1 Admissions and Financing (information and forms) The VMI education represents an uncommon value, one that continues to be acknowl edged by observers in higher education. By placing VMI in the category Baccalaureate College Liberal Arts, the Carnegie Foundation places VMI among the nation s most prestigious undergraduate schools, public and private, that grant at least half of their degrees in liberal arts fields. In the U.S. News report of America s Best Colleges, VMI ranks fourth overall among public liberal arts colleges.what s more, Money magazine ranks VMI 18th of colleges nationally for earnings, affordability, and quality of education. But there are more direct ways to learn about VMI. Alumni are available to answer questions, and throughout the academic year, there are opportunities to visit VMI (open house dates are listed below). You may also schedule a visit to VMI or ask questions about the application process by calling the Admissions Office at 800/ or 540/ Contents Instructions for applicants... 2 Financial information... 3 Application for admission... 5 Secondary school report... 7 Guidance Counselor/School Administrator recommendation... 8 Application for Virginia in-state tuition rates... 9 VMI application for financial aid College Report Important dates Open House Dates September October November February February March 2016 Merit Scholarship deadline 1 February 2016 VMI No Ordinary College. No Ordinary Life.
2 I n s t r u c t i o n s f o r a p p l i c a n t s MAKING APPLICATION FOR ADMISSION Please read carefully the following instructions. Answer all questions concisely and carefully. To apply for admission to VMI: Complete the application. Submit the $40 application fee payable to VMI. Have your guidance counselor complete the Secondary School Report, attach an official transcript, and mail to VMI with your application. Guidance Counselor/School Administrator recommendation form (Counselor or school official recommendation is mandatory.) Complete the Virginia In-State Tuition Form if you are an applicant who claims legal domicile in the Commonwealth of Virginia. Transfer students must complete the College Report form Candidates must submit scores from either the College Board Aptitude Test (SAT I) or the American College Testing Program (ACT).VMI s SAT code is 5858; its ACT code is Applicants whose first language is not English must also take the Test of Eng lish as a Foreign Language (TOEFL). High school guidance coun selors should be consulted for information. Outside the United States, American embassies, consulates, offices of the U.S. Informa tion Service, or other educational agencies can provide informa tion. If information is not locally available, foreign applicants should write to TOEFL, Educational Testing Service, Princeton, NJ You may apply online by accessing the VMI home page at Personal interviews (optional) Applicants are strongly encouraged to contact a VMI alumnus and request a personal interview. Refer to the Alumni Resources Web page at to locate an alumnus in your area. Many alumni have offered to serve as points of contact and sources of information to applicants and prospective cadets. If you need additional assistance locating an alumnus in your area, please contact the Office of Admissions. Personal statement (optional) Applicants are strongly encouraged to submit a statement indicating why you are interested in VMI and how our educational system can help you achieve your personal and educational goals. SPECIAL INSTRUCTIONS Receipt of your application initiates your file. If you do not receive an acknowledgement within one month of submission, please write or call 800/ Your midterm grades should be sent to us by February 1, or as soon as available. Early decision deadline is November 15, and these decisions will be mailed no later than December 15. Regular decision deadline is February 1. Applications will be accepted on a spaceavailable basis after February 1. Applicants deferred from early decision and regular decision applicants will be notified on a rolling basis. All scholarship or walk-on athletes are required to register with the NCAA Eligibility Center for determining eligibility. Obtain a Student Release Form from your counselor. HOW APPLICATIONS ARE PROCESSED Decisions Applicants meeting the November 15 deadline for early decision will be notified no later than December 15. Beginning January 1, on a rolling basis, decisions will be made on all applications for regular decision and those applicants deferred from early decision. A waiting list may be necessary. Additionally, due to the physical rigors of VMI, applicants may be evaluated based upon their height and weight. Please refer to the Prepare section of the Admissions home page for the Fitness Standards (height/weight chart) and further information. Reservations Accepted applicants will be sent conditional appointments pending establishment of a reservation. A reservation requires submission of a satisfactory medical report, a signed accep tance of the appointment, and payment of a $300 advance deposit. The advance deposit is deducted from the total charges for the first year of enrollment. It is refundable if requested in writing before May 1, or if the applicant is physically disqualified. Medical approval is based on stringent guidelines that insure all new cadets can succeed with the rigors of VMI. Department of Defense Instruction (DoD Directive ) is used as a baseline but not strictly followed in every respect. [Links to this document can be found on the VMI Web site (www.vmi.edu) Admissions home page under Apply Online.] For more information, please contact the VMI physician at 540/ Note: In accordance with the VMI Marriage and Parenthood Policy, any cadet who marries or incurs the responsibilities of parenthood is expected to resign from the Corps. Upon matriculation, and upon return to VMI each fall, all cadets shall confirm their knowledge and understanding of this policy. The Virginia Military Institute is committed to providing an environment that emphasizes the dignity and worth of every member of its community and that is free from harassment and discrimination based on race, sex, color, national origin, religion, age, veteran status, sexual orientation, pregnancy, genetic information, against otherwise qualified persons with disabilities, or based on any other status protected by law. Every VMI staff member, faculty member and cadet has the right to work and study in an environment free from discrimination and should be treated with dignity and respect. VMI complaint and grievance procedures provide employees and cadets with the means for resolving complaints that this Statement has been violated. VMI is an Equal Opportunity Employer. Anyone having questions concerning discrimination or the application of Title IX regulations should contact Title IX Coordinator, 212 Carroll Hall, VMI, Lexington, Va , (540) Any cadet or prospective cadet having questions about disability services for students should contact the Director of the Center for Cadet Counseling and Disability Services, 448 Institute Hill, 2nd floor, Post Infirmary, Lexington, Va , (540) For employment-related disability services, contact the Employee Disability Services Coordinator in the VMI Human Resources Office, Lexington, Va , (540)
3 F i n a n c i a l i n f o r m a t i o n TUITION AND FEES SESSION Tuition and Fees Virginians Non-Virginians Tuition $8,136 $31,150 Room and Board* 8,666 8,666 Auxiliary Fee** 5,242 5,242 Total Tuition and Fees $22,044 $45,058 Quartermaster Charge*** 3,158 3,158 Total $25,202 $48,216 Security Deposit**** Total Due $25,402 $48,416 *Room and Board are required since all cadets live in Barracks and are provided twenty-one meals per week. **The Auxiliary Fee covers the cadet s share of the costs of medical services, cadet facilities and activities, athletics, and other services. ***The Quartermaster Charge covers haircuts and the issuing, tailoring, laundering, and pressing of uniforms. Cadet uniforms are state property and must be returned to the Institute. Qualified cadets enrolled or under contract in the ROTC program receive a uniform allowance directly from the Federal Government which helps defray the cost of cadet uniforms. ****The Security Deposit covers property damages, lost property, and unpaid obligations to VMI. The deposit shall equal $200 at the beginning of each academic year; accordingly, any shortfall shall be billed to the cadet at the beginning of each year. VMI returns the deposit, less any deductions for damages or unpaid obligations and without interest, upon the graduation of the cadet or the termination of the cadetship. This deposit is not the same as the Reservation Fee. Payment Schedule Virginians Non-Virginians Reservation fee due May 1 $300 $300 On or Before August 1 12,451 23,958 On or Before December 15 12,651 24,158 Total $25,402 $48,416 A late fee of $100 or 10 percent of the unpaid balance, if less, will be assessed for failure to pay tuition and fees as required. PAYMENT PLAN VMI offers an interest-free monthly payment option and other education payment services in cooperation with Tuition Management Systems (TMS) that allow the academic year s expenses to be handled in monthly payments. For information, call TMS at 800/ OTHER COSTS Payable by the cadet include textbooks, supplies, automobile registration, and non-issue clothing. The cadet must pay for such items with cash, check, or bank credit card at the time of purchase. Cadets may be dismissed from the Institute for failure to pay tuition and fees or any other financial obligations to the Institute as required. In addition, the Institute reserves the right to hold grades, credits, transcripts and diplomas until all obligations to the Institute are satisfied. Cadets must satisfy all financial obligations to the Institute for past semesters or terms before they will be allowed to register for any succeeding semester or term. FINANCIAL AID The VMI financial aid program provides monetary assistance to cadets who otherwise would be unable to attend, and to cadets with superior abilities. Need-based awards are based on the cadet s financial need as demonstrated through the Free Application for Federal Student Aid (FAFSA). Most awards include grants, scholarships, and loans. Applicants for financial aid will be considered for these awards. Sources of aid at VMI include Perkins Loans; Pell Grants; Supplemen tal Educational Opportunity Grants; State Undergraduate Grants;VMI Board of Visitors scholarships;vmi Foundation, Inc., scholarships; merit scholarships; athletic scholar ships; and ROTC scholarships. Cadets may also apply for Stafford Loans, which are available regardless of need. Cadets must apply for financial aid before submitting a Stafford Loan application. Parents may borrow up to the full cost of the education, minus any aid the student is eligible to receive, through the PLUS loan program.vmi participates in the Federal Direct Loan Program. Normally, payment of financial aid stipends is made in two install ments, credited to the cadet s account each semester. Electronic statements, available online to cadets in July and December, will reflect credit for aid awarded. In the event a cadet withdraws before the end of the refund period, financial aid credits will be prorated. Cadets must apply for aid each year by submitting the VMI Financial Aid Application and a FAFSA.The FAFSA is completed online at ROTC SCHOLARSHIPS Four-year and three-year ROTC scholarships are awarded to selected high school graduates on a national competitive basis.these are normally awarded before matriculation at VMI; however, ROTC scholarships may become available for upperclassmen based upon performance, academic proficiency, and motivation toward a service career. For new cadets with four- and three-year ROTC scholarships, additional funds are available to help defray the cost of room and board for four years for those who meet the noted academic and disciplinary guidelines. Details are available at each of the ROTC departments at VMI. Application deadlines for these scholar ship programs normally fall near the end of the first semester of the senior year in high school. STATE CADETSHIPS State Cadets are residents of Virginia who receive special appointments by the Board of Visitors, as specified in the Code of Virginia. State Cadetships, limited in number, are restricted to bona fide residents of Virginia who demonstrate that it would be impossible to attend VMI without this financial assistance.application forms, furnished by the Financial Aid Officer on request, should be submitted before March 1 of the year in which the applicant wishes to enter VMI. The State Cadet assumes certain obligations to the Commonwealth of Virginia in return for the financial assistance.the Sections of the Code of Virginia setting forth provisions for and obligations of State Cadetships may be obtained from the Financial Aid Office.
4 INSTITUTE SCHOLARS PROGRAM The Institute Scholars Program awards scholarships to outstanding entering cadets with well-above-average high school grade point averages, test scores, and leadership skills. Financial need is not a con sideration. These scholarships can meet a large portion of the cost of attending VMI. Scholarships are renewable, subject to annual review. For more information, contact the VMI Office of Admissions at 540/ or access the VMI home page at HOW TO APPLY FOR FINANCIAL AID Applicants interested in financial aid must complete the VMI Financial Aid Application and the Free Application for Federal Student Aid (FAFSA). Submission of the FAFSA is mandatory. The FAFSA, online at must by submitted by March 1. In completing the FAFSA, applicants should list VMI as one of their college choices.vmi s school code is In order to receive financial assistance, satisfactory progress and good standing must be maintained.award decisions are made in March and April; applicants are normally notified in April. For more information, contact the Financial Aid Office at 540/ or visit our Web site.
5 Application for admission ATTACH $40 APPLICATION FEE HERE 1. Name last first middle Jr., etc. (preferred name) 2. Address street city state zip 3. If Virginia resident, name county or city of legal domicile. (Complete the Application for Virginia in-state tuition rates form.) 4. Are you applying for in-state tuition per Section , Code of Virginia? p Yes p No 5. Do you anticipate using Post-9/11 GI Bill or Montgomery GI Bill Benefits? p Yes p No 6. If not a Virginia resident, name state of legal domicile. 7. Telephone: Home Cell: 8. Date of birth City, State, and Country of birth Age 9. Gender p Male p Female 10. address 11. Social Security number / / (Required for students applying for financial aid) 12. Please fill in your probable choice of major curriculum: 1st Choice: 2nd Choice:. Some academic departments are limited in space; it is possible you may be offered an appointment to your second choice major. Applied Mathematics Biology Chemistry Civil Engineering Computer Science Economics and Business Electrical and Computer Engineering English History International Studies Mechanical Engineering Modern Languages Physics Psychology 13. Do you plan to pursue a commission? p Yes p No If so, what branch? 14. Are you applying for an ROTC scholarship? p Yes p No 15. Have you attended any college or university since graduating from high school? p Yes p No 16. p I am applying for early decision (by November 15), and I know if I am accepted I must attend VMI. p I am applying for regular decision. p I am applying as a transfer student 17. Father s full name Home telephone Cell phone Mother s full name Home telephone Cell phone Please advise if either parent is deceased, or if parents are separated or divorced If not living with both parents, with whom do you make your permanent home? Name Relationship 18. Give name, class year, and relationship of relatives who have attended VMI 19. Name of secondary school from which you will graduate or have graduated Year of graduation (Continued on other side.)
6 20. List all colleges attended since graduating from high school and dates of attendance: 21. Indicate number of years participation in the following extracurricular activities (grades 9-12): I. Athletics Baseball Golf Rugby Tennis Water Polo Basketball Lacrosse Soccer Track Cross-Country Martial Arts Softball Volleyball Football Rifle Swimming Wrestling II. Activities/Honors Boys State Gold Award Officer Club/Activity JROTC/Civil Air Patrol Girls State National Honor Society Member Student Gov. Band/Instrument Eagle Scout Officer Student Body/Class Captain Athletic Team Chorus Yearbook Newspaper 22. List other school/nonschool activities (e.g., church, civic, jobs, clubs) 23. Have you ever been placed on probation, suspended, or dismissed from school or college? p Yes p No If yes, please provide a detailed explanation including dates: 24. Have you ever been arrested for or convicted of a felony or misdemeanor other than a minor traffic violation, or are any charges pending against you? p Yes p No If yes, please provide a detailed explanation including dates: 25. If you have served in an active or reserve component of the U.S.Armed Forces, give component, rank, dates of service, and type of discharge: 26. List all subjects you are taking in your senior year 27. When did you take or will you take the SAT? the ACT? the TOEFL? 28. Have you previously applied to VMI? p Yes p No If so, in what year? 29. List any other colleges to which you are applying 30. If not a U.S. citizen, what is your country of birth? Country of Citizenship Native language spoken If not a U.S. citizen, but legally residing in the United States, please list the state in which you reside: What type of Visa do you hold? Is your Visa resident alien p Yes p No Is your student Visa Non-Work? p Yes p No * 31. Height inches Weight pounds (required fields) 32. I certify I have truthfully and accurately answered the foregoing questions to the best of my knowledge, and I understand any false or concealed information will be grounds for rejection of my application or subsequent termination of my cadetship. I also understand that any change in the information included on this application must be reported immediately to the VMI Admissions Office. Date Signature of applicant * For more information on medical approval, contact the VMI physician at 540/
7 S e c o n d a r y s c h o o l r e p o r t Name of applicant last first middle Applicant s address street city state zip School official name address School guidance department telephone number CEEB secondary school number School Grading Key: (numerical equivalent, i.e. C = 70-75) A = B = C = D = Rate the strength of curriculum this student has completed p Minimal college prep p Demanding p Very Demanding p Most Demanding TO THE COUNSELOR OR COLLEGE ADVISOR Please attach this form to the front of your school s official transcript.we ask that you provide the following information so that we can know more about your school and this applicant.this form is confidential and will be destroyed before the student matriculates at Virginia Military Institute. Students for whom this form is not completed may stand at a competitive disadvantage in the selection process. Objective information about the applicant: 1. This applicant ranks from the top in a class numbering.this applicant has a cumulative grade point average of on a 4.0 scale. This data covers the period from through. 2. In what context(s) have you known the applicant? 3. Will this student receive the Virginia Advanced Studies Diploma? p Yes p No 4. Is the student enrolled in the International Baccalaureate (IB) program, Advanced Placement (AP) or Advanced Placement (AP) Capstone Experience? p Yes p No If Yes, which program? 5. Do you have any reason to doubt this student s honesty or to think he/she would find it difficult to work under an honor system? p Yes p No If yes, please explain fully. Signature of person completing this form Print name: address: Title: Phone number: Important note: The high school counselor should send this student s mid-year report to the Office of Admissions by February 1 or soon thereafter. This report may be sent on the school s standard grade report form.
8 Guidance Counselor/School Administrator Recommendation Please write whatever you think is important about the applicant that will help us in evaluating his/her qualifications for admission to VMI. We are particularly interested in the applicant s motivation, relative maturity, integrity, independence, initiative, leadership potential, capacity for growth, intellectual promise, and special talents. Name of applicant Signature of person completing this form Please print name address Title Date Important Note: The high school counselor should send this student s mid-year report to the Office of Admissions by February 1 or soon thereafter. This report may be sent on the school s standard grade report form.
9 Application for Virginia in-state tuition rates This form should be completed if you are claiming entitlement to Virginia in-state tuition rates pursuant to section , Code of Virginia. All questions must be answered. Section A must be completed by the applicant. Section B must be completed by the parent or legal guardian if the applicant is under the age of 19 and is not married or if the applicant is a dependent. Supporting documents and additional information may be requested. SECTION A APPLICANT 1. Name of applicant 2. Date of birth 3. Citizenship: p U.S. p Non-U.S. If non-u.s., give visa type month/day/year 4. Where have you lived for the past two years? List current address first: FROM TO (mo/yr) (mo/yr) ADDRESS CITY STATE ZIP YES NO 5. Do you currently reside in Virginia? If yes, for how long? 6. Do your parents or legal guardian provide over half of your financial support or claim you as a tax dependent? If yes, Section B must also be completed by parent or legal guardian. 7. Will you have filed a tax return or paid income taxes to any state other than Virginia during the past year? If yes, which state? 8. For at least one year prior to the term in which you will enroll, will you have A. filed a tax return or paid income taxes to Virginia on all earned income? B. been a registered voter in Virginia? If yes, give date C. held a valid Virginia driver s license? If yes, date issued 9. Do you own or operate a motor vehicle? If yes, has it been registered in any state other than Virginia during the past year? 10. Are you the military dependent of an individual currently on active duty assigned to a permanent duty station in Virginia? If yes, check: p mother p father p legal guardian If yes, please provide the following items: A. A copy of military orders verifying active duty military status and permanent duty station within Virginia B. Documentation verifying Virginia residence C. Copy of your military dependent card issued by the military 11. Answer this question only if you live outside Virginia, but work in Virginia: YES NO Will you have lived outside Virginia, worked in Virginia, earned at least $14,500, and paid Virginia income taxes on all taxable income earned in this Commonwealth for at least one year prior to the term in which you will enroll? I certify, under penalty of disciplinary action, the information I have provided is true. Date Signature of applicant
10 SECTION B PARENT OR LEGAL GUARDIAN 1. Name of applicant 2. Name of parent or legal guardian 3. Relationship to applicant 4. Citizenship: p U.S. p Non-U.S. If non-u.s., give visa type 5. How long have you lived in Virginia? 6. Where have you lived for the past two years? List current address first: FROM TO (mo/yr) (mo/yr) ADDRESS CITY STATE ZIP YES NO 7. Will you have filed a tax return or paid income taxes to any state other than Virginia during the past year? If yes, which state? 8. Will you have claimed the applicant as a dependent on your federal and Virginia income tax returns for the tax year prior to the term in which the applicant will enroll? 9. Will you have provided over half of the applicant s financial support for at least one year prior to the term in which the applicant will enroll? 10. For at least one year prior to the term in which the applicant will enroll, will you have A. filed a tax return or paid income taxes to Virginia on all earned income? B. been a registered voter in Virginia? If yes, give date C. held a valid Virginia driver s license? If yes, date issued 11. Do you own or operate a motor vehicle? If yes, has it been registered in any state other than Virginia during the past year? 12. Are you or your spouse currently on active duty assigned to a permanent duty station in Virginia? If yes, check: p self p spouse If yes, is the applicant a military dependent of the family member currently on active duty assigned to a permanent duty station in Virginia? If yes, please provide the following items: D. A copy of military orders verifying active duty military status and permanent duty station within Virginia E. Documentation verifying Virginia residence F. Copy of your military dependent card issued by the military 13. Answer this question only if you or your spouse live outside Virginia, but work in Virginia: YES NO A. Will you or your spouse have lived outside Virginia, been employed in Virginia, earned at least $14,500, and paid Virginia income taxes on all taxable income earned in this Commonwealth for at least one year prior to the term in which the applicant will enroll? B. If the answer to A is Yes, will the parent employed in Virginia have claimed the applicant as a dependent for federal and Virginia income tax purposes for at least one year prior to the term in which the applicant will enroll? I certify all the information provided is true. Date Signature of parent or guardian
11 Application for financial aid Complete and return this form only if you wish to apply for financial aid. Name Phone last first middle Address street city state zip Date of Birth U.S. Citizen: p Yes p No Legal resident of what state Will this be your first year at VMI? p Yes p No Name of parent or guardian Is your parent or guardian a U.S. citizen? p Yes p No Legal resident of what state PARENTS FAMILY SIZE List yourself, the parent/parents with whom you live, and any siblings in the household whom your parents will provide more than half their support between July 1, 2015 and June 30, Include other people if they now live with your parents, your parents provide more than half their support and your parents will continue to provide more than half of their support between July 1, 2015 and June 30, If any household members (excluding parents) will be attending college between July 1, 2015 and June 30, 2016 at least halftime in a program that leads to a college degree or certificate, list the name of the college/university. FULL NAME AGE RELATIONSHIP COLLEGE (if half-time or more during ) You will not be considered for any type of aid until we receive the following: p VMI Application for Financial Aid p The FAFSA (Free Application for Federal Student Aid) is available on line at or in paper format from your high school or community college. VMI s Federal school code is Submit the FAFSA prior to March 1. Awards are made in March and April. Applicants who complete their files after March 1 will be placed on a waiting list and may or may not, depending upon the availability of funds, receive financial aid. STUDENT CERTIFICATION I certify the information herewith is true and that any form of aid I might receive is to be used for expenses related to my education at the Virginia Military Institute. I understand I am to notify the Financial Aid Officer of any aid that I receive from any outside source and that my aid will be adjusted accordingly. I further certify I do not owe a refund on any Federal or state student financial aid nor am I in default on any Federal loan. I have read and understand the terms and conditions of this form. Date Signature
12 College Report A copy of this form must be submitted from ALL colleges you have attended since graduating from high school in addition to OFFICIAL transcripts from those institutions. Please take the following steps so that the proper information is received in a timely manner: Step 1: Complete the top portion of this form completely. Step 2: Give this form to the dean of the college or other individual who has access to your disciplinary record and ask them to complete the bottom portion of this form. Last Name First Name Address Mailing Address City State Zip Dates of Attendance at this Institution By signing this form I grant permission to the designated representative of Name of Institution to complete this form and provide the information requested. Signature Date TO THE COLLEGE OFFICIAL Please complete the information requested below and submit this form to: Office of Admissions, VMI 309 Letcher Avenue Lexington, VA Has the above named student ever been involved with any disciplinary incident that resulted in probation, suspension or dismissal from your institution? Yes No 2. Has the above named student ever been involved with any incident that gives you reason to doubt this student s honesty or ability to work under an Honor System? Yes No If the answer to either question above is Yes please attach a separate sheet explaining your response and provide any supporting documentation. College Official s Name Please Print or Type Signature Title Date Phone # Address
13 Office of Admissions Virginia Military Institute Lexington, Virginia / / Fax: 540/ Web site: admissions.vmi.edu
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