1 Glendwie Cllege COACHES / MANAGERS SPORTS MANUAL Missin Statement Glendwie Cllege will prvide the pprtunities fr students t be invlved in, upskill and excel in rganised sprt as players, caches, managers and fficials. INDEX 1. Sprt Strategic Gals 2. Fair Play Charter 3. Sprt Staff Management 4. Rles and Respnsibilities f the Cach and Manager 5. Facilities 6. Prcedures - Equipment - Ordering f Equipment - Unifrm - Student Discipline - Injuries - Sprts trips - Cde Crssver - Nn-Attendance at Practice r Games 7. Sprts Results 8. Sprts Awards / Prizegiving 9. Sprts Phts 10. Truble-shting
2 1. SPORT STRATEGIC GOALS By the end f 2013 Glendwie Cllege will encurage and prmte student participatin in rganised sprt in the Cllege Glendwie Cllege will recgnize and celebrate sprting achievement t develp pride in individual and Cllege success. Glendwie Cllege will develp and sustain meaningful relatinships and links with the lcal cmmunity t increase its invlvement in the cllege s sprts prgramme. Glendwie Cllege will supprt the up-skilling f players, caches, managers and fficials and the prvisin f quality equipment and facilities. 2. FAIR PLAY CHARTER Glendwie Cllege endrses the Fair Play Charter as part f its schl sprts plicy. The aim f the Fair Play Charter f New Zealand is - T make sprt enjyable and rewarding - T cmpete t the best f ur ability with enthusiasm and fairness - T respect the rules which gvern the game and play by thse rules n all ccasins - T accept and respect the rle f the fficial always and t abide by decisins - T respect the mana f ur ppnents and their supprters - T value the spirit f sprtsmanship and t accept victry and lss with equal dignity - T play hard and play fair. 3. SPORT STAFF MANAGEMENT Directr f Sprt: David James direct dial schl line extn 112 fax Sprts C-rdinatr: Jasn Crummer schl phne extn 161 First persn t cntact regarding sprts at the cllege is Mr Jasn Crummer (Sprts C-rdinatr) regarding - cmpetitin draws - team lists - cmpetitin dates fr reginal and natinal events - travelling arrangements - general enquiries
3 4. ROLES AND RESPONSIBILITIES OF THE COACH AND MANAGER COACH Psitive, Encurage, Share, Leader, Fun, Fair Play Thank yu fr yur dedicatin, hard wrk and sincere interest in the develpment f yung sprts persns at Glendwie Cllege. We hpe these guidelines will be f help in defining yur very imprtant rle as a cach at ur schl Sme Guidelines Have a sund knwledge f the sprt Liaise regularly with the Teacher in Charge f yur cde and the Sprts Crdinatr and keep her/him infrmed f yur team s prgress, prblems and any actin taken. Let the Teacher in Charge knw hw she/he can assist yu Teach the players t abide by the rules f the sprt Set high standards and prmte the need fr punctuality, discipline and cmmitment Set practice times n a regular basis. Infrm the Teacher in Charge and Captain f the team when yu are unable t attend a practice r a game Develp and encurage player mtivatin, player fitness and develpment f skills Cnsult with the Sprts C-rdinatr with regard t entries, unifrm, cnduct, turnaments and Fair Play certificates Apply the prcedures n dress, playing respnsibilities and team equipment, enfrce this at all times Encurage yur players t enjy participating while wrking twards achieving their ptential in yur cde. The cach s rle is very imprtant in establishing gd team spirit by setting example f Fair Play. Ensure that team members at all times behave in a manner that reflects psitively n the schl, bth n and ff the field. The fllwing is unacceptable behaviur: Racial Abuse Swearing Spitting Physical Abuse Argumentative behaviur Disputing referee s decisins Ensure that the screcard/sheet is accurate fr yur league games and that it is returned prmptly t the Sprts C-rdinatr Develp a gd wrking relatinship with Manager and Teacher in Charge f the sprt Give all players an equal pprtunity t participate. Develpment f skills, team play and a psitive attitude twards participating are as imprtant as winning. Remember that as cach yu represent an imprtant rle mdel. Accept fficials decisins and maintain yur decrum at all times. Student Caches are t sign Fair Play prmise If fr any reasn yu are unable t attend yur team s game, please ensure yu arrange a suitable adult cach attend n yur behalf. If yu have any difficulties, please cntact ur sprts c-rdinatr Mr Jasn Crummer at least 1 day prir t the game. TEAM MANAGER Thank yu fr yur dedicatin, hard wrk and sincere interest in the develpment f yung sprts persns at Glendwie Cllege. We hpe these guidelines will be f help in defining yur very imprtant rle as a sprts team manager at ur schl. Prvide assistance and supprt t appinted cach, captain and team members, and if pssible participate in team talks and activities. Prvide prgress reprts t the Teacher in Charge and the Sprts C-rdinatr Liaise with the Teacher in Charge, in respect f all relevant matters affecting the team eg - with the rganisatin f trials and selectins
4 - prvide team lists and ther infrmatin t the Teacher in Charge r Sprts C-rdinatr Organise weekly team meetings t utline prgramme and rganise transprt fr away games Liaise with referees / umpires pre game and make sure visiting teams are met and their gear is safe Identify the prcedures fr the cde and prvide scre sheets t the respective assciatins n cmpletin f the game Uphld the principles f Fair Play Ensure that team members at all times behave in a manner that reflects psitively n the schl, bth n and ff the field. The fllwing is unacceptable behaviur: Racial Abuse Swearing Spitting Physical Abuse Argumentative behaviur Disputing referee s decisins If disciplinary actin is necessary, cnsult with the Teacher in Charge and the Sprts C-rdinatr befre impsing any penalty. Ensure that all injured players receive the apprpriate medical attentin Help rganise team transprt. This is f particular imprtance when games are played n a hme and away basis. Ensure, if the game is at hme that ur team welcme the ppsing team. Prvide written dcumentatin t the apprpriate authrity if yu cnsider there are grunds fr a prtest by ur team r in reply t such an actin by an ppsing team. Prvide the Sprts C-rdinatr with the crrect match results as sn as pssible. Assist with the cllectin f equipment and sprts unifrms (if required) at the end f the game / seasn 5. FACILITIES The fllwing facilities are available fr use by sprt teams and individuals. The Directr f Sprt and the Prperty Manager manage the use f all facilities fr c-curricular sprt. Gymnasiums The gymnasium is fr the use f the PE department during term time f the schl day. After hurs and weekend bkings fr the gymnasium are rganised thrugh the Sprts C-rdinatr and/r Prperty Manager. Cricket Nets Bkings fr the cricket nets are rganised thrugh the Sprts C-rdinatr and/r Prperty Manager. Playing Fields The playing fields are fr the use f the PE department during term time f the schl day. Bkings fr the playing fields are rganised thrugh the Sprts C-rdinatr in cnjunctin with the Prperty Manager. In rder t maintain the quality f grunds, staff must be aware that all grund clsures are adhered t when they happen. Clsures are determined by the Prperty Manager, r Directr f Sprt. Pririty fr use is given t sprts in seasn Tennis Curts The tennis curts are fr the use f the PE department during term time f the schl day. Bkings fr the tennis curts are rganised thrugh the Sprts C-rdinatr and/r Prperty Manager. Netball Curts The netball curts are fr the use f the PE department during term time f the schl day. Bkings fr the netball curts are rganised thrugh the Sprts C-rdinatr and/r Prperty Manager.
5 6. PROCEDURES Prcedures t fllw and steps t be taken are utlined fr the fllwing key sprting issues Equipment All equipment is t be issued by the Sprts C-rdinatr, with the assistance f the Teacher in Charge f the cde with a recrd kept The equipment is due back at the end f the seasn t the Sprts C-rdinatr in gd cnditin If any equipment ges missing during the curse f the seasn it is the respnsibility f the manager/cach t reprt it t the Teacher in Charge r Sprts C-rdinatr Ordering f Equipment Only the Directr f Sprt can authrise the purchasing f equipment fr any sprt team. The Caches/Managers f the respective sprt must make applicatins t the Directr f Sprt thrugh the Sprts C-rdinatr Managers and caches f teams wh wish t purchase equipment must apprach the Teacher in Charge first. All applicatins must be in writing n the Request fr Sprts Equipment frm. Unifrm Each cde and team will have unifrm requirements as utlined by the Directr f Sprt Unifrm prvided by the schl Issued by the cach/manager n a weekly basis as required Is then the respnsibility f the Manager/Cach t handut and cllect ff players at the cmpletin f the match The manager/cach is then respnsible fr the administratin f the laundering f the unifrms Unifrm wned by the student The student purchases the crrect unifrm as required by the cde The student launders the unifrm and ensures it is in gd cnditin and clean and tidy fr schl representatin Any student nt apprpriately attired in crrect sprts unifrm is nt allwed n the field f play. Senir Management, including the Sprts C-rdinatr and Teacher in Charge, will remve students wh d make it n t the field f play wearing incrrect unifrm. Badmintn All Years - PE Unifrm Basketball All years - PE singlet (bys) PE sleeveless tp (girls) PE navy shrts Cricket Cycling Hckey Netball Orienteering Rad Running Bys: Apprpriate whites required Girls: PE Shirt r tp; PE navy shrts 1 st XI Cricket - white shirts prvided r can be purchased T be advised All years - PE unifrm shirt; PE navy shrts scks All years - PE sleeveless tp; Glendwie navy netball skirt apprx All years - PE unifrm T be advised Rugby All years - Navy Rugby Shrts; scks; Bts will be required fr all players. Jersey supplied
6 Rwing Sccer Sftball Squash Table Tennis Tuch Tennis Vlleyball Waterpl Underwater Hckey T be advised All years - PE unifrm shirt; PE navy shrts; scks. Bts will be required fr all players 1 st XI Bys and Girls shirts and shrts prvided All years - PE unifrm All years - PE unifrm shirt, PE navy shrts. Nn-marking shes All years - PE unifrm All years - PE singlet (bys); PE sleeveless tp (girls); PE navy shrts All years - PE singles(bys); PE sleeveless tp (girls); PE navy shrts. Girls may wear netball skirts, All years - PE singlet (bys); PE sleeveless tp (girls); PE navy shrts Glendwie Cllege Swimming tgs required, hats prvided All years - Glendwie Cllege Swimming tgs, mask, snrkel, fins, U/water Hckey sticks Student Discipline Students invlved in incidents f ill discipline n and ff the playing field are answerable t the Directr f Sprt and Schl Management. If deemed apprpriate by the Directr f Sprt an incident can be brught t the attentin f Senir Management wh will be respnsible fr disciplining the student(s) invlved. If an incident ges befre a sprt gverning bdy hearing the fllwing steps need t be taken by the Manager/Cach f the team. Parents f the student need t be infrmed f the hearing immediately The Manager/Cach needs t meet with the student and explain what is required f the student at the hearing The Manager/Cach are required t attend the hearing with the student prviding schl supprt A reprt f the incident and the hearing is t be given t the Directr f Sprt When representing the schl at a sprting event students are t cnduct themselves in the same manner as is expected f them when at schl. The schl s discipline plicy and rules and regulatins all apply in the sprting setting. Sprts Injuries The Manager/Cach is respnsible fr the welfare/health f the students whilst they are representing the schl at sprt. In the event f an injury ccurring the fllwing prcedures need t be fllwed. If it is established that the injury is a minr ne, then the Manager/Cach shuld use their wn judgment as t whether the player can cntinue NOT the player himself r herself. If there is dubt ver the extent f an injury it must be treated as serius and fllwing steps taken Player is remved frm field (unless a suspected spinal injury - player is nt t be mved) Medical advice is sught either at the grund r the nearest medical facility The student s parents/guardians are t be cntacted as sn as pssible Manager/Cach is t stay with the student until parents/guardians arrive r upn escrting the student hme A reprt f the injury is t be given t the Directr f Sprt A file f serius injuries t be kept by the Directr f Sprt and this material shared with the schl nurse. All cncussin and neck injuries must be treated as serius at all times and immediate medical advice sught
7 FIRST AID PROCEDURE FOR SCHOOL COACHES / MANAGERS YOU ARE RESPONSIBLE FOR YOUR TEAM AND TREATMENT OF INJURIES WHERE THERE IS NO PARENT THERE TO TAKE RESPONSIBILITY In case an accident happens when yu are taking yur team, please fllw this prcedure: Have a team list, including emergency phne numbers fr cntacting parents / hme. Have a first aid kit available if yu need t use it. Be familiar with basic first aid 1. Assess the accident 2. Treat all injuries as ptentially serius 3. Have smene stay with them 4. Keep the injured persn warm 5. Administer First Aid 6. Seek extra help if necessary (A & E, Ambulance) 7. Infrm parents / caregivers t seek medical advice if yu think it is necessary 8. Reprt accident t Directr f Sprt the next schl day.
8 Sprts Trips Any sprt cmpetitin r friendly event that necessitates student absence frm class will require the fllwing steps being adhered t Permissin granted by Directr f Sprt at least tw weeks in advance Permissin slips sent ut t parents/guardians and cllected at least ne week prir t the event A list f students invlved placed n staff ntice bard, and put n daily ntices, and advised t student recrds data-entry persn Educatin utside the classrm (EOTC) rules apply t any event that requires an vernight stay, ie a submissin t SMT (r BOT if ver 5 days). This submissin must be made thrugh the Directr f Sprt. If a trip is granted permissin, the trip frm and infrmatin n the itinerary, accmmdatin and cntact numbers are t be left with the Directr f Sprt and Deputy Principal befre departure. Cde Crssver Summer/Winter training and playing - Practices and games fr sprts in their participatin perid/seasn take precedent ver rganised practices fr ther cdes, which are utside that cdes playing perid/seasn. If a team wishes t practice ut f seasn then it must fit thse training sessins arund that f the in-seasn cdes. Participating in tw sprts in the same seasn - The participatin f students in sprt is t be encuraged at all times. Hwever tw issues need t be addressed Cntact sprts - The playing f tw cntact sprts at the same time is nt encuraged. Fur r mre cntact practices per week and tw cntact games fr yung adlescents is excessive allwing little time fr recvery bth physically and mentally. A Grade Cmpetitin - The training and playing demands f participating in tw A Grade sprts at the same time can be excessive. Caches must be aware f the needs f the student(s). Nn-Attendance at Practice r Games It is nt acceptable fr students t nt turn up t either practice r cmpetitin games. It is up t the cach and manager f a team t set their grund rules fr nn-attendance. As a guide withdrawals frm future games r detentins are apprpriate frms f behaviur mdificatin. A student nt turning up t practice r games lets the team dwn and can result in hurs f preparatin and practice by everyne in that team, being wasted. As a manager/cach set yur standards early in the seasn r wrk with the team in setting team standards that everyne in that team wns. 7. SPORTS RESULTS All sprts results are t be given /sent t Mr Jasn Crummer (Sprts C-rdinatr) n the first schl mrning after the game is played. Results (and Seasn Draws / Cmpetitin Tables) can be accessed n the Cllege Sprt Website (www.cllegesprt.c.nz) Caches and managers wishing t prmte individual and/r team perfrmances n the website shuld cntact the Sprts Directr (David James r
9 8. SPORTS AWARDS / PRIZE GIVING The Annual Sprts Awards Evening held in Octber each year recgnises high achieving sprts persns and teams at Glendwie Cllege. The Sprts Directr and Sprts C-rdinatr are respnsible fr rganising the awards evening. The recipients f the team awards are nminated by the respective caches/managers. The recipients f the special awards will be decided by the sprts management team, in cnsultatin with members f the Sprts Cuncil. 9. SPORTS PHOTOS Phts are taken f all sprt teams. The Sprts C-rdinatr rganises this. Dates fr sprt phts are published in the schl calendar. Students have the pprtunity t purchase a pht f their team. 10. TROUBLE SHOOTING Cntact Mr Jasn Crummer (Sprts C-rdinatr) with regard t: Cmpetitin Draws / Results Sprts Venues Sprts Equipment / Unifrm Game Disputes / Appeals Other Team / Player Issues (eg attendance at training, player(s) failing t turn up t games withut ntice, n match referees/umpires etc) Cntact Mr David James (Directr f Sprt) with regard t: Serius On-field / Off-field incidents Sprts Partnerships / Spnsrships Sprt Plicies and Prcedures (Glendwie Cllege / Cllege Sprt) Please nte that the cllege is the place f first cntact regarding issues with sprt.