1 UNIVERSITY OF BRITISH COLUMBIA OKANAGAN INTERDISCIPLINARY GRADUATE STUDIES IN PSYCHOLOGY HANDBOOK OF POLICIES & PROCEDURES May, 2014 Department of Psychology University of British Columbia - Okanagan 3333 University Way Kelowna, BC, Canada V1V 1V7
2 UBCO IGS Psychology 2 Table of Contents Read This First... 4 Overview of the Interdisciplinary Graduate Studies Programs... 5 Important Differences Between the IGS and non-igs... 7 Psychology Graduate Programs... 7 Psychology Graduate Studies Committee (PGSC)... 7 M.A. Program... 8 Application and Admission... 8 Program Registration & Duration M.A. Committee Program Requirements M.A. Thesis M.A. Thesis Examination Evaluation for Admission into the Ph.D. Program Ph.D. Program Application and Admission Program Registration & Duration Ph.D. Committee Program Requirements Second-Year Paper Comprehensives Admission to Candidacy Ph.D. Dissertation Proposal Ph.D. Dissertation Examination MISCELLANEOUS IMPORTANT ISSUES Annual Progress Review Credit for Courses Taken at Other Universities Minimum Course Grades... 23
3 UBCO IGS Psychology 3 Supervisors Timeline for Faculty Feedback on Student Work Awards and Scholarships Teaching Assistantships Format For Theses & Dissertations Authorship Credit... 25
4 UBCO IGS Psychology 4 Read This First This Handbook provides general information concerning the steps that must be taken to fulfill the program requirements for the M.A. and Ph.D. Interdisciplinary Graduate Studies (IGS) in Psychology degrees at UBCO. It was designed as a guide for both students and their faculty supervisors. The regulations of the College of Graduate Studies are the primary ones that must be followed. They are created, interpreted, and enforced by the College. The Psychology Department requirements that appear in this Handbook merely supplement those of the College of Graduate Studies. There are three kinds of graduate specializations in psychology at UBCO: (1) M.A. and Ph.D. in Psychological Science (formerly named Experimental Psychology ); (2) M.A. and Ph.D. in Clinical Psychology; and (3) M.A. and Ph.D. Interdisciplinary Graduate Studies in Psychology. This handbook is for the IGS Psychology specialization. There are separate Handbooks for the Psychological Science and Clinical Psychology specializations that are available from the department web site. The Psychology Department at UBCO is strongly committed to helping all students successfully complete their programs of graduate studies. We also hope that students in our Master of Arts program will continue on and complete their Ph.D. at UBCO. Keep this in mind when reading the policies and procedures in this document.
5 UBCO IGS Psychology 5 Overview of the Interdisciplinary Graduate Studies Programs Interdisciplinary Graduate Studies (IGS) offers students opportunities to pursue graduate studies across disciplinary boundaries, and to tailor their course of study to suit their particular needs. At the UBC Okanagan campus, IGS programs are greatly facilitated by our smaller size, thereby allowing students to work more intimately with faculty across a variety of departments and disciplines. The structure allows for both interfaculty and intercampus arrangements for supervision and courses. The course and program requirements provide structure to ensure quality in both the breadth and depth of the student's academic experience. Students completing an IGS degree must select one of two program options: Individualized or Themed. In the Individualized option, a supervisory committee is constructed by the potential supervisor in consultation with the applicant. The committee and specified coursework are customized to the student's area of study. In the Themed option, a number of defined themes have been established to assist students in focusing their studies towards particular areas of interest. A theme is defined as an area of research with courses specified to further students' educations in that area, with a cluster of interested faculty associated with it to assist students in their program. Students admitted to an IGS program (M.A., M.Sc., M.F.A., Ph.D.) have an option of completing a theme while completing their program of study. All themes require the production of a theme-appropriate IGS thesis/dissertation and several courses specific to that theme of study as specified by the theme committee. For the purposes of specifying required coursework, the theme committee, in conjunction with the supervisor, approves the program plan.
6 UBCO IGS Psychology 6 Themes for IGS programs are set from time to time by the College of Graduate Studies, and are areas of research and study without their own degree programs at the UBC Okanagan campus but are specific enough to warrant concentrated and defined areas of study. Upon completing an IGS degree to the satisfaction of the theme committee, the following notation is added to a student's transcript: "As part of their Interdisciplinary Graduate Studies degree program, this student completed a theme entitled NAME OF THEME." At present, the following themes have been identified as part of the IGS program: Health and Exercise Sciences Indigenous Studies Latin American and Iberian Studies Optimization Sustainability For more information on a theme, prospective students are asked to contact the College of Graduate Studies. IGS students can apply to work with faculty members with research programs in the following areas: * Abnormal Psychology * Happiness & Well-Being * Cognitive Psychology * Health Psychology * Creativity * Personality Psychology * Cultural Evolution * Social Psychology * Forensic Psychology Our graduate programs involve some required coursework. However, there is presently more emphasis on individual directed studies and on collaborative research projects than there is on traditional courses.
7 UBCO IGS Psychology 7 We presently do not offer a clinical or counseling program that prepares students for clinical practice, although a clinical graduate program is in development. Important Differences Between the IGS and non-igs Psychology Graduate Programs IGS Psychology program students are governed by the College of Graduate Studies, by the rules of the Interdisciplinary Graduate Studies program, and by the Department of Psychology. The IGS programs have course requirements that are different from those of the non-igs Psychology graduate programs. The IGS programs at UBCO do not have their own funding for Graduate Teaching Assistantships (GTAs), and there are fewer GTAs available for IGS Psychology program students than there are for regular, non-igs Psychology graduate students. The word Psychology does not appear on IGS program diplomas. Psychology Graduate Studies Committee (PGSC) The Psychology Graduate Studies Committee (PGSC) oversees all matters pertaining to graduate studies in psychology, including those involving students and their supervisory committees, except for issues that are governed by the College of Graduate Studies. The PGSC consists of at least three psychology faculty members and is chaired by the Graduate Coordinator, who is the Department s contact person with the College of Graduate Studies. All major decisions of the PGSC are subject to ratification by the Psychology Department as a whole.
8 UBCO IGS Psychology 8 M.A. Program Application and Admission The program is governed by the regulations of the UBCO College of Graduate Studies, including its standards for admission of students. Application procedures may be found at College of Graduate Studies. In addition to fulfilling the regular requirements for admission to graduate studies, students seeking entry into the UBC Okanagan campus IGS program are required to develop a program plan in consultation with a potential supervisor. This plan will include both a program of study and research compatible with the research program and expertise of the supervisor. The PGSC considers the suitability of supervisor-student matches when deciding whether to admit an applicant. Supervisors are required to provide the names of at least four additional faculty members who have agreed to serve on the program committee and provide academic support to delivery of the graduate program proposed before final admission is granted. The supporting supervisor must provide written confirmation of support for the program of study and research, the availability of facilities required to conduct the research, and the level of funds from research grants and contracts that will be made available for graduate student support. M.A. applicants must hold the academic equivalent of a four-year baccalaureate degree with * a minimum overall B+ average (76% at UBC) in third- and fourth-year courses; or * applicants who have a four-year baccalaureate degree, or its academic equivalent, which does not meet the requirements stated above, but who have had significant formal training and relevant professional experience to
9 UBCO IGS Psychology 9 offset such deficiencies, may be granted admission on the recommendation of the PGSC and approval of the Dean of the College of Graduate Studies. A complete application to the College of Graduate Studies consists of the following: * a General Application to the College of Graduate Studies; * an application fee; * three confidential reference reports from academic referees; * one official set of all post-secondary academic records in original language and certified translation (if originals cannot be attained by applicant, then attested, certified copies of originals are acceptable). To be considered official, academic records must be received in official university envelopes, sealed, and endorsed by the issuing institution; * evidence of adequate English proficiency where applicable (TOEFL, IELTS, or MELAB are all acceptable); and * Graduate Record Exam (GRE) scores. The general GRE scores are required and the psychology scores are recommended. * A letter of intent describing research interests and plans. To receive first-round consideration, all application materials must be submitted by December 1. Applications received after December 1 may also be considered after the first round. Students will be admitted on the basis of the: * student's record of academic and professional achievements; * letters of recommendation; * quality and feasibility of the proposed study and research plan; * supervisor's ability to support the program of study; and * availability of financial and operational support. Admission to the master's program will be in one of the following categories:
10 UBCO IGS Psychology Unconditional admission. Granted when the applicant meets all admission requirements including the agreement of a Department of Psychology faculty member to supervise the student, all final official documentation has been received, an admission recommendation has been made by the PGSC to the College of Graduate Studies, and a formal letter of admission has been provided by the College of Graduate Studies. 2. Conditional admission. Contains condition(s) that must be met before an offer can be considered final. Such conditions may include final documentation showing degree conferred, or submission of academic records from previous institutions. The letter of admission stipulates deadline dates as to when the conditions must be met. Failure to comply by this date with a condition will normally result in the student being withdrawn from the program. Program Registration & Duration Most students begin their program of study in September. All M.A. degree students admitted to the College of Graduate Studies must register when they begin their studies. Students must remain continuously registered until the degree is completed, except for periods of time during which the student is on an approved leave of absence. Students must maintain continuous registration throughout all years until graduation by keeping up with fee payments. Failure to register for two consecutive terms may result in the student being withdrawn from the program. The master s program should be completed in two academic years. Delays beyond two years can sharply decrease a student s chances of admission to the Ph.D. program. Support funds are less likely to be available from the teaching assistant budget and from the supervisor s research assistant budget beyond the second year to M.A. students. The Department of Psychology reserves the right to specify deadlines, requirements, and limitations for particular students.
11 UBCO IGS Psychology 11 If a degree is not awarded within five years from initial registration, the student's eligibility for the degree will usually be terminated and the student will be withdrawn from the program. Under exceptional circumstances, extensions may be granted by the Dean of the College of Graduate Studies. Students who, for health or personal reasons, including childbirth and having primary responsibility for the care of a child, must interrupt their studies should apply for a leave in writing to the Dean of the College of Graduate Studies. The period of leave is not counted toward time to completion. M.A. Committee The M.A. Committee consists of at least five UBCO faculty members or UBCO Psychology adjuncts. One member is the supervisor, and there must be at least one, non adjunct, full-time UBCO faculty member on the committee. At least one of the committee members must be in the Psychology Department. In determining the number of faculty members on M.A. and Ph.D. supervisory committees when a student has co-supervisors, the co-supervisors shall count as one committee member. With the approval of the supervisor and PGSC, the student can make changes to the committee after it has been formed. Program Requirements The minimum requirements for the M.A. are 30 credits, including the following: * Research Methods and Analysis: At least 6 credits from the following courses: IGS 501, 503, 504, 505, 509, 515, or approved 500/600-level non- IGS courses in research methods and analysis. * Special Topics: At least 6 credits from the following courses: IGS 520, 523, 524, 529, 530, 539, 540, 549, 550, 559, 620, or approved 500/600-level non- IGS courses.
12 UBCO IGS Psychology 12 * Masters Thesis: At least 6 credits from the following course: IGS Master's Thesis (6-18 credits, d). * No more than six credits can be at the 300/400 level, and none may be at the 100/200 level. Some students may also be required to complete additional courses or other work because of deficiencies in their preparatory background. These requirements will be determined by the PGSC before admission into the program or during the first term of registration in the program. M.A. Thesis Completion of a thesis is an integral part of the Master s program. Between September and April of the first year, the student should meet with his or her M.A. Committee to outline a plan for the Master s thesis. The student s annual progress report must indicate that this meeting has taken place and that a thesis plan has been developed. Before beginning formal thesis work, the student must submit a formal thesis proposal to the supervisory committee and obtain approval of the proposed thesis. Thesis proposals must be stand-alone, written documents that include an Abstract, a literature review, one or more well justified research questions, a Methods section, and a References section. Data collections must not begin before proposals have been approved by all members of the supervisory committee and by the department head. It is strongly recommended that the thesis proposal be submitted and approved by the M.A. Committee within one year of registration in the program. The ideal thesis is one that leads to (or is) a paper publishable in a reputable journal. Our goal in establishing requirements about the thesis is to facilitate rather than hinder students in attaining this goal. The M.A. Committee is thus given some leeway to tailor the thesis research. The general requirement is a thesis written by the student on research carried out by the student while in the
13 UBCO IGS Psychology 13 M.A. program at UBCO. The literature review, design, execution, data analysis, discussion, and written presentation should be of publishable quality. (Notice that the nature of the results is omitted from this list.) The thesis may take one of two formats, with the choice left to the student, in consultation with the supervisor. The choices are as follows: (a) a traditional thesis-style document, and (b) a thesis in the format of a journal article (should the manuscript have already been accepted for publication by a reputable journal, and the student is sole or first author, the M.A. Committee may accept it and request final approval from the PGSC). M.A. Thesis Examination The UBCO College of Graduate Studies web site provides the procedures for preparing theses, preconditions for a thesis defense, the scheduling of thesis examinations, examination committee composition, examination procedures, the responsibilities of examiners, the procedures that examiners must follow when judging theses, and submission of the final thesis. Notice of a defense must be posted at least 10 days in advance and, at that time, a copy should be left with the Unit Secretary so that it is available to those who are interested in reading the thesis beforehand. All graduate students and faculty members are invited to attend each M.A. thesis defense. Evaluation for Admission into the Ph.D. Program A new, separate application for admission to the Ph.D. program must be made to College of Graduate Studies. Admission does not occur automatically when the M.A. has been completed. The transition between the M.A. and the Ph.D. programs should be carefully considered by the student in consultation with the supervisor. Admission requires that the student has done more than simply meet the minimal requirements for an M.A. degree. Admission requires (a) that the
14 UBCO IGS Psychology 14 student has made significant progress toward becoming an independent researcher, and (b) a willing supervisor. Direct Transfer into the Ph.D. Program without an M.A. Masters students may request a direct transfer into the Ph.D. program. In these cases, a second year paper is submitted instead of an M.A. thesis, and an M.A. degree is not awarded. Direct transfers from the M.A. into the Ph.D. degree program are permitted at the discretion of the PGSC under regulations set by the College of Graduate Studies. Direct transfers can occur after 12 but after no more than 18 months in the M.A. program. Ph.D. Program Application and Admission The program is governed by the regulations of the UBCO College of Graduate Studies, including its standards for admission of students. Application procedures may be found at College of Graduate Studies web site. In addition to fulfilling the regular requirements for admission to graduate studies, students seeking entry into the UBC Okanagan campus IGS program are required to develop a program plan in consultation with a potential supervisor. This plan will include both a program of study and research compatible with the research program and expertise of the supervisor. The PGSC considers the suitability of supervisor-student matches when deciding whether to admit an applicant. Supervisors are required to provide the names of at least four additional faculty members who have agreed to serve on the program committee and provide academic support to delivery of the graduate program proposed before final admission is granted. The supporting supervisor must provide written
15 UBCO IGS Psychology 15 confirmation of support for the program of study and research, the availability of facilities required to conduct the research, and the level of funds from research grants and contracts that will be made available for graduate student support. Ph.D. applicants must have completed one of the following requirements prior to admission: * a master's degree (or equivalent) from an approved institution, with clear evidence of research ability; * a bachelor's degree, with one year of study in a master's program with 18 credits of first class average, of which, normally, 12 credits must be at the 500 level or above, and clear evidence of research ability. (See the above section on Direct Transfer into the Ph.D. Program without an M.A.) Program credits may be given for graduate courses taken at other universities. See the section below on "Credit for Courses Taken at Other Universities". A complete application to the College of Graduate Studies consists of the following: * a General Application to the College of Graduate Studies; * an application fee; * three confidential reference reports from academic referees; * one official set of all post-secondary academic records in original language and certified translation (if originals cannot be attained by applicant, then attested, certified copies of originals are acceptable). To be considered official, academic records must be received in official university envelopes, sealed, and endorsed by the issuing institution; * evidence of adequate English proficiency where applicable (TOEFL, IELTS, or MELAB are all acceptable); and * Graduate Record Exam (GRE) scores. The general GRE scores are required and the psychology scores are recommended. * A letter of intent describing research interests and plans.
16 UBCO IGS Psychology 16 To receive first-round consideration, all application materials must be submitted by December 1. Applications received after December 1 may also be considered after the first round. Students will be admitted on the basis of the: * student's record of academic and professional achievements; * letters of recommendation; * quality and feasibility of the proposed study and research plan; * supervisor's ability to support the program of study; and * availability of financial and operational support. Admission to the Ph.D. program will be in one of the following categories: 1. Unconditional admission. Granted when the applicant meets all admission requirements including the agreement of a Department of Psychology faculty member to supervise the student, all final official documentation has been received, and approval has been granted by the PGSC and the College of Graduate Studies. 2. Conditional admission. Contains condition(s) that must be met before an offer can be considered final. Such conditions may include final documentation showing degree conferred, or submission of academic records from previous institutions. The letter of admission stipulates deadline dates as to when the conditions must be met. Failure to comply with a condition will normally result in the student being withdrawn from the program. Program Registration & Duration Ph.D. students admitted to a doctoral program will normally be expected to spend the equivalent of at least two consecutive years of full-time study at UBCO. Students must maintain continuous registration throughout all years until graduation by keeping up with tuition fee payments, including those periods when
17 UBCO IGS Psychology 17 students are working on their thesis and not taking courses. Students entering directly from a bachelor's degree must, during the first year of study, complete 18 credits with a first class average, of which at least 12 credits must be at the graduate level. Failure to register for two consecutive terms may result in the student being withdrawn from the program. The Ph.D. program should be completed in three academic years. If the degree is not awarded within a period of six years from initial registration, the student's eligibility for the degree will be terminated and the student will be withdrawn from the program. Under exceptional circumstances, extensions may be granted by the Dean of the College of Graduate Studies. Students who, for health or personal reasons, including childbirth and having primary responsibility for the care of a child, must interrupt their studies should apply for a leave in writing through the Dean of the College. The period of leave is not counted toward time to completion. Ph.D. Committee The Ph.D. Committee consists of at least five UBCO faculty members or UBCO Psychology adjuncts. One member is the supervisor, and there must be at least one, non adjunct, full-time UBCO faculty members on the committee. At least one of the committee members must be in the Psychology Department. In determining the number of faculty members on M.A. and Ph.D. supervisory committees when a student has co-supervisors, the co-supervisors shall count as one committee member. With the approval of the supervisor and PGSC, the student can make changes to the committee after it has been formed.
18 UBCO IGS Psychology 18 Program Requirements The requirements for interdisciplinary Ph.D. programs are developed in consultation with and approved by the supervisor and program committee. The minimum requirements are: * Advanced Research Methods and Analysis: At least 3 credits from the following courses: IGS 501, 503, 504, 505, 509, 515, 601, or 500/600-level non-igs courses in research methods and analysis approved by the program committee; * At least 9 credits from the following courses: IGS 520, 523, 524, 529, 530, 539, 540, 549, 550, 559, 620, or 500/600-level non-igs courses approved by the program committee, with at least one term course from each of two disciplines; * successful completion of comprehensives, as determined by the supervisor and program committee in consultation with the student; and * IGS Doctoral Thesis. Some students may also be required to complete additional courses or other work because of deficiencies in their preparatory background. These requirements will be determined by the PGSC before admission into the program or during the first term of registration in the program. Upon registration, the doctoral student will consult with his or her supervisor(s) to develop a program of study, subject to the approval of the PGSC. The program of study may consist of seminars, directed readings and research, consultations, and such formal courses as may be deemed essential for the fulfillment of the requirements for the degree. Changes in the program of study may be required during the period of study. These changes must be reviewed and approved by the candidate's supervisory Ph.D. committee and by the PGSC.
19 UBCO IGS Psychology 19 Second-Year Paper The second-year paper is completed by students who transfer directly into the Ph.D. program without an M.A. degree. The second year paper should represent an original empirical contribution to the student s field of study which is intended to be publishable. In addition to the paper, students will complete a public presentation of their research at a department-approved forum (e.g., a research conference or a presentation open to the University community). In cases where students do not continue in the program, either by their own choice and/or by the direction of the Department, this paper may serve as a Masters thesis if judged of sufficient quality. Students will normally complete this paper at the end of their second year. Comprehensives The comprehensives are intended to provide an assessment of the mastery of a breadth of research areas related to a student's program of study. The comprehensives are normally four written comprehensive papers that should be completed by the end of the second year of the program. Each comprehensive is designed in consultation with the supervisor and Ph.D. committee. The possible formats for comprehensives include: * a significant literature review in the form of either a novel organizing framework (as in a Psychological Bulletin article) or a state-of-the art summary of a topic (as in Annual Review of Psychology); * a focused research project undertaken in collaboration with a Psychology faculty member, a psychology adjunct, or other researcher who has been approved by the PGSC; * a grant proposal prepared in accordance with the standards of a major granting agency (only one grant proposal comprehensive per student is permitted);
20 UBCO IGS Psychology 20 * the development of a senior-level undergraduate course in an approved area (only one course development comprehensive per student is permitted). Each of the above possible comprehensive formats count as one comprehensive. The Ph.D. committee evaluates each submitted comprehensive and then advises the student and the PGSC that * the student has passed; * the student must rewrite one or more comprehensives (normally students are allowed only one repetition of each comprehensive); or * a recommendation be made to the Dean of Graduate Studies that the student be withdrawn from the doctoral program. Admission to Candidacy Admission to candidacy occurs after all required coursework and comprehensives have been completed and after the doctoral dissertation proposal has been approved. Admission to candidacy should normally occur after a two-year residency period. A student who is not admitted to candidacy within three years from the date of initial registration will be required to withdraw from the program. It is possible to apply for an extension in unusual circumstances. Ph.D. Dissertation Proposal The supervisor must convene a meeting of the Ph.D. committee with the student at least once every year to discuss the dissertation and to ensure that satisfactory progress is being made. A satisfactory dissertation proposal is normally submitted to the supervisory committee before the start of the third Ph.D. year and must be presented orally by the candidate to the Department. Dissertation proposals must be stand-alone, written documents that include an Abstract, a literature review, one or more well justified research questions, a Methods section, and a References section. Data collections must not begin
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