CLASS SPECIFICATION. Risk Management Administrator

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1 San Diego Unified Port District Class Code: B617-UE03 CLASS SPECIFICATION FLSA Status: EEOC Job Category: Classified: Union Representation: Exempt Professionals No Unrepresented GENERAL PURPOSE Under direction of the Director of Audit, Risk Management & Safety, plans, coordinates and participates in administering a comprehensive District-wide insurance and risk management program, including workers compensation; identifies and measures all exposures to accidental risks; assesses and recommends appropriate action to senior management; supervises recovery of costs for property damage to District property; recommends risk financing alternatives; manages large deductible programs and collateral in risk financing programs, participates in insurance pooling and performs related duties as assigned DISTINGUISHING CHARACTERISTICS is responsible for performing a variety of complex and specialized duties in managing and administering the District s insurance and risk management program. The incumbent assesses exposure to risk and adverse consequences for Port operations, financial position or community reputation and recommends action through indemnification or insurance to minimize or mitigate exposure. The incumbent negotiates and administers a wide variety of insurance coverage and is expected to work independently and exercise sound professional judgment and discretion in dealing with all interested parties in the resolution of cases, analysis of District risk exposure and management of District insurance policies. is distinguished from Risk Management Analyst in that an incumbent in the former class performs analysis of more complex claims, having greater potential financial and public impact, and work of greater complexity and responsibility, requiring the exercise of greater risk management expertise and independent judgment in a greater variety of situations on a frequent basis. ESSENTIAL DUTIES AND RESPONSIBILITIES The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 1. Manages the District s insurance programs including the purchase of new insurance policies and renewal of existing policies; administers insurance brokers service agreements and monitors transparency of insurance brokers fees. May select and direct activities of actuarial, property appraisal services, external safety, engineering and loss prevention DOCS v5 Page 1

2 experts. Collaborates with other public entities on District s interest in property and insurance programs. 2. Identifies, researches, analyzes and evaluates potential risk or loss exposure for current and potential future activities and operations; considers and recommends new/enhanced insurance coverage and self-insured retention where appropriate; monitors costs where selfinsured retentions exist; works with the Financial Services Department/Treasurer s Office in allocating insurance premium costs to appropriate projects/internal orders in securing collateral for risk financing mechanisms and in forecasting insurance premium costs and long term liabilities from open claims. 3. Oversees administration of the Port s workers compensation program, including claims management, monitoring of claim costs, quarterly claim review and attending Workers Compensation Appeals Board hearings to authorize claim settlements, represent the Port s interest and to evaluate and recommend carriers/programs for insurance contract renewal. Coordinates interaction with Safety to implement loss prevention and loss control activities before and after workers compensation claims; coordinates insurance carrier loss control activities with Safety. 4. Supervises and directs administration of insurance requirements in contracts and obtain proof of insurance from District lessees, tenants, permitees, contractors and consultants; confers with insurance brokers and agents to assist in obtaining proper proof of insurance; advises appropriate departments if District lessees, tenants, permitees, contractors or consultants are in default by not providing adequate proof of insurance. Performs contract review for other departments during formation of contracts and agreements. Supervises maintenance of historical proofs of insurance to assist Port Attorney in tendering claims and lawsuits to the appropriate responsible party. 5. Supervises and directs recovery of costs for damage to District property; coordinates claims management activities with appropriate parties; submits claims to District insurance carriers for direct damage to District property, including conducting site visits with insurance adjusters; supervises monitoring of litigated claims; supervises the maintenance and update of the claims database for claims against the District; collaborates on claims reporting procedures and other related claim matters with Port Attorney, insurance brokers and other affected departments; activates the appropriate retention or transfer technique when a loss occurs. 6. Provides advice and assistance to other District departments on insurance and risk exposure issues. 7. Responds to inquiries and requests for information from other public agencies regarding the District s risk management techniques and practices. 8. Plans, organizes, directs and evaluates the performance of assigned staff. 9. Interprets policies, rules and regulations regarding insurance and public liability as it relates to District Risk Management Program. DOCS v5 Page 2

3 OTHER DUTIES 1. Stays abreast of risk management and insurance industry practices, developments and trends through participation in insurance/risk management organizations. 2. Participates in the California Association of Port Authorities Insurance and Risk Management Committee to facilitate the joint purchase of excess liability and interface with the committee s insurance brokers. 3. Participates on special projects and appropriate cross-department committees, as assigned. QUALIFICATIONS Knowledge of: 1. Practices, procedures and standards applicable to management, administration, analysis, adjudication, resolution, settlement and litigation of liability claims and workers compensation claims. 2. Owner Controlled Insurance Program principles and practices, trends and developments, policies and procedures. 3. Risk management and risk mitigation/financing principles and procedures. 4. Insurance statutes, regulations and practices, general lines of insurance, insurance underwriting practices, insurance contract language. 5. Principles and practices of insurance underwriting, safety, security and other loss prevention methods. 6. Property, casualty and liability insurance industry trends and practices. 7. Federal and state law governing municipal government liability, including Tort Claims Act governing public bodies, Unfair Claims Practices Act and California comparative negligence laws. 8. Federal, state and local laws and regulations governing the administration of workers compensation and maintenance of employee records. 9. Port requirements and procedures for the acceptance, settlement and payment of general liability claims. 10. Office practices and procedures commonly used in managing and administering claims and claim files. 11. Methods of identifying exposure to loss and investigating and correcting industrial and environmental hazards. 12. Principles and practices of public administration, including purchasing, contracting and maintenance of public records. 13. Methods and techniques for conducting statistical and financial analyses. DOCS v5 Page 3

4 14. Financial management principles and practices applicable to areas of assigned responsibility. 15. Principles and practices of sound business communication. Ability to: 1. Operate a computer using word processing and other business software. 2. Represent the Port authoritatively in negotiations with insurers and claimants. 3. Analyze complex liability claims involving difficult, non-standard issues and problems, identify third party liability, evaluate alternatives and make appropriate recommendations, including opportunities to mitigate liability and damages. 4. Analyze, classify and rate risks, exposure and loss expectancies. 5. Interpret insurance contract language and analyze insurance policy provisions. 6. Conduct research of loss prevention and control issues, evaluate alternatives and reach sound conclusions and recommendations for improvement. 7. Exercise sound independent judgment within established guidelines. 8. Understand, interpret and explain and apply complex rules, regulation, policies and procedures. 9. Prepare clear, concise and accurate reports and correspondence. 10. Organize and maintain office and specialized claims files. 11. Communicate clearly and effectively, orally and in writing. 12. Handle sensitive situations with compassion, tact and confidentiality; maintain confidential information. 13. Establish and maintain effective working relationships with District staff and legal counsel, insurance brokers and others encountered in the course of the work. MINIMUM REQUIREMENTS Education, Training and Experience: Graduation from a four-year college or university with major course work in finance, business, public administration or a closely related field; and at least four years of progressively responsible risk management and insurance experience or graduation from high school or GED equivalent, and at least seven years of progressively responsible risk management and insurance experience. Experience in a public agency is preferred. DOCS v5 Page 4

5 Licenses; Certificates; Special Requirements: A current, valid California Class C driver s license at time of appointment and maintained at all times thereafter in order to operate a vehicle on District business. Possession of the Associate in Risk Management (ARM) and/or Chartered Property and Casualty Underwriter (CPCU) designations are preferred. PHYSICAL AND MENTAL DEMANDS Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. Resolution #: Dated: July 1, 2009 DOCS v5 Page 5

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