Graduate Council Admissions Demo

Transcription

1 Graduate Council Admissions Demo Contact Us: web phone (916) [CMS Help Desk] Last updated September, 22 nd.

2 Overview This document is intended to familiarize you with the process of looking up applicant information in CMS. The topics covered here will be as follows: Applicant Lookup Admissions Summary Page Checklists Test Summary Statement of Purpose Basis of Admission Sacramento State CMS 2

3 Table of Contents Overview...2 Looking up an Applicant...4 Figure 1: Admissions Summary search page...4 Figure 2: Admissions Summary search results....5 Admissions Summary Page...6 Figure 3: Admissions Summary page....6 Checklists...7 Figure 4: Admissions Summary tabs...7 Figure 5: Checklist Summary tab....7 Figure 6: Checklist Summary search results...8 Test Summary...8 Figure 7: Admissions Summary tabs...8 Figure 8: Test Summary tab...9 Figure 9: Test Summary search results....9 Statement of Purpose...10 Figure 10: Graduate Inquiry page Figure 11: Statement of Purpose Basis of Admission...11 Figure 12: Basis of Admission search page Figure 13: Basis of Admission Sacramento State CMS

4 Looking up an Applicant In order to view and data about an applicant, you will first need to look up the applicant's record. 1. Navigation: CSU SA Baseline > CSU Admissions > Admissions Inquiry > Inquire > Admissions Inquiry. 2. There are several fields to utilize when looking up a student (search fields vary in CMS depending on which page you are viewing). 3. Use the search fields to enter your search criteria and then click the "Search" button. (Note: You can add this page to your "My Favorites" by clicking the "Add to Favorites" link in the upper right-hand corner.) Figure 1: Admissions Summary search page. Sacramento State CMS 4

5 4. Your search results will display at the bottom of the screen. Note: If your search only generates one result, you will be taken directly to the Admissions Summary page for that record (no list of results will appear). 5. Locate the applicant you wish to view and click on any of the fields in that row to display the applicant's record. Figure 2: Admissions Summary search results. 5 Sacramento State CMS

6 Admissions Summary Page After you've searched for and selected an applicant, the Admissions Summary page will display. The Admissions Summary (or Admissions Inquiry) page is a custom page delivered from CMS Baseline. This page allows you to view key application data. Detailed education data can be viewed by clicking the "Education" link at the bottom of the page. Figure 3: Admissions Summary page. Sacramento State CMS 6

7 Checklists Checklists are used in CMS to track requirements for applicants and students. Outstanding checklist items can be viewed by students via "My Sac State" as "To Do List" items. 1. Notice the tabs across the top of the Admissions Summary page (pages with multiple tabs are called components). Further data can be found on the additional tabs. 2. Click the Checklist Summary tab to search for the applicant's "To Do" items. Figure 4: Admissions Summary tabs. Initially this page will appear blank you must: 3. Delete the number from the Responsible ID field in the Selection Criteria section. 4. Click the yellow "Search" button to view the results. Figure 5: Checklist Summary tab. 7 Sacramento State CMS

8 After completing the two steps mentioned above you will see the checklists and checklist items for the applicant. 5. Please disregard the due date displayed on this page. The due date is a default value that does not display for the student on "My Sac State". 6. You can see the status of a checklist item by looking at the "Item Status". (The status should be "Complete" or "Initiated".) Figure 6: Checklist Summary search results. Test Summary 1. Click the Test Summary tab (on the Admissions Summary page) to search for the applicant's test score information. Figure 7: Admissions Summary tabs. Sacramento State CMS 8

9 The Test Summary page will display. Again, this page will be blank initially. 2. Click the yellow "Search" button to retrieve the test results. Figure 8: Test Summary tab. 3. Your results will appear at the bottom of the screen. You will see an ID for each test along with a description and score. Figure 9: Test Summary search results. 9 Sacramento State CMS

10 Statement of Purpose Follow the navigation path below to view the applicant's Statement of Purpose. 1. Navigation: CSU Baseline > CSU Admissions > Admissions Inquiry > Inquire > CSU Graduate SOP Inquiry. 2. Search for the applicant by entering selection criteria and clicking the yellow "Search" button. (Note: You can add this page to your "My Favorites" by clicking the "Add to Favorites" link in the upper right-hand corner.) Figure 10: Graduate Inquiry page. 3. You will either be given a list of matching records to select from or you will be taken directly to the applicant's Statement of Purpose (if only one matching record exists). Figure 11: Statement of Purpose. Sacramento State CMS 10

11 Basis of Admission Follow the navigation path below to view the applicant's Basis of Admission. 1. Navigation: Student Admissions > Application Evaluation > Application Decisions > Basis of Admission. 2. Enter criteria and click the yellow "Search" button to locate the student's record. (Note: You can add this page to your "My Favorites" by clicking the "Add to Favorites" link in the upper right-hand corner.) Figure 12: Basis of Admission search page. 3. You will either be given a list of matching records to select from or you will be taken directly to the applicant's Basis of Admission (if only one matching record exists). Figure 13: Basis of Admission. 11 Sacramento State CMS