TOWN AGENCY REQUEST FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PROGRAM YEAR 17

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1 TOWN AGENCY REQUEST FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PROGRAM YEAR 17 Applicants are encouraged to select projects and activities that will be completed during the program year (October 1, September 30, 2008). Please ensure that the project or activity for which funds are requested is both eligible and that it meets a national objective. 1 Applicants are encouraged to use additional pages and/or provide any other relevant information that may enhance this request. Please note that due to the limited amount of funds available the Town of Manchester cannot guarantee funding for any application. Town Department: Information Systems Contact Person: Jack McCoy - Chief Information Officer (CIO) Phone: (Name & Title) Description of Agency or Organization: Please include a description of the department s mission, goals and objectives, services provided, area(s) of special interest, if any. _ Mission Elements of the Information Systems Department Strategic I/S Technology Plan 1. Support the missions of the Town and Board of Education 2. Strengthen the synergistic partnerships between Town and Board of Education 3. Leverage service and sharable common technologies 4. Serve as a change agent (encourage technological change and assist in technological risk management) to the Town and Board of Education; 6. Serve as a source of technology research, support and services to the Town, Board of Education and their associated nonprofit entities; 7. Foster positive economic development and growth within the community; 8. Consult to the Town and Board of Education regarding application of New Economy technology factors: Technology getting faster, better, cheaper (e.g. Moore s Law) Network Value impacts (e.g.. Metcalf s Law) 9. Provide support and consulting for both personal and data security systems technology of the Town Departments, School District and, where directed by policy, community entities. 1 Please refer to the enclosed Use of Funds and Eligible Activities guideline or contact the Planning Department at (860) (shyamaj@ci.manchester.ct.us) if you need assistance. 1

2 FY 2007/08 Budget Decision Package: Wireless Access Cloud Pilots Description of Proposed Expenditure: Provide Wireless Access for: I) a small pilot cloud as described below in the Nathan Hale / PAL cost analysis; II) a cloud that can cover a 1 square mile coverage project in the Nathan Hale to Washington School area III) and a variation / alternative to II, a Muni/Private Partnership Model for The Wireless Networked City Justification for Expenditure: The Board of Director Goals, Goal 2 Foster Smart Development, Goal 5 Provide Positive Youth Development, Goal 7 Invest in Town Infrastructure and Goal 8 Enhance Manchester Image as a Community of Choice are supported by progress made in Municipal Wireless Technology deployments. Specifically, - youth in the PAL effort using computers in the Spruce Street Fire House and nearby properties; - youth in this Nathan Hale School part of town who might get access to the School District resources (including the Internet); - and the possibility of developing Marketing Plan tactical efforts attracting New Quality Employers to this area of town s available properties. The benefits from the leveraging a common deployment of technology across more that one area of municipal interest is a key outcome of Investing In The Town s Architecture. The above beneficiaries and as yet unidentified connectivity benefits, to one scale or the other, as noted in the two Spreadsheets, can stand on their own as worthwhile efforts but either of these deployments (Nathan Hale / PAL or 1 mile Square) will also serve to focus attention on more aggressive planning for Manchester s Future Wireless Broadband Initiatives (see Decision Package Proposal III : Muni/Private Partnership Model for The Wireless Networked City). 2

3 Itemization of Expenditure: I) Nathan Hale and PAL Model: Capital Costs for Construction Sites or Periods Line Item Cost Parts List Model for Targeted Nathan Hale Area: Unit Cost Antenna (IEEE standard) Base Stations (IEEE standard) Based on Actual cost of Early Provider AirSpan 6, ,200 Router / Switch (Layer 3) 10Gbs Alcatel 7, ,500 Power over Ethernet Fixtures 1, ,500 Fiber strands splicing 1, ,200 Parts Subtotal: Installation Labor (from Vendor and I/S Staff 4 Person Days 4, ,000 Total Capital Cost: $20,400 "+ Increase Yearly Internet Link of T1 Capacity{$780/m} ,480 Capital and First Operating Year Cost: $29,880 3

4 Initiating Targeted Project Total Capital Cost: $20,400 Ongoing Maintenance and Service Cost Model Call Center Help Desk (Customer Service and Info Systems) Assess cost of "Call" support in year one through Work Order System On-going equipment maintenance per site negligible - expect 5 to 7 year life; some is shared FiberNet switching. Town electricity negligible TelCo/CableCo/ElCo supplied Internet link for town target 9,480 Capital and First Operating Year Cost: $29,880 WiMAX Per Household (In order to provide access to Indoor Card? "= $?* X" locations) WiFi Card 100 "=$100*x" Note: WiMAX PCI and PCMCIA Cards from Currently advertising vendors are in frequencies common to Europe and Asia not US (so far) Michael Shekman 4

5 II) Per Square Mile Model WiFi-only Implementation (MuniWireless survey =$125,000/mile typical cost) Qty Item Cost Total Cost Access/Mesh Points(e.g. Tropos 5320 Outdoor MetroMesh units) 35 $2, $70, Access/Mesh Point Installation Cost 35 $ $3, Layer 3 10Gb Acatel Switches( 2 $7, $15, Project Equipment + Per Household Costs $88, T Mbps Cost(between $6,200 MCI and $10,000 SBC/month) 1 $10, $120, Repeater/Amplifier Per Household(In order to provide access to certain Indoor locations) Each Household $100 = $100 * X *** Installation Labor not estimated and accounts for one difference between MuniWireless Survey average $125,000 and above parts list cost of $88, AP per sq mile is the going trend to provide proper coverage We probably would using existing buildings as backhaul points into a mesh network with only some longer range radios since we have many building to use as wired backhaul points. - Mike Franzo 5

6 III) Bid Out To Vendor See Decision Package Proposal: Muni/Private Partnership Model for The Wireless Networked City Consulting cost to Prepare RFP and Administer Business Case (using 70 page Minneapolis wireless city document scope). Background --- Bill Beck, CIO Minneapolis recommend having a Project Manager as an internal person committed to the project and prepared to work with the community and policy makers. The consulting cost in Minneapolis for a technical consultant ( R Client consulting practice) was $160/hr for a ½ time engagement that ran for 2 years, costing a total of $250,000. The Minneapolis project started in 2004 and the first two 1-mile-square competitive pilots begun in This proposal for Manchester would follow several of the Minneapolis model approaches. This would be to start with of a Board of Directors oversight subcommittee with support from a Staff Team (1 Project Manager, 1 I/S Technical Staff Member, 1 Manchester Legal Council, and 1 financial analyst resource). Citizen Committee and RFP Creation Committees would be the operating entities with the help of the Staff Team. The opportunity to use Manchester s FiberNet carries with it the requirement to be prepared with Legal Council on the Staff Team to properly represent the city s rights for use of it s Communication Infrastructure. The additional budget startup cost estimate for phase 0 and phase 1 (see Minneapolis Business Case) to reach the RFP publication deliverable including a Manchester Broadband Business Case Document would be the cost of a professional service contract Project Manager and Legal Council and the commitment of time by I/S Technical Staff and a financial consultant (either a Town s financial analyst resource or an added cost professional service consultant). 6

7 Estimate based upon Minneapolis model work already done and Manchester's experience with Wireless projects in the Downtown and cross-town projects Hourly Rate Hours Professional Service Project Manager $39,063 Business Case, Community Benefits and RFP Publication Financial Analyst $15,188 Financial Case development Legal Counsel $16,875 DPUC Representation Estimated Total based upon scaling the effort to 1/4 of Minneapolis $71,125 7

8 Appendices {document file names in [ ] } 1) Home Wireless Connection Picture [a1-wireless_to_home] 2) Zone Wireless Connection Picture [b2-wireless_in_300_foot_zone] 3) One Mile Square Wireless to FiberNet Solution Picture [c3-wireless_for_1_square_mile] 4) Manchester s Nathan Hale to Washington School Map [d1- Manchester_Center_W_1_Mile_Wireless_Areas] 5) Wireless Minneapolis Municipal Broadband Initiative Business Case a. Note Pages: i. Page 13 Map of City of Minneapolis [e1-minneapolis-wireless_1-mile_square_2- Pilots] ii. Page 15 Oversight and Working Group Participants [f2m- Wireless_Project_Startup-Community_Organization] iii. Page 22 Risk/Reward Profile with EarthLink and US Internet 1 mile square Pilots [g3m-wireless_risk_management_phases-1-2_phase-3_pilots] iv. Page 25 Project Phasing [h4m-wireless_phase-0_phase-1_planning_for_rfp] v. Page 54 (Vendor) Startup Costs [i5-wireless_capital_costs-5] vi. Page 56 Revenue Sources [j6m-wireless_partner_revenue] vii. Page 17 Fiber Optic Infrastructure and Local and National Provider positions [k7-wireless_fiberoptic_base] b. Link to Minneapolis Business Case Document Case_V3.pdf 8