Alusta Invoices 2B Introduktion til Alusta Platformen Karina Carlsen & Camilla Holbøll Basware Experience User Forum

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1 Alusta Invoices 2B Introduktion til Alusta Platformen Karina Carlsen & Camilla Holbøll Basware Experience User Forum Collaborate. Innovate. Succeed. Australia Denmark Finland France Germany Netherlands Norway Sweden United Kingdom USA

2 Agenda Introduktion til Alusta Fordele med Alusta Nye features Transformation Roadmap Basware Experience User Forum Collaborate. Innovate. Succeed. Australia Denmark Finland France Germany Netherlands Norway Sweden United Kingdom USA

3 What is Alusta? Alusta is our new, scalable, services-based platform that enables the B2B Cloud. It s a complete application & technology stack for Purchase-to-Pay that delivers data & process integration across the extended enterprise without the need for costly, time consuming rip and replace of back end financial systems. It is designed from bottom-up to orchestrate the multiple technical components cloud, social, mobile and smart analytics - required to build, deploy and optimize critical P2P & O2C business processes across the extended enterprise.

4 Hvad betyder Alusta? Oversættelse Platform Kunstners staffeli Start punkt.. Arbejdsbænk

5 OUR DEVELOPMENT FOCUS Multi-Enterprise, Unified Financial Processes Real-time B2B, Analytics & collaboration Easy-on-ramps, Accelerated Global Adoption & Coverage Examples: Roles-based UI experience Single B2B data structure Smart Client technology Flexible Deployment Options Examples: Dashboard Analytics Intuitive/ Smart tools Mobile Apps Social Media Collaboration Examples: CloudScan Catalogs Services Virtual Printer Connector Activation Services 5 Confidential

6 IMPLEMENTATION TEMPLATES BUILT ON 25 YEARS OF P2P PROCESS EXPERTISE INPUT Basware P2P solutions OUTPUT Implementation Templates Best in class P2P processes P2P customer engagements 25+ years experience

7 Introducing Alusta - Powering the B2B Cloud

8 Alusta fordelene 1 rolle baseret brugergrænseflade 1 database og data model Global transaktions motor Intelligent Match funktionalitet Let ERP Integration Cloud arkitektur Et kommunikations værktøj Mobilitet Dashboard & Analyseværktøj Let at implementere transaktioner Åben (API) App. Program Interface Best Practice Proces-som-en- Service 8

9 Nye Features

10 Old vs. New What are the differences? Current Generation Equivalent IP Admin IP Master 10 IP ThinClient Alusta P2P Admin and P2P IA (Invoice Automation) Configuration Mode P2P IA Professional Mode Further Information Configuration mode is a new concept and this is the area where Basware Consultants will spend the majority of their time configuring customer systems (previously part of IP Admin) One Role-based client P2P IA Personal Mode One Role-based client

11 Old vs. New What are the differences? 11 Current Generation Equivalent Alusta Further Information anyerp anyerp anyerp is still at the core of Basware and templates have been developed to aid configuration and delivery Basware Mobile Client P2P Mobile Similar functionality to current offering; Android O/S and IPhone compatibility BWUAadmin.exe DBConnectionAdmin.ex Used to create/configure

12 Improvements with Alusta Difference in setup of Alusta Further Explanation Applications Improved GUI Organizational set-up 12 Software is completely web based! Interface has been completely re-designed from scratch to enhance user satisfaction Set-up groups containing companies and underlying organisation units No need for client installations Interface designed by User Experience Team from the beginning focus group testing in multiple countries Alusta now offers more flexibility in representing organizations

13 Improvements with Alusta cont. Difference in setup of Alusta Explanation Exporting Files 13 Ability to export files in.xls format Functionality enhanced to allow more export types aside from the standard.csv format Logins Integrated logins Windows and Basware login modes can be used simultaneously Parameters No Parameters! Parameter options are part of the software itself and hard coded

14 Other invoice process features Same or similar functionality: Ability to set 1 or many back-up persons Personal archive Mobile Client New or different: notifications are only at summary level Collaborate replaces notification/ reminder functionality New Mobile Client is a native iphone/ Android app also HTML for other touch screen phones All search fields are free text Accruals reporting will only be possible with Basware Analytics

15

16 Best-in-class B2B process expertise Process skabelon rådgivnings service

17 RAPID IMPLEMENTATION Implementation Template Customer Options and System Data Collected Using Questionnaire Tool Rapidly Deployed System with Built in Best Practices for both on-site and SaaS deployment

18 QUESTIONNAIRE TOOL

19 Hvorfor skal I transformere?

20 Version 5x continues Invoice Automation Bug fixes, small improvements No major new functionality Continued to be maintained Purchase Management Bug fixes, small improvements No major new functionality for Procurement Continued to be maintained Connectivity Connectivity services remain unchanged for current customers but

21 THE NEW PLATFORM 3.5 Contempus 5.x Alusta

22 Personal Mode (role-based client) 2

23 Collaborate 1

24 P2P ADMIN IP Admin has been replaced with P2P Admin and the Configuration tool 24 P2P Admin/Configurati on Tool User separation Enhanced administrative security Explanation - Separation of administrative and business users - NEW FEATURE! Administrators aren t permitted to edit their own accounts - NEW FEATURE! User groups like 2 types of user group now - Value - Full segregation of duties all the way to the specific process means better security and fraud prevention - Stronger controls

25 25 P2P ADMIN USER RIGHTS

26 P2P ADMIN 26 Tab Explanation Value Suppliers Organization System Users Suppliers are imported via anyerp, but you can make amendments directly through this screen NEW FEATURE! Configure Organization structures from this screen e.g. Groups, companies and organization units - NEW FEATURE! System users that administer P2P Admin and administer Now you have full visibility of the suppliers in the system set payment blocks, terms, currency, etc. More comprehensive org structures now easily created stronger controls, better reporting Better segregation of duties: Admin Users are

27 ORGANIZATIONAL MANAGEMENT

28 ORGANIZATIONAL MANAGEMENT

29 2012 Alusta Template High Level Roadmap v1.0 5/2012 v1.1 6/2012 v /2012 V1.2 10/2012 Includes: Enterprise level package New customers Invoice processing Basic configuration template Includes: Enterprise level package New Customers New features: - Prebook - Line level approve - Match Orders (Header) - Custom Recipient resolver - Standard process configurations - e-invoicing Receiving - Basware Scan & Capture Includes: Invoice Pro package Questionnaire Tool Includes: Invoice Automation package Pay Plans Match Orders (row level) New Features: - SAP Template - AD user import

30 2013 Alusta Template High Level Roadmap v2.0 01/2013 V2.1 H1/2013 V2.2 H2/2013 V2.3 H2/2013 Includes: Enterprise level P2P package Enterprise level Procurement package Procurement Basic configuration template Expense Basic configuration template Analytics - Reporting templates Procurement connectivity Includes: P2P Pro package Procurement Pro package Travel basic configuration template Procurement new features: - External integration Includes: New features Includes: New Features

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