Event Workflow. Present Situation and Cause of the call of the workflow. People and defining skill sets. Allocation of Responsibilities

Transcription

1 Case Study: Annual Festival, DA-IICT Event Wrkflw Event Wrkflw Cre Wrkflw Design Wrkflw Spnsrship Wrkflw PR Wrkflw <<Infrmatin>> <<Event>> Identificatin f Present Situatin and Cause f the call f the wrkflw. Peple and defining skill sets. Allcatin f Respnsibilities Event Planning and Cnceptualizatin + Cntent Transfer t Web Design Event Descriptin + Cntent Transfer t Web Design <<Infrmatin>> Requirements pertaining t Request. <<Infrmatin>> Requirements pertaining t Request <<Infrmatin>> Cmpanies and Event Infrmatin Intellectin Cnceptualizatin Finalize target cmpanies <<Infrmatin>> Ideas relating t request prcessing. <<Infrmatin>> Ideas relating final cnceptualizatin. <<Infrmatin>> List f target cmpanies <<Infrmatin>> Event and Audience Infrmatin Finalize target audience <<Infrmatin>> List f target audience Finance and Resurce Allcatin Wrkflw <<Infrmatin>> Event infrmatin Analyze requirement and the urgency relating t the same. <<Infrmatin>> Cst analysis and feasibility f grant apprval. Design f Crprate Brchure Cmpletin f Crprate Brchure triggers mve fr Spnsrship. Advertising and Marketing f Event (In Huse + Negtiatin Answer t Request. Design by apprpriate usage f sftware <<Physical>> Final Designs Apprach t the cmpanies <<Infrmatin>> Discussin Negtiatin Negtiatin Ideas relating t apprach t different audience Publicity and Envirnment Build Up Negtiatin Grant apprval r rejectin.

2 Media) Event Definitins Event Executin Design f Newsletter + Psters + Brchures + CD In Huse Publicity (Newsletter) External Publicity (Psters + Brchures + CD) Supprt (Establishment f a Help Desk) Starting Registratin fr Synapse Hspitality (Accmmdatin and Catering) Synapse Wrkflw <<Infrmatin>> Event Definitin Event Refinement <<Infrmatin>> Final Event Plan Idea Apprval and final prduct Hspitality Wrkflw Mnetary funds r Spnsrship in kind. Infrmatin Transfer t Web Design Vlunteer Wrkflw Web Design Wrkflw <<Event>> Present Situatin and Cause f the call f the wrkflw. <<Infrmatin>> Expected peple and request Feasible ptins relating t request fulfillment <<Infrmatin>> List f viable ptins Lcal Marketing Executin f the Plan Apprach the viable ptins Resurce <<Infrmatin>> Allcatin and Event Mnetary details Management Mement Design Negtiatin Other Give Aways Finalizatin f cntracts Scheduling Prper Synapse Ambiance Travel Our Travel <<Infrmatin>> Details f peple Chsing peple apt fr the required task <<Infrmatin>> Final list f peple fr a particular jb. Allcatin f jbs Assignment f Prper peple fr the jb. <<Infrmatin>> Cntent/Request Design Ideas pertaining t the website <<Infrmatin>> Finalizatin f Design and cntent. Update the website with cntent Website with cntinuus updates f cntent.

3 Guests and Participants Help and Supprt (Vlunteers) Certificates and Prize Distributin Resurce Packaging and Clearance Archiving The Prpsed wrkflw is suppsed t wrk in accrdance t the fllwing statechart diagram. Trigger: Call f the event Trigger: Task Accmplished Started Fllw the wrkflw details as mentined in the table abve Hierarchies

4 Cre One Member frm each teams specified directly belw in the hierarchical rder. Respnsible fr the verall management f the event as a whle Decisin Bard: Organizatin Type Design Respnsible fr the design wrk and cnceptualizatin f Synapse Event Management Respnsible fr the prper effective management f the festival and its events Finance Respnsible fr resurce allcatin and mnetary sanctins PR Respnsible fr Publicity and Envirnment Build Up fr the Festival Spnsrship Respnsible fr bringing in the cmpanies as spnsrs fr Synapse Department: Organizatin Type Publishing Respnsible fr design f psters, brchures, certificates, mementes etc Web Design Respnsible fr design and cntinuus update f website Hspitality Respnsible fr hspitality fr the guests and the external participants Vlunteer Management Respnsible fr management f vlunteers and prper jb allcatin Synapse Respnsible fr management f events at Synapse : Organizatin Type

5 An Iterative Spnsrship Wrkflw

6 Cmpany and Event Analysis Finalize Target Cmpanies [k] [iterate] Apprach Target Cmpanies [iterate] [k] Discussins [k] [iterate] Mnetary Funds and Spnsrship in Kind An Iterative Design Wrkflw

7 Event Analysis Cnceptualizatin [k] [iterate] Ideas relating t Final Design [iterate] [k] Final Designs [k] [iterate] Negtiatin [k] Idea Apprval and Final Prduct Shrt Term Prject Outline

8 The prject wuld be relating t a mdel fr the rganizatin f the team that wuld rganize the Annual Festival fr DA-IICT, Synapse. It wuld invlve the accunt management f each member f the team invlved in the Festival and apart frm featuring their prfiles; it wuld als invlve features such as Task Allcatin with deadlines and their final utcmes. The prject wuld als take int cnsideratin the wrkflw f the festival and the hierarchies in the teams which wuld streamline the task delegatin prcess and wuld als invlve a basic system f inquiry wherein the varius team members get t knw the prgress f the task allcated by them and reprt the prgress f the task allcated t them. Prfiles: Data Tables and Attributes: Individual: : ID (Primary Key) ID (Freign Key) Passwrd Name Batch Cntact ID (Primary Key) Passwrd Descriptin Tables specific t a : Events at Synapse: Clleges: Event ID (Primary Key) Name Descriptin Definitin Resurce requirements Status Cllege ID (Primary Key) Name Cntact Fcus events Status Cmpanies: Cmpanies apprached: Name Descriptin Apprach ID (Primary Key) Fcus events

9 Apprach ID (Freign Key) Status Fcus spnsrship amunt ID f the persn respnsible fr the cntact with the cmpany Results Participants: Finance: Participant ID (Primary Key) Name Event Cllege Rm Alltted Cntact Transactin ID (Primary Key) Amunt Invlved Nature (Expenditure/Incme) Descriptin Status Resurces: Guests: Resurce ID (Primary Key) ID f persn wh made the request. (Freign Key) Event Amunt Required Schedule Status f prcurement Event ID (Freign Key) Name Purpse Travel Details Accmdatin Cntact Tables fr all s: Task: Task ID (Primary Key) ID (Persn/ Allcating Task) ID (Persn/ Assigned Task) Task Descriptin Deadline Pririty Status

10 ER Mdels f the Database

11 Events Guests Participants Cmpanies Cmpanies Task ID Allcatin ID Assignment ID Individual Perfrm Task Descriptin ID ID Passwrd Name Batch Cntact Deadline Pririty Member f ID Passwrd Descriptin Status G G G G G Cre Design Event Management Spnsrship PR Finance G G G Web Design Publishing Synapse Hspitality Vlunteer Management Organize Invites Takes care f Targets Appraches

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