19. august Air Journeys. Information meeting, 18 August 2014

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1 19. august Air Journeys Information meeting, 18 August 2014

2 19. august Agenda 1. Welcome and introduction 2. A few facts about SKI A/S 3. Information about the tender documents 4. Briefing on implementation and daily operation 5. Introduction to ETHICS

3 19. august Welcome and introduction Niels Munch

4 19. august Welcome and introduction This is an information meeting you are not allowed to submit questions The meeting language must be English Questions must be asked via ETHICS The meeting will be recorded on video We are looking forward to receive your tenders

5 19. august A few facts about SKI A/S Niels Munch

6 19. august Key lines about SKI SKI: Limited company established in 1994 Business model: A percentage (typically 1% - but in average around 0.87%) of turnover on contracts from suppliers Field of activity: Contributing to greater efficiency in the area of public purchasing by establishing and maintaining attractive framework agreements Number of employees: app. 75 Number of framework agreements: app. 50 Owners: - Ministry of Finance (55 %) - KL, the National Association of Municipalities (45 %) The company is situated at the harbour front in Copenhagen

7 19. august Is SKI a monopoly? SKI has many competitors all the public organisations, which SKI establish framework agreements for Parallel procurement organisations: Statens Indkøb (The States Procurement) Kombit (municipal information technology) Amgros (pharmaceuticals) Municipalities procurement associations However close cooperation is always ensured SKI receive no government grants

8 19. august Information about the tender documents Niels Munch

9 Information about the tender documents Tendering specifications Framework Agreement & Annex's:

10 19. august Conditions for participation Economic and financial ability The equity capital must be positive in the recently concluded financial year Technical capacity: The company must have all the required national and international approvals and authorizations for flying with passengers on the offered routes

11 19. august Need to know about the tender list: 501 routes (customer requirement!) Must only submit a tender for routes that you are interested in Customers who will use the Framework Agreement Divided into 4 route categories: Domestic (Denmark, Norway, UK & Germany) Nordic European Intercontinental Minimum requirements for: Route categories Cabin classes Award: 3 companies per route University of Aalborg University of Aarhus DONG Energy Ministry of Business and Growth Denmark Defense Command Denmark University of Copenhagen Ministry of Foreign Affairs of Denmark Danish Ministry of Education

12 The tender list 19. august

13 Filling the tender list 19. august

14 Evaluation of the tender list 19. august

15 19. august Information about the tender documents To be filled out: Tender list Suitability SEO or Suitability Consortium Solemn declaration Declaration of support (if necessary)

16 19. august Briefing on implementation and daily operation Dorte Lyhne Haslund

17 17 Implementation Plan (Annex K) The purpose of the implementation plan is to ensure technical implementation of data (GDS discounts, Office IDs, EAN numbers etc.) Suppliers The participants in the Implementation plan are: The suppliers that have signed the Framework agreement, SKI and The travel agencies The work will initiate at the signing of the contract, and end before the framework agreement enters into force 1/ Travel agencies SKI Customers

18 Reporting and operation (Annex D - reporting, Annex G - Updating assortment and prices) Tuesday, 19 August supplier Reporting Monthly reporting, Supplier SKI Monthly invoicing, SKI Supplier Annual auditors report, Supplier SKI Operation Continuous teamwork and coordination between the parties Invoicing Supplier Implementation meeting will be held start November 2014 Travel Agencies SKI

19 19. august Introduction to ETHICS Morten Kure Ringgård

20 ETHICS support: august

21 19. august Checklist Read the checklist carefully before uploading the offer

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