SAP DOCUMENT TYPE INVENTORY

Transcription

1 INVENTORY S IN PRODUCTION AA Asset Posting Fixed Assets Any asset transaction with the exception of depreciation. Many Fixed Assets None N/A N/A AM01 transaction codes. AB Accounting Document Various invoice s posted via payroll system in. FBS1, FB08, auto Sometimes AB AB01 For auditing of payments in payment program, the payroll system triggered invoices are required to be separated. Also reverses ZT s. Also clearing s for some OIM G/L s. program AF Depreciation Posting Fixed Assets Any asset depreciation transaction. AFABN AF AM01 AM Adjustment Memo Cash Management Adjust previously posted revenue in FB50, FV YES, Batch ID=AM88# YES AM RV01 AW Adv Act Dec w/oremit FI / FM Close an advancement or decrease the authorized FB50 / FV YES, Batch ID=RE94# SD AA01 balance of an existing using a Refund of Expenditures without Remittance AX Adv Act Increase FI / FM Open a new advancement or increase the FB50 / FV YES SD AA01 authorized balance of an existing AY Adv Act Dec w/ Remit FI / FM Close an advancement or decrease the authorized FB50 / FV YES, Batch ID=RE94# SD AA01 balance of an existing using a Refund of Expenditures with Remittance AZ Advancement Account Invoice Accounts Payable Reverse Document Type for ZA (Advancement Account) FB YES AZ ZA01 Reversal BA BAI File Replenishment Cash Management Cash replenishment to Advancement Account. FB BA AA01 CC Cash Clearing Cash Management Post cash clearings based on file received from Treasury FB cash to cash or cash to cash-intransit postings only CC CC01 CD Customer Clearing Accounts CK Vendor Clearing Grants; Procurement; Accounts Payable DA Customer Document Accounts Clear open customer items F CD CD01 Clear open vendor items F.13, F-44, etc YES CK CK01 Accounts Customer adjustment, includes transfer postings/clearing, reversal and write-off transactions. Manual Accounts write offs FB08, FBRA, F-30, FF68, FZNB YES (only Loans with CI 4*, Batch ID=RT95#) YES DA AR YES DB AR02 DB Cust Write Off Doc Accounts FB05, FB08, FB75, FN8X DC GM Federal Billing Grants Resource Related Customer invoices posted in for the custom transaction YES, but offset DC GM02 Grants Federal Billing process. calling VF01 immediately by DD DD GM Offset Fed Billng Grants Resource Related Customer invoice offset and clearing FB YES, but offset DC GM02 posted in for the Grants Federal Billing process. immediately by DD DF FSP Customer Invoice Accounts Accounts Federal Surplus Property customer FB YES DA AR01 invoices which are not generated from, but the DG Customer Credit Memo Accounts DI Customer Lockbox Payment w/o Accounts Remit DJ Trustee Loan Pay/Adj Accounts receivable information is stored and managed in. Accounts Credit memos. FB YES DA AR01 Accounts customer payments for the Insurance Lockbox processed by DOR. Interfaced to on nightly basis Accounts customer payments for Loans from a Trustee. ZFLBMAIN YES, Batch ID=RT95# YES DI AR02 FF68, FZNB DJ LM02 S:\Finance\FI_COMMON\Doc Types\Document Type inventory Web Version.xls Page 1 of 7

2 DK Loan Disbursement Accounts DL Lockbox GL Posting Accounts DN Adj Doc for NSF Checks Accounts DP Federal Highway Administration Project Systems (FHWA) Billing DQ Federal Highway Administration (FHWA) Credit Memo Accounts DR Customer Invoice Accounts DS Customer Payment to create Accounts Refund of Expenditures DT Transfer Voucher Payment Accounts DW Customer Payment w/o Remit Accounts DX External Created Invoice Accounts DY Loan Customer Inv Accounts DZ Customer Payment w/ Remit Accounts INVENTORY Disbursement for Loans Management FNVD YES YES DK LM01 Accounts customer payments for Insurance Lockbox. When the Lockbox file is posted to, the initial posting (entire deposit amount) is posted to the Bank G/L and a Lockbox clearing. This transaction is followed by a second interface transaction using type DI. Accounts customer payment NSF Adjustment bank statement reconciliation in revenue. Accounts customer invoice for USDOT FHWA billing twice each week for the federal share of highway project expenditures. Accounts Credit memos posted in, for PennDOT FHWA billing only. Accounts - Invoices produced and printed in. Accounts Customer Refund of Expenditures. Deposit Transit Slip generated to send remittance to DOR for deposit. Accounts customer payments where a Revenue Transmittal is not to be generated (Transfer Voucher payments or where an RT was produced outside of ). Accounts customer payments deposited electronically. Accounts customer invoices that are generated /printed external to Accounts customer invoice for loans management related Accounts customer payments received. Deposit Transit Slip generated to send remittance to DOR for deposit. ZFLBMAIN YES DL AR02 FB YES DN AR02 FB YES DA AR01 FB YES DA AR01 FB YES DA AR01 F-26, F YES, Batch ID=RE94# YES DS AR02 F YES, Header Text or Reference Document YES DT AR02 F-26, F YES, Batch ID=RT94# YES DW ZA01 FB YES DA AR01 FNM YES DY LM02 F-26, F YES, Batch ID=RT95# YES DZ AR02 EA Expense Adjustment General Ledger Used to transfer expenses between BAs and/or Funds and/or expense commitment items. Documents are sent to Treasury only if the first seven positions of the Fund are different. FB50, FV YES, if 1st 7 pos. of EB Exp Adj - Work Comp Payroll Used to reclass Work Comp (Act 534 and Heart & Lung) expenses from a general restricted receipt back to the employees' agency. Documents are sent to Treasury only if the first seven positions of the Fund are different. GD GM Delay of Draw Grants Created from nightly job run for program ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD s for invoices and VT doc types posted to federal funds. Doc type used for posting directly to a grant for federal billing. GL GM LPO-Delay of Draw Grants Created from nightly job run for program ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL s for ZO doc types posted to federal funds to create entry on GMIA. Doc type used for posting directly to a grant for federal billing. FB50, FV YES, if 1st 7 pos. of FB Statistical FB Statistical YES EA EA01 YES EB PY01 GD GM01 GL GM01 S:\Finance\FI_COMMON\Doc Types\Document Type inventory Web Version.xls Page 2 of 7

3 INVENTORY GN GM No Delay of Draw Grants Created from nightly job run for program FB Statistical GN GM01 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN s for FI adjustment doc types and cost allocations posted to federal funds to show on GMIA. Doc type used for posting directly to a grant for federal billing. GR GM Refunds-No Delay Grants Created from nightly job run for program FB Statistical GR GM01 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR s for refund doc types posted to federal funds to show on GMIA. Doc type used for posting directly to a grant for federal billing. GT Statutory Transfer General Ledger Separate type used for Statutory Transfers which FB50, FV YES YES GT GT01 require the Governor's designee's signature and a separate transaction code for Treasury. KA Vendor Invoice Reversal Accounts Payable Reverse Document Type for Accounts Payable (Reverse FB YES KA KR01 KR) KC Vendor Incoming Payment Cash Management Posts Cash-in-transit for doc type KS or KW. F KC KC01 KD Vendor Invoice - Decentralized Accounts Payable Non-PO invoice entered directly into by the Agency FB YES, ZP clearing YES KA KD01 KG Vendor Credit Memo Accounts Payable Used to record credit received from vendors to be applied against an existing unpaid or future vendor invoices. FB YES KG KD01 KH Vendor Credit Interface Grants Used to record credit offset entry for subrecipient payments posted by Interface or Conversion program where amount is a negative amount (a credit or refund). This FB65 transaction mirrors the FB60 payment transaction made using doc type ZN and is only used to execute F-44 clearing transaction. KJ Vendor Credit Offset Grants Used to record credit offset entry for subrecipient payments posted by Interface or Conversion program where actual payment was a positive amount. This FB65 transaction mirrors the FB60 payment transaction made using doc type ZD and is only used to execute F-44 clearing transaction. FB YES, ZP clearing YES KH SA01 FB YES KJ SA01 KP Account Maintenance Procurement Used to clear vendor discrepancies due MR KP MM04 differences between Goods Receipt and Invoice Receipt. KR Vendor Invoice Accounts Payable Non-PO invoice entered directly into. FB60, FBR YES, ZP clearing YES KA KR01 KS Vend Refund w Remit Cash Management Vendor Refund of Expenditures. Deposit Transit Slip Auto program, FB65, YES, Batch ID=RE94# YES KS RV03 generated to send remittance to DOR for deposit FV65 KT Interagency Accounts Payable Adjustment Accounts KT KT01 System generated transaction to clear s payable type RN for Correctional Industries Billings to other agencies. Effective 7/1/07 Plant Maint will also use KT to clear Print Shop inventory orders. F YES, Reference - Revenue line from KT and expense line from RN = Transfer Voucher to Treasury KU Utility Invoices Accounts Payable Non-PO utility invoices entered via FB60, Web DynPro, FB YES, ZP clearing YES KA KD01 and INTF_0492 KW Vendor Refund wo Remit Cash Management Vendor Refund of Expenditures deposited electronically. FB65, FV YES, Batch ID=RE94# YES KW RV03 KZ Vendor Advancement Account Payment Accounts Payable Vendor Payment s for post with advancement payments F YES YES ZK ZA01 S:\Finance\FI_COMMON\Doc Types\Document Type inventory Web Version.xls Page 3 of 7

4 INVENTORY LB PCard Interface Cost Allocation Automated transaction to distribute Purchasing Card amounts billed to the correct agency and funding source. To be put in effect 3/1/2003 in conjunction with new PNC file process. LT Travel Card Interface Travel Automated transaction to distribute Travel Card amounts billed to the correct agency and funding source. To be put in effect 2/11/2004 in conjunction with new Travel interface. FB YES, reference FB YES, reference LB LB01 LT LT01 OT Non BA TV Other FI / FM posting for non-payroll transfers debiting expense in a non- business area and crediting revenue in any business area GL Journal file: Reference = Batch ID; Document Date = Effective Date; Header text = Transfer Description PR Price Change Procurement Used to revalue finished inventory, equipment or supplies to current value. PS Project Settlement Commonwealthwide & Project Systems Provide project settlements with their own unique number range for postings to avoid contention with other processes FB YES YES SD TV01 MR None N/A N/A MM01 FB50, AUAK, CJ8G, CJ No PS PS01 PT Non BA TV Payroll FI / FM posting for Payroll transfers debiting expense in a non- FB YES YES SD TV01 business area and crediting revenue in any business area GL Journal file: Reference = Batch ID; Document Date = Effective Date; Header text = Transfer Description PZ Vendor Payment Reversal Accounts Payable Reversal type for ZP. FBRA YES PZ KR01 RE Invoice - Gross Procurement Used to record invoices based on Purchase orders. Invoicing Plan invoices. MRIS YES, ZP clearing YES RE MM03 RN Invoice - Net Procurement Used to record invoices based on Purchase Orders. Also used to record Purchase Order refunds with and without remittance. RN docs with Bank Code 874 sent to Treasury. MIRO, MRRL YES, ZP or KS clearing OR Reference (if Correctional Industries A/R) YES RN MM03 SA G/L Account Document Various This is default doc type for FB50 screen. Used for BAI file FB Sometimes SA SA02 upload and for many other purposes. SB G/L Account Posting Commonwealthwide Used for journal entries prepared to accrue revenues and FB Statistical SB ZG02 & Grants expenditures by fund type throughout the year. SC WBS Element to Internal Order Commonwealthwide Used for journal entries to post Project Systems WBS FB SC SA01 Posting & Project Systems Element expenditures and adjustments to Internal Orders to capture appropriate federal, state and local shares. SD /TABS Reconciliation Entry General Ledger Used for journal entries made to correct errors found during the Fund reconciliation when no other entry is appropriate. Reference is the number originally sent to Treasury. This doc type also bypasses the Ledger 4, 5, 6 substitution rule that puts 00 in positions 6-7 of the Fund. FB YES SD SD01 SE Payroll Expense Adjustment (in only) General Ledger Transfer payroll expenses from between Funds to agree with either a Treasury only EA or a phone call to Treasury to change the Fund on payroll DSNs (s) they are unable to process due to an invalid Fund or a Fund without sufficient funds. Reference is either the paper EA or the Merge Run ID related to the original ZX. FB YES SE SE01 S:\Finance\FI_COMMON\Doc Types\Document Type inventory Web Version.xls Page 4 of 7

5 INVENTORY SF Fed Rev Dep wo Remit Cash Management Federal Revenue posting generated by GM billing process FB YES, Batch ID=RT95# YES SW GM01 for electronic deposits. SG Non Adj Memo Cash Management Agency interface for Adjustment Memos. FB YES, Batch YES SG RV04 ID=AM(BA)# SH Year-End Advancement Account Cash Management Roll advancement authorized balances to the new FB YES SH AA01 Posting year appropriation at fiscal year end SI LEG Revenue Document Cash Management Debit Memo posted in from Treasury GL_Posted FB YES SI RV04 interface SJ Non RevDep w Rem Cash Management Agency interface for Revenue with remittance. Agency Deposit Transit Slip used to send remit to DOR for deposit. FB YES, Batch ID=RT(BA)# YES SJ RV04 SK Non RevDep wo Rem Cash Management Agency interface for Revenue deposited electronically. FB YES, Batch YES SW RV04 ID=RT(BA)# SN Non Ref wo Remit Cash Management Agency interface for Refund of Expenditures deposited YES, Batch Yes SN RV04 electronically. FB50 ID=RE(BA)# SP TV Credit Revenue General Ledger Post inter- and intra- agency transfers crediting a Revenue FB YES YES SP SP01 commitment item. SQ Rev Deposit w Remit Cash Management Non-Accounts Revenue with remittance. FB50, FV YES, Batch ID=RT95# YES SQ RV02 Deposit Transit Slip generated to send remit to DOR for deposit. SR Non Rfd wo Remit Cash Management Used by out of scope agencies to post Refund of FB YES, Batch ID=RE94# YES SR RV06 Expenditures without remittance in. SS Non Ref w Remit Cash Management Agency interface for Refund of Expenditures with FB YES, Batch YES SS RV04 remittance Agency generated Deposit Transit Slip used to send remit to DOR for deposit. ID=RE(BA)# SU Adjustment Document Various Post adjustments when no file for Treasury is required. FB Sometimes SU SU01 SV Rev Deposit wo Remit Cash Management Non-Accounts Revenue for electronic deposits FB50, FV YES, Batch ID=RT95# YES SW RV02 or cash depsoits to local Treasury bank acct. SW Revenue Reversal Cash Management Reverse electronic revenue posted directly in and post FB08, FB YES, Batch ID = YES SW SW01 debits to revenue. RT95# SZ Non Rfd w Remit Cash Management Used by out of scope agencies to post Refund of FB YES, Batch ID=RE94# YES SZ RV06 Expenditures with remittance in. VN Non VT Only FI / FM summary posting for Voucher from non- system FV50 / FB YES YES VN VT01 from which a detailed Payment Request file is sent to Treasury from the non- system. FI Reference is populated with 14-digit Batch ID number from payment request file. No file is sent to Treasury from. VR Non VT &Treas FI / FM summary posting for Voucher from non- system from which a detailed Payment Request file is not sent to Treasury from the non- system. FI Reference is populated with 14-digit number from non- system. GL Journal file is sent to Treasury from to post the expenditures in PeopleSoft and authorize the payment. Reference = Batch ID; Document Date = Effective Date; Header text = Transfer Description FV50 / FB YES YES SD VT01 S:\Finance\FI_COMMON\Doc Types\Document Type inventory Web Version.xls Page 5 of 7

6 INVENTORY WA Goods Issue Procurement Used for distribution of materials from one agency to another or transfer of materials within an agency. Documents are sent to Treasury only if the first seven positions of the Fund are different and there is no revenue commitment item on the. MIGO, MB1A, MB1B, MB1C WE Goods Receipt Procurement Used to record receipt of goods or services MIGO (Goods), ML81 (Services) WF Production Order Costing Plant Maintenance Used for recording consumption of materials in the Sign CO12, CO13, CO88, Shop production orders. Used for recording inventory KO88 produced in the Sign Shop production order. Also, used in the settlement process for sign shop production. Documents are sent to Treasury only if the first seven positions of the Fund are different YES, if 1st 7 pos. of AND there is no revenue commitment item on the YES None N/A N/A MM None N/A N/A MM YES, if 1st 7 pos. of YES WF PM01 WI Inventory Document Procurement Adjustment of inventory differences. MI Statistical None N/A N/A MM01 WZ PCI Commissary Goods Issue Procurement Records goods issued to prisoners MB1A YES None N/A N/A MM02 ZA Advancement Account Invoice Accounts Payable Non-PO Invoice for Advancement Accounts. For separating security by types, reporting and auditing. FB YES, KZ clearing from YES AZ ZA01 ZB Payroll Accrual Commonwealthwide & Payroll / Travel ZC Upload of CU Info Commonwealthwide Used to post payroll expense accruals automatically in FI through accrual program. For GAAP purposes. Used for year-end upload and reversal of component unit financial information into to properly report in the Commonwealth's CAFR. ZD Vendor Adjustment Invoice Accounts Payable Used to record debit offset entry for subrecipient payments posted by Interface or Conversion program where payment is a positive amount. This FB60 transaction mirrors the FB65 payment transaction made using doc type KJ and is only used to execute F-44 clearing transaction. ZE Employee Travel Vendor Invoice Accounts Payable & Payroll / Travel ZF Non- Advance Account General Ledger Replenishment ZG GAAP Accrual Commonwealthwide ZH GAAP Reclass Commonwealthwide HR / Travel Invoice postings to pay vendor. Unique type used to accumulate amounts to replenish non- Advancement Accounts. Used for year-end journal entries to accrue revenues and expenditures by fund type for the Commonwealth's GAAP conversion. Used for year-end journal entries to reclassify GL balances within a CoPA fund to properly report the balances on the Commonwealth's CAFR. ZI Vendor Invoice Interface Accounts Payable invoice s posted via an external interface. For auditing of payments in payment program the interface triggered invoices are required to be separated. ZJ GAAP Reversal Commonwealthwide ZK ZL Vendor Payment Advancement Account Reversal FI-CO Reconciliation Ledger Transaction Accounts Payable Cost Allocation & Commonwealth Wide FB Statistical ZJ ZG01 FB ZC ZG01 FB YES, KS clearing YES ZD SA01 auto program in YES, ZP clearing YES KA KR01 payroll FB YES YES None N/A N/A ZF01 FB Sometimes statistical FB YES, Some statistical I interface YES, ZP clearing ZJ ZG02 ZJ ZG02 YES KA KD01 Used for beginning of year mass reversal of accrual and deferral journal entries upon carryforward of GL balances to new fiscal year. F YES, Some statistical ZJ ZG02 Reversal type for KZ (Advancment Account FBRA, FCH YES ZK ZA01 Payment). To identify all reconciliation ledger transactions, which will KALC ZL ZG01 aid in error correction. S:\Finance\FI_COMMON\Doc Types\Document Type inventory Web Version.xls Page 6 of 7

7 INVENTORY ZN Vendor Invoice Offset Grants Used to record debit offset entry for subrecipient payments posted by Interface or Conversion program where amount is a negative amount (a credit or refund). This FB60 transaction mirrors the FB65 payment transaction made using doc type KH and is only used to execute F-44 clearing transaction. ZO Payroll Default Cost Center Correction & Leave Payout EA Payroll Used for journal entries that will manually correct payroll posting made to the payroll default cost center and fund. These corrections will be an expense to expense posting. Documents are sent to Treasury only if the first seven positions of the Fund are different. FB YES ZN SA01 FB YES, if 1st 7 pos. of YES ZO ZO01 ZP Payment Posting Accounts Payable Vendor Payment s for posting using automated F YES YES PZ KR01 payment program. ZR Commitment Posting to FI Commonwealthwide Program to post FM Commitments to FI at month-end for FB ZR ZG01 financial statements generated from SPL. Commitments in FI are adjusted for expenditure recognition differences between FM and FI with this program. ZT Non- Agency General Ledger Treasury interfaces to record payments for out-of-scope FB50, BAPI YES AB ZG01 agencies interface ZV Trustee Payment Loans Trustee Payment s for posting using automated F YES YES PZ KR01 payment program ZW PR Posting 3rd Party AP / Payroll 3rd Party Liability Payments. Payroll posting - PC00_M10_CALC YES, ZP clearing YES ZW KR01 ZX Payroll Posting Payroll This entry is to record payroll expenses and payroll liabilities as a result of the payroll run. For example: Salaries, Medicare, Social Security, etc. Payroll posting - PC00_M10_CALC YES, Reference Merge Run ID # relates to many Payment Request and G/L Trace IDs in PeopleSoft YES ZX PY01 ZY Payroll Cash Clearing Bank Clearing The Payroll Posting (ZX) does not post directly to the cash, instead, a payroll cash clearing is used. This entry (ZY) is to clear the payroll cash clearing and post to the cash. ZF_PAYROLL_BAN K_CLEARING ZY PY01 S:\Finance\FI_COMMON\Doc Types\Document Type inventory Web Version.xls Page 7 of 7