within 4 weeks of the application being lodged with the PSA.
12 Guidelines for Completing Garda Vetting Form Please Read Carefully before Completing Form IMPORTANT THIS VETTING FORM IS FOR THE PURPOSE OF APPLYING FOR A PRIVATE SECURITY SERVICES LICENCE ONLY. THE AUTHORITY DOES NOT VET PEOPLE FOR ANY OTHER PURPOSE. THIS FORM SHOULD NOT BE USED FOR ANY OTHER PURPOSE When completing the Garda Vetting Form it is important that you follow these guidelines: Please read the "Note To Applicant" printed at the start of the form. This contains The form must be completed in full using BLOCK CAPITALS and be clear and legible Your Place/City of Origin must be completed. You must include all your addresses on the form from your date of birth to your present address. All addresses must be completed in full including postcodes. No abbreviations. You must show all foreign addresses. This includes Irish Nationals who have resided abroad for over 6 months. Foreign Nationals must state all addresses from date of birth to the time they came to Ireland followed by all addresses from the time the person came to Ireland to the present date. The year from and year to sections must be fully completed for each address regardless of the number of previous addresses. When correctly completed the Vetting Form should not contain any gaps in your address history from date of birth to the present date. The Question Have you ever being convicted of an offence in the Republic of Ireland or elsewhere? must be answered. All offences must be disclosed including Road Traffic Offences, Juvenile offences, suspended sentences and fines. Failure to disclose an offence on the vetting form may result in the refusal of your application. The Declaration on page 2 must be completed by signing your signature in the required place. The Completed Form should be returned to the Private Security Authority. The Licensing Division of the Authority can be contacted at
13 An Garda Síochána Use Only Reference No.: An Garda Síochána GARDA VETTING APPLICATION FORM NOTE TO APPLICANT Y Y Y Y The Application Form must be completed in full using BLOCK CAPITALS (Please state N/A if details are not applicable) Writing must be clear and legible Return the completed form to Private Security Authority, Davis Street, Tipperary Town, Tipperary. Do not send this form to The Garda Central Vetting Unit or to any Garda Station To be completed by the Applicant SURNAME: FORENAME: DATE OF BIRTH:(dd/mm/yy) PREVIOUS NAME (if any): ALIAS: PLACE/CITY OF ORIGIN: HAVE YOU EVER CHANGED YOUR NAME? Yes No IF YES PLEASE STATE FORMER NAME: Please state all addresses from year of birth to present date House No. Street Town County Post Code Country Year From Year To Please Continue Overleaf
14 Have you ever been convicted of an offence in the Republic of Ireland or elsewhere? No Yes Please provide details DATE COURT OFFENCE COURT OUTCOME DECLARATION OF APPLICANT I, the undersigned, who have applied for a Private Security Services Licence hereby authorise An Garda Síochána to furnish to Private Security Authority a statement that there are no convictions against me in the Republic of Ireland or elsewhere, or a statement of convictions and / or prosecutions, successful or not, pending or completed, in the State or elsewhere as the case may be, subject to the administrative filter implemented by the Minister for Justice and Equality on 31 st March Signature of Applicant: ( ) Date: To be completed by Private Security Authority Line Manager/Contact Person: Location: PLEASE PRINT ALSO ( ) Authorised Signatory: ( Private Security Authority ) PLEASE PRINT ALSO ( ) Authorised Signatory Registration Number: Date: To be completed by the Garda Central Vetting Unit Checks were carried out by this office in accordance with current Garda Vetting policy and based on the information supplied in this application form. The results are as indicated below: No convictions Convictions Prosecutions are pending NOTE : Checks were carried out at this office based on the information supplied. The convictions may apply to the subject of your enquiry. Please verify information disclosed with the applicant. Signed: Member I/C G.C.V.U.
Guidelines for the Completion of the Garda Vetting Form Please see below notes and guidelines that can assist when completing the Garda Vetting Form. Completion of Application Form Please ensure that all
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