1 2015 # Request for Proposals Wake County Housing and Community Revitalization for Public Facility to Shelter Single Women Experiencing Homelessness 1) BACKGROUND AND STATEMENT OF PURPOSE In our effort to offer more coordinated services to persons who are experiencing homelessness, Wake County has been collecting dataa and providing information on what kind of assistance consumerss need. Emergency shelters are an essential part of homelesss services. For individuals and families experiencing economic shocks, emergency shelterss are often the first place to turn. Emergency shelters provide a wide range of services. We estimate that there is pressing need for an additional 25 emergency shelter beds for single women experiencing homelessness in Wake County. Wake County seeks proposals for the acquisition, development, and/or rehabilitation of a building designated to provide emergency housing and enhanced case management services for single woman who are experiencing homelessnes ss. Allowable expenditures also include the purchase of equipment needed to up fit a facility for shelter services. Funds are available through County Capital Improvements Plan (CIP) funds. County funding is contingent upon the approval of the proposed development by the Wake County Board of Commissioners. Projects eligible for Wake County funding must be located within Wake County. Wake County seeks to work with qualified agencies that are able to expedite this project to be operation on or before July 1, Funds are available in the form of grants to non-profit developers. All awards are contingent upon approval by the Wake County Board of Commissioners. Any questions regarding Wake County funds should be addressed to Kelly Baraldi at or
2 2) APPLICATION DEADLINE AND SCHEDULE Activity Tentative Dates Advertisement of Request for Proposal January 16, 2015 Question Period January 16, 2015 February 24, 2015 Proposals Due February 25, 2015 No Later than 4:00 p.m. Proposal Evaluation Period February 26, 2015 March 31, 2015 Award Notification On or before May 1, 2015 NOTE: Dates subject to revision. 3) ELIGIBLE PROJECT Project must meet the following minimum requirements to be considered for funding: a) Project may include the acquisition, development and/or rehabilitation of a building designated to provide emergency housing and enhanced case management services for single woman who are experiencing homelessness. The property must meet the minimum property standards and all applicable building codes upon completion of construction or rehabilitation. Higher scores will be given to projects that commit to meeting Energy Star requirements or better (third party verification required upon completion of construction/rehabilitation). b) Project must contain at least twenty-five (25) fixed beds. c) Project must be located within Wake County, including the City of Raleigh. d) Project must have secured site control and be properly zoned for its intended use. e) Project must be within walking distance of a bus line (less than 0.5 mile) or have a transportation plan for shelter guests. f) Project must comply with Wake County operating standards and submit a detailed operating services plan. 4) OPERATING STANDARDS/RESTRICTIONS The operator of the proposed shelter beds must comply with the following standards: a) Operator must insure that beds are utilized for short-term emergency shelter to meet the immediate and basic needs of single women. All guests entering the shelter must be able to enter the facility on their own accord, follow all guidelines and rules, and attend to their own personal needs without assistance from anyone. It is the intent of these operating standards to support admission of any homeless woman who is not disruptive
3 and is able to comply with guidelines. Substance abuse, intoxication and impairment in and of itself should not be used as a determination for non-admittance. b) Operator may not charge guests rent or a program fee in exchange for housing or services. c) Operator must actively participate in the Homeless Management Information System and record client level data in this shared database. d) Operator must participate as a member agency in the Raleigh/Wake Partnership to End and Prevent Homelessness. e) Operator must develop a comprehensive plan to insure that emergency guests are connected to enhanced case management services that assist clients to obtain stable housing and remove housing retention barriers. f) Operator must allow the County, at all reasonable times, to have access to and the right to monitor, inspect, copy, audit and examine all of the records and other documents relating to the project. 5) FINANCIAL PROJECTIONS The County will review the development budget for accuracy and reasonableness according to the following underwriting assumptions: a) General requirements, builders profit and overhead, consulting fees, contingency, architect s fees and developer s fees are within the limits as listed in NCHFA s QAP. b) Operating reserve is at least six months of total project expenses and annual loan payments. c) Legal fees, which are the responsibility of the developer or sponsor, are included in the development budget. 6) EVALUATION CRITERIA Shelter design and neighborhood compatibility (20 points): Proposals will be evaluated on how well the project blends into the existing community. These criteria include: attractive design, sensitive to the natural environment, connections (pedestrian and vehicular) to nearby amenities, human services agencies, healthcare and/or places of employment. Please submit representative floor plans and elevations and conceptual site plans with the proposal. All new construction must meet or exceed Energy Star guidelines. For acquisition/rehabilitation, Energy Star guidelines should be used and met where feasible. Provider/Developer experience (20 points): The review team will consider the applicant's experience and track record for developing shelter and facilities, and experience providing shelter and/or services to women experiencing homelessness. The applicant should outline experience in a narrative and provide examples.
4 Financial feasibility, leveraging and market (20 points): Applicants must demonstrate that the project is financially feasible with proposed funding sources. Proposals with evidence of commitments from other funding sources will be preferred to those without commitments. Cost reasonableness (20 points): The cost of developing and operating the shelter must be reasonable. Operating plan (20 points): The operating plan must be detailed and fully address shelter operations to include guidelines, programmatic components, provision of support services, linkages to mainstream benefits and services, and exits to permanent housing. All services must be appropriate for the intended recipients and funded at a reasonable level and on-going for the lifetime of the project. 7) PROPOSAL SUBMISSION Please submit proposals by using the attached application checklist (attachment 1). Please submit an original with 3 copies of the application form with attachments in a 3-ring binder with tabs separating sections. To be considered for funding all applications must be received by 4:00 p.m. on February 25, Deliver proposals: By Mail: In Person: Wake County HCR Wake County HCR Attn: Kelly Baraldi Attn: Kelly Baraldi P.O. Box 550 Wake County Office Building Raleigh, NC Fayetteville Street, Suite 448 Raleigh, NC Any questions or comments regarding this request for proposals should be directed to Kelly Baraldi, (919) or 8) EVALUATION OF PROPOSALS Applications will be reviewed for completeness and eligibility. All eligible proposals will be ranked according to the criteria stated in this Request for Proposals. Any application scoring less than 75 out of the 100 eligible points will not be recommended for funding approval. 10) APPLICATION FEE Applicants must submit a $100 non-refundable application fee in the form of a check made payable to the Wake County HCR.
5 10) RIGHT TO REJECT PROPOSALS Wake County reserves the right to reject any and all proposals received as a result of the Request for Proposals or to negotiate on the terms of the funds so as to best serve the interests of Wake County.
6 Attachment 1 APPLICATION SUBMISSION CHECKLIST/REQUIRED ATTACHMENTS: To be considered complete, the proposal must also include the following supporting documents. This sheet should be used as a coversheet for your proposal with all attachments in the order as listed below. o Nonrefundable application fee of $100 made payable to Wake County HCR o Cover letter briefly describing the proposed project, population to be served and the specific amount of funds requested from Wake County. o Signed, notarized affidavit of no conflict of interest or a statement of disclosure of conflict of interest see attachment 3 o Location map clearly indicating the project site o Site plan for project site(survey, plat or tax map) o Evidence of site control (deed, executed offer to purchase, contract of sale) o Evidence of appropriate zoning for proposed project o Preliminary outline of plans and specifications-elevations, floor plans and site plan o Cost Estimates Project Budget o Resume or qualifications of the developer and project manager (if different o Letter of support from other agencies and funding sources with whom you intend to collaborate o Audited financial statements for the developer-previous 2 years o Description of supportive services offered guests, including provider of services, history of providing services to the proposed population, and annual budget for the supportive service delivery o A short narrative describing how Energy Star and any other sustainable practices will be used in this development. If the development will be newly constructed, Energy Star guidelines must be used. o If the development is the rehabilitation of an existing building, Energy Star must be used for replacement items where feasible. o An appraisal of the property not more than one year old o Phase I environmental assessment o Letter of support from the municipality where the property is located signed by the Town Manager or Mayor see attachment 4 o Crime report for the property within a ½ mile radius for the previous year In addition, nonprofits must provide: o By-laws o Articles of incorporation o 501(c)3 determination letter o Copy of NCHFA Supportive Housing Development Program application, if applicable o Current year operating budget for the developer o List of board members with terms o Copies of the minutes from the most recent 3 board meetings o Commitment letters or letters of support from construction lenders and other sources of permanent financing
7 Attachment 3 Conflict of Interest Statement I,, Executive Director/Director/President of, certify that no conflict of interest exists between the staff, Officers, Board of Directors, Board Members, immediate family members or immediate interested parties, as it pertains to the following property/project:. Printed Name: Signed: Date: State of County of I,,Notary Public, do certify that personally appeared before me this day and acknowledged the due execution of the foregoing agreement. Witness my hand and Notary Seal, this day of, 20. Notary Public: My Commission expires: (seal)
8 Attachment 4, 2015 Annemarie Maiorano Housing and Community Revitalization Wake County P.O. Box 550 Raleigh, NC Dear Ms. Maiorano: It is our understanding that is submitting an application for Wake County Affordable Housing Development Program funds. This letter is to inform you that the Town of recognizes the need for additional affordable housing and supports the development of, located at. Sincerely, Mayor/Town Manager
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