Magenta HR in partnership with breath ehr

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1 BREATHEHR ONLINE HR SYSTEM AND PORTAL Magenta HR in partnership with breath ehr Magenta HR Cnsulting Ltd. 24 Canning Street, Edinburgh EH3 8EG Tel December 2014 The cntent f this dcument is valid fr 6 mnths frm the submissin date

2 BreatheHR System The success f yur cmpany is abut managing peple nt paper. Yu need an HR system that is easy t manage and emplyee friendly. Magenta HR has partnered with breathehr t prvide clients with an HR system that is perfect fr small t medium sized businesses. It s simple t use, very affrdable and allws yu t fcus n grwing yur business. We give yu the tls t: Escape the admin f managing peple Enhance emplyee perfrmance Cmmunicate better with yur teams breathehr prvides yu with: Self-service fr emplyees Detailed emplyee prfile Prvides nline hliday bking Sickness management Calendar view Perfrmance management One t nes, Objectives and Deliverables Cmpany dcument management Emplyee dcument management Payrll exprt Reprts library Expenses Time Lgs Custm Fields Multi-currency Mbile App ( Free f Charge) The security f yur data is very imprtant t us and as a result we: Run nightly backup Meet all UK data prtectin rules Prvide SSL/HTTPS security Yu wn yur wn data Prvide tiered user access breathehr is a self-service system designed t be simple and easy t use. Our Features: Page 2

3 Centralise Infrmatin Our HR sftware makes it s easy fr yu t access yur emplyee data n the mve. breathehr wrks via yur brwser and n any device s yu can get yur data wherever yu are wrking - meeting rm r cffee shp! Keeps all f yur emplyee infrmatin and dcuments at yur fingertips Share infrmatin with yur management team Run reprts and spt trends Universally accessible emplyee dcuments Simple self-service sftware fr emplyees Mbile App We have released a mbile app, available fr dwnlad frm the Apple stre fr iphnes and the Play stre fr andrid. Emplyees can nw bk hliday, reprt sickness and have access t the emplyee directry n the g. Lg in using yur lgin address and passwrd, n the frnt page yu will get a summary f all the leave yu have bked and als any cmpany annuncements. Autmate yur Hliday Bking prcess Our web based HR sftware gives yu a simple prcess fr hliday apprval t save yu time. A central recrd is kept s that yu knw wh is currently n hliday. The system lets yur team view their hliday allwance, check requests against an nline team calendar. Emplyees can submit hliday requests directly t their hliday apprver fr apprval. N mre paper frms r cmplicated spreadsheets. Staff hliday planning made easy! Yu can view all past leave and run reprts t analyse trends. Our Features: Page 3

4 Sickness/ Absence Management Every absence is lgged, apprved and analysed Use the system t recrd and track all emplyee absence n matter what type. By having a central absence management system yu can be practive and spt prblems befre they develp. Mnitr sickness withut adding admin: Simple prcess t recrd emplyee absence The ptin t let emplyees lg sickness One central absence calendar Keep absence under cntrl Histry f all sickness Calendar Our calendar functin shws yu all the absence and meeting scheduled. It is autmatically updated and yu can filter by Department and type f absence. Our Features: Page 4

5 Perfrmance Management Keeping n tp f perfrmance is key within a business and the system recrds individual emplyee perfrmance: Keep ntes f all ne t ne meetings Recrd actins and bjectives Link emplyee bjectives with cmpany gals Ntificatins make sure meetings happen This helps t manage yur perfrmance appraisals nline, keeping yur emplyees engaged and mtivated. Ensure bjectives are met and all bjectives are in ne place s emplyees and managers knw where t find them. Emplyees have easy access t their bjectives frm the Dashbard. Objectives can be linked t cmpany gals s emplyees feel cnnected and mtivated. Our Features: Page 5

6 Organise Dcuments Keep all emplyee dcuments safe and publish plicies & templates nline: Cmpany dcuments easily share yur cmpany dcuments, plicies and prcedures and mnitr wh has read them. Emplyee dcument library - Emplyees get access thrugh the library where they can cnfirm they've read individual dcuments. Emplyee specific dcuments - Keep all dcuments relating t individual emplyees in ne secure place. Yu access them frm wherever yu are wrking. Our Features: Page 6

7 Payrll Within the system yu can exprt changes made t emplyees recrds t pass n t Payrll in rder t update emplyee infrmatin. This can be their persnal details, jb details and salary changes. When yu run the payrll exprt it will create an excel dcument cntaining all the infrmatin that the payrll team needs t knw in rder t run the payrll crrectly. Our Features: Page 7

8 Reprting Yu can use the reprt library t prduce management infrmatin and analyse yur data. We currently have ver 20 ready t run reprts and exprts. This number is ever grwing as we design mre reprts t help meet cmpanies needs. Kuds The system als has functinality t increase team mtivatin and imprve cmmunicatin With ur Kuds feature managers and emplyees can give praise t any emplyee. This can be fr: Jb well dne Awesme service Made my day easier Saved the day Went the extra mile These Kuds pints can be edited t meet yur cmpany s needs. Our Features: Page 8

9 Expenses There is als the functinality t claim expenses. This mdule is available frm the regular plan upwards and yu are able t turn it n r ff t suit yur cmpany s needs. Manage expense claims frm ne system Emplyees can submit expense claims - wherever they are Expense reprts allw yu t view all expense claims Time Lgs Yu als have the functinality t lg yur time. This can either be linked t prjects r Lgging vertime. This Mdule is available frm the Starter plan and upwards. Yu will be able t see hw individuals use their time as well as reprting n the whle cmpany. Custm Fields We have tried t give yu mst f the fields that as an HR department yu require. But we understand that yu might require infrmatin that is a cmpany requirement. Fr this infrmatin we have created 5 custm fields. Three test fields and date fields. Our Features: Page 9

10 Multi-Currency Yu have the ability t set a default currency fr the cmpany and adjust by emplyee t match their payment currency. This is ideal if yu have emplyees in different cuntries. Tasks The system helps yu keep track f all yur tasks leaving yu t manage yur business. It will als send yu an fr all imprtant emplyee-related tasks. Just lg-in t actin each request. Safe and secure We understand entrusting persnal data int a system can be daunting but the security f yur data is ur number ne pririty. breathehr exists n a RAID 10 array, making it very rbust and reliable. Hwever in the extremely unlikely event f a majr prblem we d have a backup plicy. The system is backed up t an Amazn S3 strage bucket, which sets the standard in terms f security and reliability. Backups are kept fr seven days. In additin, a backup is kept frm the 1st f each mnth fr three mnths. The back up includes all client data and dcuments and is stred here in the UK. This is designed t prvide % durability and 99.99% availability f backup files ver a given year. Take a lk at ur Security White Paper fr mre detail n ur data security. Our Features: Page 10

11 Optinal Cncierge Service Fast-track yur breathehr set-up when time is against yu. The system is designed t be simple and quick t get started s that s why there s n set up r implementatin cst. What s mre, yur mnthly subscriptin includes all the infrmatin yu need t imprt yur data. Hwever if yu simply dn t have time, Magenta HR can asset up yur system fr yu s yu re gd t g. Just ask abut pricing. BreatheHR Pricing Plan Plan Emplyees HR/Mgr Users Per Mnth Per Annum Time Lgs Expenses Mdule Custm Fields Micr Starter Regular Pr Premium Unlimited Premium Unlimited Call fr Qute Call fr Qute A free trial is available shuld yu wish t explre the functinality and understand mre abut hw the system can supprt yu and yur business. Cntact Magenta HR fr details. Our Features: Page 11

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