THE SCHOOL DISTRICT OF PALM BEACH COUNTY 2012 PROCEDURES FOR HURRICANE PREPAREDNESS

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1 THE SCHOOL DISTRICT OF PALM BEACH COUNTY 2012 PROCEDURES FOR HURRICANE PREPAREDNESS 1

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3 THE EDUCATION NETWORK (T.E.N.) PURCHASING/CONSTRUCTION PURCHASING/WAREHOUSE RISK & BENEFITS MANAGEMENT APPENDIX A APPENDIX B APPENDIX C FACILITIES SERVICES DISASTER ORGANIZATIONAL CHART

4 PROCEDURES FOR HURRICANE PREPAREDNESS The Palm Beach County School District has recognized the need to prepare procedures for hurricane preparedness. Cooperation between various departments and other agencies in the County is of prime importance to ensure the welfare of displaced individuals who would be victims of a hurricane disaster. This Guide, as prepared by the School Police Department, sets out certain goals and responsibilities of School District Departments and School Centers. Included are guidelines/plans for the following: School Centers School Food Service Facilities Services Transportation Area Offices Public Affairs School Police Information Technology Division The Education Network (T.E.N.) Purchasing/Construction Purchasing/Warehouse Risk & Benefits Management 4

5 EMERGENCY NUMBERS AFTER HOURS BUILDING AND SCHOOL EMERGENCIES All calls will be received by School Police Emergency Communications Center: (561) or PX For weather-related changes in District operations, call the District s Emergency Information Line for recorded messages: (561) Toll free number for Western and Southern Palm Beach County: (866) Employee Emergency Hotline Number: (561) Toll free number for employees living in Western and Southern Palm Beach County: (877) REMEMBER, TRUE EMERGENCIES DIAL 911 ADMINISTRATIVE EMERGENCY NUMBERS To contact a Palm Beach School District Administrator: Call School Police Emergency Communications Center (561) or PX Emergency Communications Center will make the call for you! 5

6 HURRICANE CONDITIONS/CODES Hurricanes normally develop slowly. This can be used to our advantage by providing an opportunity for operating agencies to prepare a response for the expected emergency situation. HURRICANE GLOSSARY NORMAL Day-to-day operations. WATCH WARNING LANDFALL First indication that a geographical area may be threatened by hurricane conditions within 48 hours. Factors indicate that a hurricane is expected to strike a geographical area within 36 hours. Hurricane to strike. Evacuation orders have been issued. Hurricane Conditions Actions Off-Season Day-to-day operations outside hurricane season (Dec. 1 - May 31) Review and update organizational plans. Arrange for maintenance/repair of equipment and replenishment of required supplies. Conduct Training. Season Watch Day-to-day operations during hurricane season (June 1 - Nov. 30) Tropical Storm (TS) or Hurricane Watch has been set for area that includes Palm Beach County. TS or hurricane conditions are possible within 48 hours. Keep informed of location of tropical storms and hurricanes. Equipment and supplies predeployed or prepared for deployment as required. Prepare to take immediate action to activate organizational plans. Ensure organizational hours. Personnel have been briefed and family responsibilities have been stabilized. Coordinate with Emergency Management as required. Warning Landfall All Clear TS or Hurricane Warning has been set for area that includes Palm Beach County. TS or hurricane conditions are expected within 36 hours or less. Projected landfall within hours. Evacuation orders have been ordered for designated areas. Weather conditions have passed from immediate Palm Beach County area. Gale force winds are not present. Complete all preparatory actions. Personnel report to areas assigned for the storm. Full activation of hurricane procedures. Key personnel will report to designated areas to begin disaster assessment and clean-up when able to move about safely. 6

7 HURRICANE PREPAREDNESS RETURN TO WORK CATEGORIES The following categories will be used to announce return to work schedules: HURRICANE RESPONSE TEAM Category "A" Recovery Center Team Facilities Services Environmental Conservation Services Data Center Personnel Building Code Services School Based Head Custodians Food Service Administration Transportation Administration Purchasing )designated Personnel) School Based Administrator (one per school) Academic Leadership Team SCHOOL READINESS TEAM - Category "B" Transportation Supervisors/Mechanics All School District Custodians Designated Area Office Personnel Food Service Managers GENERAL ADMINISTRATION Category "C" All FHESC Personnel except T-Bargaining Unit Employees All 12-month Employees SCHOOL BASED PERSONNEL & SUPPORT - Category "D" T-Bargaining Unit Employees All non 12-month Employees Bus Drivers and Bus Attendants SACC (After Care) Employees Food Service Cafeteria Staff 7

8 SCHOOL CENTERS SHELTER SITES For Action: Facility Coordinator and School Center Personnel, Date: June 1, 2012 EMERGENCY MANAGEMENT PROCEDURES This procedure is to be used on notification that a school site must be readied to assist in a community emergency. Every school has the potential of being designated as a Red Cross emergency shelter when it is determined by the Superintendent to be in the best interest of the community. Appendix A lists the Palm Beach County schools designated as Shelters for the 2012 hurricane season. Employees will be notified by the Principal/Designee of their Category (A, B, C, D) for return to work after a storm. Categories: A- report immediately upon All Clear advisory B- report when notified by media, , district Web site or phone call C- report when notified by media, , district Web site or phone call D- report when notified by media, , district Web site or phone call A. SEASONAL PROCEDURES At least once a week during hurricane season (June 1 November 30), exercise emergency generators in accordance with manufacturer s instructions. Check oil and water levels, refilling as necessary, and verify adequate fuel reserves. Check battery powered emergency lights for operation. B. PRE-STORM PREPARATIONS Notification of school centers will be accomplished by public broadcast using the ParentLink system and by black box (if during school day). When an official Hurricane Watch has been issued for Palm Beach County and upon notification by the Office of the Superintendent, it is the responsibility of each Principal, assisted by assigned personnel, to be prepared to take the following precautions: 1. Close and fasten windows just as we do for tornadoes. 2. Close and secure hurricane shutters 3. Store all portable items inside the building. Consider such items as garbage cans, cartons, tin cans, loose boards, and portable playground equipment. 4. Secure or take down and store awnings. 5. Take down and secure wind screens and batting cages/big Bubbas. 6. Remove flags from flag poles and advertising banners from all chain link fences and structures. 8

9 7. Store all books, papers, and other equipment as far as possible from windows or areas subject to damage or entry of water. Store these items above the floor in plastic covering, if possible, to protect them from water damage due to minor flooding. 8. In the area of the school that serves as the shelter, move all equipment except the televisions to a secure location. Since the televisions provide information/entertainment for the shelter occupants, leave them connected to T.E.N., which will transmit as long as power is available. 9. In all non-shelter areas move audio-visual, computer equipment, and other expensive appliances to a secure, central location without windows. If equipment has to be left in an area that may receive water damage, cover it with plastic. 10. Start and test emergency generators to ensure they are operational. Fill fuel tanks servicing the generator. Check lubricating oil and battery water. 11. Turn off all gas and electrical appliances, except as required in designated emergency shelters. 12. Check battery powered emergency lights for operation. 13. Take any additional precautions considered necessary for the protection of the particular facility and site. 14. Ensure that the telephone numbers and instructions for contacting appropriate departments are available to personnel for implementation of post-storm procedures. 15. Locate and make available: a. Flashlights and batteries b. Hand-held radios (including chargers and extra batteries) c. Golf Carts (including chargers) d. Cellular telephones (including chargers) e. Small generators for battery chargers, if possible 16. Fill water storage containers. 17. Distribute working flashlights to personnel who will remain at building. 18. Ensure that necessary personnel are available to perform their assigned duties (i.e. shelter manager, custodians, cafeteria manager). 19. Disconnect or disable the school s automatic call/answer phone system. C. OPENING OF SHELTERS Generally, Red Cross opens the shelters when weather factors indicate that a hurricane is expected to strike the Palm Beach County area within twenty-four (24) hours. Upon direction by the Chief of School Police, the School Police dispatchers will notify Principals, Food Service Director/Designee and School Police Officers to respond to each shelter as it is opened. It is the responsibility of the Principal/Designee to open the buildings at the hour designated. D. SITE MANAGER RESPONSIBILITIES AND DUTIES 1. The building administrator or designee shall respond to the school center when contacted by School Police to ensure that all appropriate school center staff have responded to the site and that Red Cross has access to designated shelter areas and the cafeteria/kitchen. 9

10 2. The Shelter Manager and Facility Coordinator will conduct a pre-inspection Shelter Facility Survey (see Appendix B). 3. The Facility Coordinator will secure areas and equipment not to be used by the Red Cross. 4. The Facility Coordinator and the Shelter Manager will establish a work schedule for Food Service and Custodial Staff. E. SHELTER ASSIGNMENTS OF SCHOOL DISTRICT PERSONNEL 1. Facility Coordinator: Responsible for supervision of school district employees. Coordinate tasks with Shelter Manager. 2. Staff: The Head Custodian and Cafeteria Manager will be at each school. In the event that these personnel cannot serve in the shelter, other appropriate personnel shall be designated. Each shelter will be assigned at least one custodian per every 500 projected occupants. Each shelter shall have one Food Service Coordinator plus one worker per 500 projected occupants. 3. Police: School Police Officers will be assigned to shelters by the School Police Department. 4. Fill water storage containers 5. Volunteers: Other persons will be accepted on a non pay, volunteer basis. NOTE: County Emergency Management and the Red Cross agree to reimburse the School District for Payroll costs incurred. F. ASSIGNMENT OF PERSONNEL FROM OTHER AGENCIES The Palm Beach County Office of Emergency Management and the Red Cross will assign persons to carry out functions for which they are especially trained, as follows: Communications Red Cross Volunteers Paramedics/Nurses G. SHELTER LOCATIONS The specific areas of a school center to be used as a shelter have been determined by the Red Cross and are not negotiable. Please view Appendix C, Map of 2012 Shelters. H. SHELTER CAPACITIES Shelter capacities are determined by the Red Cross and shall not be exceeded unless approved by the Red Cross. I. OCCUPANT INFORMATION It is the responsibility of the Red Cross Shelter Manager to handle the registration of shelter occupants. Occupant information shall not be disseminated without the consent of the Shelter Manager. The Shelter Manager will be responsible for all media questions and comments. 10

11 J. PROTECTION OF SCHOOL PROPERTY The Building Administrator, in the capacity of Facility Coordinator, will be responsible to see that School District property is protected at all times during the period of emergency. K. ANIMALS Pets are not permitted in shelters. This is a health requirement that must be followed. Exceptions are Seeing Eye dogs or police work dogs. L. SUBSTANCE ABUSE Substance abuse products are not permitted in emergency shelters. Violators of this rule will be isolated under School Police or medical protection as appropriate. M. COMMUNICATIONS 1. Telephone - The primary means of communications shall be the telephone unless lines are disabled. 2. Radio a HAM Radio Operator will be assigned to each shelter. They will bring their own radios that are to be connected to the available antenna system placed in each shelter by the School District. Because of the twenty-four (24) hour job and positioning of radio antennas, HAM Operators should be extended every courtesy of both space and security in a separate area. HAM Operators should request assistance directly from the Red Cross Headquarters. If all else fails, they can contact the Office of Emergency Management or another shelter operator. 800 MHz radios will also be made available. 3. Cellular Telephones Cellular telephones have been made available to the Superintendent and selected staff for emergency use. N. POST-STORM PROCEDURES Red Cross determines closing of shelters. In cases of heavy damage where shelters are needed for an extended period of time, the Red Cross will work with the School District to consolidate as many shelters as possible so that school centers can return to normal as soon as possible. A damage assessment must be made of the entire facility. It must be checked thoroughly with particular attention to the following: 1. Availability of water; 2. Availability of electricity and/or gas; 3. Functioning of sanitation systems; 4. Functioning of air conditioning systems; 5. Functioning of boilers; 6. Roof leaks; 7. Fallen trees; 8. Fallen electrical wires DO NOT TOUCH; 9. Damaged windows and doors; 10. Damaged water lines and plumbing fixtures; 11. Flooding in general areas; 12. Flooding in buildings and on the grounds; 13. Classrooms or other areas, identified by number or name, that are usable; 14. Estimated earliest date that classes or work can resume. 11

12 O. REPORTING DAMAGE 1. The Facility Coordinator and Shelter Manager will conduct a joint post-inspection Survey. Damages caused by occupants or clean-up costs are paid by the Red Cross. 2. The Facility Coordinator shall prepare a list of damages for Facilities Services representatives who should visit the facility during the first daylight hours following the cessation of storm winds. a. Show exact locations on the listing when identifying areas where damage has occurred. 3. The Facility Coordinator and the Shelter Manager will complete the Shelter Facility Survey (Appendix B). 4. TELEPHONE DAMAGE REPORTS a. Call the Damage Control Center and report all damages in the event a representative from Facilities Services does not appear at this site. Damage Control: (561) P. REPAIRING DAMAGE Damages shall be repaired as required by separate Support Services procedures. Q. PAYROLL A completed payroll form will be compiled by School District Employees and submitted to their appropriate department as soon as possible. R. RETURN TO FULL OPERATION Employees not needed for damage assessment or clean up should monitor local media sources for information about District operations. Also available for use is the District s Emergency Information Line that will have updated/recorded messages about weather related changes in the District s operations. District Emergency Information Line.. (561) Toll free number for Western and Southern Palm Beach County... (866) Employee Emergency Hotline Number... (561) Toll free number for employees living in Western and Southern Palm Beach County.. (877)

13 SCHOOL CENTERS NON-SHELTER SITES For Action: School Center Personnel, Date: June 1, 2012 EMERGENCY MANAGEMENT PROCEDURES The purpose of this procedure is to provide instructions for protection from hurricanes. While most preparations for a hurricane involve common sense actions, the following guidelines are provided as an aid for School Center Personnel to use. These are not allinclusive and must be supplemented by additional actions depending upon the particular building site. Employees will be notified by the Principal/Designee of their Category (A, B, C, D) for return to work after a storm. Categories: A- report immediately upon all clear advisory B- report when notified by media, , district Web site or phone call C- report when notified by media, , district Web site or phone call D- report when notified by media, , district Web site or phone call A. SEASONAL PROCEDURES At least once a week during hurricane season (June 1 November 30), exercise emergency generators in accordance with manufacturer s instructions. Check oil and water levels, refilling as necessary, and verify adequate fuel reserves. Check battery powered emergency lights for operation. B. PRE-STORM PREPARATIONS Notification of school centers will be accomplished by public broadcast or by black box (if during school day). When an official Hurricane Watch has been issued for Palm Beach County and upon notification by the Office of the Superintendent, it is the responsibility of each Principal, assisted by assigned personnel, to be prepared to take the following precautions: 1. Close and fasten windows just as we do for tornadoes. 2. Store all portable items inside the building. Consider such items as garbage cans, cartons, tin cans, loose boards, and portable playground equipment. 3. Secure or take down and store awnings. 4. Take down and secure wind screens and batting cages/big Bubbas. 5. Remove flags from flag poles and advertising banners from all chain link fences and structures. 13

14 6. Store all books, papers, and other equipment as far as possible from windows or areas subject to damage or entry of water. Store these items above the floor with plastic covering if possible, to protect the items from water damage due to minor flooding. 7. Move audio-visual, computer equipment, and other expensive appliances to a secure central location without windows. If equipment has to be left in an area that may receive water damage, cover it with plastic. 8. Start and test emergency generators to ensure they are operational. Fill fuel tanks servicing the generator. Check lubricating oil and battery water. 9. Turn off all gas and electrical appliances, except as required in designated emergency shelters. 10. Turn off boilers in facilities not serving as designated shelters. 11. Check battery powered emergency lights for operation 12. Take any additional precautions considered necessary for the protection of the particular facility and site. 13. Ensure that telephone numbers and instructions for contacting appropriate departments are available to personnel for implementation of post-storm procedures. 14. Direct employees to leave all school facilities not designated as shelters unless approved by the Superintendent. C. POST-STORM PROCEDURES When the All Clear signal is officially announced after the hurricane, Principals/Designees and at least one (1) custodian shall report to their facility for damage assessment. The entire building must be checked thoroughly with particular attention to the following: 1. Availability of water; 2. Availability of electricity and/or gas; 3. Functioning of sanitation systems; 4. Functioning of air conditioning systems; 5. Functioning of boilers; 6. Roof leaks; 7. Fallen trees; 8. Fallen electrical wires DO NOT TOUCH; 9. Damaged windows and doors; 10. Damaged water lines and plumbing fixtures; 11. Flooding in general areas; 12. Flooding in buildings and on the grounds; 13. Classrooms or other areas, identified by number or name, that are usable; 14. Estimated earliest date that classes or work can resume. D. REPORTING DAMAGE 1. Damage Lists a. Prepare a list of damages for Facilities Services representatives who should visit the facility during the first daylight hours following the cessation of storm winds. 14

15 b. Show exact locations on the listing when identifying areas where damage has occurred. 2. TELEPHONE DAMAGE REPORTS a. Call the Damage Control Center and report all damages in the event a representative from Facilities Services does not appear at this site. Damage Control: (561) E. REPAIRING DAMAGE Damages shall be repaired as required by separate Support Services procedures. F. RETURN TO FULL OPERATION Employees not needed for damage assessment or clean up should monitor local media sources for information about District operations. Also available for use is the District s Emergency Information Line that will have updated/recorded messages about weather related changes in the District s operations. District Emergency Information Line.. (561) Toll free number for Western and Southern Palm Beach County... (866) Employee Emergency Hotline Number... (561) Toll free number for employees living in Western and Southern Palm Beach County.. (877)

16 SCHOOL FOOD SERVICE Duties and Responsibilities For Action: Designated Staff, Date: June 1, 2012 EMERGENCY MANAGEMENT PROCEDURES DISASTER (HURRICANE) SHELTER PROCEDURES 1. On May 1 st the School Food Service Manager will verify that there is a set of working keys for the kitchen available in the front office for all schools designated as a Hurricane Shelter. 2. The SCHOOL FOOD SERVICE Manager or Designee approved by the Director of SCHOOL FOOD SERVICE or the Principal shall be on duty. A manager from another school may be requested to serve as a Designee or in conjunction with the School Manager. IF THE MANAGER OR THE APPOINTED DESIGNEE CANNOT BE REACHED OR IS UNABLE TO PERFORM THIS RESPONSIBILITY DUE TO UNFORESEEN CIRCUMSTANCES, PLEASE KNOW THAT THE PRINCIPAL OF THE DESIGNATED SHELTER HAS KEYS TO THE KITCHEN AREA. 3. Managers at shelter sites, or the approved Designee, will report to work upon being called. a. When a school is opened as a shelter, the SCHOOL FOOD SERVICE Manager is responsible for organizing the food service in the shelter and for serving snack type food to shelter refugees. The Manager or Designee will be present as long as the shelter is open. The Manager or Designee may request volunteer assistance from those who have sought shelter in the school. b. Prior to leaving for the summer, each SCHOOL FOOD SERVICE Manager is asked to store the following items, for utilization during a hurricane: 1 case Paper Plates (1000) 1 case 12 oz. Paper Bowls (1000) 1 case 12 oz. Paper Cups (1000) 1 case Luncheon Napkins (1000) 1 case Plastic Spoons (1000) 1 case Plastic Garbage Bags (200) 1 case Hot Cups c. SCHOOL FOOD SERVICE will have available in the storeroom at each designated shelter the following items: 2-30-quart stock pots and lids (for soup) 1 - manual can opener 2-10-gallon beverage dispensers (for milk and tea) 1 - coffee pot These items should be labeled and grouped together in the food service storeroom prior to leaving for Summer Break. 16

17 d. Commodity foods will be part of the Emergency Inventory, to the degree that is practical, under an agreement between the United States Department of Agriculture and the Red Cross. e. When shelters are open, the Red Cross will deliver food and supplies via a local food distributor. These supplies will be delivered after the shelter opens but before the storm hits. The American Red Cross will coordinate with the food distributor on the delivery times. SCHOOL FOOD SERVICE sites will have the existing hurricane supplies to use if needed before the Red Cross supplies arrive. i. The SCHOOL FOOD SERVICE Site Managers will check in the delivery and keep the original invoices. Keep a copy of the invoice and get it to the SCHOOL FOOD SERVICE office as soon as possible. ii. The SCHOOL FOOD SERVICE Manager must keep accurate records of what supplies are used and their source (i.e. purchased food or supplies and/or commodity food). f. A completed, accurate inventory of food and other supplies used will be made as soon as the emergency is over. The Manager is to prepare a report showing the amounts and cost of purchased and/or commodity foods used and the amount of non-food supplies used during the period the school was used as a shelter. All foods (purchased, commodity and any non-food supplies) used including soaps and paper goods will be included for reimbursement. g. Two (2) copies of the report will be sent within five (5) days to the Department of SCHOOL FOOD SERVICE. One (1) copy is to be retained for the school file. h. SCHOOL FOOD SERVICE is responsible for the preparation of an itemized bill indicating the total amount of food and non-food items used. A report showing amounts and types of commodity foods used will be submitted to the Department of Health and Rehabilitative Services, Commodity Division. i. To effect salary payments for SCHOOL FOOD SERVICE personnel, a memorandum report, which includes the following information, is to be prepared: i. Name and Employee ID Number of each SCHOOL FOOD SERVICE employee working during the designated shelter hours. ii. Hourly rate of each person. For full time personnel, the hourly rate is to be determined by dividing the daily rate by eight (8). (NOTE: SCHOOL FOOD SERVICE employees will be paid based on requirements of the current contract.) j. Any changes or further instructions on how the payroll is to be processed will come from SCHOOL FOOD SERVICE Staff Development Team as directed by the School District. 17

18 FACILITIES SERVICES For Action: Director/Designated Staff, Date: June, 2012 EMERGENCY MANAGEMENT PROCEDURES This Departmental Procedure supports the District s Procedures for Hurricane Preparedness. Facilities Management Coordinators will ensure they develop checklists for their Areas to implement actions in support of this plan. All checklists must be reviewed and approved by the Director of Facilities Services. 1. Tropical Storm/Hurricane Watch (Weather factors indicate that a geographical area may be threatened by tropical storm/hurricane conditions within the next 48 hours.) a. Facilities Management Coordinators meet with the Director and General Managers in the Summit Boulevard Damage Control Center, not later than one (1) hour following implementation of the Tropical Storm/Hurricane Watch. If a Hurricane/Tropical Storm Watch is implemented during non-duty hours, the Director will schedule a meeting. The following issues will be evaluated: i. Review current situation. ii. Identify special concerns (Red Cross shelters, schools, work areas, equipment and materials at risk). iii. Review Hurricane Warning and All Clear procedures. iv. Call in any personnel needed to support preventative actions. b. Implement Disaster Plan i. Each Area/Zone Team will implement its checklist. ii. If necessary, suspend routine work in order to ensure areas at risk are rendered safe in accordance with severity of threat. Priority should be given to loose items outside facilities. iii. Ensure all personnel are informed of the threat and follow through on actions for Hurricane Warning and All Clear phases. iv. Monitor situation and notify Director of problems. Ensure all dispatched personnel remain in radio/telephone contact. Dismiss personnel as soon as preparations are complete. v. Coordinate the dispersal of essential recovery vehicles. vi. Verify availability of critical material. vii. Fuel and secure vehicles and generators. viii. All contractors will be notified by phone, fax and that a watch is in effect and necessary precautions and/or emergency plans should be implemented. This request shall be in writing, dated, and a copy filed in the Contract File at the Facilities Services Department, in case future proof may be required. 18

19 See Attachment A Emergency Procedures Letter and Attachment A1 Hurricane Notification Letter. ix. Senior Project Administrators (SPAs) should take pre-storm digital images of their sites and the construction taking place. x. All mobile phones shall be left on and monitored until advised otherwise by a representative of the Departmental Headquarters. xi. All Category A Employees must make sure they have the supplementary School District Security badge entitled Essential Employee for Emergency Response issued by School Police. 2. Tropical Storm/Hurricane Warning (Weather factors indicate that a hurricane is expected to strike a geographical area within 36 hours) i. Complete button-up actions at school center areas of risk and Facilities Services buildings. ii. All mobile phones shall be left on and monitored until advised otherwise by a representative of the Departmental Headquarters. iii. At the Main Office of Facilities, all paperwork, books, etc. shall be stored in the designated area. iv. File cabinets and files should be moved away from the windows and into a centralized area, secured by draping sheets of Visqueen over them, and taping the Visqueen down with duct tape. Room shall be allowed for personnel to move freely within the space. v. The Senior Project Administrators (SPAs) and Facility Management Coordinators (FMC) shall coordinate. vi. SPAs shall inform contractors on their assigned projects that an emergency warning is in effect for this area and request the contractor to take all precautions not yet implemented to safeguard the site, buildings and grounds. 1. Should a contractor fail to take necessary precautions, it should without delay be informed in writing of its failure. To safeguard existing facilities from damages, the appropriate SPA shall notify the contractor that the SDPBC will affect those actions it feels necessary. 2. SPAs & FMCs shall take digital images of areas to document the contractors non-performance and the pre-disaster condition. a. Secure/disperse vehicle tractors and trailers deemed essential to the recovery efforts after the hurricane as follows: VEHICLE/EQUIPMENT NUMBER SECTION 1. Bobcat and Trailer 941 Grounds 2. Backhoe/Loader Trailer 599 Grounds 3. Backhoe/Loader Trailer 968 Grounds 19

20 4. New Holland Trailer 734 Grounds 5. Bobcat and Trailer 846 Grounds 6. Knuckle Boom 774 Grounds 7. Bobcat Grounds 8. Bobcat Grounds 9. Bucket Truck 736 Grounds 10. Dump Truck 799 Grounds 11. Trash/Dump Truck 704 Grounds 12. Bobcat Grounds 13. Bobcat 556 Grounds 14. Bob Cat Grounds 15. Stump Grinder 116 Grounds 16. Stump Grinder 206 Grounds 17. High Lift AC-0965 Grounds 18. Bobcat S-6056 Grounds 19. Bobcat S-6054 Grounds 20. Case Loader AE-0331 Grounds 21. Case Loader Grounds 22. Ford Tractor 851 Grounds 23. Ford Tractor 996 Grounds 24. New Holland Tractor U-9671 Grounds 25. New Holland Tractor U-9672 Grounds 26. Flat Bed Truck 742 Grounds 27. Ford Tractor 536 Grounds 28. Ford Tractor 825 Grounds 29. Dump Truck 706 Grounds 30. Ford Tractor 853 Grounds 31. Dump Truck 707 Grounds 32. Dump Truck 906 Grounds 33. New Holland Tractor DB 1452 Grounds 34. Semi Truck 120 Grounds 35. Semi Truck 744 Grounds 36. Dump Truck 770 Grounds 37. Dump Truck 798 Grounds 38. Schaeff Loader BF5316 Grounds i. Large vehicles (dump, trash and stake body trucks) should be given shelter consideration, space permitting. Owing to weight and size factors, these vehicles should withstand full-force conditions, but would be better protected if stored inside a facility. ii. Smaller equipment, such as sweepers, chippers, trenchers, etc., will be stored in shop area where possible. iii. iv. Release all personnel as directed by the Director of Facilities Services. Recovery Safety Teams will be instructed to take District vehicles home. 20

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