Office of Marketing/Public Relations

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Samantha Porter
8 years ago
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1 Office of Marketing/Public Relations Public Relations Print, Publicity, and Photography Request Procedures: 1.) Requestor should download the Public Relations Print, Publicity, and Photography Request Form from the Shawnee Community College website under the employee resources page. 2.) The Requestor will or place the completed form(s) in the Marketing mailbox or to 3.) Marketing/Public Relations will notify by of receipt of the form. 4.) The Marketing Coordinator will initiate contact with requestor to discuss event goals/objectives, logistical needs and expected outcomes. 5.) The President of the College will approve all printed materials produced during the course of an event. 6.) Requests for photography services must be made through the Marketing/Public Relations Office well in advance.

2 7.) If you have attachments (pictures, images, etc.) for your proposed marketing event or advertising requests, please those attachments to along with the Public Relations Print, Publicity, and Photography Request Form. 8.) Please notify the Marketing/Public Relations Office of events or marketing needs well in advance. (Please note that certain print materials take longer to produce and/or print if it needs to be printed by a third party.)

3 Office Of Marketing/Public Relations Public Relations Print, Publicity, and Photography Request Form Client Information Department: Contact Name: Phone: Date of Request: Alternate Contact Name: Phone: About your event/activity Event/Activity Name: Time: Location: Date: Room # (if on campus): Who is your audience? What is the purpose of your event/activity? How many people do you expect? Are you requesting a photographer to be present at the event? Yes No If so, please give details. (Please allow up to 5 business days to upload photos.)

4 Please place a check mark beside the materials for which you need assistance for College Events. If you select, other, please specify. (Please note that production is dependent upon the workload of the Marketing Office.) Flyer (8.5x11) Poster (11x17) Materials Quantity Desired Due Date Brochure (bi- fold or tri- fold) Rack Card Post Card (4x6 or 5x7) Website/TV Screen Banner Other (Please specify): Publicity & Advertising New Releases (Form is on the last page) (Check all that apply) Vienna Time Goreville Gazette Monday s Pub Gazette Democrat Metropolis Planet Southern Scene Cairo Citizen Southern Illinoisan Paducah Sun Southeast Missourian Desired run date(s)

5 Free Publicity (unpaid, cannot guarantee placement on news releases.) Type of Publicity Check yes or no below Desired run/air dates News Release(s) (Form on next page) College Wide Announcements Calendar Events Website Changes Facebook/Twitter Announcements/Stories/Photos/Events Other (Please specify):

6 Event Name: Time: Office of Marketing/Public Relations Press Release Form Location: Cost to Attend: Open to the Public (circle): Yes No Please use the space below to give specific details about your event, i.e. guest speaker(s), significance or history of the event or news, importance to SCC, importance to the community, etc. For PR Staff Use Only Project Saved As: 1 st Proof: Approval: Delivery Date: 10 Days Prior Notice Is Preferred For All Announcements & Photography Requests. Please return both sheets to the Marketing/PR Office at emilye@shawneecc.edu or place in Emily s mailbox. Please submit all items pertinent to this request electronically or save and bring a physical copy to my office with completed forms. If you have any questions, please call ext Thank you!

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