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1 Florence School District #1 Training Module 1: SMART Board Basics SMART Board Basics Revised June

2 SMART Board Interactive Whiteboard Basics The SMART Board interactive whiteboard is touch sensitive and operates as part of a system that includes a computer and a projector. The computer sends an image of an application to the projector. The projector casts the image onto the interactive whiteboard. The interactive whiteboard acts as both the monitor and input device, allowing you to control any application by touching the screen. It may help you to think of your interactive whiteboard the same way you think of your mouse or keyboard. It is an input device that enables you to control applications on your computer. Setup instructions depend on the model of SMART Board interactive whiteboard. SMART Board Basics Revised June

3 Starting the SMART Board Interactive Whiteboard This section provides an overview of the information you need to begin using a SMART Board interactive whiteboard. Before you begin, make sure the appropriate SMART Board software has been loaded on your computer. For more information, refer to your SMART Board User s Guide. 1. Ensure the interactive whiteboard and projector are connected to the computer. 2. Turn on the projector, then the computer. The interactive whiteboard draws power from the computer and will be activated automatically. The Ready Light, indicating the status of your interactive whiteboard, will be red while the SMART Board and the computer are establishing communication. NOTE: Depending on the model of the SMART Board interactive whiteboard you are using, the Ready Light is either located on the right side of the SMART Pen Tray or the lower-right of the frame bezel. 3. Log on, if required, using the computer keyboard. When the Ready Light on the pen tray turns green, the computer and the interactive whiteboard have established communication. The SMART Board is now touch sensitive, and you can open any application available on the connected computer. Your Finger Is Your Mouse A press on a SMART Board interactive whiteboard is the same as a left-click with a mouse. To open an application such as an Internet browser; double-press the application icon with your finger. SMART Board Basics Revised June

4 Orienting the SMART Board Interactive Whiteboard Orientation ensures your touch is registered accurately when you are using the SMART Board interactive whiteboard. If you press the interactive whiteboard with your finger and your cursor appears somewhere other than where you are pressing, try orienting the interactive whiteboard. To change the orientation level 1. Press the SMART Board icon in the notification area, and then select Control Panel. The control panel appears. 2. Press SMART Hardware Settings. The upper area of the control panel displays an image of the SMART product connected to the computer. 3. If your computer is connected to more than one SMART product, the upper area of the control panel displays an image of each SMART product. Press the image of the product whose settings you want to change. 4. Select Orientation/Alignment Settings in the list. 5. Select the orientation precision level you want. The Quick orientation uses 4 alignment points and is suitable for most purposes. You can perform a Quick orientation to re-orient the interactive product with minimal interruption. SMART Board Basics Revised June

5 The Standard orientation uses 9 alignment points and provides a slightly higher level of accuracy. The Wide orientation uses 12 alignment points and is suitable for wide-screen products. The Fine orientation uses 20 alignment points. Note: Some orientation levels are not available on some SMART products. 6. Press OK to close the control panel. SMART Board Basics Revised June

6 Orienting the SMART Board Interactive Whiteboard (cont.) Quick Orientation 1. To orient the interactive whiteboard, press and hold the Keyboard and Right Mouse buttons simultaneously until the Orientation screen appears. 2. Begin the orientation process at the upper left corner of the Orientation screen. Press your finger or pen firmly on the center of each cross in the order indicated by the white, diamondshaped graphic. Orientation screen TIP: If you are not satisfied with the precision of a particular orientation point while orienting, press one of the pen-tray buttons or the left arrow key on your keyboard to redo the previous orientation point. SMART Board Basics Revised June

7 Testing Basic Functionality on the Microsoft Windows Operating System It s a good idea to test the basic functionality of your interactive whiteboard to ensure all the applications you will be using to deliver your lesson or presentation are working properly. 1. Using your finger, double-press on the Internet browser icon (e.g., Internet Explorer) to launch the Internet. 2. Press the On-Screen Keyboard button on the SMART Pen Tray. 4. Using the On-Screen Keyboard, type NOTE: The On-Screen Keyboard is a single point of contact; touch-typing or keystroke combinations are not possible. 5.Press the Go button beside your Internet browser s address bar. 6. You know you will be writing notes directly over the Google Web page during your lesson or presentation to highlight key points. Pick up a pen from the pen tray. You will notice the Digital Ink Layer appears, shown by a visible border around the desktop as a visual cue. The border indicates you can write on the desktop, and it remains in place until all pens and the eraser have been returned SMART Board Basics Revised June

8 7. Using a pen, circle the browser s Back button. 8. Return the pen to the pen tray and touch the interactive whiteboard once to clear the circle around the browser s Back button. Press the Click here to restore writing icon at the bottom right of the screen to bring the circle back. You have now confirmed that you can clear your notes by touching the interactive whiteboard, then restore your notes by pressing the Click here to restore writing icon. 9. To ensure you will be able to capture and save important information for a future lesson or presentation, press the Capture button in the upper right hand corner of the Digital Ink Layer menu. 10. Press the interactive whiteboard and, without releasing pressure, drag the selection box using your finger to outline the circle around your browser s Back button. Release your press to capture the image to Notebook software. Note: Notebook software will open automatically, and your notes and background will be saved to a new Notebook page. 11. Touch the screen once to clear the circle from your browser s Back button. 12. Select the unsaved Notebook file from the taskbar to view your captured image in Notebook software. Select File > Save to save your notes for future reference. Using the SMART Board The SMART Pen Tray The SMART Pen Tray consists of four color-coded slots for pens and one slot for the eraser. Each slot has an optical sensor to identify when the pens and eraser have been picked up. You can write with the pen or with your finger, as long as the pen slot is empty. The technology in the pen tray is smart enough to know which tool SMART Board Basics Revised June

9 was removed from its slot most recently. If you remove the eraser from its slot while you are still holding a pen, the pen tray will assume you want to erase. The lights above the tool slots indicate which tool was removed last. TIP: If someone accidentally takes a pen or the eraser home, simply cover the optical sensor with a pen lid or a sticky note to continue using your interactive whiteboard until the tool is returned. The Pen-Tray Buttons The pen tray has at least two pen-tray buttons. One button is used to launch the On-Screen Keyboard. The second button is used to make your next touch on the interactive whiteboard a right-click. Some interactive whiteboards have a third button; this button is used to quickly access the Help Center. The Pens The SMART Board interactive whiteboard comes with four Whispertip pens (black, red, green and blue) and one eraser. Although you do not need to use the pens to write on you interactive whiteboard, the pens do make writing more intuitive. Pick up a pen from the pen tray and write on the SMART Board. To erase your digital ink, remove the eraser from the pen tray and move it in a smooth motion over your notes. Your notes will disappear. TIP: To clear a large area of digital ink, draw a circle around the area you want to erase with the eraser and tap once inside that area. All handwritten notes inside that circle will disappear. SMART Board Basics Revised June

10 SMART Board Welcome Center for the Microsoft Windows Operating System Welcome Center is a compact, movable toolbar that contains your most frequently used SMART Board features and applications. You can also configure this toolbar to include any third-party software. Opening the Welcome Center To open the Welcome Center, press the SMART Board icon in the Windows Notification Area at the bottom right of your screen, and select Welcome to Notebook... from the menu. The Welcome Center provides several tabs, each with options to launch commonly used applications and tools. Quick Start This tab provides options designed to get you up and running quickly, with the most frequently used actions at your fingertips. You can create a new Notebook file, open a previously created file, start a conference, change languages, orient your SMART Board, and access the Control Panel to configure a variety of software and hardware options. SMART Board Basics Revised June

11 SMART Board Tools The Tools tab provides direct access to each of the functions that help you operate the SMART Board interactive whiteboard more effectively. In addition to basic functions such as the On-Screen Keyboard and Floating Tools, you will also find multimedia tools that allow you to create and present dynamic content. Teacher s Hub Your single destination for all the resources you need to get started. Use the Teacher's Hub to help you seamlessly integrate your SMART Board interactive whiteboard into your classroom. 1. Training - Online training sessions, Printable materials, Two-Minute Tutorials, Training events, Learning path for teachers 2. Curriculum resources - SMART-created lesson activities, Create your own lesson activities, Notebook interactive viewer, Lesson Activity Toolkit 3. Professional development - ED Compass newsletter, Bulletin board, Case studies, Showcase schools Help/Support The Help/Support tab provides access to a wide array of support sources, from self-directed troubleshooting to one-on-one help from an expert. You will also find your software version information here. Opening the Notebook Software SMART Board Basics Revised June

12 Notebook software acts as an electronic notebook that can be used to edit, save and distribute information written on a SMART Board interactive whiteboard. Open Notebook software by pressing Start > Programs > SMART Board Software > SMART Notebook. Collecting and Sharing Content with Notebook Software Screen captures, images and files from other applications, such as Macromedia Flash, can be brought into Notebook software to help create engaging lesson activities and presentations. Save your completed file in Notebook file format to share with others in your workplace. You can also share your valuable content by exporting your Notebook file to HTML, PDF, PowerPoint (PPT) or as a series of images (e.g., JPEG, GIF, etc.) in case your colleagues don t have Notebook software installed. Writing and Erasing Notes To write over your desktop image or application, pick up a pen from the pen tray and write on the interactive whiteboard. To write in a different color, pick up a different-colored pen. The color recognition comes from the optical sensors in the pen-tray slots and not from the pens themselves. Pick up the eraser from the pen tray and move it in a smooth motion over your notes to erase them. NOTE: The interactive whiteboard only recognizes the last tool removed from the pen tray. For example, if you already have a pen in your hand when you pick up the eraser, the interactive whiteboard will assume you want to erase, regardless of whether you touch the board with a pen or an eraser. To avoid confusion, return each tool to its proper slot when you have finished using it. Converting Handwriting to Typed Text on a Notebook Page You can write on the interactive screen and convert your writing to typed text. Notebook software converts handwriting in English, French, German, Spanish, Italian, Portuguese, Dutch, Chinese, Japanese and Korean. To convert handwriting to typed text 1. Write your text on the interactive screen. 2. Select your text. Notebook software's handwriting recognition feature compares your written word with its dictionary and identifies words that most resemble what you've written. 3. Press the text object's menu arrow. A menu appears and displays the list of matching words, each preceded by Recognize. 4. If you want Notebook software to identify words in a different language, select Recognize As, and then select another language in the list. Notebook software updates the list of matching words to include words in the selected language. Notebook Software SMART Board Basics Revised June

13 Notebook Software Toolbar The Notebook software toolbar gives you access to a number of tools to help you work with your Notebook file. By default, the toolbar appears at the top of the Notebook page. If you prefer to sit, or are working with young students, it may be more convenient to move the toolbar to the bottom of the page. To do this, press the down arrow on the far right of the toolbar. The following table describes the functions of each toolbar button in the default SMART Notebook toolbar. Button Command Action Previous Page Display the previous page in the current file. Next Page Display the next page in the current file. Insert Blank Page Insert a new, blank page in the current file. Open Open a.notebook file. Save Save the current file. Paste Paste clipboard contents on the page. Undo Reverse the effect of the last action. Redo Reinstate the last action reversed with the Undo command. Delete Delete all selected objects. Screen Shade Add a Screen Shade to the current page. Full Screen Display the current page in Full Screen view. Dual Page Display Display two pages side by side. Screen Capture Toolbar Activate SMART Document Camera Insert Table Open the Screen Capture toolbar. Insert an image from a SMART Document Camera. Insert a table on the current page. Select Select objects on the current page. Pen Draw a freehand object on the current page. SMART Board Basics Revised June

14 Creative Pen Draw a freehand object on the current page using a Creative Pen. Eraser Erase objects on the current page. Line Draw a straight line on the current page. Shape Draw a shape on the current page. Shape Recognition Pen Magic Pen Fill Draw a freehand object on the current page that SMART Notebook recognizes and converts into a rectangle, ellipse, triangle or arc. Create freehand objects that slowly fade, open a magnification window or open a spotlight window. Define a fill effect, and then apply it to objects. Text Select a font for your next text object. Properties Display the Properties tab, and then change an object's properties. Move Toolbar Move the SMART Notebook toolbar to the top or bottom of the interactive screen. The following table describes the functions of each toolbar button that you can add to a customized SMART Notebook toolbar. Button Command Action Print Print the current file. Zoom Select a different page magnification. Show All Links Display an animated indicator around each object that has a link. Insert Question Insert a SMART Response or Senteo question on the current page. Adjust Volume Adjust the volume of your computer. Instant Conferencing Welcome Center Create a Bridgit software conference, join a conference or configure conference settings. Open the Welcome Center. SMART Keyboard Start SMART Keyboard. SMART Recorder Start SMART Recorder. SMART Video Player Start SMART Video Player. Pin Page Pin a page to continue displaying it in the whiteboard area when you select other pages in dual page mode. SMART Board Basics Revised June

15 Customize Customize the toolbar so that it includes the tools you use most frequently. Full Screen Toolbar The Full Screen toolbar allows you to work with your Notebook file while in full screen mode. This is useful for presentations. Saving Your Notes Toolbar You can easily save the notes you have written on your interactive whiteboard for future reference. 1. Pick up a pen from the pen tray. The Digital Ink Layer border will appear on your screen. To save what you write on the board when this layer is in place, press the Capture writing button in the top right hand corner of the border. An image of the screen including your writing will be saved in a new Notebook file.. NOTE: If the Digital Ink Layer border does not appear when you pick up a pen, you may be working in an Ink Aware application (e.g., Microsoft Word). If the application is Ink Aware, buttons will be available in the application s own toolbar for capturing writing. 2. If you wish to capture a specific area of your screen, press the SMART Board icon located in the Windows Notification Area at the bottom right of your screen, and choose Other SMART Tools > Screen Capture... from the menu to launch the Screen Capture toolbar 3. To save a selected area of your notes, press the Area Capture button on the Screen Capture toolbar. Press the interactive whiteboard and, without releasing pressure, drag the selection box using your finger to outline the area you want to capture. NOTE: The Screen Capture button in Ink Aware applications will capture an image of your entire screen. 4. Notebook software will open automatically, and your capture will be saved to a new Notebook page. SMART Board Basics Revised June

16 5. Select the unsaved Notebook file from the taskbar to view your captured image in Notebook software. Select File > Save to save your notes for future reference. Notebook Software Notebook software acts as an electronic notebook that can be used to edit, save and distribute information written on a SMART Board interactive whiteboard. Open Notebook software by pressing Start > Programs >SMART Board Software > SMART Notebook. Saving in SMART Notebook File Format Save your current Notebook file for future reference or to share the file with others using Notebook software. 1 Select File > Save from the Notebook menu or select File > Save As to save revisions as a new Notebook file. Your original Notebook file will not be changed 2 The Save As dialog box will appear 3 Browse to the location where you want to save your Notebook file 4 Type a name of your file in the File name text field, then click Save Exporting Your File as a PDF Export files to share with colleagues who may not have Notebook software installed on their computers. You may also want to export your content to HTML for others to view on the Internet. 1 Select File > Export from the Notebook menu. 2 Choose the PDF file format. SMART Board Basics Revised June

17 The Floating Tools Toolbar The Floating Tools toolbar The features you use most are literally at your fingertips with the Floating Tools toolbar. If it is not already on your screen, you can launch the Floating Tools by selecting the SMART Board icon located in Windows Notification Area at the bottom right of your screen, and choosing Show Floating Tools from the menu. Customizing the Floating Tools Press the Customize button in the Floating Tools toolbar to choose from a variety of toolbar buttons. You can choose as many buttons as you like to fully customize Floating Tools with the buttons you need. SMART Board Basics Revised June

18 To add a button to the Floating Tools drag and drop the icon onto the toolbar. To remove a button, ensure the Customize button has been pressed, and drag the button off the Floating Tools toolbar. To return the toolbar to its original configuration press the Restore Defaults button. When you are finished customizing the toolbar press the Done button. The buttons that have side menus can be further customized. Right click on the side menu. The Properties dialog box will appear where you can change the settings for the tool. You can save the new settings so they become the default for that tool by clicking the Save Tool Settings button at the bottom of the dialog box after you ve set the parameters above. SMART Board Basics Revised June

19 Notebook Software Side Tabs There are four tabs on the side of the Notebook interface (shown below on the right-hand side of the work area). Click the double-ended horizontal arrow to move the tabs from one side of the work area to the other. You can hide the side tabs from view when you have finished working with them by checking the Auto-hide check box. Click the double-ended, horizontal arrow to move these four tabs from one side of the page to the other. The tabs below are shown on the left-hand side of the work area. SMART Board Basics Revised June

20 Click the Page Sorter tab to allow you to see a thumbnail image of each page in the Notebook file, navigate to a different page, create page groups or reorder the pages. Click the Gallery tab to access collections of SMART s custom pages, clip art, Adobe Flash animations, audio and video you can add to the Notebook file. Click the Attachments tab to add hyperlinks to or attachments from other software applications to the file. Click the Properties tab to format shapes, objects and text. Working with Notebook Software Gallery Collections The Notebook software Gallery helps you quickly develop and deliver lesson activities and presentations in rich graphic detail. Thousands of high-resolution images, audio, video, Macromedia Flash and entire Notebook files are organized into searchable collections that allow you to create attractive, reusable content. SMART Board Basics Revised June

21 Searching for Gallery Content There are two ways to find Gallery content. You can browse through the Gallery collections and select a folder, or you can enter a keyword into the search field, as you would when using an Internet search engine. If you were building a mathematics lesson activity about shapes, for example, you may decide to browse by topic for all Gallery items relating to Shapes, Space and Measure. However, if you were looking for a specific shape in the middle of class, you may want to type the keyword triangle into the search field to save time. To look for Gallery items using the search field 1- Press once inside the search field 2- Type a keyword related to the type of object(s) you are looking for 3- Press the Search button to display your results TIP: Press the icon to the left of the search field to use the On-Screen Keyboard to type your keyword. Using Online Resources Select Online Resources to access a list of Internet links to lesson activities, curriculum standards, classroom resources or additional Gallery content. Instead of interrupting the flow of your presentation by leaving Notebook software, you can seamlessly launch a Web page with supporting content at the same time you deliver your material. NOTE: You will require an active Internet connection and a Web browser to use Online Resources. SMART Board Basics Revised June

22 Viewing Search Results Search results are graphically displayed as thumbnail images that match your search criteria. These thumbnail images, or Gallery items, are organized into four content types: Related Folders, Pictures and Backgrounds, Interactive and Multimedia, and Notebook Files and Pages. If you search for the keyword triangle for example, Related Folders will display all Gallery items associated with the keyword, providing you with additional content to help supplement learning activities. Double-press a folder thumbnail to view its contents. The thumbnails displayed in Pictures and Backgrounds include clip art and photographs. Drag an item to the work area to use as part of a lesson or to modify its properties. Interactive and Multimedia contains three types of content: Flash files, video files and objects with attached sounds. Items from this section of the Gallery are used to add rich media content to a lesson or presentation and engage reluctant learners with multimedia elements. Additional content can be found in Notebook Files and Pages. Notebook file thumbnails are recognized by the coil binding on the left of the thumbnail image. Drag the thumbnail image to the work area to add a page or series of pages, such as a complete lesson activity, to your existing content. Notebook files will be inserted directly after the active Notebook page. Notebook page thumbnails are identified by the folded edge in the top right corner. Drag the thumbnail image to the work area to create a new page with a background for students to write over, such as an exercise in identifying shapes. SMART Board Basics Revised June

23 Using the Capture Toolbar Screen captures, images and files from other applications, such as Macromedia Flash, can be brought into Notebook software to help create engaging lesson activities and presentations. Save your completed file in Notebook file format to share with others in your workplace. You can also share your valuable content by exporting your Notebook file to HTML, PDF, and PowerPoint (PPT) or as a series of images (e.g., JPEG, GIF, etc.) in case your colleagues don t have Notebook software installed. Use the Capture toolbar to capture a selected area of your screen, a window or a full screen of content directly into Notebook software. Your computer does not need to be attached to a SMART Board interactive whiteboard to use the Capture toolbar, but SMART software must be installed. To collect content using the Capture toolbar, do the following: 1. Open Notebook software 2. Select View > Screen Capture Toolbar on the Notebook software menu to open the Capture toolbar, or click on the camera icon 3. Navigate to the screen you want to capture, such as a Web page. The Capture toolbar will remain open over any active application or Web browser. There are four ways to capture content: 4. The captured image will appear on a page in your Notebook file. Using the Insert Menu You have accumulated numerous pieces of content over the last several years of teaching. Now it s time to incorporate some of this material into your Notebook lesson activities. In particular, there s an image you want to use to enhance a specific learning opportunity in the classroom. 1. Open Notebook software 2. Select Insert > Picture File on the Notebook software menu to launch the Insert Picture File dialog box 3. Browse to the file s location and select it. Click Open to insert the picture into your Notebook file SMART Board Basics Revised June

24 Download from the Notebook Software Collection 1. Go to the Notebook Software Lesson Activities ( US/Ed+Resource/Lesson+activities/Notebook+activities/ ) 2. You can browse using curriculum standards, subject and grade level or view all. 3. When you re ready to download, click on the title 4. Choose Download XBK (v9.0, or higher, 122 KB) 5. When prompted, Would you like to open or save this Notebook file? choose Save. 6. Choose your location (choose My Documents so that it s located on the network) 7. Open the Notebook software and open the file. Downloading the Notebook Software for Home Use During the installation process, you will be asked to enter a product key to activate your software. Here is your product key: o SMART Board Serial Number NB-AEAAK-DSRGR-TG678-NUB2R For installation or an upgrade of the Notebook Software on your school computer, contact your school s technology person. SMART Board Basics Revised June

25 SMART Board Basics Revised June

SMART Board Training Packet. Notebook Software 10.0

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