1 Accounting Principles, 7 th Edition Weygandt Kieso Kimmel Income Statements Accounting for Merchandising Operations Prepared by Naomi Karolinski Monroe Community College and Marianne Bradford Bryant College John Wiley & Sons, Inc. 2005
2 Time Period Assumption... Divides the economic life of a business into artificial time periods WHY? to provide immediate feedback on how the business is doing. 2
3 Time Period Assumption... Generally a month, a quarter, or a year. An accounting time period that is one year long is called fiscal year. An accounting time period that starts on January 1 and ends December 31 is called a calendar year. 3
4 Revenue Recognition Principle... dictates that revenue be recognized in the accounting period in which it is earned. is considered earned when the service has been provided or when the goods are delivered. 4
5 Matching Principle... requires that expenses be recorded in the same period in which the revenues they helped produce are recorded. 5
7 MERCHANDISING COMPANY A merchandising company buys and sells goods to earn a profit. 1) Wholesalers sell to retailers 2) Retailers sell to consumers Primary source of revenue is Sales
8 MEASURING NET INCOME Expenses for a merchandiser are divided into two categories: 1 Cost of goods sold The total cost of merchandise sold during the period 2 Operating expenses Expenses incurred in the process of earning sales revenue (Examples: sales salaries and insurance expense) Gross profit is equal to Sales Revenue less Cost of Goods Sold
9 INCOME MEASUREMENT PROCESS FOR A MERCHANDISING COMPANY
10 OPERATING CYCLES FOR A SERVICE COMPANY AND A MERCHANDISING COMPANY
11 INVENTORY SYSTEMS Merchandising entities may use either: 1) Perpetual Inventory Detailed records of the cost of each item are maintained, and the cost of each item sold is determined from records when the sale occurs. 2) Periodic Inventory Cost of goods sold is determined only at the end of an accounting period.
12 PERPETUAL VS. PERIODIC
13 COST OF GOODS SOLD To determine the cost of goods sold under a periodic inventory system: 1) Determine the cost of goods on hand at the beginning of the accounting period, 2) Add to it the cost of goods purchased, and 3) Subtract the cost of goods on hand at the end of the accounting period.
14 PURCHASES OF MERCHANDISE STUDY OBJECTIVE 2 Merchandise is purchased for resale to customers, the account Merchandise Inventory is debited for the cost of goods. Like sales, purchases may be made for cash or on account (credit). The purchase is normally recorded by the purchaser when the goods are received from the seller. Each credit purchase should be supported by a purchase invoice.
15 PURCHASES OF MERCHANDISE SALES INVOICE
16 PURCHASES OF MERCHANDISE GENERAL JOURNAL Date Account Titles and Explanation Dr. Cr. May 4 Merchandise Inventory 3,800 Accounts Payable 3,800 (To record goods purchased on account, terms 2/10, n/30, from Sellers Electronix) For purchases on account, Merchandise Inventory is debited and Accounts Payable is credited.
17 PURCHASE RETURNS AND ALLOWANCES A purchaser may be dissatisfied with merchandise received because the goods: 1) are damaged or defective, 2) are of inferior quality, or 3) are not in accord with the purchaser s specifications. The purchaser initiates the request for a reduction of the balance due through the issuance of a debit memorandum (purchaser s debit decreases A/P!). The debit memorandum is a document issued by a buyer to inform a seller that the seller s account has been debited because of unsatisfactory merchandise.
18 PURCHASE RETURNS AND ALLOWANCES GENERAL JOURNAL Date Account Titles and Explanation Dr. Cr. May 8 Accounts Payable 300 Merchandise Inventory 300 (To record return of inoperable goods received from Sellers Electronix, DM No. 126) For purchases returns and allowances, Accounts Payable is debited and Merchandise Inventory is credited.
19 FREE ON BOARD A sales agreement should indicate whether the seller or the buyer is to pay the cost of transporting the goods to the buyer s place of business. FOB Shipping Point 1) Goods placed free on board the carrier by seller 2) Buyer pays freight costs FOB Destination 1) Goods placed free on board at buyer s business 2) Seller pays freight costs
20 ACCOUNTING FOR FREIGHT COSTS Merchandise Inventory is debited if buyer pays freight. Freight-out (or Delivery Expense) is debited if seller pays freight.
21 ACCOUNTING FOR FREIGHT COSTS GENERAL JOURNAL Date Account Titles and Explanation Dr. Cr. May 6 Merchandise Inventory 150 Cash 150 (To record payment of freight, terms FOBshipping point) When the purchaser directly incurs the freight costs, the account Merchandise Inventory is debited and Cash is credited.
22 ACCOUNTING FOR FREIGHT COSTS GENERAL JOURNAL Date Account Titles and Explanation Dr. Cr. May 4 Freight-out (Delivery Expense) 150 Cash 150 (To record payment of freight on goods sold FOBdestination) Freight costs incurred by the seller on outgoing merchandise are debited to Freight-out (or Delivery Expense) and Cash is credited.
23 PURCHASE DISCOUNTS Credit terms may permit the buyer to claim a cash discount for the prompt payment of a balance due. The buyer calls this discount a purchase discount. Like a sales discount, a purchase discount is based on the invoice cost less returns and allowances, if any.
24 PURCHASE DISCOUNTS GENERAL JOURNAL Date Account Titles and Explanation Dr. Cr. May 14 Accounts Payable 3,500 Cash Merchandise Inventory (To record payment within discount period) 3, If payment is made within the discount period, Accounts Payable is debited, Cash is credited, and Merchandise inventory is credited for the discount taken.
25 PURCHASE DISCOUNTS GENERALJOURNAL Date Account Titles and Explanation Debit Credit June 3 Accounts Payable 3,500 Cash 3,500 (To record payment with no discount taken) If payment is made after the discount period, Accounts Payable is debited and Cash is credited for the full amount.
26 SAVINGS OBTAINED BY TAKING PURCHASE DISCOUNT A buyer should usually take all available discounts. If Beyer Video takes the discount, it pays $70 less in cash. If it forgoes the discount and invests the $3,500 for 20 days at 10% interest, it will earn only $19.44 in interest. The savings obtained by taking the discount is calculated as follows: Discount of 2% on $3,500 $ Interest received on $3,500 (for 20 days at 10%) ( 19.44) Savings by taking the discount $ 50.56
27 SALES TRANSACTIONS STUDY OBJECTIVE 3 Revenues (Revenue recognition principle) Earned when the goods are transferred from seller to buyer All sales should be supported by a document such as a cash register tape or sales invoice.
28 RECORDING CASH SALES GENERAL JOURNAL Date Account Titles and Explanation Dr. Cr. May 4 Cash Sales (To record daily cash sales) 4 Cost of Goods Sold Merchandise Inventory (To record cost of merchandise sold for cash) 2,200 1,400 2,200 1,400 For cash sales, Cash is debited and Sales is credited. For the cost of goods sold for cash, Cost of Goods Sold is debited and Merchandise Inventory is credited.
29 RECORDING CREDIT SALES GENERAL JOURNAL Date Account Titles and Explanation Dr. Cr. May 4 Accounts Receivable Sales (To record credit sales to Beyer Video per invoice #731) 3,800 3,800 4 Cost of Goods Sold Merchandise Inventory (To record cost of merchandise sold on invoice #731 to Beyer Video) 2,400 2,400 For credit sales, Accounts Receivable is debited and Sales is credited. For the cost of goods sold on account, Cost of Goods Sold is debited and Merchandise Inventory is credited.
30 SALES RETURNS AND ALLOWANCES Sales Returns Customers dissatisfied with merchandise and are allowed to return the goods to the seller for credit or a refund. Sales Allowances Result when customers are dissatisfied and the seller allows a deduction from the selling price.
31 SALES RETURNS AND ALLOWANCES Credit memorandum the seller prepares a form to inform the customer that a credit has been made to the customer s account receivable Sales Returns and Allowances Contra revenue account to the Sales account The normal balance of Sales Returns and Allowances is a debit
32 RECORDING SALES RETURNS AND ALLOWANCES GENERAL JOURNAL Date Account Titles and Explanation Dr. Cr. May 8 Sales Returns and Allowances 300 Accounts Receivable 300 (To record return of inoperable goods delivered to Beyer Video, per credit memorandum) 8 Merchandise Inventory Cost of Goods Sold (To record cost of goods returned per credit memorandum) The seller s entry to record a credit memorandum involves a debit to the Sales Returns and Allowances account and a credit to Accounts Receivable. The entry to record the cost of the returned goods involves a debit to Merchandise Inventory and a credit to Cost Goods Sold.
33 SALES DISCOUNTS Sales discount Offer of a cash discount to a customer for the prompt payment of a balance due Is a contra revenue account with a normal debit balance Example: Credit sale has the terms 3/10, n/30, a 3% discount is allowed if payment is made within 10 days. After 10 days there is no discount, and the balance is due in 30 days.
34 CREDIT TERMS Credit terms specify the amount and time period for the cash discount Indicates the length of time in which the purchaser is expected to pay the full invoice price T E R M S E X P L A N A T I O N 2/10, n/30 A 2% discount may be taken if payment is made within 10 days of the invoice date. 1/10 EOM A 1% discount is available if payment is made by the 10 th of the next month.
35 RECORDING SALES DISCOUNTS GENERAL JOURNAL Date Account Titles and Explanation Dr. Cr. May 14 Cash 3,430 Sales Discounts 70 Accounts Receivable 3,500 (To record collection within 2/10, n/30 discount period from Beyer Video) When cash discounts are taken by customers, the seller debits Sales Discounts.
36 CLOSING ENTRIES STUDY OBJECTIVE 4 Adjusting entries are journalized from the adjustment columns of the work sheet. All accounts that affect the determination of net income are closed to Income Summary. Data for the preparation of closing entries may be obtained from the income statement columns of the work sheet. GENERAL JOURNAL Date Account Titles and Explanation Debit Credit 2005 (1) Dec. 31 Sales Income Summary (To close income statement accounts with credit balances) 480, ,000
37 CLOSING ENTRIES Cost of Goods Sold is a new account that must be closed to Income Summary. GENERAL JOURNAL Date Account Titles and Explanation Debit Credit 2005 (2) Dec. 31 Income Summary 140,000 Sales Returns and Allowances 12,000 Sales Discounts 8,000 Cost of goods sold 316,000 Store Salaries Expense 45,000 Rent Expense 19,000 Freight-out 7,000 Advertising Expense 16,000 Utilities Expense 17,000 Depreciation Expense 8,000 Insurance Expense 2,000 (To close income statement accounts with debit balances)
38 CLOSING ENTRIES GENERAL JOURNAL Date Account Titles and Explanation Debit Credit 2005 (3) Dec. 31 Income Summary 30,000 R. A. Lamb, Capital 30,000 (To close net income to capital) (4) 31 R. A. Lamb, Capital 15,000 R. A. Lamb, Drawing 15,000 (To close drawings to capital) After the closing entries are posted, all temporary accounts have zero balances It addition, R. A. Lamb, Capital has a credit balance of $98,000 ($83,000 + $30,000 - $15,000).
39 Under a perpetual inventory system, acquisition of merchandise for resale is debited to the a. purchases account b. supplies account c. merchandise inventory account d. cost of goods sold account Chapter5
40 Under a perpetual inventory system, acquisition of merchandise for resale is debited to the a. purchases account b. supplies account c. merchandise inventory account d. cost of goods sold account Chapter5
41 MULTIPLE-STEP INCOME Includes sales revenue, cost of goods sold, and gross profit sections Additional nonoperating sections may be added for: STATEMENT STUDY OBJECTIVE 5 1) revenues and expenses resulting from secondary or auxiliary operations 2) gains and losses unrelated to operations
42 MULTIPLE-STEP INCOME STATEMENT Operating expenses may be subdivided into: a) Selling expenses b) Administrative expenses Nonoperating sections are reported after income from operations and are classified as: a) Other revenues and gains b) Other expenses and losses
43 SINGLE-STEP INCOME STATEMENT SELLERS ELECTRONIX Income Statement For the Year Ended December 31, 2005 Revenues Net sales All data are classified under two categories: $ 460,000 Interest revenue 1 Revenues 3,000 Gain on sale of equipment 2 Expenses 600 Total revenues 463,600 Expenses Only one step is required in Cost of goods sold determining net income or net $ 316,000 Selling expenses loss. 76,000 Administrative expenses 38,000 Interest expense 1,800 Casualty loss from vandalism 200 Total expenses 432,000 Net income $ 31,600
44 COMPUTATION OF GROSS PROFIT STUDY OBJECTIVE 6 Gross profit is determined as follows: Net sales $ 460,000 Cost of goods sold 316,000 Gross profit $ 144,000
45 OPERATING EXPENSES IN COMPUTING NET INCOME Net income is determined as follows: Gross profit $ 144,000 Operating expenses 114,000 Net income $ 30,000
46 Gross profit for a merchandiser is net sales minus a. operating expenses b. cost of goods sold c. sales discounts d. cost of goods available for sale Chapter5
47 Gross profit for a merchandiser is net sales minus a. operating expenses b. cost of goods sold c. sales discounts d. cost of goods available for sale Chapter5
48 PERIODIC INVENTORY SYSTEMS Appendix 5A Revenues from the sale of merchandise are recorded when sales are made in the same way as in a perpetual system No attempt is made on the date of sale to record the cost of merchandise sold Physical inventories are taken at end of period to determine: The cost of merchandise on hand The cost of the goods sold during the period
49 Determining Cost of Goods Sold Periodic STUDY OBJECTIVE 7
50 RECORDING MERCHANDISE TRANSACTIONS UNDER A PERIODIC INVENTORY SYSTEM Purchases Merchandise purchased for resale to customers May be made for cash or on account (credit) Normally recorded by the purchaser when the goods are received from the seller Credit purchase should be supported by a purchase invoice
51 RECORDING PURCHASES OF MERCHANDISE General Journal Date Account Titles Debit Credit May 4 Purchases 3,800 Accounts Payable 3,800 To illustrate the recording of merchandise transactions under a periodic system, we will use the purchase/sale transactions between Seller and Buyer. For purchases on account, Purchases is debited and Accounts Payable is credited for merchandise ordered from Seller.
52 PURCHASE RETURNS A sales return and allowance on the seller s books is recorded as a purchase return and allowance on the books of the purchaser. Purchase Returns and Allowances contra account to Purchases Normal credit balance Debit memorandum AND ALLOWANCES Purchaser initiates the request for a reduction of the balance due through the issuance of a debit memorandum A document issued by a buyer to inform a seller that the seller s account has been debited because of unsatisfactory merchandise
53 RECORDING PURCHASE RETURNS AND ALLOWANCES General Journal Date Account Titles Debit Credit May 8 Accounts Payable 300 Purchase Returns and Allowances 300 For purchases returns and allowances, Accounts Payable is debited and Purchase Returns and Allowances is credited. Because $300 of merchandise received from Seller is inoperable, Buyer returns the goods and issues a debit memo.
54 ACCOUNTING FOR FREIGHT COSTS Freight-in is debited if buyer pays freight Freight-out (or Delivery Expense) is debited if seller pays freight
55 ACCOUNTING FOR FREIGHT COSTS General Journal Date Account Titles Debit Credit May 9 Freight-in 150 Cash 150 When the purchaser directly incurs the freight costs, the account Freight-in (or Transportation-in) is debited and Cash is credited. In this example, Buyer pays Acme Freight Company $150 for freight charges on its purchase from Seller.
56 PURCHASE DISCOUNTS Credit terms may permit the buyer to claim a cash discount for the prompt payment of a balance due. The buyer calls this discount a purchase discount. Like a sales discount, a purchase discount is based on the invoice cost less returns and allowances, if any.
57 PURCHASE DISCOUNTS General Journal Date Account Titles Debit Credit May 14 Accounts Payable 3,500 Purchase Discounts 70 Cash 3,430 If payment is made within the discount period, Accounts Payable is debited, Purchase Discounts is credited for the discount taken, and Cash is credited. On May 14 Buyer pays the balance due on account to Seller taking the 2% cash discount allowed by Seller for payment within 10 days.
58 RECORDING SALES OF MERCHANDISE General Journal Date Account Titles Debit Credit May 4 Accounts Receivable 3,800 Sales 3,800 For credit sales, Accounts Receivable is debited and Sales is credited. In this illustration, the sale of $3,800 of merchandise to Buyer on May 4 is recorded by the Seller.
59 RECORDING SALES RETURNS AND ALLOWANCES General Journal Date Account Titles Debit Credit May 8 Sales Returns and Allowances 300 Accounts Receivable 300 The seller s entry to record a credit memorandum involves a debit to the Sales Returns and Allowances account and a credit to Accounts Receivable. Based on the debit memo received from Buyer on May 8 for returned goods, Seller records the $300 sales returns above.
60 RECORDING SALES DISCOUNTS General Journal Date Account Titles Debit Credit May 15 Cash 3,430 Sales Discounts 70 Accounts Receivable 3,500 When cash discounts are taken by customers, the seller debits Sales Discounts. On May 15, Seller receives payment of $3,430 on account from Buyer. Seller honors the 2% discount and records the payment of Buyer s accounts receivable.
61 WORK SHEET FOR A MERCHANDISING COMPANY
62 USING A WORK SHEET Appendix 5B Trial Balance Columns 1 Data from the trial balance are obtained from the ledger balances of Sellers Electronix at December 31 2 The amount shown for Merchandise Inventory, $40,500, is the year-end inventory amount which results from the application of a perpetual inventory system
63 USING A WORK SHEET Adjustments Columns 1 A merchandising company usually has the same types of adjustments as a service company 2 Work sheet adjustments b, c, and d are for insurance, depreciation, and salaries Adjusted Trial Balance - The adjusted trial balance shows the balance of all accounts after adjustment at the end of the accounting period
64 USING A WORK SHEET Income Statement Columns 1 The accounts and balances that affect the income statement are transferred from the adjusted trial balance columns to the income statement columns for Sellers Electronix at December 31 2 All of the amounts in the income statement credit column should be totaled and compared to the total of the amounts in the income statement debit column
65 USING A WORK SHEET Balance Sheet Columns 1 The major difference between the balance sheets of a service company and a merchandising company is inventory 2 For Sellers Electronix, the ending Merchandise Inventory amount of $40,000 is shown in the balance sheet debit column 3 The information to prepare the owner s equity statement is also found in these columns
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Using T-Accounts to Record Transactions Extension of Chapter 3 Web The web reading entitled Using T-Accounts to Record Transactions Extension of Chapter 2 described the use of T-accounts to record transactions
Appendix A Review of Accounting Principles Appendix A is a review of basic accounting principles and procedures. Standard accounting procedures are based on the double-entry system. This means that each