JULY 1, JUNE 30, 2015

Transcription

1 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS Oswego County LOCAL PLAN JULY 1, 2014 JUNE 30, 2015 Program Year 2014 Local Planning Guidelines 1

2 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS Table of Contents Table of Contents... 2 Labor Market Overview... 3 Performance... 4 ADULT AND DISLOCATED WORKERS... 5 YOUTH... 8 STAFF INFORMATION Procurement Waivers Contracts, MOUs, and Appendices Policy ATTACHMENT A: UNITS OF LOCAL GOVERNMENT ATTACHMENT B: FISCAL AGENT/GRANT SUBRECIPIENT The following attachments are provided separately: Attachment C: Signature of Local Board Chair Attachment D: Signature of Chief Elected Official Attachment E: Signature of WIB Director Attachment F: Federal and State Certifications Attachment G: Career Center Operator Information Attachment H: List of Career Center Centers Attachment I: Budget Attachment J: Service Providers Program Year 2014 Local Planning Guidelines 2

3 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS Labor Market Overview WIA 118 (b) The local plan shall include (1) an identification of (A) the workforce investment needs of businesses, jobseekers, and workers in the local area; (B) the current and projected employment opportunities in the local area; and (C) the job skills necessary to obtain such employment opportunities; LWIB and Regional Demand Lists are now maintained online at: Any changes to these lists should be sent to 1. I attest that the priority ranked list of local area s demand occupations was last updatedon August 13, a. How was this information shared with the Board? Information was distributed prior to each meeting, and then discussed and approved by both the Executive Committee and the full Workforce Board at the quarterly meetings. On what date? 9/10/14 Scheduled Executive Committee; 9/24/14 Scheduled Full Workforce Board. 2. What factors were used in determining your demand list? Factors used in determining the demand list include onsultation with the Regional Occupational Analyst; a review of occupations anticipated to be in demand in the Central New York Regional Economic Council's Strategic Plan; New York State and US DOL Bureau of Labor Statistics projections; a survey conducted with local employers gathering feedback on occupations anticipated to be in demand; and feedback from the local and regional business service team members who have regular contact with employers. 3. For PY 13, which industry recognized credentials and degrees, available from providers on theeligible Training Provider List,have been achieved by utilizing WIA Funds? WIA Funded: Asbestos Handler, BFA Graphic Design, CDL A, Computer Information Systems A.A.S., Dental Assistant, Heating Ventilation and Air Conditioning, LPN, Medical Assistant, Phlebotomy, RN, and Welder. 599 OS: Business Accounting A.A.S., Business Careers, Business Administration A.A.S., Criminal Justice A.A.S., Humanities and Social Sciences A.A.S., Medical Administrative Assistant A.A.S., and PreApprentice Lineman. Trade Act: Automobile Technician, Billing and Coding, Early Childhood Education A.A.S., Electrical Engineering Tech A.A.S., Homeland Security A.A.S., and Psychology B.S. 4. Identify any skills gaps in your local/regional area? Oswego County is a rural county located in CNY with an unemployment rate that hovers around 10%, and consistently exceeds all local and national unemployment rates. Employment options in the county range from retail to agriculture, but the fastest growing opportunities for employment can be found in the manufacturing, energy and healthcare industries, according to a Spring 2014 employer survey. However, despite high unemployment and a surplus of available labor, many employers struggle to find candidates with the advanced technical and soft skills needed to fill Program Year 2014 Local Planning Guidelines 3

4 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS current openings. Advanced technical skills are loosely defined as abilities learned through specialized education and/or training for a specific occupation. Examples of occupations which require advanced technical skills include LPN, CNA, Electrician, Machine Maintenance, RN and Engineer, among others. Additionally, local employers have responded that there is a lack of work readiness skills in the available labor pool. This hampers their ability to locate appropriate candidates for their current job openings. They define work readiness as basic math, reading and digital literacy skills, as well as, soft skills examples of which are: the ability to communicate effectively, abide by workplace guidelines and interact with customers and other employees in an appropriate manner. a. Does the ETPL have sufficient providers to meet those needs? If no, explain: Currently, the ETPL has sufficient providers to meet most of the advanced technical skills gaps identified by employers. Area training agencies offer certificate and degree programs in several fields described as in demand occupations, such as CNA, LPN, Medical/Dental Assisting, CDLA &CDLB truck drivers, electric/electronic technologies, mechanical technologies,computer/it, and advanced manufacturing, among others. In addition, two programs, the Certified Occupational Therapy Assistant (COTA) and the Certified Production Technician (CPT) are being added in direct response to employer identified need. Cayuga Community College is in the process of adding both programs. The COTA program is anticipated to be available by Fall 2015, and the CPT program by Fall Although not included as part of the ETPL, the Metrix Learning Online training program is also a tool used by the local area to offer technical and soft skills development through a userdriven training experience. The program offers skills training and development, as well as, nationallyrecognized certification prep, in a wide variety of occupations, such as Computer/IT, Human Resources and Electrician and other service jobs. Soft skills training are also available through time management, and other personal development courses. Individuals in the local area may also develop work readiness skills by earning the National Work Readiness Credential (NWRC), a program designed to improve basic skills in math, reading and digital literacy, as well as the soft skills described above. Performance WIA 118 (b) The local plan shall include (3) a description of the local levels of performance negotiated with the Governor and chief elected official pursuant to section 136(c), to be used to measure the performance of the local area and to be used by the local board for measuring the performance of the local fiscal agent (where appropriate), eligible providers, and the onestop delivery system, in the local area; Note: Information and documentation produced through the yearly Performance Indicator Negotiation Process will become part of this plan. No additional information is required. Program Year 2014 Local Planning Guidelines 4

5 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS Planned Services and Expenditures ADULT AND DISLOCATED WORKERS WIA 118 (b) The local plan shall include (2) a description of the onestop delivery system to be established or designated in the local area, including (A) a description of how the local board will ensure the continuous improvement of eligible providers of services through the system and ensure that such providers meet the employment needs of local employers and participants; WIA 118 (b) The local plan shall include (4) a description and assessment of the type and availability of adult and dislocated worker employment and training activities in the local area; Please complete the charts entitled PY 2013Training and PY 2014Training Projections located in the Budget spreadsheet (Attachment I). In addition, if you procure service providers to provide Adult and Dislocated Worker or Business services, complete the Adult/Dislocated Worker and Business Services worksheets in the Service Provider spreadsheet (Attachment J). 5. Briefly describe the type and availability of Adult and Dislocated Worker services in your area. Oswego County provides a wide array of services to the Adult and Dislocated Worker populations, including (but not limited to): Career Center providing access to: the NY Job Bank, job listings, job referrals, onsite employer recruitments, computers and printers, the Internet, labor market and demand occupation information, tutorials, resume and cover letter information, interviewing skills assistance and faxes, copiers and phones Local newspapers, employment magazines and industry directories Career Assessment (including an Initial Assessment and Comprehensive Assessment), Career Exploration, Career Planning and Career Counseling Services Employment Plan Development High School Equivalency/Basic Skills training tutorials and referral to partner services Workshops to sharpen job seeking skills Computer classes in Word, Access, Excel, QuickBooks, PowerPoint, Internet Job Search and Introduction to Computers Online/distance learning options through the Metrix Learning System to earn occupational skills certificates or practice for licensing exams Preparation and attainment of the National Work Readiness Credential Tuition assistance (up to $4,000) in the form of Individual Training Accounts (ITAs) for occupational skills training in demand occupations Program Year 2014 Local Planning Guidelines 5

6 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS School resources, catalogs and financial aid OntheJob Training opportunities with local employers to learn job skills while earning a paycheck Testing through Certiport for certifications such as: Microsoft Office Specialist (MOS); Internet and Computing Core Certification (IC3); Adobe Certified Associate (ACA); Microsoft Technology Associate (MTA): Comp TIA Strata; QuickBooks Certified User; Autodesks Access to SMART resume skill matching technology Supportive Services Access to Job Zone/Career Zone Services/assistive technology for individuals with disabilities Services to Veterans Educational Testing (TABE) 6. Describe the steps the Workforce Investment Board takes to ensure the continuous improvement of Adult and Dislocated Worker services through the system. Describe the information that is reviewed to determine that providers are meeting the employment needs of local businesses and jobseekers. To ensure the continuous improvement of eligible providers of services through the system thewdb: Utilizes the NYS DOL Eligible Training Providers Listing (NYS DOL ETPL) for the selection of training providers; Follows NYS policy regarding Initial and Subsequent Eligibility of training providers; Utilizes customer satisfaction surveys to gather feedback from job seekers, employers and training participants. Results are compiled on a quarterly basis and reviewed by the senior management team at the One Stop Center and various committees of the Workforce Investment Board (WIB). Results are also discussed with One Stop staff. Customer feedback is used to identify deficiencies and improve customer services. Job Seeker customer satisfaction surveys are distributed to customers using the one stop services to determine overall satisfaction with the services received. The surveys are used to identify areas needing improvement and asks job seekers to evaluate areas such as overall experience with the One Stop, cleanliness of the facility, wait time, usefulness of services, and knowledge of staff. A section is also available for general comments on how services can be improved. Customer satisfaction surveys are mailed to employers using One Stop services on a quarterly basis. The surveys gage employers overall satisfaction with the services received along with Program Year 2014 Local Planning Guidelines 6

7 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS suggestions for improvement. Employers are asked about the services received, satisfaction with the services, if appropriate amount of contact was maintained, if they would use the One Stop again, and if they would recommend our services to others. The results are reviewed by the One Stop Senior Management team, the Business Services Team and the Business Development committee of the Workforce Board. Customer satisfaction surveys are sent to training participants including information on the training program, instructor, program length, overall satisfaction with the program and whether the participant obtained training related employment, information is compiled and reviewed at the Skills and Training Committee of the local board, and shared with training providers to acknowledge successes and areas needing improvement. Gathers feedback (formally through surveys and informally through regular contacts with employers) to determine unmet training needs. 7. How do you determine that Adult and Dislocated Worker jobseeker customers are satisfied with local Career Center services? Customer Comment Cards are distributed in all walkin and reemployment service customer packets to gather feedback from job seekers who utilize services at the One Stop Center. Results are compiled on a regular basis and reviewed by the Senior Management Team at the One Stop Center and the Skills and Training Committee of the Workforce Investment Board. Results are also distributed to and discussed with the One Stop staff. Customer feedback is used to identify deficiencies and improve customer services. Customer Comment Cards are used to determine the overall satisfaction of the customer with the services received. The cards are used to identify areas needing improvement and ask questions for job seekers to evaluate areas such as their overall experience with the One Stop. The card first asks the customer to identify what their main purpose for their visit to the One Stop Center was with various options to choose from such as: Job Lead, Training Information, Resume, Workshop, Computers, or Information. Then the jobseeker customer rates their experience on a scale from 1, being Poor, to 4, being Excellent, for the following areas: cleanliness of the facility, wait time, usefulness of services and knowledge of staff. At the end of the comment card there is a section available to discuss how satisfied or unsatisfied their visit was and how services can be improved and also a section for any additional comments. In Program Year 2013, 97% of job seekers have expressed satisfaction with the services received. 8. How do you determine that your business customers are satisfied with local Career Center services? To ensure that business customers are satisfied with local Career Center services the local area utilizes employer satisfaction surveys. Employers are asked to rate the level of assistance they received through the One Stop Center and detail any positive or negative experiences. Results are compiled on a quarterly basis and reviewed by the Senior Management Team at the One Stop Center and various committees of the Workforce Investment Board (WIB). Results are also discussed with One Stop Staff. Any employer expressing dissatisfaction with a service received is contacted by a staff person to address concerns. One Stop staff also conduct employer outreach to maximize use of One Stop services by additional employers. Services can include, among others, use of One Stop space for recruitment and employee orientations, posting of job orders on the NYS Program Year 2014 Local Planning Guidelines 7

8 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS jobs bank, job matching and referral services, and providing information about tax incentives and training subsidies. In Program Year 2013, 87% of businesses expressed satisfaction with the services received. 9. Briefly describe one positive practice in your local area which has improved services to customers. We now have an improved online presence with Oswego County Workforce New York and YouthWorks Facebook pages. YOUTH WIA 118 (b) The local plan shall include (6) a description and assessment of the type and availability of youth activities in the local area, including an identification of successful providers of such activities; Please complete the Youth worksheet in the Service Provider spreadsheet (Attachment J) (4)(b) The local plan must describe the design framework for youth program design in the local area, and how the ten program elements required in are provided within that framework. Program Year 2014 Local Planning Guidelines 8

9 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS 10. Describe how the Workforce Investment Board and/or Youth Council monitor Youth Program providers. a. Program Monitoring: The Workforce Investment Board staff have an established schedule for monitoring youth programs, using the NYS monitoring instrument as a guide. A sample of cases is selected for each monitoring visit. WIB staff review participant records and information in the One Stop Operating System. A written report is provided that outlines compliance, suggestions for improvement, best practices and or areas needing corrective action, when needed. The information is shared with One Stop staff and the Workforce Investment Board. b. Fiscal Monitoring: Workforce Investment Board staff have an established schedule for conducting fiscal monitoring. In addition, the Workforce Board staff meet with the One Stop Operator on a monthly basis to review financial and performance information. Financial and performance information is also reviewed at workforce board committee meetings on a quarterly basis, and at the Full Board meetings on a quarterly basis. 11. Provide the name of your LWIA s Youth Council Chair and CoChair. Please provide their professional contact information (title, address, phone, ). Brian Chetney Executive Director Oswego CityCounty Youth Bureau/County Parks and Recreation Office Complex, 70 Bunner St Oswego, New York (315) brian@oswegocounty.com 12. Do your Youth Program Providers have direct access to the One Stop Operating System (OSOS)? Yes No a. If not, what process is in place to ensure youth activities are entered into OSOS in a timely manner? Youth program staff enter youth activities into OSOS as services are authorized. Data entry is generally completed within five business days of the activity start date. The team meets on a weekly basis to review the customer base and status of each customer in relation to goals and services authorized. The Computer Services Assistant provides management reports on a monthly basis that includes information on youth activities, which is reviewed by program staff. Program Year 2014 Local Planning Guidelines 9

10 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS 13. Describe what youth data is shared and how it is shared and reviewed with the Workforce Investment Board and the Youth Council. Please address each group specifically. Describe what is shared and how with WIB and Youth Council: The Workforce Board Director and Associate Director meet with the One Stop Operator on a monthly basis. Included in this meeting is a review of the Youth program, including numbers served, obligations and expenditure rates, and a review of youth performance on both the NYS System Improvement Indicators and the Common Measures, along with strategies for continuous improvement and/or corrective action, as appropriate. The Youth Council reviews the local area s performance on the Common Measures and NYS System Improvement Indicators. Information is reviewed on a quarterly basis, along withplans for continuous improvement and/or corrective action, as appropriate. Information is then shared with the full Workforce Board. 14. Do your WIA youth program providers have access to the Youth Management Reports? Yes No a. If not, how do you share youth program data with your providers and how frequently do you share this? The information is shared through quarterly Youth Council Meetings and in the agency s Annual Report. 15. Which entit(ies) provide the WIA youth program design framework (including Intake and Eligibility, an Objective Assessment, and the Individual Service Strategy)? The WIA youth program design framework (including Intake and Eligibility, an Objective Assessment, and the Individual Service Strategy) is provided by the Oswego County Workforce New York Youth Team. 16. Describe how the WIA 10 Program Elements required in are provided within your youth program design framework. In particular, discuss how each youth s service strategy specifically identifies which program elements will be used to help the youth reach his/her goals. The 10 program elements are provided within our youth program design framework. An RFP is issued every two years to solicit providers for the ten youth program elements. Providers for youth services are approved by the Youth Council and the Workforce Board. Contracts are put in place with each service provider approved through the RFP process, and operated on a feeforservice model. Youth are assessed and referred to service providers based on their individual needs. While we enter into a contract with each service provider, the contract outlines the terms/payment amounts agreed to should a youth be referred for the service. Actual payment are authorized once a youth in need of the service has been identified. Youth team staff meet with each youth individually to conduct an assessment and develop a written plan of service (Individual Service Strategy) specific to the needs of each individual, taking into consideration the ten program elements. Time frames are discussed and objectives are set. Processes and procedures are explained to each participant. Progress and goal attainments are Program Year 2014 Local Planning Guidelines 10

11 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS monitored and acknowledged throughout the enrollment period. The plan is updated, revised and/or modified as needed throughout the participant's enrollment in order to address ongoing and / or emergent needs of the youth, and to assist youth to meet program outcomes. 17. Attach the following policies and indicate when each was last reviewed by the LWIB. a. Youth Needing Additional Assistance Last Reviewed Scheduled 9/24/14 b. Serious Barriers to Youth Employment Last ReviewedScheduled 9/24/14 Program Year 2014 Local Planning Guidelines 11

12 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS STAFF INFORMATION Consulting with your WagnerPeyser partners, please complete the charts entitled PY 2013FTE Staffing and Projected PY 2014FTE Staffing located in the attached Budget spreadsheet (Attachment I). 18. Please explain the reasons for any changes between PY2013and PY2014. Staffing levels have decreased as 2 LSR and 1.5 hourly LSR positions are vacant. In addition,we lost revenue from other grant sources (i.e. DEI) that supported one stop operations. Procurement WIA 118 (b) The local plan shall include (9) a description of the competitive process to be used to award the grants and contracts in the local area for activities carried out under this subtitle; 19. Please describe the competitive bidding process that is used to award grants and contracts in your local area (including how vendors are made aware of opportunities to compete for these funding opportunities and how the process is being documented). Describe the process used for Adults/DW services, administrative services, and Youth services. As a unit of County government, the local area follows Oswego County s Procurement Policy for competitive bidding and awarding of contracts. A copy of the policy can be found at As part of this policy, grant and contract information are posted in local media (yourcareerconnection.com, oswegocounty.com, newspapers, etc) for review, comment, and bid. Exceptions to the County policy are services funded with Individual Training Accounts (ITAs) and services for youth. Consistent with New York State policy, the local area authorizes payment to cover the cost of training for job seekers in the form of individual Training Accounts (ITAs). ITAs are issued to approved training providers on the New York State Eligible Training Provider List (NYS ETPL) in lieu of County Procurement policy. Training providers are allowed to submit proposals to the NYS ETPL at any time. The proposal is then reviewed based on NYS policy. The list is continually updated as new proposals are submitted. Youth Services are procured through a competitive bid/request for Proposal (RFP) process which is overseen/approved by the Youth Council, a committee of the Workforce Board. The Youth Council is responsible for directing and overseeing the delivery of youth programs, including issuing the RFP and approving youth service providers. The Youth RFP is formally issued every two years, but proposals are accepted on an ongoing basis. Consistent with County policy, contracts cover one year at a time, and are modified at the end of the year to extend into the second year. Payment for youth services is authorized with an authorization letter using a feeforservice model. The contract awarded from the FRP outlines the terms and payment amounts that can be authorized. Waivers The general statutory and regulatory waiver authority granted to the Secretary of Labor is a continuing authority granted by the Workforce Investment Act at section 189(i)(4), Public Law , and Program Year 2014 Local Planning Guidelines 12

13 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS provides increased flexibility to states and local areas in implementing reforms to the workforce development system in exchange for state and local accountability for results, including improved programmatic outcomes. A list of the current waivers that are in effect for New York can be found in Workforce Development System Technical Advisory # Changes to available waivers have been noted below. A new Technical Advisory for the available waivers with the will be issued at a later date. 20. Please indicate which waivers you requested for Program Year (PY) 2013 and which waivers you are requesting for PY 2014 by checking the appropriate boxes below. Waiver of the requirement for a 50 percent employer match for Customized Training, to permit a graduated scale match to increase employer connection with the OneStop System. o Did you request this waiver for PY 2013? Yes No o Are you requesting this waiver for PY 2014 PY 2016? Yes No Waiver to increase the employer reimbursement for OntheJob Training for small and mediumsized businesses. o Did you request this waiver for PY 2013? Yes No o Are you requesting this waiver for PY 2014 PY 2016? Yes No Waiver to permit local areas to request the use of up to 10 percent of the local area s formula allocation funds for Adult and Dislocated Workers to support incumbent worker training programs as part of layoff aversion. Adult funds must be restricted to serving low income adults. o Did you request this waiver for PY 2013? Yes No o Are you requesting this waiver for PY 2014 PY 2016? Yes No Waiver to permit the Local Workforce Investment Board (LWIB) the ability to transfer up to 50 percent of a program year allocation for adult employment and training activities, and up to 50 percent of a program year allocation for dislocated worker employment and training activities between the two programs, with the approval of the governor. This is a new waiver beginning with PY o Are you requesting this waiver for PY 2014 PY 2016? Yes No Waiver for the inclusion of Youth followup services and work experience as a Youth Program Framework Service. For PY 2014, this waiver has been expanded to include supportive services in addition to followup services and work experience. o Did you request this waiver for PY 2013? Yes No o Are you requesting the expanded waiver for PY 2014 PY 2016? Yes No Waiver to allow use of work readiness as the sole performance indicator for Youth aged 1421 that are coenrolled under TANF and WIA for Summer Employment Activities. o Did you request this waiver for PY 2013? Yes No Program Year 2014 Local Planning Guidelines 13

14 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS o Are you requesting this waiver for May 14, 2014 Sept. 30, 2017? Yes No Waiver to apply program design flexibility for Youth aged 1421 that are coenrolled under TANF and WIA for Summer Employment Activities. o Did you request this waiver for PY 2013? Yes No o Are you requesting this waiver for May 14, 2014 Sept. 30, 2017? Yes No Waiver of the Prohibition at 20CFR on the Use of Individual Training Accounts (ITA) for Older and OutofSchool Youth. o Did you request this waiver for PY 2013? Yes No o Are you requesting this waiver for PY 2014 PY 2016? Yes No a. How many Youth ITAs did the LWIA procure in PY13? 8 b. What specific certificates/degrees resulted from these ITAs in PY13? CNA, CDLA, Welding, Dental Assistant, Asbestos Handler, Heavy Truck Driver 21. Please suggest future WIA waivers that may be useful to your local area and which you would like NYS to consider requesting (optional). Waiver to raise youth eligibility to 200% of poverty. Waiver of the provision at 20CFR that prescribes a time limit on the period of Initial Eligibilty for training providers. Contracts, MOUs, and Appendices WIA 118 (b) The local plan shall include (2) a description of the onestop delivery system to be established or designated in the local area, including a copy of each memorandum of understanding described in section 121(c) (between the local board and each of the onestop partners) concerning the operation of the onestop delivery system in the local area; 22.Is each Memorandum of Understanding for the local area uptodate? Yes No Policy If not, when will they be updated? December The MOU was was verbally agreed to by all partners and sent out for signature. Per direction from NYS DOL, the MOU was completed without a cost allocation plan as we were directed to cover costs through lease agreement. NYS DOL has since reviewed the MOU directed the local area to add the Cost Allocation Plan back in to the MOU before they will sign. Therefore, the partners will be meeting on 8/27/14 to renegotiate the MOU. 23. Does the LWIA have written policies on each of the following topics? If yes, indicate when each was last updated by the Board (or a board subcommittee). Date of Last Policy Yes No Update A. On the Job Training (OJT) 9/24/14 scheduled Program Year 2014 Local Planning Guidelines 14

15 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS B. Individual Training Account (ITA) 9/24/14 scheduled 2013 (County C. Competitive Procurement Policy Policy is followed) D. Customized Training 9/24/14 scheduled E. Supportive Services 9/24/14 scheduled 9/24/14 F. Budget Modifications scheduled G. Sub Recipient Monitoring Policy and Plan n/a H. Unsatisfactory Youth Providers 9/24/14 scheduled a. Describe how staff are made aware of these policies? Staff are made aware of policies through distribution of policies, discussion of policies at staff meetings, and the posting of policies on the agency website. Attachments: WIA 118 (b) The local plan shall include (8) an identification of the entity responsible for the disbursal of grant funds described in section 117(d)(3)(B)(i)(III), as determined by the chief elected official or the Governor under section 117(d)(3)(B)(i); WIA 118 (b) The local plan shall include (10) such other information as the Governor may require. Please complete all of the required attachments and include copies of policies listed in the Youth section. Hard copies of signature pages must be delivered to NYSDOL per the instructions at the beginning of these guidelines. Program Year 2014 Local Planning Guidelines 15

16 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS If any of the following documents have changed in whole or in part since the submittal of your PY 2013 Local Plan, please any updated documents with your Local Plan: Changed? Attached? Chief Elected Official Agreement Yes No Yes No Local Board ByLaws Yes No Yes No Career Center Operator Agreement(s) Yes No Yes No Memorandum(s) of Understanding Yes No Yes No Please provide a copy of your WIBapproved budget for PY2014. This budget should include any carryin funds as well as PY2014 funds. Note that the WIBapproved budget should total to the PY2014 Planned Budget included in Attachment I. Indicate the date of the meeting when the WIB budget was approved: 6/25/14 Program Year 2014 Local Planning Guidelines 16

17 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS ATTACHMENT A: UNITS OF LOCAL GOVERNMENT Please list the unit or units (multiple counties or jurisdictional areas)of local government included in the local area. If the CEO Grant Recipient has designated a local grant subrecipient to administer WIA pursuant to WIA 117(d)(3)(B)(I ii), please indicate the unit of local government that is the grant subrecipient. However, if instead, the CEO Grant Recipient has designated a fiscal agent, please indicate this on Attachment B. Oswego County Unit of Local Government Grant Subrecipient Yes No (c) When a local workforce area is composed of more than one unit of general local government, the liability of the individual jurisdictions must be specified in a written agreement between the chiefelected officials. If your local workforce area is composed of more than one unit of general local government, is there a written agreement between local officials that details the liability of the individual jurisdictions? Yes No Program Year 2014 Local Planning Guidelines 17

18 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS ATTACHMENT B: FISCAL AGENT WIA 117(d)(3)(B)(i)(II) indicates that the chief elected official Grant Recipient may designate a local fiscal agent as an alternative to a local grant subrecipient. Such designation to a grant subrecipient or fiscal agent shall not relieve the chief elected official or the Governor of the liability for any misuse of grant funds. If the CEO has identified a fiscal agent to assist in the administration of grant funds, please provide the name of the agent. Fiscal Agent Oswego County Program Year 2014 Local Planning Guidelines 18

19 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS ATTACHMENT C: SIGNATURE OF LOCAL BOARD CHAIR Workforce Investment Act Local Plan for Program Year , for Workforce Investment Act Title 1B and Wagner Peyser Programs In compliance with the provisions of the Workforce Investment Act of 1998, the Final Rule, and Planning guidelines and instructions developed by the Governor, this Plan is being submitted jointly by the Local Board and the respective Chief Elected Official(s). By virtue of my signature, I: agree to comply with all statutory and regulatory requirements of the Act as well as other applicable state and federal laws, regulations and policies affirm that the composition of the Local Board is either in compliance with the law, rules and regulations and is approved by the State or, will be in compliance within 90 days of local plan submittal affirm that this Plan was developed in collaboration with the Local Board and is jointly submitted with the Chief Elected official(s) on behalf of the Local Board affirm that the board, including any staff to the board, will not directly provide any core, intensive or training services. Date: Signature of Local Board Chair: Mr. Ms. Other Name of Board: Address 1: Address 2: City: Typed Name of Local Board Chair: Connie Smith The Workforce Development Board of Oswego County Inc 103 Rich Hall SUNY Oswego Oswego State: NY Zip: Phone: Submittal directions: Complete this form as part of the Plan development process and submit the entire Plan electronically as described earlier in this guidance. Submit this form with original signatures as directed on page 2 of the Instructions. Program Year 2014 Local Planning Guidelines 1

20 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS ATTACHMENT D: SIGNATURE OF CHIEF ELECTED OFFICIAL Workforce Investment Act Local Plan for Program Year , for Workforce Investment Act Title 1B and Wagner Peyser Programs In compliance with the provisions of the Workforce Investment Act of 1998, the Final Rule, and Planning guidelines and instructions developed by the Governor, this Plan is being submitted jointly by the Local Board and the respective Chief Elected Official(s). By virtue of my signature, I: agree to comply with all statutory and regulatory requirements of the Act as well as other applicable state and federal laws, regulations and policies affirm that the Grant recipient possesses the capacity to fulfill all responsibilities and assume liability for funds received, as stipulated in of the rules and regulations affirm that the composition of the Local Board is either in compliance with the law, rules and regulations and is approved by the State or, will be in compliance within 90 days of local plan submittal affirm that the Chair of the Local Board was duly elected by that Board affirm that the board, including any staff to the board, will not directly provide any core, intensive or training services. Note: A separate signature sheet is required for each local Chief Elected Official. If additional pages are necessary, please see Attachment B Extended Version. Date: Signature of Local Chief Elected Official (CEO): Mr. Ms. Other Title of Local CEO: Address 1: Address 2: City: Typed Name of Local CEO: Kevin Gardner Chair, Oswego County Legislature County Office Building 46 East Bridge Street Oswego State: NY Zip: Phone: kgardnerdistrict13@yahoo.com Are you the Grant Recipient CEO? Yes No Submittal directions: Complete this form as part of the Plan development process and submit the entire Plan electronically as described earlier in this guidance. Submit this form with original signatures as described on page 2 of the Instructions. Program Year 2014 Local Planning Guidelines 2

21 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS ATTACHMENT E: SIGNATURE OF WIB DIRECTOR Workforce Investment Act Local Plan for Program Year , for Workforce Investment Act Title 1B and Wagner Peyser Programs This Plan was developed through consultation and dialogue between the local area s representative(s) and the New York State Department of Labor s Regional Labor Market Analyst. By virtue of my signature, I: attest that dialogues were conducted between the WIB s representatives and the LMA which provided the WIB with data and the demographic characteristics of the LWIA s resident population assure that service delivery and design, resource allocation, and other planning decisions were made by the WIB as a result of a careful consideration of the implications of the data and demographics as provided Date: Signature of Local WIB Director: Mr. Ms. Other Name of Board: Typed Name of Local WIB Director: Jeffrey Grimshaw The Workforce Development Board of Oswego County Inc Submittal directions: Complete this form as part of the Plan development process and submit the entire Plan electronically as described earlier in this guidance. Submit this form with original signatures as directed on page 2 of the Instructions. Program Year 2014 Local Planning Guidelines 3

22 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS ATTACHMENT F: FEDERAL AND STATE CERTIFICATIONS The funding for the awards granted under this contract is provided by either the United States Department of Labor or the United States Department of Health and Human Services which requires the following certifications: A. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSIONLOWER TIER COVERED TRANSACTIONS 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statement in this certification, such prospective participant shall attach an explanation to this proposal. B. CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements By accepting this grant, the signee hereby certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The signer shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of facts upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. C. DRUG FREE WORKPLACE. By signing this application, the grantee certifies that it will provide a Drug Free Workplace by implementing the provisions at 29 CFR , Appendix C, pertaining to the Drug Free Workplace. In accordance with these provisions, a list of places where performance of work is Program Year 2014 Local Planning Guidelines 4

23 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS done in connection with this specific grant will take place must be maintained at your office and available for Federal inspection. D. NONDISCRIMINATION & EQUAL OPPORTUNITY ASSURANCE: For contracts funded by the U.S. Department of Labor As a condition to the award of financial assistance from the Department of Labor under Title I of WIA, the grant applicant assures that it will comply fully with the nondiscrimination and equal opportunity provisions of the following laws: (1) Section 188 of the Workforce Investment Act of 1998 (WIA) which prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex, national origin, age disability, political affiliation, or belief, and against beneficiaries on the basis of either citizenship/status as a lawfully admitted immigrant authorized to work in the United States or participation in any WIA Title I financially assisted program or activity; (2) Title VI of the Civil Rights Act of 1964, as amended which prohibits discrimination on the basis of race, color, and national origin; (3) Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination against qualified individuals with disabilities; (4) The Age Discrimination Act of 1975, as amended, which prohibits discrimination on the basis of age; and (5) Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination on the basis of sex in educational programs. The grant applicant also assures that it will comply with 29 CFR Part 37 and all other regulations implementing the laws listed above. This assurance applies to the grant applicant's operation of the WIA Title I financially assisted program or activity, and to all agreements the grant applicant makes to carry out the WIA Title Ifinancially assisted program or activity. The grant applicant understands that the United States has the right to seek judicial enforcement of this assurance. For grants serving participants in work activities funded through the WelfaretoWork block grant programs under Section 407(a) of the Social Security Act, the grant applicant shall comply with 20 CFR For contracts funded by the U.S. Department of Health and Human Services As a condition to the award of financial assistance from the Department of Labor under Title IVA of the Social Security Act, the grant applicant assures that it will comply fully with the nondiscrimination and equal opportunity provisions of the following laws including but not limited to: (1) Title VI of the Civil rights Act of 1964(P.L ) and Executive Order Number as amended by E.O relating to Equal Employment Opportunity which prohibits discrimination on the basis of race, color or national origin; Program Year 2014 Local Planning Guidelines 5

24 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS (2) Section 504 of the Rehabilitation Act of 1973, as amended, and the regulations issued pursuant thereto contained in 45 CFR Part 84 entitled Nondiscrimination on the Basis of Handicap in Programs and Activities Reviewing or Benefiting from Federal Financial Assistance which prohibit discrimination against qualified individuals with disabilities; (3) The Age Discrimination Act of 1975, as amended, and the regulations at 45 CFR Part 90 entitled Nondiscrimination on the Basis of Age in Programs and Activities Reviewing Federal Financial Assistance, which prohibits discrimination on the basis of age; (4) Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination on the basis of sex in educational programs; and (5) The Americans with Disabilities Act (ADA) of 1990, 42 U.S.C. Section 12116, and regulations issued by the Equal Employment Opportunity Commission which implement the employment provisions of the ADA, set forth at 29 CFR Part The grant applicant also assures that it will comply with 45 CFR Part 80 and all other regulations implementing the laws listed above. The grant applicant understands that the United States has the right to seek judicial enforcement of this assurance. STATE CERTIFICATIONS E. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND OUTSTANDING DEBTS The undersigned, as a duly sworn representative of the contractor/vendor, hereby attests and certifies that: 1) No principle or executive officer of the contractor s/vendor s company, its subcontractor(s) and/or successor(s) is presently suspended or debarred; and 2) The contractor/vendor, its subcontractor(s) and/or its successor(s) is not ineligible to submit a bid on, or be awarded, any public work contract or subcontract with the State, any municipal corporation or public body for reason of debarment for failure to pay the prevailing rate of wages, or to provide supplements, in accordance with Article 8 of the New York State Labor Law. 3) The contractor/vendor, its subcontractor(s) and/or its successor do not have any outstanding debts owed to the Department, including but not limited to, contractual obligations, fines related to Safety and Health violations, payments owed to workers for public works projects or the general provisions of the Labor Law, unemployment insurance contributions or other related assessments, penalties or charges. F. CERTIFICATION REGARDING "NONDISCRIMINATION IN EMPLOYMENT IN NORTHERN IRELAND: MacBRIDE FAIR EMPLOYMENT PRINCIPLES" In accordance with Chapter 807 of the Laws of 1992 the bidder, by submission of this bid, certifies that it or any individual or legal entity in which the bidder holds a 10% or greater ownership interest, or any individual or legal entity that holds a 10% or greater ownership interest in the bidder, either: Program Year 2014 Local Planning Guidelines 6

25 DIVISION OF EMPLOYMENT AND WORKFORCE SOLUTIONS (answer Yes or No to one or both of the following, as applicable.) 1. Has business operations in Northern Ireland: Yes No If Yes: 2. Shall take lawful steps in good faith to conduct any business operations they have in Northern Ireland in accordance with the MacBride Fair Employment Principles relating to nondiscrimination in employment and freedom of workplace opportunity regarding such operations in Northern Ireland, and shall permit independent monitoring of its compliance with such Principles. Yes No G. NONCOLLUSIVE BIDDING CERTIFICATION By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his or her knowledge and belief: 1. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; 2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and 3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit to bid for the purpose of restricting competition. I, the undersigned, attest under penalty of perjury that I am an authorized representative of the Bidder/Contractor and that the foregoing statements are true and accurate. Signature of Authorized Representative: Title: Chair, Oswego County Legislature Date: Program Year 2014 Local Planning Guidelines 7