Technical University of Denmark (DTU) Campus Service. ICT & BIM: Client perspective driven from the operation phase Markus Lampe, BIMmanager

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1 Technical University of Denmark (DTU) Campus Service ICT & BIM: Client perspective driven from the operation phase Markus Lampe, BIMmanager

2 FM at DTU Campus. DTU general information FM tasks - Illustrated by the Facility Management Spiral BIM strategy - BIMkontor in Building Management Systems Where do vi come from and where do we want to go? Everyday business - BIMkontor - information flow, dataset and processes

3 Technical University of Denmark (Established 1829, First rector: H.C Ørsted) Key Figures (2013) Number of students ca. 8,500 here of Ph.D. Stud. 1,200 Science staff 1,700 Publications 3,600 Ranking Leiden Crown Indicator 2010: No. 1 in Scandinavia No. 7 in Europe

4 FACTS about DTU Risø Campus Høvsøre DANA Lindholm SCION-DTU campus, Hørsholm Lyngby Campus 4

5 FACTS about DTU m2 and 9 locations Lyngby - new ca m2 Lyngby - existing ca m2 Ballerup - existing ca m2 Risø m2 Lindholm m2 5

6 Technical University of Denmark

7 Facilities Management Technical University of Denmark DTU - CAMPUS SERVICES Jacob Steen Møller Real Estate Management Space Facilities Real Estate Management Planning & Management Projects Facilities Maintenance, Planning & Projects REAL ESTATE PMO Ole Kristian Bottheim FACILITIES MAINTENANCE & PROJECTS Anders B. Møller REAL ESTATE- & SPACE MANAGEMENT Uffe G. Thomsen LYNGBY Parks & Roads Michael Jepsen Buildings maintenance Synne Remvig Electrical Allan Egetoft HVAC. Anders Wang- Holm FREDERIKSBERG MØRKHØJ BALLERUP RISØ LINDHOLM PMO 1 Claus Møller Rasmussen PMO 2 Søren Ulslev PMO 3 Nils Møller FM Planning & Projects Allan A. Murphy CAS Frederiksberg Finn L. Mosegaard CAS Mørkhøj Finn L. Mosegaard CAS Ballerup Finn L. Mosegaard CAS Risø Poul Erik Søderdahl CAS Lindholm Jesper Dose Building Management Systems Tommy Plesner BIMkontor Facility Service Centre Nils Turpie Administration Uffe G. Thomsen Professional Responsibility

8 Campus Service - Tasks Illustrated by the Facility Management Spiral

9 Facility Management Spiral Portfolio Management (Property) Decisions Acquisitions Rentals Construction Space Management Planning Needs Assessment Prognoses Scenarios Facilities Management Construction New Constructions Reconstruction Expansion REAL ESTATE PMO Operations Utilities Administration Maintenance Services FACILITIES MAINTENANCE & PROJECTS

10 CAS TASK OVERVIEW Investment Management Financial/ Administrative Management Area Management Driftsforvaltning Operations Management Service Management Goals Own/rent RoI Strategies Market Finances Funding Budgets Financial accounts Taxes Space management Area utilization Lay-out Premises Working areas Maintenance Grounds Building exteriors Building interiors Building installations Furniture & fixtures Utilities Projects/construction contracts EDP Data net Telephone IT tools Internet DTU Centrally Legal matters Key figures/ benchmarking Relocations Heating Security & guards Technical matters Insurance Furniture & fixtures El installations Water Working environment Canteen Environment Acquisitions and sales Contracts External/internal Sewage Renovation Reception New constructions/ modernization/ Rentals, in/out Upkeep Exterior grounds Internal mail service Office management demolition Exterior buildings Interior Window cleaning Joint operations Care, supervision and control Materials, tools, machinery Service external assistance External consultancy services Insurance

11 Campus Service BIM strategy BIMkontor in Building Management Systems

12 DTU, Lyngby Campus GIS

13 BuildingInformations in the DTU History, % 0% Dig. registering of sustainability relevant data for each house Validate User and functions Space management and updating Document management 1. Digitalizing 3. BIM Registering of techn. systems [EL, VVS, VENT] on a room level Update and register through digital interface reports, drawings, FM material digitalized Digital model and building parts registered 2. IDMer / IKT DTU defines IDMer and detailed ICT contracts

14 BuildingInformations in the DTU % 0% Dig. registering of sustainability relevant data for each house Validate User and functions Space management Space management med kontinuerlig dig. and updating vedligeholdelse Document management 1. Digitalizing 3. BIM Registering of techn. systems [EL, VVS, VENT] on a room level Update and register through digital interface Rapporter, tegninger, reports, drawings, DV materiale mm FM material digitalized digitaliseret Digital model samt and bygningsdele building parts registered registreret 2. IDMer / IKT DTU definer IDMer og DTU defines IDMer and detaljer IKT aftaler detailed ICT contracts yderligger

15 BuildingInformations in the DTU Vision, % 0% Dig. registering registrering of af sustainability bæredygtig relevante data for per each hus house 4. Validate User and functions Space management Space management med kontinuerlig dig. and updating vedligeholdelse Document management 1. Digitalizing 3. BIM 5. Register information on room-level 6. Planed maintenance Registering Registrering of af techn. tekn. systems anlæg [EL, [EL, VVS, VVS, VENT] on på rumniveau a room level Vedligeholdelse Update and register registreres through via digitales interface Rapporter, tegninger, reports, drawings, DV materiale mm FM material digitalized digitaliseret Digital model samt and bygningsdele building parts registered registreret 2. IDMer / IKT DTU definer IDMer og DTU defines IDMer and detaljer IKT aftaler detailed ICT contracts yderligger

16 Digitalization an prioritization What's first? solution???

17 DTU strategy from paper to BIM FM-BIM: Information levels Geometry: 2 Properties: 5 [DDB, informationsniveauer]

18 DTU strategy from paper to BIM FM-BIM: Information level 2 for building elements Needed level for FM Over- detailed Overdetaljeret

19 Campus Service in everyday business BIMkontor - information flow, dataset and processes

20 Update of smal changes 2D & dokuments in real life

21 Challenge: Information sources 2D & documents: Different formats for one older building ORD TIF CAD RVT PDF SEP

22 Credibility and accuracy Illustration for information accuracy and stade

23 DTU strategy from paper to BIM Digital information flow: Structures data and different viewer Energ ykey DTU basen Fejlm eld Information CASfm (DaluxFM) Geometry Docu ments REVIT Cady ++ CAS SQL Auto Cad Should be!

24 Facility Management Spiral Portfolio Management (Property) Space Management REAL ESTATE PMO RVT SQL FACILITIES MAINTENANCE & PROJECTS

25 Important questions for longterm FM What is crating value? Who is interested (to update) information? Need to know and nice to know. How to link the different formats, which capture information? Is there really a need for a high level detailed information for building parts in the everyday FM business? How to always update the information about the credibility and accuracy of the information? How to motivate clients to use open formats, like e.g. IF properties? Is it important to find and document the processes for working with information?

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