International Council on Systems Engineering 20 th Anniversary International Symposium July Chicago, IL, USA
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1 18 February 2010 Subject: Invitation to Exhibit Dear Valued Exhibitor, On behalf of the organizing committee for the 20th Anniversary International Symposium of the International Council on Systems Engineering (INCOSE), I invite you to exhibit during this event. The INCOSE International Symposium is the foremost annual conference on Systems Engineering, gathering delegates from six continents to participate in four days of presentations, case studies, workshops, and panel discussions. The program attracts an international mix of professionals, researchers and educators. This year INCOSE is celebrating 20 years since the first meeting of the founders. Paper authors, panelists and tutorial presenters are encouraged to address ways in which Systems Engineering principles and perspectives are performed today and how Systems Engineering may influence our future. Topics of value include technology insertion, process improvements, and organizational governance of the systems we make, manage, operate and maintain over their life cycle, to the benefit of mankind. Please visit the conference website for more information: The symposium will be held in Chicago, IL, USA, at the Hyatt Regency O'Hare. Our program permits ample opportunities for our participants to spend time in the exhibition hall. All lunches and breaks are served in the hall, and the hall will have coffee available between breaks. An ice-breaker reception and other social functions also are hosted in this area. The atmosphere in the exhibition area is relaxed and congenial, and the program will provide many networking opportunities with world class experts, including you, our exhibitors. Exhibitors are featured on our web site, and mentioned in all advertising done after confirmed participation. Exhibitors also receive access to exclusive mailing lists that are available for pre-conference promotion. If you have additional questions, they can be answered by our conference manager. As our booth assignments are awarded on a first come first served basis, I hope you will not delay in applying. I look forward to welcoming you to the INCOSE 2010 Symposium. Sincerely, Paul Schreinemakers INCOSE Associate Director for Events
2 Invitation to Exhibit
3 INVITATION TO EXHIBIT The past 20 years have seen INCOSE develop and grow from a small group of enthusiastic and committed founders to the vibrant professional community that represents the diversity of systems engineering across different languages and cultures. The INCOSE 20th Anniversary International Symposium will provide unique networking opportunities with world class experts, including our exhibitors. This invitation contains details of the Hyatt at O Hare Grand Ballroom and the contractual arrangements. 1 DESCRIPTION Standard: 10 ft x 10 ft (100 SQFT) Partitioning walls (white intra panels with silver metal) (1) ID sign (7"x44") - single line Power connection 2-arm lights (1) 6 skirted table & (2) Contour chairs Shelving University Row Start-Up/Small Company: 8 ft x 10 ft (80 SQFT) Pipe and drape (1) ID sign (7"x44") - single line (1) 6' draped table (3 sides) (2) Contour chairs (1) Wastebasket 2 Rates A single (10 x 10 ft²) booth with 2 exhibition-only badges for 4 days: 2,950 USD A double (20 x 10 ft²) booth with 4 exhibition-only badges for 4 days: 5,390 USD University Row, Start-up Companies or Companies with fewer than 10 employees (8 x 10ft²) booth with 1 exhibition-only badge for 4 days: 1,200 USD Additional Exhibition-only badges can be purchased for an additional 95 USD per day The rates include: Booth as described above
4 Company listing on the INCOSE 2010 website and a hot link to your homepage Listing in the INCOSE 2010 Program Guide Contact list of all delegates attending INCOSE 2010 for one mailing each before and after the event Two complimentary Exhibit Booth Personnel Registrations per standard booth - i.e. exhibition only badges (allows entrance to the Exhibits Hall and lunches/refreshments Monday through Thursday; does not include entrance into the Symposium Technical sessions) One complimentary Exhibit Booth Personnel Registration per booth in University Row, Start-up companies or companies with fewer that 10 employees - i.e. exhibition only badges (allows entrance to the Exhibits Hall and lunches/refreshments Monday through Thursday; does not include entrance into the Symposium Technical sessions) All meals, daily breaks, and many Special Events are hosted in the Exhibition Hall to draw delegates into the Exhibits area Exhibits Area security guard service Daily aisle maintenance 3 GENERAL INFORMATION After receipt of your order form, you will receive a technical folder related to local regulations and organization within the exhibition hall (schedule, inspection by the safety commission, additional equipment). PRE-REGISTRATION OF INTEREST, APPLICATION FOR EXHIBIT SPACE AND TECHNICAL QUESTIONS IS2010 Conference Manager Karin Moens is_exhibits@askintlconference.com ASK International Conference Tel: Fax:
5 APPLICATION / CONTRACT FOR EXHIBIT SPACE - PAGE 1 OF 3 Applications for Exhibit Space will be accepted beginning 23 rd September, :00, GMT, by , fax or post. Please return the completed three-page form to the following address: Postal Details: Contact Details: IS2010 c/o ASK Intl Conference ASK Intl Conference Karin Moens 2 chemin de la Serre Phone: Fax: BELBERAUD FRANCE is_exhibits@askintlconference.com Organization Details: Organization s Full Name: Organization s Abbreviated Name: Postal Address: State/Province: Post Code: Country: Primary Industry: Website URL: Telephone: Fax: Authorized Contact for contract (name, ): Authorized Contact for artwork (name, ): Booth reservation request (see page 7 for exhibition hall layout): Single Booth [_] Double Booth [_] Standard Booth Numbers Requested Locations 1-41: 1 st Choice: [ ], [ ] 2 nd Choice: [ ], [ ] 3 rd Choice: [ ], [ ] Company banner designation: (Exactly as you would like to be acknowledged in printed materials and signage) University Row Booth Requested Locations A1 A8 1 st Choice: [ ] 2 nd Choice: [ ] 3 rd Choice: [ ] Company designation: (Exactly as you would like to be acknowledged in printed materials and signage)
6 APPLICATION / CONTRACT FOR EXHIBIT SPACE - PAGE 2 OF 3 TERMS AND CONDITIONS Operation: Booths shall be open and staffed during scheduled exhibitor hours, to be provided later. Exhibitor agrees to avoid any deterioration of the rented booths and equipment. Refund Policy: Cancellation of exhibit booth space received by 15 th February 2010 will be eligible for a refund of the deposit paid less 400 USD per rented booth. Cancellations received between 15 th February and 15 th April 2010 will be eligible for a refund of the deposit paid less 800 USD per rented booth. We regret that refunds cannot be allowed for booth cancellations occurring after 15 th April Insurance: It is the sole responsibility of each exhibitor to procure and maintain general liability insurance and property insurance covering bodily injury, personal injury and property damage to the exhibitor s property including but not limited to theft, breakage, loss, fire, explosion, water damage, terrorism, vandalism, storm and hail damage. Copies of insurance certificates shall be provided to ASK International prior to 15 th April Failure to comply may constitute grounds for cancellation of this agreement and forfeiture of funds paid. Liability Exclusion: Exhibitor agrees to indemnify, save harmless and defend the Organizers against any liability, claims or expenses resulting from any loss or damage to property or injury to any persons occurring upon or about the leased premises arising from the use of the leased premises by the Exhibitor, its employees or agents. Inability to Perform: INCOSE s performance under this agreement is subject to acts of god, war, acts of terrorism or similar acts, government regulation, disaster, strikes, civil disorder, curtailment of transportation facilities, threats to the public health, or other cause beyond the control of INCOSE, making it inadvisable, illegal or impossible to hold the symposium or any part thereof. This agreement may be terminated for any one or more of such reasons. This contract shall be governed by and construed according to US law. I, the undersigned, commit both myself and the organization renting the booth to the terms and conditions stated above. The undersigned certify that she/he is authorized to commit the Organization to this agreement. Printed Name: Title: Signed: Date: Telephone Number:
7 APPLICATION / CONTRACT FOR EXHIBIT SPACE - PAGE 3 OF 3 PAYMENT INSTRUCTIONS Payment in full is due 30 days following receipt of the Invoice or on April 15, 2010, whichever comes first. All invoices will be issued in US Dollars. Bank Transfer details will be provided with the invoice. All wire transfer and bank fees must be paid by sender For more information please contact Karin at is_exhibits@askintlconference.com
8 20 th Anniversary Symposium July 2010 Chicago, IL, USA
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