RedR UK Recruitment Service: Information and Terms of Business

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1 RedR UK Recruitment Service: Information and Terms of Business About RedR UK Each year millions of people around the world feel the effects of natural disaster and conflict. RedR is an international charity that improves the effectiveness of disaster relief, helping save and rebuild the lives of people affected by disaster worldwide. We do this by delivering essential training and support to relief organisations and their staff, and by supplying skilled professionals to humanitarian programmes. Our work helps to ensure that the right people with the right skills are responding to global emergencies, and enables both local and international relief workers to react to the needs of those affected by disaster, efficiently and safely.

2 An introduction to RedR s Recruitment Service RedR has around 1700 members on our register that are all qualified and are of the highest standard in the humanitarian sector. All of RedR s members are carefully selected, trained, competent and committed personnel. In order to become a RedR Register Member, candidates are assessed according to their skills, training, experience, motivation and commitment. Professional references are checked and the candidates undergo a face-to-face interview by a two member panel with expertise in the candidate's particular area of specialisation. The interview is divided into four sections; section one looks at the career to date, section two involves assessment of competencies; section three assesses managerial skills (from technical supervision to programme management) and in section four we explore the personal qualities and attributes of the candidates (team work, tolerance, attitude, crosscultural sensitivity, etc). Our membership register provides candidates who are proficient in a wide range of areas; engineering disciplines, logisticians, security, health professionals to senior management. Members fulfill all main criteria required for working within the humanitarian sector and have relevant experience in both the relief and development fields of work. In addition, each Member is supported by a network of expert peers and has access to specialist advice through our Technical Support Service. In the first instance we only refer assessed Registered Members for any assignment request. Should we not be able for any reason to find a suitable Member for an assignment request, we will try to search amongst our pool of Candidate Members (that is aid workers assessed by us and deemed suitable for membership but not yet interviewed). In this case RedR will not be able to guarantee the same quality therefore we will charge a discounted fee as detailed in the full Terms of Business. Summary of Terms of Business Requests for possible candidates should be sent the In order to assist RedR in finding the right candidates, the client organisation should provide a full job description, person specification and terms and conditions (including salary, benefits, length of assignment and accompanied status) RedR will source relevant candidates from our database and promote the vacancy on the Members network. The CVs of appropriate candidate s will then be sent to the client organisation If the candidate reaches interview stage, only then will their contact details be shared with the client organisation. The client organisation can then liaise direct with the candidate regarding the interview arrangements. If a RedR member is appointed by the client organisation, a basic fee will be charged based on 10-12% of the contract value, to be paid within 14 days. Partial refunds will be given to the client organisation in the unlikely event of the candidate leaving within the first 5 weeks of employment Cancellation fees also apply Please read the full Terms of Business below for further details.

3 RedR UK s Terms of Business for the introduction of employees 1. Definitions 1.1. In these Terms of Business the following definitions apply: Applicant/Candidate means the person introduced by RedR to the Client for an Engagement including any members of RedR's own staff; Client means the person; firm or corporate body together with any subsidiary or associated Company as defined by the Companies Act 1985 to which the Applicant is introduced; RedR means RedR UK of 250a Kennington Lane, London SE11 5RD. RedR is a registered charity ( ) and a registered company in England and Wales ( ) Engagement means the engagement, employment or use of the Applicant by the Client or any third party on a permanent or temporary basis, whether under a contract of service or for services; under an agency, license, franchise or partnership agreement; or any other engagement; directly or through a limited company of which he is an officer or employee Introduction means the Clients interview of an Applicant in person or by the telephone, following the Clients instruction to RedR to search for an Applicant; the passing to the Client of a curriculum vitae or other information which identifies the Applicant; and which leads to an Engagement of the Applicant by the Client; Remuneration includes base salary, guaranteed and/or anticipated bonus and commission earnings, allowances, inducement payments, the benefit of a company car and all other payments and taxable (and, where applicable, non-taxable) emoluments payable to or receivable by the Applicant for services rendered to or on behalf of the Client. Register Members are candidates on RedR s recruitment database who have undergone a pre-assessment by RedR. Candidate Members are candidates on RedR s recruitment database who have yet to be assessed Unless the context requires otherwise, references to the singular include the plural and references to the masculine include the feminine and vice versa The headings contained in these Terms of Business are for convenience only and do not affect their interpretation. 2. The Contract 2.1. These Terms of Business are deemed to be accepted by the Client prior to an interview with or the Engagement of the Applicant No variation or alteration to these Terms & Conditions shall be valid unless approved in writing by a Director of RedR.

4 3. Notification and settlement terms 3.1 The client agrees: a) to notify RedR immediately of any offer of an Engagement which it makes to the applicant; b) to notify RedR immediately that its offer of an Engagement to the Applicant has been accepted and to provide details of Remuneration to RedR; and c) where any Candidate introduced by RedR to the Client, is already known to the Client as an applicant for that particular job, the Client shall notify RedR of that fact within two working days from the introduction, failing which the Client will be liable to pay RedR in accordance with these Terms of Business in the event of the engagement of the Applicant within 12 months from the date of the introduction. RedR aim to confirm with all candidates that they have not already applied for the role before sending their CV to the Client. d) to pay RedR s fee within 14 days of the date of invoice. 3.2 Except in circumstances set out in section 5 below, no fee is incurred by the Client until the Applicant accepts the offer of the Engagement whether such an offer shall be conditional or not, when RedR will render an invoice to the Client for its fees. 3.3 RedR reserves the right to charge interest on invoiced amounts unpaid for more than 14 days at the rate of 5% per annum above the base rate from time to time of Natwest Bank from the due date until the date of actual payment. 3.4 The fee payable to RedR by the Client for an Introduction resulting in an Engagement is calculated in accordance with the accompanying Fee Structure on the Remuneration applicable during the first 12 months of the Engagement. 3.5 If the Engagement is extended beyond the initial contract or if the Client re-engages the Applicant within 3 months of the termination of the first Engagement, the Client shall be liable to pay a further fee. This fee will be based on the remuneration applicable for the additional period of Engagement, up to 12 months after its original commencement. 4. Steps to be taken by RedR in connection with each candidate. 4.1 In relation to each Register Member whose details are supplied to the Client RedR shall provide: (a) Confirmation of the identity of the Candidate and that evidence of identity has been checked; (b) Confirmation that the Candidate has the experience, training, qualifications and/or authorisation that the Client has confirmed it considers necessary or which the Candidate is required by law or any professional body to hold to carry out the Placement and which have been notified to RedR; (c) Confirmation that the Candidate wishes to be considered for the Placement. 5.. Introductions 5.1 Introductions of Applicants are confidential. The disclosure by the Client to a third party of any details regarding an Applicant introduced by RedR which results in an engagement with that third

5 party, internal within the organisation or otherwise external, within 6 months of the initial introduction renders the Client liable to payment of RedR s fee as set out in clause 3.4 with no entitlement to any refund An Introduction fee calculated in accordance with clause 3.4 will be charged in relation to any Applicant engaged as a consequence of or resulting from an introduction by or through RedR, whether direct or indirect, within 6 months from the date of the RedR s Introduction. 5.3 In the event that any employee of RedR with whom the Client has had personal dealing accepts an Engagement with the Client with 6 month of leaving RedR employment, the client shall be liable to pay an introduction fee to RedR in accordance with clause The Client agrees that the personal details of the candidate will not be disclosed to the client until the candidate is asked for an interview. 6.. Suitability and References 6.1 RedR endeavors to ensure the suitability of any Applicant introduced to the Client. Notwithstanding the Client shall satisfy itself as to the suitability of the Applicant and the Client shall take up any reference provided by the Applicant to it and/or RedR before engaging the applicant. 7.. Fee structure for recruitment of employees and consultants 7.1 Registered Members: 12% of the total contract value (minimum fee 500). Contracts of over 12 months will incur a fee equal to 12% of the first years annual salary. 7.2 Candidate Members: 10% of the total contract value (minimum fee 300). Contracts of over 12 months will incur a fee equal to 10% of the first years annual salary. Please note: if the initial contract is amended (for example, a contract extension or salary increase) within the first 12 months, the client will incur a further fee 7.3 If an Introduction of an Applicant by Redr did not result in an Engagement but the Client wishes to place the Applicant into their Register a fixed fee of 1000 will be payable to RedR by the Client. 8.. Refunds 8.1 In order to qualify for the following refund, the client must pay RedR s fee within 14 days of the date of invoice and must notify RedR in writing of the termination of the Engagement within 7 days of its termination For contracts of 12 weeks or longer; if the Engagement terminates before the end of 5 weeks from commencement (except where the Applicant is made redundant), the fee will be refunded in accordance with the accompanying Scale of Refund set out below, subject to the conditions in clause 4.

6 Week in which the Applicant Leaves % of Introduction fee refund % % % % % There will be no refund where the Applicant leaves during or after the 6th week of the Engagement. 8.3 For short-term contracts of less than 12 weeks; refunds will be given as proportionate percentage of the weeks uncompleted. 8.4 Should the Client or any subsidiary or associated RedR of the Client subsequently engage or reengage the Applicant within the period or 12 calendar months from the date of termination of the Engagement or withdrawal of the offer, a full fee calculated in accordance with clause 3.4 above becomes payable, with no entitlement to the refund. 9.. Cancellation fee 9.1 If, after an offer of Engagement has been made to the Applicant, the Client decides for any reason to withdraw it, the Client shall be liable to pay RedR a minimum fee of Liability 10.1 RedR shall not be liable under any circumstances for any loss expense, damage, delay, costs or compensation (whether direct, indirect or consequential) which may be suffered or incurred by the Client arising from or in any way connected with RedR seeking an Applicant for the Client or from the Introduction to or Engagement of any Applicant. For the avoidance of doubt, RedR does not exclude liability for death or personal injury arising from its own negligence. 11. Law 11.1 These Terms are governed by the law of England and are subject to the exclusive jurisdiction of the Courts of England This Schedule replaces all previous schedules regarding terms and conditions and takes effect from 01 April Equal opportunities statement RedR aims to provide equal opportunities without discrimination and to value diversity within the organisation. It is the policy of RedR to ensure that no job applicant or member receives less favourable treatment on the grounds of gender, race, age, nationality, ethnic or national origins, sexual orientation, religion, beliefs or is disadvantaged by conditions or requirements that cannot be shown to be justifiable. The organisation is committed not only to its legal obligations but also to the positive promotion of equality of opportunity and diversity in all aspects of employment.

7 Agreement Please confirm acceptance of these terms and conditions by replying to the attached or by sending faxing/scanning a signed copy of the terms to or Recruitment Service, 250a Kennington Lane, SE11 5RD. RedR UK Client Name: Position: Signature: Date:

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