Supersedes: DPS Policy Internet and Use Of The DPSnet, July 14, 2000 Effective: February 15, 2005 Pages: 1 of 5

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1 Plicy: SUBJECT: INTERNET USAGE Supersedes: DPS Plicy Internet and Use Of The DPSnet, July 14, 2000 Effective: February 15, 2005 Pages: 1 f POLICY PURPOSE Detrit Public Schls (DPS) Internet and Intranet envirnment is available t assist business prcesses thrugh the utilizatin f technlgy and technlgy related services. Amng the essential cmpnents f internet usage management are: establishing guidelines fr utilizatin, a means fr securing sensitive data and applicatins; awareness f the mnitring and recrding Internet usage; assist in the training f end-users in the prper use f all available access and security technlgy, search engines usage, and encryptin tls. Apprpriate Internet usage is imprtant fr three central reasns: 1. Emplyee Prductivity: Organizatins typically measure prductivity based n specified gals and bjectives, as well as by examining hw emplyees allcate their time. Management shuld have the infrmatin it needs t examine hw emplyees spend their time n the Internet. 2. Netwrk Bandwidth and Resurces: Internet access is nt free. Excessive nn-business usage f the Internet results in real csts t the rganizatin. Fr example: the cst t upgrade netwrk resurces such as leased lines, ruters, disk strage, and printers in rder t handle increased lad; as well as the cst f wasted time caused by slw netwrk respnse r unreliable cnnectins; 3. Ptential Legal Liabilities and/r Negative Publicity: Inapprpriate usage f the Internet may result in legal liabilities and/r negative publicity t the district. Examples f inapprpriate usage include, but are nt limited t: The creatin f, receipt, display r transmissin f threatening, hstile, harassing, sexually and/r racially ffensive language r any ther cmmunicatin that is deemed inapprpriate The creatin f, receipt, display r transmissin f certain infrmatin may vilate sftware licensing laws and may cnstitute illegal dwnlading Certain activities n the internet may qualify as impermissible persnal business cnducted frm a DPS server, and/r Certain activities can result in cnnectin with inapprpriate sites n the Internet allwing the district dmain (e.g., t be captured, pssibly resulting in negative publicity The Detrit Public Schls netwrk must perate under the guidelines f the Child Infrmatin Prtectin Act (CIPA)

2 2.0 SCOPE Detrit Public Schls has prvided access t the Internet t its emplyees. As a prvider f Internet use and , Detrit Public Schls must ensure that the Internet is used in a way that is legal, safe, and secure s that Internet use can be a prductive business tl. Any Detrit Public Schl emplyee r business partner representing Detrit Public Schls n the Internet must adhere t this plicy. 3.0 POLICY 1. The Internet is a business tl fr DPS. Access t the Internet is prvided by DPS t its emplyees at a significant cst. That means DPS expects the Internet t be used fr business-related purpses, which includes, but is nt limited t, cmmunicatin with custmers and suppliers, t research relevant tpics, and t btain useful business infrmatin. 2. DPS requires that thse emplyees and thers wh use DPS-prvided internet access cnduct themselves hnestly and apprpriately n the Internet, and that they cmply with cpyright laws, sftware licensing rules, prperty and privacy rights, and the prergatives f thers, just as in any ther business dealings. 3. All existing DPS plicies apply t cnduct n the Internet, including, but nt limited t DPS plicies that address intellectual prperty prtectin, privacy and cnfidentiality rules, and plicies n the misuse f DPS resurces, infrmatin and data security. In additin t what any ther DPS plicy may require, this plicy prhibits the transfer and/r disseminatin f prprietary infrmatin, trade secrets, cnfidential dcuments r any ther DPS privileged infrmatin via the Internet. 4. Detrit Public Schls des nt extend nr imply a right t privacy in Internet usage r infrmatin exchanged n the Internet. As set frth in the Mnitring sectin belw, DPS reserves the right t lawfully inspect and mnitr internet usage and t examine any and all files stred in private areas f its netwrk in rder t assure cmpliance with DPS plicies. 5. DPS may be required t preserve stred Internet infrmatin fr extended r specified perids f time. Pursuant t State Department f Educatin, Bulletin N. 522, Revised, March 1997, DPS is required t retain dcuments that qualify as Business Office Recrds, Student Educatinal Recrds, Pupil Accunting Recrds, and ther miscellaneus infrmatin fr designated perids f time. If the infrmatin r files stred n the Internet fall int ne f these categries and/r is required t be retained pursuant t Bulletin N. 522, then DPS may be required t archive such infrmatin. 6. The display f any kind f sexually explicit image r dcument n any DPS system is a vilatin f DPS plicy, including but nt limited t the DPS plicy n sexual harassment. In additin, sexually explicit material may nt be archived, stred, distributed, edited, r recrded using DPS netwrk r cmputing resurces.

3 7. DPS uses independently supplied sftware and data t identify inapprpriate r sexually explicit Internet sites. DPS may blck access frm within its netwrks t all such sites f which DPS is aware. If a user finds that he r she was cnnected accidentally t a site that cntains sexually explicit r ffensive material, a user must discnnect frm that site immediately, regardless f whether that site had been previusly deemed acceptable by any screening r rating prgram. The reprting f Internet related cncerns can be sent t 8. DPS Internet facilities and cmputing resurces must nt be used knwingly t vilate the laws and regulatins f the United States r any ther natin, r the laws and regulatins f any state, city, prvince r ther lcal jurisdictin in any material way. 9. An individual may nt use the DPS-prvided internet access t create, receive, display, transmit r dwnlad threatening, hstile r harassing infrmatin that is dergatry, defamatry, bscene, r ffensive, r anything that may be perceived as harassment r disparagement based upn race, clr, natinal rigin, sex, sexual rientatin, age, disability, r religius r plitical beliefs r that is deemed inapprpriate based upn federal civil rights law, Michigan s Ellit Larsen Civil Rights Act, r ther relevant law. 10. Any sftware r files dwnladed via the Internet int the DPS netwrk will becme the prperty f the DPS. Any such files r sftware may be used nly in ways that are cnsistent with the licenses and/r cpyrights gverning the sftware r files. 11. N individual may use DPS Internet facilities knwingly t dwnlad r distribute pirated sftware r data. 12. DPS Internet users may nt establish a web site with links t r frm the DPS site. 13. DPS Internet users are nt authrized t purchase, acquire, r implement gds r services withut prir apprval frm the Divisin f Technlgy and Infrmatin Systems. 14. N individual may use DPS Internet facilities t deliberately prpagate a virus, wrm, Trjan hrse, trap-dr prgram, r any ther malicius cde. 15. N individual may use the DPS Internet facilities knwingly t disable r verlad any cmputer system r netwrk, r t circumvent any system intended t prtect the privacy r security f anther user. 16. Each individual using DPS internet facilities shall identify himself r herself hnestly, accurately, and cmpletely (including DPS affiliatin and functin where requested) when participating in chat rms r newsgrups, r when setting up accunts n utside cmputer systems; hwever, nly thse agents, emplyees r fficials wh are duly authrized t speak t the media, t analysts, r in public gatherings n behalf f DPS may speak/write in the name f DPS t any newsgrup r chat rm.

4 17. Emplyees and ther internet users are reminded that chat rms and newsgrups are public frums where it is inapprpriate t reveal cnfidential DPS infrmatin, custmer data, trade secrets, and any ther material cvered by existing DPS plicies and prcedures. 18. Use f DPS internet facilities t cmmit infractins, including but nt limited t, the misuse f DPS assets r resurces, sexual harassment, and misapprpriatin r theft f intellectual prperty is prhibited by DPS Plicy Infrmatin Security. 19. Emplyees may use DPS Internet facilities fr nn-business research r brwsing during mealtime r ther breaks, r utside f wrk hurs, prvided that such use is in cmpliance with the DPS Internet Usage plicy and ther DPS plicies. 20. Individuals with access t DPS Internet facilities may nt use DPS Internet facilities t dwnlad entertainment sftware r games, r t play games against ppnents ver the Internet. 21. Individuals with access t DPS Internet facilities may nt use DPS Internet facilities t dwnlad images r vides unless there is an explicit businessrelated use fr the material. 22. Individuals wh are nt DPS emplyees, agents, r fficials wh gain access t the internet thrugh DPS-prvided internet facilities by way f an emplyee, agent r fficial f DPS are subject t the terms and cnditins f this Internet Usage plicy. 23. Web sites and/r internet addresses n the wrld-wide web that are identified by DPS as inapprpriate, will be added t the dictinary r equivalent URL (Web page) filtering feature and an individual will nt be allwed access t thse sites. 4.0 MONITORING DPS has the right t mnitr usage f the DPS-prvided Internet facilities by users, including but nt limited t, reviewing a list f the sites accessed by an individual. The access t the Internet prvided by DPS is fr business purpses and the Internet shuld be used in accrdance with the plicy prvisins set frth abve. A DPS Internet user/dps emplyee, agent r fficial shuld nt have an expectatin f privacy in the use f DPS-prvided Internet facilities nr shuld they have an expectatin f privacy in the infrmatin exchanged. Vilatin f the Internet plicy r failure t cmply with mnitring guidelines can lead t disciplinary and/r legal cnsequences. Mnitring Apprach DPS may mnitr Internet usage n a peridic basis (daily, weekly, mnthly, and bimnthly) and may generate Internet usage reprts t ensure plicy cmpliance. Vilatin f the terms f the abve-referenced Internet Usage plicy, prvisins f ther relevant DPS plicies, federal, state r lcal laws will cnstitute nncmpliance that can carry disciplinary r legal cnsequences, including but nt limited t criminal prsecutin. An emplyee may be ntified f nn-cmpliance with the Internet Usage plicy, and/r prvisins f ther relevant DPS plicies, federal, state, r lcal laws. 5.0 ISSUANCE OF REGULATIONS/STANDARD OPERATING PROCEDURES

5 The Chief Technlgy and Infrmatin Systems Officer is authrized t develp regulatins and/r standard perating prcedures t implement this plicy. 6.0 FAILURE TO COMPLY Nn-cmpliance with this plicy will be subject t management review and actin in cnfrmance with the DPS disciplinary plicies and/r relevant legal actin. 7.0 EXCEPTIONS Any exceptins t this plicy must be dcumented and apprved by the DPS Chief Technlgy and Infrmatin Officer. 8.0 AGREEMENT I, (print name) have a received a written cpy f the DPS Internet Usage Plicy, dated. I fully understand the terms f this plicy and agree t abide by them. I realize that DPS security sftware may recrd fr management use, the Internet address f any site that I visit and keep a recrd f any netwrk activity in which I transmit r receive any kind f file. I acknwledge that any message I send r receive will be recrded and stred in an archive file fr management use and/r review. I acknwledge that any vilatin f this plicy culd lead t disciplinary actin up t and including dismissal and/r criminal prsecutin r ther legal actin. Signed

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