Quick Reference Guide to New WebFLIS

Transcription

1 Quick Reference Guide to New WebFLIS Note: Enable Editing in this document for hyperlinks to work 1. What s New to WebFLIS: Access is now role based through the Account Management and Provisioning System (AMPS). Click here to access AMPS. Queries are presented in new tab based format (Figure 3). Additional query functionality includes Bill of Materials (BOM) (Table 3). Additional Data Views include Class of Supply and Weapon System (Figure 6). All users must sign-in to the WebFLIS application once every 35 days or the account will be locked due to inactivity. Accounts disabled due to inactivity will need to be unlocked by the DLA Enterprise Help Desk (EHD). New grey out functionality; as a user enters data into a field, all fields that cannot be used in combination with the entered data will grey out. Please note that there are known issues when trying to access WebFLIS using Mozilla Firefox. At this time users who have Firefox as their primary internet browser will need to contact the help desk when accessing the application for the first time. 2. WebFLIS Access: Access to the WebFLIS application is role based and each user must register through the Account Management and Provisioning System (AMPS). Click here to access AMPS. This release of WebFLIS will have three roles as explained in Table 1. To prevent your account from being disabled you must sign-in every 35 days. If you have been granted one of the AMPS roles in Table 1 and are unable to get into WebFLIS or receive the message shown in Figure 1, please contact the Enterprise Help Desk per the contact information listed below. For all WebFLIS access issues, contact: DLA Enterprise Help Desk at , or Enterprise Help Desk Website: Enterprise Help Desk Portal For all non-access issues with the WebFLIS application, contact: DLA Customer Interaction Center at DLA-CALL ( ), or DLA Customer Interaction Center 1

2 Figure 1 - Landing Page Message Table 1 - WebFLIS Roles Role Role Name in AMPS Who Can Apply Role Description & Available Tabs Basic WebFLIS Prod Basic User FPDW- WF002 Users with External Certificate Authority (ECA), or Common Access Restricted end-user access to WebFLIS queries. No Weapon System or proprietary data. Tab Standard WebFLIS Prod Standard User FPDW-WF001 System Management Office (SMO) WebFLIS Prod System Management Office User FPDW- WF006 Cards (CAC) Users with Common Access Cards (CAC) Users working within the WebFLIS System Management Office displayed: Queries. Unrestricted end-user access to all WebFLIS queries and data. No access to statistics reports. Tabs displayed: Queries and Bill of Materials. WebFLIS Standard User, plus access to statistic reports. Tabs displayed: Queries, Bill of Materials, and Reports. 3. WebFLIS Home Page The new Home Page has a similar look and feel to current WebFLIS, however a few key items have changed. Users may obtain information that was previously available in Public WebFLIS via PUB LOG FLIS Search through the DLA Logistics Information Service FOIA electronic reading room. To sign-in to WebFLIS, the user will need to go to the home page, hover the mouse over WebFLIS Home, and select Sign-In as shown below in Figure 2. Figure 2 - WebFLIS Sign-In 2

3 4. Queries The WebFLIS new query functionality is now organized by tabs (Figure 3); categories are Queries, Bill of Materials (BOM), and Reports. The tabs available to a user are based on the user s role (Table 1). The Reports tab is only available to the WebFLIS System Management Office. Figure 3 - WebFLIS Query Tabs There are several new queries included in the WebFLIS application. Each query field has mouse over help that provides data entry rules for each query. All of the available individual and combination queries are listed below under their designated tab (Table 2 and Table 3). Queries new to WebFLIS are highlighted in yellow and the associated functionality is described in the Query Description and Changes column. 3

4 Figure 4 - Queries Tab Table 2 - Queries Tab Searches Individual Queries Available NIIN/NSN NIIN/NSN History Multiple NIIN/NSN Part/Partial Part Number Multiple Part Numbers CAGE Code CAGE Code for Company Data Only Item Name Keyword Item Name Code (INC) Medical Keyword Characteristics Keyword Characteristics Phrase Part/Partial Part Number* and CAGE Code Query Description and Changes Search for single NIIN or NSN with or without dashes (no changes) Search for historical data Select the Multiple NIIN/NSNs button to enter up to 100 at a time. NIIN/NSNs can be separated by a space, comma, or the ENTER key Search by part number or partial part number (no changes) Select the Multiple Part Numbers button to enter on up to 100 full Part Numbers or Partial Part Numbers with a wildcard of an asterisk (*). Part Numbers can be separated by a pipe symbol ( ) or the ENTER key. Search by CAGE code (no changes) Entering a CAGE Code and selecting the Company Data Only check box will open a new window in the BINCS application Home Page. The user will have to re-enter the CAGE to initiate a search for company data Search by Item Name Keywords. Limited to 30 characters. Search by full INC Search by Medical Keywords. Limited to 30 characters. Search for matches to Characteristics Keywords in any order Search for matches to Characteristics Keywords in the exact order they were entered Search for combination of Part Number and CAGE. *Please note that there are two part number entry fields; one is for Part/Partial Part Number entry and the other is for the Company Name 4

5 Company Name and Part Number* Characteristics Keyword and Item Name Keyword Characteristics Phrase and Item Name Keyword and Part Number combination query only. For this combination search, the Part/Partial Part Number entry field must be used. Search by a combination of Company Name or Partial Company Name and full Part Number. *Please note that there are two part number entry fields; one is for Part/Partial Part Number entry and the other is for the Company Name and Part Number combination query only. Search by a combination of Characteristics Keywords and Item Name Keywords (Characteristics Keyword results will be matches found in any order). Search by a combination of Characteristics Phrase and Item Name Keywords (Characteristics Phrase results will match exact order keywords were entered). Figure 5 - Bill of Materials Tab Table 3 - Bill of Materials Tab Searches Individual Queries Available BOM NIIN Component NIIN BOM Keyword Query Description and Changes Search by Bill of Materials NIIN Search by Component NIIN Search by Bill of Materials Keywords 5. Output Data Views The Output Selection Menu is now visible next to the data entry fields (Figure 6). There are two new data views, Class of Supply and Weapon System. Please note that the output data views available to a user are based on the user s role (Table 1), therefore not all data views are available to every user. 5

6 Figure 6 - Output Selection Menu There are two ways to change the data views displayed in the query results. The first is to change the view in the Output Selection menu located in the Query Tab (Figure 6). The second way is to select the Change Output Views button in the NSN Output Data screen (Figures 7) and selecting the data elements needed as indicated in Figure 8. Please note, when running a BOM Query, the output data will display the views selected in the Output Selection Menu, located on the Query Tab. To change the data view for a BOM query result, the user must make the change in the Output Selection Menu (Figure 6) or in the NSN Output Data View screen (Figure 7 and Figure 8) using the Change Output Views Button as indicated in Figure 7. 6

7 Figure 7 - Change Output Views Button Figure 8 - Change Output Views Menu 6. EZ Print Link To print the NSN Output Data view, select the Click for EZ Print link (Figure 9). The user will have the option to Open or Save save the Output Data View in PDF prior to printing. 7

8 Figure 9 - Click for EZ Print Link If a user has searched multiple NIIN/NSNs, and would like to print the results, they will need to navigate to each NIIN/NSN using the NIIN EZ Pick List (Figure 10) and print each individually. Figure 10 - Click for EZ Print Link 7. WebFLIS User Guide For further assistance on WebFLIS functionality, please see the WebFLIS User Guide. You can locate the User Guide in one of two places: the Quick Links drop down menu located in any of the Query Tabs (Figure 11) or the User Guide button on the WebFLIS Main Menu (Figure 12). 8

9 Figure 11 - Quick Links Menu Figure 12 - User Guide Button Main Menu 9