FIRE ALARM DETECTION AND NOTIFICATION SYSTEMS

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1 REQUEST FOR PROPOSAL (RFP)/ FIRE ALARM DETECTION AND NOTIFICATION SYSTEMS Task Order Contract DATE: MAY 20, 2013

2 May 20, 2013 LETTER TO OFFEROR S SUBJECT: RFP- FQ13032/WJG Fire Alarm, Detection and Notification Systems The Washington Metropolitan Area Transit Authority (WMATA) requires the services of a qualified contractor to provide engineering, material, integration, testing, training and documentation services for the installation of Fire Alarm, Detection and Notification Systems as defined herein. WMATA hereby solicits Request for Proposal (RFP) FQ13032, Fire Alarm, Detection and Notification Systems. While the salient points of this RFP are highlighted below for your convenience, all Offerors are required to read and comply with the requirements of the entire RFP. It is anticipated that the Solicitation will result in a Task Order (TO) contract with firm fixed prices. The following Tasks are included herein and will be executed upon award of this contract to the successful Offeror. Alexandria Rail Yard Life Safety Fire Alarm Upgrade West Falls Church Yard & Parking Garages Life Safety Fire Alarm Upgrade New York Avenue Station Life Safety Fire Alarm Upgrade Each subsequent project to be accomplished under this Contract will be through the issuance of a Task Order. The Authority will be responsible for the development of the Task Order as well as the supervision and acceptance of the Work contained within the Task Order. The Authority will review the Contractor s Cost Proposal and if acceptable, shall sign and issue a Task Order for the Work described in the related detailed Scope of Work. Each Task Order will include a detailed Scope of Work, a firm fixed price cost proposal from the Contractor, time duration for the completion of the work and any special conditions that might apply to that specific Task Order. It is critical that subsequent Task Orders detail all special conditions that may impact cost and schedule e.g. track access since the Contract is a general procurement document This Request for Proposal/Contract consists of the 3 books identified below and all amendments that may be issued prior to receipt of proposals. Book1 Book 2 Book 3 Proposing and Contracting Requirements (this document), Contract FQ13032 Fire Alarm, Detection and Notification Systems Alexandria Yard Life Safety Fire Alarm Upgrade West Falls Church Yard & Parking Garage Life Safety Fire Alarm Upgrade New York Avenue Station Life Safety Fire Alarm Upgrade Related WMATA Sections as follows: Page 2 of 280

3 Section Number Description Fire Alarm Detection and Notification System Overhead Coiling Doors Finish Hardware Fire Protection, Suppression and Alarm Hydraulic Elevators Traction Elevators Heavy-Duty Escalator Wire, Cable and Busways Raceways, Boxes and Cabinets Communications Standard Specifications Equipment & Material Communications Systems Quality Assurance & Testing Communications Grounding Communications Electrical Power Distribution Communications Kiosk Systems Communications Automatic Public Address Announcement System ATC Data Transmission System 1. This RFP is not severable. Offerors shall provide offers for work described herein or the offer will be deemed non-responsive, invalid, and omitted from further competitive award considerations. 2. Offers that contain conditions, limitations, caveats, exclusions, exceptions, alternate solutions or any other deviations from the requirements of this RFP may, if deemed by the Authority to be in conflict with the RFP, be rendered as non-responsive, invalid, and omitted from further competitive award considerations. Additional details are located in the Solicitation Instructions section of RFP Book1. 3. A Pre-Proposal Conference is scheduled for May 29, 2013 at 9:00 AM Local Time at the WMATA facility located at the Alexandria Yard, 3101 Eisenhower Avenue, Alexandria, Virginia 22314, SMNT Building, Conference Room: TA-39. Additional details are located in the Solicitation Instructions section of RFP Book1. 4. Pre-Proposal Worksite Visit - WMATA extends reasonable opportunity for interested parties to physically view the work site. Work Site Date Time Alexandria Yard May 29, :00 AM West Falls Church Yard & Parking Garages May 30, 2013 TBD New York Avenue Station May 30, 2013 TBD Visit to the worksite by interested Offerors is a mandatory pre-requisite for submittal of offer. Additional details are located in the Solicitation Instructions section of RFP Book1. 5. Solicitation Availability and Communications Page 3 of 280

4 All solicitation documents, pertaining to this RFP, including the RFP, RFP amendments, notifications, announcements, and any other written communications released in connection with this RFP will be made available only in electronic copies and posted for public viewing on WMATA s acquisition web site, WMATA.com and the federal government acquisition website, FEDBIZOPS.gov, (Federal Business Opportunities). Hard copy documents will not be printed, mailed, handed out or otherwise distributed in any other format. Interested parties may download all RFP information that is posted on these websites. Offerors remain solely responsible for monitoring either/both of the websites regularly to ensure timely receipt of all communications and to download and print all posted information they deem is necessary to facilitate development and submittal of offers. If website access problems are encountered, Offerors are responsible for contacting William J. Geroux, Contract Administrator, by telephone (202) or by electronic mail at 6. Last date for submittal of questions is June 14, Offers are due no later than July 19, 2013 at 3:00 PM Local Time 8. There may be occasions where procurement system posting problems may incur technical difficulties or other similar event. In the event WMATA determines it is necessary to contact interested parties under circumstances that will not compromise the full and open competitive acquisition process, such as addressing RFP access issues, releasing an urgent communication in advance of an RFP posting, or any similar event, WMATA requires bidders to provide the full legal company name, and Points of Contact (POC) information which includes the primary and secondary POC name, telephone number, and . If you are an interested party, please complete the POC form located in the Solicitation Instructions section of IFB Book1 and it to Mr. William J. Geroux at All questions shall be directed to the Contract Administrator, Mr. William J. Geroux at (202) or Sincerely, James Perkowski Contract Manager Office of Procurement and Materials Page 4 of 280

5 Washington Metropolitan Area Transit Authority Request for Proposal (RFP) / CONTRACT No. FQ13032 BOOK 1 of 3 Proposing and Contracting Requirements FIRE ALARM DETECTION AND NOTIFICATION SYSTEMS Alexandria Yard Life Safety Fire Alarm Upgrade West Falls Church Yard & Parking Garages Life Safety Fire Alarm Upgrade New York Avenue Station Life Safety Fire Alarm Upgrade Task Order Contract Page 5 of 280

6 TABLE OF CONTENTS BOOK 1 Proposing and Contracting Requirements LETTER TO OFFEROR S... 2 TABLE OF CONTENTS... 6 CARE IN PROPOSING NOTICE TO ALL VENDORS REQUEST FOR PROPOSALS SOLICITATION INSTRUCTIONS Definitions: Preparation of Offer Explanation to Offerors RFP/Contract Documents Public Posting of Proposal Documents and RFP Communications Prior Representations Acknowledgment of Amendments Revisions Prior to Date Set for Receipt of Offers Submission of Offers Pre-Proposal Conference Pre-Proposal Worksite Visit Late Proposal and Modifications or Withdrawals Proposal Guarantee Contract and Bonds Minimum Proposal Acceptance Period Contract Award Disadvantaged Business Enterprise Requirements Opportunity for Disadvantaged Business Enterprises to Propose Notice of Protest Policy Pre-Award Information Proposal Format Instructions/Requirements Restriction on Disclosure and Use of Data Award Basis for Award Proposal Evaluation Criteria Ratings for Proposal Evaluation Criteria Definitions for Technical Evaluation Price Proposal Evaluation Type of Contract English Language and United States Currency Federal / Local / States Sales Tax Brand Name or Equal Davis-Bacon Wage Determination Decision PROPOSAL FORM REPRESENTATIONS AND CERTIFICATIONS Type of Business Organization (RC-101, MAY 07) Affiliation and Identifying Data (RC-102, MAY 07) Previous Contracts and Compliance Reports (RC-103, MAY 07) Disadvantaged Business Enterprise (RC-104, MAY 07) Affirmative Action Compliance (RC-105, MAY 07) Page 6 of 280

7 RFP: FQ13032/WJG 6. Covenant Against Gratuities (RC-106, MAY 07) Contingent Fee (RC-107, MAY 07) Clean Air and Water Certification (RC-108, MAY 07) Debarment, Suspension, Ineligibility, and Voluntary Exclusion (RC-109, 05/2007) Certification of Independent Price Determination (RC-110, MAY 07) Certification of Non-segregated Facilities (RC-111, MAY 07) Non-Discrimination Assurance (RC-112, MAY 07) Certification of Restrictions on Lobbying (RC-113, MAY 07) Buy America Act Certification (RC-114, MAY 07) Certification of Non-Delinquent Taxes (RC-116, OCTOBER 2008) CONTRACT PRICE SCHEDULE CONTRACTING REQUIREMENTS PRE-AWARD EVALUATION DATA PERFORMANCE BOND PAYMENT BOND CONSTRUCTION CONTRACT POWER OF ATTORNEY POWER OF EXECUTION PARTNERSHIP POWER OF EXECUTION CONSTRUCTION GENERAL PROVISIONS Definitions (07/03) Contract Documents Changes Differing Site Conditions Termination for Default, Damages for Delay and Time Extensions Disputes Payments to Contractor Assignment Material and Workmanship Inspection and Acceptance Project Management and Superintendence by Contractor Permits and Responsibilities Conditions Affecting the Work Other Contracts Patent Indemnity Additional Bond Security Covenant Against Contingent Fees Officials Not to Benefit Notice to the Authority of Labor Disputes Convict Labor Civil Rights (Revised October 20, 2000) Utilization of Small Business Concerns Gratuities Federal, State, and Local Taxes Termination for Convenience of the Authority Notice and Assistance Regarding Patent and Copyright Infringement Composition of Contractor Site Investigation Protection of Existing Vegetation, Structures, Utilities and Improvements Operations and Storage Areas Page 7 of 280

8 RFP: FQ13032/WJG 1.31 Progress Schedules and Requirements for Maintaining Progress Subcontractors Use and Possession Prior to Completion Cleaning Up Contract Modifications Requests for Proposals, Price Breakdown and Negotiation of Profit Accident Prevention Equipment Suspension of Work Audit and Inspection of Records Rights in Technical Data - Unlimited Price Reduction for Defective Cost or Pricing Data - Price Adjustments Audit - Price Adjustments Subcontractor Cost or Pricing Data and Price Adjustments Value Engineering Incentive Variations in Estimated Quantities Contract Prices - Unit Price Schedule Progress Payment for Lump Sum Items Warranty of Construction Time and Materials Work Equitable Adjustment for Minor Contract Modifications Cost or Pricing Data Pricing of Adjustments Accounting and Record Keeping Cargo Preference, Use of United States-Flag Vessels Buy America (07/03) Certificate of Current Cost or Pricing Data Revolving Door NOT USED Conflict of Interest (07/03) Labor Provisions (07/03) Patent and Rights in Data (07/03) Federal Changes (07/03) No Obligation by the Federal Government Program Fraud and False or Fraudulent Statements and Related Acts Incorporation of Federal Transit Administration (FTA) Terms (07/03) Seat Belt Use Policy (November 2000) Contract Work Hours and Safety Standards Act (07/03) Access to Records Fly America Requirements Seismic Safety Energy Conservation Recovered Materials Contracts Involving Federal Privacy Act Requirements Pre-employment Criminal Background Check Requirement NOT USED (see Special Provision 2.43 e.) [Not Used] Living Wage Government-Wide Debarment and Suspension Lobbying Clean Air Page 8 of 280

9 RFP: FQ13032/WJG 1.80 Clean Water Notification of Federal Participation Whistleblower Protections Non Discrimination Assurance Drug and Alcohol Testing CONSTRUCTION SPECIAL PROVISIONS Commencement, Prosecution and Completion of Work Liquidated Damages Contract and Bonds Authority Furnished Documents Contractor s Submittals Work to be Performed by Contractor Authority Representative (AR) Construction Schedules - Augmented Bar Graph Determination of Progress Layout of Work, Storage and Reference Points Physical Data NOT USED Temporary Utility and Electrical Services Indemnification and Insurance NOT USED Safety Requirements Sanitary Provisions Subcontracts Payment for Use of Equipment Historical and Scientific Specimens Salvage of Materials and Equipment Environmental Control Signs Construction Sequence and Staging Measurements Operation and Maintenance Abbreviations Contract Record Drawings Certification of Non-Segregated Facilities by Contractors and Subcontractors Wage Rates Affirmative Action Program Technical References Community Relations NOT USED Definition of Terms Identifications Engineer s Facility By Others NOT USED Preconstruction Inspection NOT USED Detection of Movement NOT USED Photographs Work by Others Utilities Access to Fire Hydrants and Fire Alarm Boxes Contractor s Plant - NOT USED Contractor s Employees (07/03) Hours of Work Noise Control Page 9 of 280

10 RFP: FQ13032/WJG 2.46 Work, Storage and Parking Area Hazardous Materials Mobilization and Preparatory Work Maintenance of Traffic NOT USED Pollution Abatement Restoration of Existing Facilities Access to Adjacent Property Pavement Restoration Licenses Engineer s Change House Facility NOT USED Work On or Under National Park Service Land or Rail Agencies Basis of Payment Quality Assurance Compliance Existing Surfaces Embedded Items Protective Devices Working Area Wooden Fencing [NOT USED] Authority Furnished Property [NOT USED] Spare Parts [NOT USED] Reliability [NOT USED] Correction of Deficiencies Cleaning Up Contractor's Qualifications Pre-Installation Meetings Product Warranties Product Substitution Procedures Manufacturer s Installation Instructions Manufacturer s Field Reports Manufacturer s Field Services Mock-Up Requirements Testing And Inspection Services Product Delivery Requirements Product Storage and Handling Requirements Spare Parts and Maintenance Products Maintenance Service Cutting and Patching Protecting Installed Construction Final Cleaning Testing, Adjusting, and Balancing Starting of Systems Order of Precedence Access Control Authority Facility Operations Contractor Performance Evaluation Notification of Cancellation Not Used Subcontracts Agreements Appendix A, B, C, D, and E APPENDIX A DRAWINGS AND SPECIFICATIONS NOT USED Contract Drawings and Specifications are provided in Solicitation Books 2 and Page 10 of 280

11 RFP: FQ13032/WJG APPENDIX B DISADVANTAGED BUSINESS ENTERPRISE APPENDIX C ROADWAY WORKER PROTECTION MANUAL Contractor shall comply with the requirements of Roadway Worker Protection Manual attached hereto APPENDIX D DEPARTMENT OF LABOR WAGE RATES APPENDIX E UNIT PRICE SCHEDULES Page 11 of 280

12 CARE IN PROPOSING (CONSTRUCTION RFP CONTRACT) IMPORTANT PLEASE READ CAREFULLY To ensure submission of a complete proposal and to avoid irregularities that could result in a non-responsive proposal, please check your proposal for each of the following common responsiveness problems: 1. Have you checked your proposal? Are all items included and checked for math errors? 2. Have you acknowledged and recorded the number of amendments on the proposal envelope and Form? 3. Does your proposal Guaranty conform to the requirement of the solicitation? A Bid Bond is required for bids in excess of $100, Have you signed and submitted the Offer Form? 5. Have you properly completed and checked the appropriate box for each Certification and Representation? Have you included the Representations and Certifications with your proposal? 6. Have you properly executed the Buy American Certification? Only sign in one place either for compliance or non-compliance. 7. Have you familiarized yourself with the applicable contract provisions pertaining to the WMATA DBE program for bids in excess of $500,000? DBE contract provisions and established goals are a part of this Contract. 8. Have you familiarized yourself with the Davis-Bacon Labor Standard Provisions that mandate the payment of minimum wages as determined by the Secretary of Labor? Page 12 of 280

13 NOTICE TO ALL VENDORS Please be advised that all vendors and contractors who have NOT done business with the Washington Metropolitan Area Transit Authority (WMATA) must register in the WMATA Vendor Registration System. Registration is located at New Vendor Registration. If you are a vendor or contractor and HAVE done business with WMATA in the past, please electronically request your company s User ID and Password at Attention to Disadvantaged Business Enterprise (DBE)/Small Business and Local Preference Program (SBLPP) companies: Minority and women owned businesses who are interested in becoming a WMATA DBE should complete an online DBE application. Self certification is required for Small Business and Local Preference as a part of the Vendor Registration. Registered Vendor Benefits: Visibility to WMATA contract administrators and/or purchasing agents during the purchasing decision period; Visibility to other 17,500 registered vendors for possible business opportunities; Opportunity to update online, company information such as an address or contact person on-line; Sign up for electronic payment option; and Ability to electronically reset User ID and Password Any questions regarding registration may be addressed to Vendor Relations at (202) or Page 13 of 280

14 REQUEST FOR PROPOSALS DATE OF INVITATION: May 20, 2013 PROJECT DESCRIPTION: Contract FQ13032 Fire Alarm, Detection and Notification System Proposals for the work described herein will be received at or before 3:00 PM, Local Time on July 19, 2013 at the Washington Metropolitan Area Transit Authority, 600 Fifth Street, N. W., Washington, DC INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS: Proposal Material (included in this solicitation or as may be amended): Offer Form Representations and Certifications Unit Price Schedule Bid Bond Appendix B: Disadvantaged Business Enterprise (DBE) (Applies only if bid price is over $500,000) Alexandria Yard Life Safety Fire Alarm Upgrade West Falls Church Yard & Parking Garages Life Safety Fire Alarm Upgrade New York Avenue Station Life Safety Fire Alarm Upgrade Related WMATA Sections: Section Number Description Fire Alarm Detection and Notification System Overhead Coiling Doors Finish Hardware Fire Protection, Suppression and Alarm Hydraulic Elevators Traction Elevators Heavy-Duty Escalator Wire, Cable and Busways Raceways, Boxes and Cabinets Communications Standard Specifications Equipment & Material Communications Systems Quality Assurance & Testing Communications Grounding Communications Electrical Power Distribution Communications Kiosk Systems Communications Automatic Public Address Announcement System ATC Data Transmission System Page 14 of 280

15 A bid guarantee as herein specified is required for a proposed price in excess of $100,000, and the penal amount shall be 5 percent of the proposed price. If the guarantee is submitted in the form of a bid bond, the bid bond penalty may be expressed in terms of a percentage of the bid price or may be expressed in dollars and cents. Bonds: As required by the General Provisions. GENERAL SCOPE OF WORK: This is a Task Order contract for the supply, installation and configuration of fire alarm, detection and notification systems to include but not limited to, fire alarm, fire sprinkler systems, Halon extinguishing systems and associated architectural, electrical, mechanical, civil work and AutoCAD work. The scope of this contract is to provide the Authority all necessary management, supervision and technical personnel, tools, materials and equipment, site surveys, detailed design, permitting, installation, programming, design support, testing, warranty repair, identification, and as-built documentation for all fire alarm systems as required per WMATA provided specifications (except as may be expressly set forth in the resulting task orders) and otherwise do all things necessary for, or incidental to, providing the services and items for the resulting contract and task order(s). The Contractor shall provide all personnel, equipment, tools, materials, and supplies and otherwise do all things necessary for, or incidental to, providing the services and items for the resulting contract and task order(s). All information and documentation developed by the Contractor under this contract shall be the property of the Authority and provided upon request at anytime during, at the end and after the end of the contract. The Authority reserves the right to accomplish these installation tasks outside of this contractual vehicle if it is determined to be in the best interest of the Authority. The Contractor shall provide their best practice solution and continuous process improvement strategies as part of their performance which at times may include acquiring assets, equipment, tools, and resources. The majority of the systems to be installed are fire alarm, detection and notification systems, based on a UTC EST3 notification devices and components. Work involved under this contract will include, but not be limited to, installing fire alarm control panels, fire annunciator panels, power supply panels, amplifiers, smoke detectors, duct smoke detectors, heat detection, gas detection, manual pull stations, monitor and control modules, horn strobes, and speaker strobes. The panels will be required to communicate with WMATA s three central monitoring supervising stations at Carmen Turner Facility (CTF) and Jackson Graham Building JGB via the (DTS and Notifier Uninet) and CTF, JBG and SOC via the Fire Works System. Circuit breakers for electrical power and demolition of existing fire alarms, associated HVAC interfaces will also be required. Fiber optic and copper cable circuits will be used to network fire alarm systems in various locations. Specific requirements will be identified in individual task orders. Complete fire sprinkler systems and private fire service mains and their appurtenances shall also be installed as indicated on the drawings. Page 15 of 280

16 Additionally Halon Extinguishing systems shall be removed as indicated on the supplied drawings. Halon value per lb of Agent recovered shall be credited back to WMATA. All work locations are within the WMATA area of responsibility within the Washington, DC Metro area. DESCRIPTION OF WORK The Contractor shall include all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design, and all other associated costs necessary to fulfill the requirements of the Contract. Preparation of Contractor proposal shall require managing and coordinating of numerous projects simultaneously. All costs associated with preparing proposals shall be the responsibility of the Contractor. Contractor shall maintain accurate and complete records, files and documents to include state and local laws, ordinances, rules and regulations and manufacturers instructions and recommendations which are necessary and related to the work. Contractors will be working in the following jurisdictions, Washington, DC; State of Maryland and the Commonwealth of Virginia. Contractor shall prepare and submit required reports, maintain current record drawings, and submit required information. The Contractor shall provide materials lists to include trade names, brand names, model number, and ratings (if appropriate) for all materials necessary for a complete job. The Contractor may be required to provide architectural, structural, mechanical, electrical, civil, or other engineering services for performance-based scopes of work as requested by the Contracting Officer or as required for filings or permits or submittal of documents for regulatory agency approval. The services shall be provided by architects or engineers registered and insured to practice in the particular state or District of Columbia in the relevant professional field involved. All documents, prepared by architects, consultants and engineers for the Contractor under this Contract, are subject to review of the Authority. Review by the Authority does not relieve any architects, consultants or engineers from the professional liability associated with documents they have prepared. All work will be inspected in accordance with the requirements of this contract, and applicable approved submittals. All work performed shall conform to standard industry work practices, and the provisions of this contract. Unless otherwise directed by the Contracting Officer all work shall be performed in accordance with the current International Fire Protection Association (NFPA) codes and standards, International Building Code, International Plumbing Code and International Mechanical Code. These Codes take precedence over all other direction that may be provided herein. OFFER MUST SET FORTH FULL, ACCURATE AND COMPLETE INFORMATION AS REQUIRED BY THIS REQUEST FOR PROPOSAL, INCLUDING ATTACHMENTS. Page 16 of 280

17 SOLICITATION INSTRUCTIONS 1. Definitions: Adjustment Factor: Contractor s competitively proposed price adjustment to the Unit Price Schedule. Contractors shall propose four Adjustment Factors as described in the section entitled Adjustment Factor. All adjustment factors are expressed as an increase to or decrease from the unit prices. Clarifications: Limited exchanges between the Authority and Offerors, where Offerors may be given the opportunity to clarify certain aspects of their proposal or to resolve minor irregularities, informalities or clerical errors. Descriptive Literature: Information provided by an Offeror, such as cuts, illustrations, drawings, and brochures that shows a product s characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product. Discussions: Negotiations that may occur after receipt of proposals (generally after establishment of the competitive range) and before award that may, at the Contracting Officer s discretion, result in the Offeror being allowed to revise its proposal. Excluded Parties List System: Electronic database maintained and posted by the General Services Administration containing the list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the non-procurement common rule by agencies, Government corporations, or by the Government Accountability Office. In Writing, Writing, or Written: Any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information. May: Denotes the permissive; Contractor has the option to follow this direction. Must: (see shall ) Offer: Response to a solicitation that, if accepted, would bind the Offeror to perform the resultant contract. Offeror and Proposer : are synonymous and refer to the entity that submits an offer in response to this solicitation Option: Unilateral right in a contract by which, for a specified time, the Authority may elect to purchase additional supplies or services called for by the contract, or may elect to extend the term of the contract Page 17 of 280

18 Organizational Conflict of Interest: A person is unable or potentially unable to render impartial assistance or advice to the Authority, or the person s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage because of other activities or relationships with other persons. Pre-Award Survey: Evaluation of a prospective Offeror s capability to perform a proposed contract Proposal Modification: A change made to a proposal before the solicitation s closing date and time, or made in response to an amendment, or made to add information at any time before award. Proposal Revision: is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer typically as a result of discussions Shall: means the imperative Solicitation: means "Request for Proposal (RFP)" where the procurement is negotiated Task Orders: Task Orders are the obligation document under the Contract. Each individual project to be accomplished under this section of the Contract will be through the issuance of a Task Order. The Authority will be responsible for the development of the Task Order as well as the supervision and acceptance of the work contained within the Task Order. The Authority will review the Contractor s Cost Proposal and if acceptable, shall sign and issue a Task Order for the work described in the related detailed Scope of Work. Each Task Order will include a detailed Scope of Work, a firm fixed price cost proposal from the Contractor, time duration for the completion of the work and any special conditions that might apply to that specific Task Order. 2. Preparation of Offer a. Offerors are expected to examine the Request for Proposal and all referenced documents carefully. Failure to do so will be at the risk of the Offeror. b. The Offeror shall furnish the information required by the Solicitation. The Offeror shall sign the Solicitation and print or type his/her/its name on the Solicitation, Offer and Award and each Continuation Sheet thereof on which an entry has been made. The person signing the Offer must initial erasures or other changes. Offers signed by an agent are to be accompanied by evidence of authority, unless such evidence has been previously furnished to the issuing office. c. Offers for supplies or services other than those specified will not be considered unless authorized by the Solicitation. d. Offeror must state a definite time for delivery of supplies or for performance of services unless otherwise specified in the Solicitation. Page 18 of 280

19 e. Time, if stated as a number of days, will include Saturdays, Sundays and holidays. 3. Explanation to Offerors Any explanation desired by an Offeror regarding the meaning or interpretation of the Solicitation documents must be requested in writing and with sufficient time (15 days) allowed for a reply to reach all Offerors before the submission of their offers. Oral explanations or instructions given before the award of the contract will not be binding. Any information given to an Offeror concerning a solicitation will be furnished promptly to all Offerors in writing as an amendment of the Solicitation, if that information is necessary in submitting offers or if lack of such information would be prejudicial to other Offerors. All requests should be made as follows and submitted via electronic mail or U.S. Mail: William J. Geroux Contract Administrator Washington Metropolitan Area Transit Authority 600 Fifth Street, NW Washington, DC Electronic Mail: RFP No. FQ13032, Fire Alarm, Detection and Notification Systems 4. RFP/Contract Documents This Request for Proposal/Contract solicitation consists only of the three books identified below and any RFP amendments that may be issued prior to bid opening. Book1 Book 2 Proposing and Contracting Requirements (this document), Contract FQ13032 Fire Alarm, Detection and Notification Systems Alexandria Yard Life Safety Fire Alarm Upgrade West Falls Church Yard & Parking Garages Life Safety Fire Alarm Upgrade New York Avenue Rail Station Life Safety Fire Alarm Upgrade Book 3 Related WMATA Sections: Section Number Description Fire Alarm Detection and Notification System Overhead Coiling Doors Finish Hardware Fire Protection, Suppression and Alarm Hydraulic Elevators Traction Elevators Heavy-Duty Escalator Wire, Cable and Busways Raceways, Boxes and Cabinets Communications Standard Specifications Equipment & Material Page 19 of 280

20 16707 Communications Systems Quality Assurance & Testing Communications Grounding Communications Electrical Power Distribution Communications Kiosk Systems Communications Automatic Public Address Announcement System ATC Data Transmission System 5. Public Posting of Proposal Documents and RFP Communications All solicitation documents, pertaining to this RFP, including the RFP, RFP amendments, notifications, announcements, and any other written communications released in connection with this RFP will be made available only as electronic copies and posted for public viewing on WMATA s acquisition web site, WMATA.com and the federal government acquisition website, FEDBIZOPS.gov, (Federal Business Opportunities). Hard copy documents will not be printed, mailed, handed out or otherwise distributed in any other format. Interested parties may download all RFP information posted on either of the sites. Offerors remain solely responsible for monitoring either/both of the websites regularly to ensure timely receipt of all communications and to download and print all posted information they deem is necessary to facilitate development of offers. If problems accessing the solicitation web site are encountered, Offerors are responsible for contacting contact William J. Geroux, Contract Administrator, by telephone (202) or by at All inquiries shall, as a minimum, include the RFP number and name in the subject line. 6. Prior Representations The Authority assumes no responsibility for any understanding or representations concerning this Solicitation made by any of its Officers or Agents prior to the issuance of the Solicitation, the specifications, or related documents. 7. Acknowledgment of Amendments Receipt of an amendment to the Solicitation by an Offeror must be acknowledged (a) by signing and returning the amendment, (b) by identifying the amendment number and date on the Proposal Form, (c) by expressly acknowledging the amendment on the designated form and including it as part of the proposal. Such amendment must be received prior to the hour and date specified in the Solicitation. If this Solicitation is amended, then all terms and conditions, which are not modified, remain unchanged. Page 20 of 280

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