August 26, 2015 MEETING NOTICE

Transcription

1 August 26, 2015 MEETING NOTICE NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will meet in executive session at 4:30 p.m. on Wednesday, September 2, 2015, in Room 148D, Madison Area Technical College Truax Campus, 1701 Wright Street, Madison, to consider employment, promotion, compensation or performance evaluation data as authorized in Section (1) (c), Wis. Stats. NOTICE IS FURTHER HEREBY GIVEN that immediately following executive session, and anticipated no earlier than 4:35 p.m., the Madison Area Technical College District Board will meet in open session in Room 148D to discuss Board development. NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet at 5:30 p.m. in Room 122 to consider the following: I. CALL TO ORDER A. Compliance with Open Meeting Law II. ROUTINE BUSINESS MATTERS A. Approval of August 12, 2015, Meeting Minutes (Pages 3-8) B. Public Comments III. NEW BUSINESS A. Communications 1. Board Chair s Report a. Future Meeting & Event Schedule 2. Student Liaison Report 3. College/Campus Announcements 4. President s Report a. International Travel (Pages 9-13) 1701 Wright Street, Madison, WI / madisoncollege.edu

2 B. Action Items 1. Capital Projects Borrowing (Pages 14-18) a. Resolution Authorizing the Issuance of Not to Exceed $4,150,000 General Obligation Promissory Notes, Series B; and Setting the Sale Therefor 2. Consent Agenda Items a. Three-year facilities plan (Pages 19-32) b. General fund financial report as of July 31, 2015 (Pages 33-35) c. Request for proposals/request for bids/sole sources (Page 36) d. Vendor payments greater than or equal to $2,500 and schedule of checks issued for the period July 16, 2015 through August 15, 2015 (Pages 37-41) e. Employment of personnel (Pages 42-55) f. Resignations and separations (Page 56) g. Retirements (Page 57) IV. CALENDAR OF EVENTS Board Meetings September 30, 2015 October 7, 2015 November 4, 2015 December 2, 2015 Association of Community College Trustees Leadership Congress October 14-17, 2015, San Diego WI Technical College District Boards Association Legal Issues Seminar/Fall Meeting October 29-31, 2015, Waukesha V. ADJOURN cc: News Media Madison College Board Legal Counsel Administrative Staff Full-Time Faculty/ESP Local 243 Part-Time Faculty Local Wright Street, Madison, WI / madisoncollege.edu

3 4371 August 12, 2015 A meeting of the Madison Area Technical College District Board was held August 12, 2015, at Madison Area Technical College, 1701 Wright Street, Madison, Wisconsin. Board members present: Kelly Crombie, Randy Guttenberg, Arlyn Halvorson, Frances Huntley-Cooper, Shawn Pfaff, Carolyn Stoner and Joel Winn. Excused: Shiva Bidar and Joseph Hasler. Student representative present: Maria Mousa. Also present: Jack E. Daniels-President; Jon Anderson-Legal Counsel; Turina Bakken, Vice-Provost; Tim Casper, Senior Executive-Special Assistant to the President; Keith Cornille, Senior Vice President-Student Development & Success; Charles McDowell, Vice President- Human Resources; Mirwais Qader, Chief Information Officer; Mark Thomas, Vice President- Administrative Services; Terry Webb, Provost; and Ellen Hustad-Recording Secretary. Others present: Valentina Ahedo, Manager-Downtown and South Madison Campuses; John Alt, Dean-Northern Region Economic & Workforce Development; Jennifer Bakke, Dean- Eastern Region Economic & Workforce Development; Dorothy Conduah, Assistant Controller; Joshua Cotillier, Manager-Risk Management; Cary Heyer, Interim Director- Communications/Strategic Marketing; Carolyn Jarrett, Legal Advisor; Michael Kent, Part-Time Faculty & President, Part-Time Teachers Union Local 6100; Amanda Love, President-Student Senate; Layla Merrifield, Executive Director-Wisconsin Technical College District Boards Association; Tim Sloan, Madison College Student; Michael Stark, Director-Facilities; Michele Wiberg, Managing Director-PMI Securities, Inc.; and others. Call to Order I The meeting was duly noticed and called to order at 5:30 p.m. 3

4 4372 August 12, 2015 Routine Business Matters II Approval of Meeting Minutes II A There was a motion by Mr. Pfaff, seconded by Dr. Stoner, to approve the meeting minutes of July 13, 2015, as submitted. Motion approved. Public Comments II B Student Tim Sloan shared information about his experience at Madison College, expressing frustration related to College equipment that he perceived to be in disrepair. FY Student Senate president Amanda Love introduced herself and shared some of the Student Senate s areas of focus for the coming year. This included textbook costs, commuter services, sustainability, and student engagement. New Business III Communications III A Board Chair s Report III A 1 Ms. Huntley-Cooper introduced Layla Merrifield, new executive director of the Wisconsin Technical College District Boards Association. Ms. Merrifield shared her professional background and encouraged Madison College Board members and staff to contact her or her staff at any time. Ms. Merrifield stated that she and association president Ramona Mathews planned to visit and provide a full report at a future Board meeting. Future Meeting & Event Schedule III A 1 a Ms. Huntley-Cooper reviewed the schedule for upcoming meetings and College events. Student Liaison Report III A 2 Ms. Mousa stated that she looked forward to representing students on the District Board during FY and that she was encouraging students to contact her with questions and issues. 4

5 4373 August 12, 2015 College/Campus Announcements III A 3 Ms. Ahedo, Mr. Alt and Ms. Bakke reported on activities and initiatives occurring at the Madison metro and regional campuses. Mr. Webb reported that a West Campus transition team comprised of twelve members including faculty, staff, and student development representatives has been established to create an instruction and services plan that will preserve student access and address success and completion needs for students as they transition from the West Campus. West Campus students, faculty and staff will be consulted to learn of their interests. The transition team hopes to bring a plan forward by the end of November There were 600 students enrolled for the summer 2015 session at West campus, and almost 900 have enrolled for fall. Dr. Cornille reported that summer enrollments district-wide have been maintained and fall enrollments are currently down by 5.2 percent. Efforts to increase fall enrollments continue. Dr. Cornille noted that while Madison College s enrollments are down, the decrease is not as significant as that being experienced by most other colleges around the state. Private colleges are also experiencing a decline. Mr. Thomas provided highlights of the Truax construction project that is underway, stating that the first phase is scheduled for completion in December President s Report III A 4 Dr. Daniels followed-up on Dr. Cornille s enrollment update, stating that he believed that there is a significant portion of the population that could be taking advantage of the programs and services being offered at the College. External factors including transportation, child care, housing, and general apprehension can significantly contribute to underemployed and unskilled citizens not accessing the College s resources. Dr. Daniels stated that the College is striving to 5

6 4374 August 12, 2015 serve this population, which will address employer needs and also have a significant impact on the quality of life for individuals. Dr. Daniels reported that he and campus deans conducted community advisory council meetings over the past few weeks for each of the regional campuses. Council membership includes representation from businesses, K-12, and university leadership. College information was shared and input received from participants. These committees will meet twice annually. Workday Update III A 4 a Mr. Qader presented an update on the Workday project that included a history and overview of the project phases, implementation of the Human Resources module in January 2015, scheduled launch of the Finance module in October 2015, and project costs. Action Items III B Consideration of Approval of Tentative Agreement with Madison Area Technical College Part-Time Faculty Local 6100 III B 1 Part-Time Teachers Union president Michael Kent expressed appreciation to the College s bargaining team for the timely and smooth bargaining process. Mr. Kent stated that the union membership ratified the tentative agreement and encouraged the District Board to do the same. Mr. McDowell agreed that it was a very supportive process. There was a motion by Mr. Halvorson, seconded by Mr. Pfaff, to approve the Tentative Agreement with the Part-Time Faculty Local 6100 covering July 1, 2015, through June 30, Motion approved. Capital Projects Borrowing III B 2 Resolution Awarding the Sale of $4,150,000 General Obligation Promissory Notes, Series A III B 2 a On July 13, 2015, the District Board authorized the sale of $4,150,000 of General Obligation Promissory Notes for the public purpose of the acquisition of movable equipment and 6

7 4375 August 12, 2015 technology costing $500 or more ($2,650,000) and for the purpose of paying the cost of building remodeling and improvement projects ($1,500,000). Mr. Thomas reported that the Notes were offered for public sale and introduced Ms. Michele Wiberg with PMA Securities to report on the outcome of the sale. Mr. Thomas stated that the College has transitioned from two credit ratings per borrow to only one, and as a result anticipates a savings of approximately $10,000 per borrow. Ms. Wiberg reported that a total of five bids were submitted, with the winning bid coming from Hutchinson, Shockey, Erley & Company with a final true interest cost of 1.25 percent. Standard & Poor s affirmed the College s AAA rating. Ms. Wiberg recommended that the District Board adopt a resolution awarding the sale to Hutchinson, Shockey, Erley & Company. There was a motion by Dr. Stoner, seconded by Mr. Guttenberg, to adopt the Resolution Awarding the Sale of $4,150,000 General Obligation Promissory Notes, Series A. Motion approved. Consent Agenda Items III B 3 Vendor payments greater than or equal to $2,500 and schedule of checks issued for the period June 16, 2015, through July 15, 2015 III B 3 a April-June service contracts III B 3 b Employment of personnel III B 3 c Resignations and separations III B 3 d Retirements III B 3 e There was a motion by Dr. Stoner, seconded by Mr. Crombie, to approve Consent Agenda items III.B.3.a. through e. as submitted. Motion approved. Adjournment V There was a motion by Mr. Pfaff, seconded by Mr. Guttenberg, to adjourn. Motion approved. 7

8 4376 August 12, 2015 The meeting adjourned at 6:29 p.m. Shiva Bidar, Secretary 8

9 Madison Area Technical College Topic: International Travel Authorizations (Information Only District Board Report) Date of Madison College District Board Meeting: September 2, 2015 Pillars of Promise: To support the development of Students' Core Ability of Global and Cultural Perspectives, Madison College supports the opportunities for students to gain exposure to the history, culture, and language of world regions through experiential learning. The following international travel requests have been authorized. All of the requests for international travel listed below conform with all procedural and administrative rules as outlined in Madison College District International Travel Policies. Employee(s) Name; Name of Destination Student(s) Name and/or Program/Trip Country and City number of students Dates of Travel Description/Purpose of Travel and Benefit to District Dollar Amount Short name to identity travel List all employees and indicate number of any other student or community participants Location of travel, if multiple list locations or attach itinerary Dates inclusive of all travel days In a few brief sentences explain the reason for travel and why this travel would benefit the college. Total anticipated cost of travel. Global Studies Program -- Northern Ireland Holly Mercier Lynea Lavoy Dan O'Brian students 3 community members Enniskillen Northern Ireland Dublin and Galway Ireland March Madison College has established Sister College agreements with both Southwest College in Enniskillen, Northern Ireland and Kathe-Kollwitz- Schule in Marburg, Germany. Together with Madison College, these three institutions have established a rotating program where, each year, one of the three colleges hosts faculty and students from the other two countries for a week of presentations and learning activities around a global topic or theme related to business education. This year the program is slated to take place at Southwest College in Enniskillen, Northern Ireland and the theme is Customer Service Innovation Across Cultures. This travel opportunity is offered in conjunction with a 3-credit Global Studies Seminar course for academic credit through the Center for Business and Applied Arts. Students and faculty from Waukesha County Technical College have been partners for the last several years and will also join this program. Program funded by participant fees; approximately $3,200 per participant. Southwest College has chosen to focus on local organizations from the Customer Service perspective. The site visits that they have arranged will primarily showcase service and tourism sectors in Northern Ireland. This visit will be preceded by a three-day tour of Dublin and Belfast, so that students studying marketing, hospitality and business can compare the service practices and innovations in Dublin with those practiced in smaller communities in Northern Ireland. International Travel 9/2/15 9

10 Name of Program/Trip Employee(s) Name; Student(s) Name and/or number of students Destination Country and City Dates of Travel Description/Purpose of Travel and Benefit to District Dollar Amount Spanish Language Immersion -- Costa Rica Marcelo Esteban Touma Portilla 15 students Alajuela Costa Rica May 14-June This 4-week program of study is designed to provide intensive Spanish language instruction for Madison College students at the Costa Rican Culture and Language Institute (Instituto de Cultura y Lengua Costarricense, ICLC). Madison College has been sending students to ICLC as a summer location since ICLC offers small class sizes and extracurricular programming for students. Founded in 1992, ICLC is a Spanish Language Institute, specialized in teaching Spanish as a second language. ICLC is housed on an ecological campus located in Alajuela, a city of approximately 50,000 located near the international airport. The World Languages Department has nominated Marcelo Esteban Touma, a full time Spanish Faculty to chaperone and teach this course on behalf of Madison College. Students will earn 4 college-transfer credits in Spanish language (beginning-advanced) and an option to earn an additional 2 associate-degree credits in Conversational Spanish. This program has been established as a standing annual offering by a cross-college International Education Committee which assessed the program on multiple criteria including educational value, program leadership, appropriateness of site/location, adequate planning, risk management, strategic/institutional value, and plan for assessment of learning outcomes and institutional goals. Program funded by participant fees; approximately $2,975-$3,131 per participant depending on total number of students. Culinary Sustainable Foods Learning Tour -- Spain Mediterranean Coast John Johnson Sarah Fritz students 10 community members Barcelona, Tarragona, Valencia, Cartagena, and Malaga, Spain May Madison College Culinary Arts, in collaboration with World Languages and Hospitality/Tourism, has regularly organized annual learning tours for students and the community focused on culture and cuisine. Travel is combined with in-person learning for a 3-credit elective course for students, with a 1-credit option for community members. This program will focus on themes of sustainable food production and consumption and the cultural history and culinary traditions of Spain s Mediterranean Coast. The travel itinerary will include Barcelona, Tarragona, Valencia, Cartagena, and Malaga and will include food and museums, cooking lessons, and other cultural activities. Students will be required to research aspects of regional culture and sustainable food production and deliver presentations sharing their research with other participants prior to travel as well as reflection and research papers conducted during and after the travel experience. Approximately $3,900 per participant. International Travel 9/2/15 10

11 Name of Program/Trip Dental Hygiene Care in Belize Employee(s) Name; Student(s) Name and/or number of students Sue Kloosterboer Heidi Petersen Adina Ness 10 students Destination Country and City Ambergris Caye Belize Dates of Travel March Description/Purpose of Travel and Benefit to District Dollar Amount Madison College has established a dental service learning program in Belize. During the program to students will be exposed to the Belizean culture and have an opportunity to provide preventive dental hygiene services in a variety of venues. Under the supervision of a dentist and dental hygiene instructors, students will provide prophylaxis, fluoride, x- rays, dental sealants and oral health education and classroom oral health instruction to the school children of Holy Cross School in San Mateo, Ambergris Caye, Belize. Holy Cross School coordinates a Smile Center volunteer-run dental clinic with three dental chairs and other dental equipment to support free dental care for children in the region. Participants will also visit elementary school classes to provide oral health education. Upon completion of travel, students will be responsible to submit a comprehensive reflective journal of events, including a photo presentation and participate in a group discussion of the experience with other participants. By participating in this program, students will have opportunities to learn to develop and expand the Madison College Core Abilities of Communication and Critical Thinking Skills, Global and Cultural Perspective and Self-management and Social Interaction. They will also meet Dental Hygiene Program Outcomes of Ethics and Professionalism; Promoting Oral Health; and Patient/Client Care in the areas of Infection Control; Assessment; Planning; Implementation and Evaluation. Areas of the Global Studies Certificate that will be addressed are: Cultural Awareness; Intercultural Communications; International Travel; Global Citizenship and Global Work Skills. Program funded by participant fees; approximately $2,900 per participant. International Travel 9/2/15 11

12 Name of Program/Trip Renewable Energy in the Developing World -- Belize Employee(s) Name; Student(s) Name and/or number of students Joel Shoemaker 10 students Destination Country and City Various cities Belize Dates of Travel May Description/Purpose of Travel and Benefit to District Dollar Amount In September 2010 Madison College was awarded a three-year grant from the U.S. Department of State Bureau of Education and Cultural Affairs (ECA) to conduct a program of Capacity Building for Study Abroad. Madison College served as the lead institution of this award, promoting the development of new faculty-led study abroad programs in Central America focusing on renewable energy, engineering and sustainable development. One of the outcomes of this project is that Madison College has collaborated with two other regional community colleges (Lakeshore Technical College in Wisconsin and Heartland Community College in Illinois) to establish a service learning program focused on renewable energy applications in rural Belize, first offered in This year Madison College plans to offer the program in collaboration with Heartland Community College and Moraine Park Technical College. Students will both study the use of energy in Belize and its impact on the natural environemnt as well as participate in a variety of solar electrical installations. Projects will include both rural electriicification in Mayan villages and collaboration with the University of Belize to provide solar power for a marine science field station. Program funded by participant fees; approximately $2,100-$2,500 per participant. Jamaica Service Learning Diane Reinfeldt Karyn German Tracy Ahern 10 students Hagley Gap Jamaica March In September 2010 Madison College was awarded a three-year grant from the U.S. Department of State Bureau of Education and Cultural Affairs (ECA) to conduct a program of Capacity Building for Study Abroad. Madison College served as the lead institution of this award, promoting the development of new faculty-led study abroad programs in Central America and the Caribbean focusing on renewable energy, engineering and sustainable development. One of the outcomes of that award was the development of a nursing service learning program in rural Jamaica, first established in Local engagement is facilitated by the Blue Mountain Project, a NGO that manages two rural health clinics in the region. Participants will provide health education, conduct house visits to home-bound patients, conduct diabetes and blood pressure screening, and other activities appropriate to their level of training and supervision. Program funded by participant fees; approximately $1,485 per participant (excludes airfare). International Travel 9/2/15 12

13 Name of Program/Trip Employee(s) Name; Student(s) Name and/or number of students Destination Country and City Dates of Travel Description/Purpose of Travel and Benefit to District Dollar Amount London Performing Arts Intensive Mike Lussenden Brian Short 20 students London England July 22-August This intensive international learning experience serves the learning needs of Madison College students by expanding current course offerings and adding a new study abroad program focused on performing arts. Active professional performance facilities will be the laboratory for examining art and London s museums will provide a global perspective on this history of Western humanities. Students will expand their understanding of the collaborative nature of the arts as a cultural practice and compare and contrast a European arts experience with an American arts experience. Strong emphasis will be placed on the interdisciplinary nature of the arts and the impact of the arts on society. Students will enroll in three-credit offerings in either Music or Theater. Faculty costs will be covered through student program fees. Program funded by participant fees; approximately $4,000 per participant. French Language Immersion -- Canada Eric Baxter 25 students Jonquiere Canada May 15-June For five weeks beginning at the end of our Madison College spring semester our students will attend classes and participate in activities at our host institution, the Centre Linguistique du Collège de Jonquière in the Province of Quebec, CA, which Mary Haight toured in June Their French immersion program is called Explore and includes French language courses, excursions, cultural activities, and home stays. Over the course of the five weeks, the Centre Linguistique provides 190 hours of organized activities for the students: 90 hours of classroom French study (our World Languages Department requires 80 classroom hours for a semester s worth of credit) plus 100 hours of sociocultural activities and sports. Situated just two hours north of Quebec City in the midst of a majestic natural landscape, the community of Jonquière is 100% Frenchspeaking and is very welcoming. Program funded by participant fees; approximately $2,850 per participant. Fashion Marketing in London and Dublin Betty Hurd Steve Noll 15 students Dublin Ireland London England March This program provides an opportunity for students and the community to learn about England s contemporary design, manufacturing, retail industries, and experience the rich cultural history of Europe. Participants visit historical and cultural sites to deepen their understanding of another culture, and interact with fashion and business professionals in England. This program is open to both Madison College students and the wider district community. All participants are engaged in organized learning activities and participate in pre/post learning assessments to document their growth and development. An optional two-credit course is available for students interested in earning credit for their participation in the program. Program funded by participant fees; approximately $4,600 per participant. International Travel 9/2/15 13

14 MADISON AREA TECHNICAL COLLEGE DATE: September 2, 2015 TOPIC: ISSUE: Capital Projects Borrowing The approved FY budget includes the capital projects budget and authorized borrowing a total of $24,800,000. The initial process to borrow for capital projects includes securing bond counsel opinion and obtaining a bond rating. RECOMMENDATION: The attached resolution is the second authorization to begin this process and totals $4,150,000, including $1,500,000 for building remodeling and improvement and $2,650,000 for the cost of acquisition of movable equipment and technology. Once the borrowing is authorized, the resolution is published as public notice per Section 67.12(12)(e)5 of the Wisconsin Statutes. Bids are then received. A second resolution will be forthcoming to the Board meeting in October to award the sale of the bonds to the lowest bidder from the bidding process. Additional borrowing(s) will be scheduled and brought to the District Board for authorization later in the fiscal year. Adopt the Resolution Authorizing The Issuance Of Not To Exceed $4,150,000 General Obligation Promissory Notes, Series B; And Setting The Sale Therefor. 14

15 RESOLUTION NO. RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $4,150,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES B; AND SETTING THE SALE OF THE NOTES WHEREAS, the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin (the "District") is presently in need of $1,500,000 for the public purpose of paying the cost of building remodeling and improvement projects and $2,650,000 for the public purpose of paying the cost of the acquisition of movable equipment, and there are insufficient funds on hand to pay said costs; WHEREAS, the District hereby finds and determines that the projects are within the District's power to undertake and serve a "public purpose" as that term is defined in Section 67.04(1)(b), Wisconsin Statutes; and WHEREAS, technical college districts are authorized by the provisions of Section 67.12(12), Wisconsin Statutes to borrow money and to issue general obligation promissory notes for such public purposes. NOW, THEREFORE, BE IT: RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $1,500,000 for the public purpose of paying the cost of building remodeling and improvement projects; and be it further RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $2,650,000 for the public purpose of paying the cost of the acquisition of movable equipment; and be it further RESOLVED, that Section 1. Authorization and Sale of the Notes. For the purpose of paying the costs specified above in the amounts authorized for those purposes, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of not to exceed FOUR MILLION ONE HUNDRED FIFTY THOUSAND DOLLARS ($4,150,000) from a purchaser to be determined by subsequent resolution of the District Board (the "Purchaser"). To evidence such indebtedness, the Chairperson and Secretary are hereby authorized, empowered and directed to make, execute, issue and sell to the Purchaser for, on behalf of and in the name of the District, general obligation promissory notes aggregating the principal amount of not to exceed FOUR MILLION ONE HUNDRED FIFTY THOUSAND DOLLARS ($4,150,000) (the "Notes"). There shall be levied on all the taxable property of the District a direct, annual, irrepealable tax sufficient to pay the interest on the Notes as it becomes due, and also to pay and discharge the principal thereof within ten years of the date of issuance of the Notes. QB\

16 Section 2. Notice to Electors. Pursuant to Section 67.12(12)(e)5, Wisconsin Statutes, the Secretary shall, within ten (10) days of adoption of this Resolution, cause public notice of the adoption of this Resolution to be given to the electors of the District by publishing notices in the Wisconsin State Journal, the official newspaper of the District. The notices to electors shall be in substantially the form attached hereto as Exhibits A and B and incorporated herein by this reference (collectively, the "Notice"). Section 3. Sale of the Notes. The Notes shall be offered for public sale. At a subsequent meeting, the District Board shall consider such bids as may have been received, take action on the bids and specify the terms of and interest rates on the Notes. Section 4. Official Statement. The Secretary shall cause an Official Statement to be prepared by PMA Securities, Inc. The appropriate District officials shall determine when the Official Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12 and shall certify said Statement, such certification to constitute full authorization of such Official Statement under this Resolution. Section 5. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the District Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law. If any of the Notes may be subject to a petition for referendum, any action with respect to the sale of the Notes shall be subject to the condition that no petition for referendum has been filed within thirty (30) days of publication of the Notice provided for under Section 2 of this Resolution or, if a petition is filed, that any required referendum approval is obtained. Adopted, approved and recorded September 2, Attest: Chairperson Secretary (SEAL) QB\

17 EXHIBIT A NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on September 2, 2015, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $1,500,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of building remodeling and improvement projects. A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m. The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes, requesting a referendum thereon at a special election. If no such petition is filed, then the resolution shall be effective without a referendum. Dated this 2nd day of September, BY THE ORDER OF THE DISTRICT BOARD Secretary QB\

18 EXHIBIT B NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on September 2, 2015, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $2,650,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of the acquisition of movable equipment. A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m. The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes, requesting a referendum thereon at a special election. If no such petition is filed, then the resolution shall be effective without a referendum. Dated this 2nd day of September, BY THE ORDER OF THE DISTRICT BOARD Secretary QB\

19 Three-Year Facilities Plan Submitted to the Wisconsin Technical College System Morna Foy, President Submitted by Madison Area Technical College Jack E. Daniels, III, Ph.D. President September

20 Madison Area Technical College Capital Improvements and Maintenance of Facilities Three-Year Plan Table of Contents Item/Section Description Page Board/Administration... 1 Introduction... 2 Section 1: Executive Summary... 3 Section 2: Existing Facilities... 6 Section 3: Three-Year Project Summary... 9 Three-Year Funding Options

21 Capital Improvements and Maintenance of Facilities Three-Year Plan: to MADISON AREA TECHNICAL COLLEGE 1701 Wright Street Madison, Wisconsin Members of the Madison College District Board Shiva Bidar-Sielaff Kelly Crombie Randy Guttenberg Arlyn R. Halvorson Joseph J. Hasler Frances Huntley-Cooper Shawn W. Pfaff Carolyn S. Stoner Joel D. Winn Assisted by: Mark Thomas Jr., Vice President of Administrative Services Mike Stark, Director of Facility Services Fred Brechlin, Assoc. Director of Facility Services/Professional Services Manager 1 21

22 Introduction Annually, each Wisconsin Technical College District shall prepare and submit a Three-Year Facilities Plan to the Wisconsin Technical College System (WTCS). The plan must be approved by the District Board and shall be on a fiscal year basis. Facility development projects that have not been included in a Plan will not be considered for WTCS review and approval. However, recognizing the need for districts to be responsive, an exception may be granted to this policy provided a Technical college can demonstrate extenuating circumstances. The current Madison Area Technical College Plan follows in three sections as prescribed by WTCS Administrative Bulletin AB

23 Section 1 Executive Summary a. Madison College Principles and Process for Facility Planning Over the course of 2008 to early 2009, Madison Area Technical College (Madison College) prepared a Facilities Master Plan for its seven campuses. That inclusive campus planning process regarding the District s facilities was informed by the College s 2007 Academic Plan. This was the first such facilities plan developed for the College since it located its primary facilities at Truax nearly 30 years ago. This work, the Smart Future Building Plan, formed the basis of the $133.7 million referendum approved by District voters in November Funding from the referendum supported renovations and expansions of the District s four regional campuses and the creation of new facilities at the Truax campus for health education, protective services, and advanced manufacturing as well as a new library, student achievement center, and career placement center. In the fall of 2013 the College began developing its next strategic plan recognizing state policy changes affecting the College s operating budget. This effort was led by the Strategic Planning Steering Committee comprised of faculty, staff, administrators, and students. In January 2014 the District Board approved the Strategic Planning Steering Committee s recommended statements of mission, vision and values for the College. Based upon input from the College community, the Strategic Planning Steering Committee identified six strategic directives. These six strategic directives were then used to guide the development of an updated Academic Plan and a first-ever Student Services Plan. The Academic and Student Services planning teams engaged in extensive research and analysis related to demographic, economic, workforce, and public policy trends in our District to understand our communities needs for education and job training. Those teams completed their work in the spring of The Facilities Planning team is comprised of representatives from the Academic and Student Services planning teams and other faculty, staff, and administrators. This group is working to update the 2009 Facilities Master Plan. The updated plan will be based on the goals of the Academic and Student Services Plans by identifying how Madison College s facilities can host accessible, high quality learning and technical experiences that meet the needs of its students, communities, and area employers. The elements of this updated Facilities Master Plan are most likely to be implemented in fiscal years (FY) The current plan and its associated remaining Smart Future Building projects serve as the primary guide for the College s FY facility activities. 3 23

24 b. Most Immediate Needs Funded by November 2010 Referendum The College identified over $380 million in needed upgrades as part of the 2009 Facilities Master Plan. It reduced the scope of the project for immediate funding to focus on its most necessary priorities to meet the needs of the District. These improvements are providing the space and related equipment needed to educate and train people for 21 st century jobs. The initiatives included: Health Careers Health Education Building, including Public Clinic - Opened August Existing facilities could not accommodate student demand and did not reflect the health care delivery rooms of contemporary medical care facilities. Protective Services & Emergency Medical Services (EMS) Upgrades Protective Services Building - Opened January Replacement of the Fire Burn Tower and the addition of other props to the outdoor training facility Expected opening in the fall of Columbus/Westport Emergency Vehicle Operators Course (EVOC). New facilities for training and education provide opportunities for the collaborative work that professionals in these occupations regularly conduct. Regional Campus Upgrades Increase in space needed to meet continually increasing enrollment. Fort Atkinson, Watertown, Reedsburg, and Portage campuses have received new classrooms, labs, and learning centers. Regional Campuses - Completed August Advanced Manufacturing and Transportation Ingenuity Center - Opened August Teaching and training facilities that prepare graduates for the modern manufacturing environment. Student Support Truax Gateway Opened August Created a new Library, Student Achievement Center that provides tutoring in math, science, reading, writing, and language studies, Career Placement Office, and Enrollment Services. 4 24

25 Upgrades for Campus Safety and Storm water Systems Repair/replacement of sewers to address past issues of flooding by providing adequate drainage during storms. Create efficient access to campus facilities. Completed in the fall of c. Additional FY16 to FY18 Anticipated Expenditures for Facilities Master Plan Related Projects In addition to completing projects funded by the November 2010 referendum, Madison College anticipates implementing other critical parts of the updated Facilities Master Plan as they are identified. The College anticipates spending $10,500,000 for capital repairs/improvements. d. Contemplated Projects for Continual Maintenance are included in the 10-Year Planned Maintenance Project List. 5 25

26 Section 2 Existing Facilities For owned facilities, in summary form, identify by campus salient information including location, land area, total building area. Campus Truax - Main Bldg - Admin Bldg - Animal Holding Truax - Health Education (HE) Truax - Protective Services (PS) North Property - North Court - Penske Bldg Downtown Commercial Avenue Bldg A Bldg B Fort Atkinson Portage Reedsburg Watertown Location (Address) Site Size (Acres) Total Area (GSF) 1701 Wright Street Madison, WI ,009,169 14,265 5, Hoffman Street Madison, WI 1701 Pearson Street Madison, WI 1849 Wright Street 1835, 1853 Wright St. 211 N. Carroll Street Madison, WI 2125 Commercial Ave. Madison, WI 827 Banker Road Fort Atkinson, WI 330 W. Collins Street Portage, WI 300 Alexander Avenue Reedsburg, WI 1300 W. Main Street Watertown, WI Replacement Value ($) $177,900,705 $2,055,685 $1,107, ,933 $42,000,000 81,410 $14,400, ,000 $4,200,000 19,163 $1,150, ,445 $41,896, ,281 $18,203, ,840 $5,629, ,932 $3,069, ,559 $3,668, ,441 $4,637,384 TOTALS ,853,015 $210,040,204 Replacement values reflect DMI Statement of Values (building only). This number is derived using Marshall & Swift/Boeckh Insurance to Value Index and was used to calculate property premiums for FY The sums shown in the Replacement Value column are for the building only. To calculate the total insured value for the building and its contents, calculate 40% of the replacement value + replacement value (Traux Main building in $177,900,705 x.40 = $71,160,281; so $177,900,704 + $71,160,281 = $249,060,985 total insured value) 6 26

27 WTCS Approved Leases: For leased facilities, in summary form, salient information including location, total lease area, lease expiration date. Location (Address) Renewal Unlimited 400 Alexander Ave Reedsburg, WI Sauk County W. Square Building 505 Broadway Street Baraboo, WI Madison South 2238 South Park Street Madison, WI Madison West 302 South Gammon Road Madison, WI Portage Enterprise Center Suite A 1800 Kutzke Road Portage, WI Portage Enterprise Center Suite A Addition 1800 Kutzke Road Portage, WI Madison College Foundation Centre 3591 Anderson Street Madison, WI Lease Area (Square Feet) Lease Expiration 1,380 Month-to-Month Month-to-Month 12,287 7/31/ ,379 6/29/2016 2,500 12/31/2018 3,900 Year-to-Year 34,135 6/30/ Leased space paired with local workforce offices/job centers. 7 27

28 From the WTCS Facility Inventory System: Floor Area Campus Instr. Office Gen./Support Non- Assign. Total Truax Main Bldg. 310, , , ,916 1,009,169 Admin Bldg. 14,722 1, ,265 Large Animal Bldg. 3,023 2,554 5,577 Downtown 59,763 18,973 20, , ,445 Comm. Ave. Bldg A 40,479 4,992 9,841 17,476 73,586 Bldg B 8,087 3,497 22,796 1,315 35,695 Fort Atkinson 18,065 5,094 5,817 9,009 36,840 Portage 7,026 2,391 2,339 6,176 17,932 Reedsburg 13,767 3,539 8,406 3,907 29,559 Watertown 17,065 5,296 3,259 11,821 37,

29 Section 3 Three-Year Project Summary Madison College will construct the recommended improvements over the next ten plus years. Renovation, construction, and program movement will be phased in as directed by the Academic Plan and Facilities Capital Planning. The Facilities Master Plan projects have been divided into three phasing groups, each with its own time frame. Included with each recommended improvement is the associated budget (in 2015 dollars). Group A: Referendum Projects In the Facilities Master Plan, the Truax campus is the heart and iconic campus of the Madison College system. Programs are shifted among the Madison campuses; previously many programs moved to the Truax campus. Based on existing space needs deficits and program movement and growth, the Truax campus will require the most extensive expansion and renovation. Projects completed in the approved referendum are as follows: A1: Purchase land adjacent to Truax - $5,322,666 A2: Health Education Building - $31,377,702 A3: Gateway/Ingenuity Center - $40,233,746 A4: Protective Services Building - $13,649,993 A5: Protective Services Outdoor Training Facilities - $1,500,000 (Completion August 2015) A6: Building Space Reallocation and Improvements, Truax - $4,026,512 ($100,000 from Non-Referendum funds) A7: Regional Campus Renovations/Upgrades - $8,591,484 A8: Major Site Infrastructure Improvements - $9,398,112 A9: Truax Site Infrastructure Improvements - $400,000 (Non-Referendum $ s) Total $117,000,215 Group B: Additional FY16-18 Anticipated Expenditures Referendum and Facilities Master Plan Related Projects B1: Culinary, Baking & Student Services - $15,600,000 B2: Protective Services EVOC - $2,000,000 B3: Truax Campus remodeling projects - $10,500,000 (Non-Referendum $ s) B4: Loading Dock - $1,500,000 (Non-Referendum $ s) Total $29,600,000 Group C: Maintenance Projects FY16: $2,200,000 FY17: $3,000,000 FY18: $4,500,000 Total $9,700,

30 Madison College anticipates the following expenditures which in all cases will align with the Facilities Master Plan: New Construction: $19,100,000 Truax Culinary Addition $15,600,000 Columbus EVOC track $2,000,000 Truax Loading Dock Addition $1,500,000 Source of funding is capital borrowing for referendum and new construction. A total of $19,100,000 is available for FY16. Remodeling: $2,200,000 Truax Backfill Project $800,000 Portage Remodel Classrooms $500,000 Truax Fitness Center Remodel $500,000 Fort Atkinson Data Center $400,000 Source of funding is capital borrowing remodeling and fitness center user fees. A total of $2,200,000 is available for FY16. Capital Repairs/Improvements: $0 These projects are included in the 10-Year Facilities Capital Repair Plan. A total of $0 is available for FY Madison College anticipates the following expenditures which in all cases will align with the Facilities Master Plan: New Construction: $6,000,000 Truax Soccer Field Upgrades $3,000,000 Truax Softball Field Upgrades $3,000,000 Source of funding is a gift. A total of $6,000,000 is anticipated to be available for FY

31 Remodeling: $10,500,000 Truax Baking/Pastry Remodel $1,500,000 Truax Student Food Services Remodel $1,500,000 Truax Student Den Remodel $1,500,000 Truax Career Services Remodel $1,500,000 Truax Student Development Remodel $1,500,000 Truax Student Life Remodel $1,500,000 Truax Barber/Cosmetology Remodel $1,500,000 Source of funding is capital borrowing, remodeling. A total of $10,500,000 is anticipated to be available for FY17. Capital Repairs/Improvements: $3,000,000 These projects are included in the 10-Year Facilities Capital Repair Plan. A total of $3,000,000 is anticipated to be available for FY Madison College anticipates the following expenditures which in all cases will align with the Facilities Master Plan: New Construction: $0 Projects to be determined. Source of funding is capital borrowing, new construction. A total of $0 is anticipated to be available for FY18. Remodeling: $1,500,000 Projects to be determined. Source of funding is capital borrowing, remodeling. A total of $1,500,000 is anticipated to be available for FY18. Capital Repairs/Improvements: $3,000,000 These projects are included in the 10-Year Facilities Capital Repair Plan. A total of $3,000,000 is anticipated to be available for FY

32 Three-Year Funding Options Capital Improvements PROJECT/ DESCRIPTION FY16 FY18 COST FY2016 FY2017 FY2018 REQUEST # SCOPED PROJECTS Construction Remodel Construction Remodel Construction Remodel Construction Remodel TX - Culinary, Baking, & Hospitality Education Ctr.* $15,600,000 $15,600,000 Columbus EVOC Track* $2,000,000 $2,000,000 TX Loading Dock Addition $1,500,000 $1,500,000 TX Backfill $800,000 $800,000 PT Remodel Classrooms $500,000 $500,000 TX Fitness Center Remodel $500,000 $500,000 FT Data Center $400,000 $400,000 Projects Consistent with Facilities Master Plan $0 $13,500,000 $0 $13,500,000 TX-Soccer Field Upgrades ** $3,000,000 $3,000,000 TX-Softball Field Upgrades ** $3,000,000 $3,000,000 Projects Consistent with Facilities Master Plan PROPOSED FUNDING SUBTOTALS Construction & Remodeling TOTALS BY YEAR * Funded by November 2, 2010 Referendum ** Donation from Irwin A. and Robert D Goodman Foundation. $0 $4,500,000 $0 $4,500,000 $25,100,000 $20,200,000 $19,100,000 $2,200,000 $6,000,000 $13,500,000 $0 $4,500,000 $45,300,000 $21,300,000 $19,500,000 $4,500,000 Key TX - Truax DT - Downtown Educational Center CA - Commercial Avenue Educational Center FT - Fort Atkinson RD - Reedsburg WT- Watertown DW - District Wide PT - Portage 12 32

33 MADISON AREA TECHNICAL COLLEGE DATE: September 2, 2015 TOPIC: General Fund Financial Report as of July 31, 2015 ISSUE: Review current year to date revenues and expenditures in the general fund. The current fiscal year general fund revenues are 14.30% of the current budget. This compares to 14.36% during the prior fiscal year. Local Sources (Tax Levy) recognizes 100% of our annual tax levy as revenue, even though a portion will be collected in the next fiscal year. Also included are the revenues from dissolved TIDs, taxes from DNR lands, and net refunds for personal property. Tax Levy revenues to date are.02% of budget, compared to 0% last year. State Sources includes general state aid, performance based funding and property tax relief aid. Also included are inter-district tuition supplement, state incentive grants, exempt computer state aid, aid in lieu of property taxes, and the WI GI bill remission aid. The State Aid revenues received to date are 3.09% of budget, compared to 3.77% last year. Program and Material Fees revenues represent the fees for summer school, and the first and second semesters of the current school year. The program fee revenues to date are 46.51% of budget, compared to 45.93% last year. The material fee revenues to date are 55.44% of budget, compared to 49.23% last year. Other Student Fees include graduation, nonresident tuition, Group Dynamics, and community service classes. Revenues to date are 42.59% of the amount budgeted. Last year, revenues to date were 36.34%. Institutional Sources include contracts, interest income, rental and royalty income, along with miscellaneous revenues. The revenues to date are 15.48% of the budget. Last year s revenues were 15.94% of the budget. Federal Sources consist of cost reimbursements on federal grants and administration for student financial assistance. Current year revenues are 0.17% of the budget, compared to 0.34% last year. Transfers from Reserves is related to Post Employment Sick Pay reserve for $575,000. This transfer will not be recorded in the general ledger until later in the fiscal year. Other Sources include transfers in from other funds to the general fund. These transfers will not be recorded in the general ledger until later in the fiscal year. 33