Recycling elearning Assets. elearning Instructional Design: Best Practices, Tips, and Techniques. Joel Gendelman, Future Technologies

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1 elearning Instructional Design: Best Practices, Tips, and Techniques February 21 & 22, Recycling elearning Assets Joel Gendelman, Future Technologies

2 Recycling elearning Assets Future Technologies Inc. Poll 1 How well would you say your organization reuses its elearning Assets? 2 Session 401 Recycling elearning Assets Page 1

3 Benefits of Recycling elearning Assets Increase responsiveness Decrease development time Reduce costs 3 Poll 2 How much did you organizations spend in 2012 on creating elearning assets, including the costs of internal and external services, as well as offthe-shelf courseware? 4 Session 401 Recycling elearning Assets Page 2

4 What you will get out of this Session Determine the business needs and strategies that their new projects are poised to support Link the performance objectives of their current assignment to these objectives and strategies Comprehensively identify and document the related elearning assets in their current inventory of elearning courseware Use the documented results to align each performance objective with existing elearning Develop elearning materials that leverage existing assets to deliver an aligned, robust, and thoughtfully crafted elearning solution to your client 5 Business Goals & Strategies Alignment elearning Assets 6 Session 401 Recycling elearning Assets Page 3

5 Reaching Across the Aisle Business Side of the House Audience and position descriptions Job task groups Job tasks Performance objectives Constraints Curriculum Side of the House Curriculum materials Instructional objectives Enabling objectives Grouped enabling objectives 7 Cupboard Full of elearning Assets 6 Session 401 Recycling elearning Assets Page 4

6 Poll 3 How is your elearning cupboard organized? 9 Well Documented and Aligned elearning Assets 10 Session 401 Recycling elearning Assets Page 5

7 Method for Aligning and Recycling elearning Assets Step 1: Analyze and document business goals and strategies Step 2: Gather and analyze elearning assets Step 3: Align business goals and strategies with elearning assets 11 Method for Aligning and Recycling elearning Assets Step 4: Make recommendations Step 5: Implement recommendations Step 6: Assess and revise 12 Session 401 Recycling elearning Assets Page 6

8 Step 1: Document your Business Needs and Strategies Aligning and Recycling elearning Assets 1. Clearly define your business goals and strategies 2. Specify desired business outcomes 3. Define your audiences 4. Develop task listings 5. Create performance objectives 6. Determine constraints 7. Document Step 1 information using the Audience and Job Analysis Chart 13 Poll 4 Where and how do you get this information on business goals and strategies? 14 Session 401 Recycling elearning Assets Page 7

9 Audience and Job Analysis Chart 15 Step 2: Analyze Curricula 1. Gather elearning and other instructional assets 2. Analyze and document the curricula 3. Generate instructional and enabling objectives Validate and enhance objectives Convert assessment items into objectives Convert course outlines and activities into objectives 4. Group objectives under corresponding performance objectives 5. Document Step 2 information using the Curriculum Documentation Chart 16 Session 401 Recycling elearning Assets Page 8

10 Curriculum Documentation Chart 17 Poll 5 What information do you have on your existing elearning assets? 18 Session 401 Recycling elearning Assets Page 9

11 Step 3: Align Business Needs with Curriculum Assets 1. Align instructional objectives with performance objectives Link both to elearning assets (courses, modules, sections) Document the above using the Curriculum Alignment Chart Note discrepancies 19 Curriculum Alignment Chart 20 Session 401 Recycling elearning Assets Page 10

12 Step 4: Make Recommendations Identify elearning assets that you intend to use and are that are identified and well documented Revise, update, and align these assets Obtain or develop additional assets (course road maps, activity sheets, resource maps, job aids, assessments) Retire elearning assets 21 Outline of Report Introduction Purpose of the report Description of effort and process Business goals and strategies Audience and job analysis chart Curriculum documentation chart Curriculum alignment chart Recommendations Action plan and schedule 22 Session 401 Recycling elearning Assets Page 11

13 Step 5: Implement Recommendations Reuse existing instructional assets that are identified and well documented Revise, update, or align these assets Retire instructional assets Develop or obtain additional materials (course road maps, activity sheets, resource maps, job aids, assessments) 23 Poll 6 Does your organization retire elearning assets? 24 Session 401 Recycling elearning Assets Page 12

14 Step 6: Implement Recommendations Implement newly aligned assets Assess their effectiveness Make refinements 25 FNA (Fine Needle Aspiration) Case Study Diagnostic technique to diagnose benign fatty tumors and cysts in dogs and cats Impossible to make an accurate visual diagnosis Improve patient care regarding lumps identified on patients during routine examination by performing FNAs more regularly 26 Session 401 Recycling elearning Assets Page 13

15 FNA (Fine Needle Aspiration) Case Study Audience and Job Analysis Chart Audience Characteristics Job/Task Group Tasks Performance Objective Constraints Front desk staff Market FNA Position the value of the FNA procedure to pet owners Market the value of FNA and obtain a 85% client acceptance rate Explain the procedure, answer any questions, and gain their approval to perform the procedure Code/bill Code FNA procedures Correctly code and bill 95% of FNA procedures using the practice s PMIS and the appropriate compliance and recommendation codes Future Technologies, 2013 FNA (Fine Needle Aspiration) Case Study Audience and Job Analysis Chart Audience Characteristics Job/Task Group Tasks Performance Objective Constraints Clinicians Identify when an FNA is warranted Identify when an FNA is warranted 90% of the time Take the sample Take a sample with 100% accuracy as identified by the SOP Interpret the results Interpret results accurately 100% of the time Communicate the results to the pet owner Communicate the results of the test themselves to clients in an accurate and caring manner. All recommendations will be made in full consideration of the other health issues of the animal Future Technologies, 2013 Session 401 Recycling elearning Assets Page 14

16 FNA (Fine Needle Aspiration) Case Study Audience and Job Analysis Chart Audience Characteristics Job/Task Group Tasks Performance Objective Constraints Technicians Process the sample Process the sample with 100% accuracy Associated procedures and lab equipment, including slides, microscope, stains, and immersion oil Follow generally accepted medical procedures and guidelines Adhere to the SOPs with 100% accuracy Forward the results to clinician Communicate the results to the clinician verbally in writing. Include appropriate clinical information in the patient s chart within 24 hours of the test Future Technologies, 2013 FNA (Fine Needle Aspiration) Case Study Asset Documentation Chart Asset Module/Sectio n Section Instructional Objective Taxonomy Level Performance Objective Fine needle aspiration cytology: A non-invasive method of evaluation of cutaneous and subcutaneous nodules client information sheet Knowledge/Compre hension Course/Periodical: Cytology of internal organs as a diagnostic tool - General approach to cytology of internal organs Cytology - Fine Needle Aspiration (FNA): VCA Animal Hospitals Course/Periodical: Cytology Sample Collection and Preparation for Veterinary Practitioners Brochure provided by pharmaceutical company or laboratory SOP provided by pharmaceutical company or laboratory Initial training provided by pharmaceutical company or laboratory Application? A portion of quarterly lunch and learn sessions provided by pharmaceutical company Bulletin board and practice website Future Technologies, 2013 Session 401 Recycling elearning Assets Page 15

17 FNA (Fine Needle Aspiration) Case Study Curriculum Alignment Chart (Front Desk Personnel) Performance Objective Instructional Objective Asset Module Section Market the value of FNA and obtain a 85% client acceptance rate Position the value of the FNA procedure to pet owners Explain the procedure, answer any questions, and gain their approval to perform the procedure Fine needle aspiration cytology: A non-invasive method of evaluation of cutaneous and subcutaneous nodules client information sheet Section 1: What is Fine Needle Aspiration cytology? Section 2: Why is this procedure recommended? Course/Periodical: Cytology of internal organs as a diagnostic tool - General approach to cytology of internal organs Section 1: Cytology of internal organs as a diagnostic tool Cytology - Fine Needle Aspiration (FNA): VCA Animal Hospitals Section 1: What is cytology? Section 2: When is cytology by Fine Needle Aspiration performed? Section 3: How are cells collected with Fine Needle Aspiration? Section 7: What is the next diagnostic step after cytology? Brochure provided by pharmaceutical company or laboratory Yes SOP provided by pharmaceutical company or laboratory Maybe Initial training provided by pharmaceutical company or laboratory Maybe Future Technologies, 2013 FNA (Fine Needle Aspiration) Case Study Curriculum Alignment Chart (Front Desk Personnel) Performance Objective Instructional Objective Asset Module Section Bulletin board and practice website Yes Correctly code and bill 95% of FNA procedures using the practice s PMIS and the appropriate compliance and recommendation codes? Future Technologies, 2013 Session 401 Recycling elearning Assets Page 16

18 FNA (Fine Needle Aspiration) Case Study Curriculum Alignment Chart (Technicians) Performance Objective Process the sample with 100% accuracy Instructional Objective Asset Module Section Communicate the results to the clinician verbally in writing Include appropriate clinical information in the patient s chart within 24 hours of the test Future Technologies, 2013 FNA (Fine Needle Aspiration) Case Study Curriculum Alignment Chart (Clinicians) Performance Objective Instructional Objective Asset Module Section Identify when an FNA is warranted 90% of the time Take a sample accurately and safely according the SOPs 100% of the time Interpret results accurately 100% of the time Communicate the results of the test themselves to clients in an accurate and caring manner. All recommendations will be made in full consideration of the other health issues of the animal Future Technologies, 2013 Session 401 Recycling elearning Assets Page 17

19 Contact Us Dr. Joel Gendelman Founder and CEO Future Technologies Inc. 35 Session 401 Recycling elearning Assets Page 18

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