1 SCHEDULE A TO THE REGINA CIVIC EMPLOYEES SUPERANNUATION AND BENEFIT PLAN FUNDING POLICY as of January 1, 2015
2 TABLE OF CONTENTS Page I. BACKGROUND...1 II. FUNDING OBJECTIVES...3 III. RISK MANAGEMENT...5 IV. CONTRIBUTIONS...7 V. FUNDING DEFICIT RECOVERY PLAN...9 VI. FUNDING EXCESS UTILIZATION PLAN...12 VII. CONDITIONAL INDEXING...14 VIII. ACTUARIAL ASSUMPTIONS...16 IX. IMPLEMENTING THE FUNDING POLICY...17
3 - 1 - I. BACKGROUND A. Purpose of the Funding Policy The purpose of this funding policy (the Funding Policy ) is to provide a framework for the sound financial management of The Regina Civic Employees Superannuation and Benefit Plan (the Plan ) by setting out the actions that the Board (as defined in the Plan) is required to take depending on the financial position of the Plan. The Sponsor Board established under the Plan is responsible for adopting, reviewing and amending this Funding Policy. Effective January 1, 2015 (the Implementation Date ), the Plan was amended to permit benefits to be adjusted (up or down) in accordance with this Funding Policy and the financial circumstances of the Plan. The purpose of these amendments is to secure pension benefits to Members and Former Members of the Plan without an absolute guarantee, but with a risk-focused management approach. The intention is to deliver a high degree of certainty that accrued benefits in respect of service after December 31, 2014 ( Post Implementation Accrued Benefits ) can be met in the vast majority of potential future economic scenarios and provide certainty over the contribution rates for the City and Employees. The amended Plan is based on the principle that the management of risks for a pension plan over time can best be achieved through actions on both sides of the balance sheet (i.e., by adjusting both liabilities and assets). This Funding Policy describes the timing and the actions that the Board must take based on the results of each annual actuarial valuation of the Plan and the application of the required risk management procedures set out herein. The Funding Policy provides guidance and rules regarding the actions that must be taken by the Board to ensure certain funding levels are maintained, by adjusting contribution rates and benefits. The Board does not have any discretion to deviate from the Funding Policy. In addition, the Board must regularly monitor the economic and demographic environments and ensure that it has up to date actuarial information in order to implement the Plan s risk management process. Capitalized terms used in this Funding Policy that are not defined herein have the meaning given to such terms in the Plan. The Funding Policy is attached as Schedule A to the Plan text and forms part of the plan documents filed with the Superintendent of Pensions (the Superintendent ). Except with respect to Section 4.1(j) of the Plan (terms and conditions of employer withdrawal), if there is a conflict between this Funding Policy and the Plan the Funding Policy shall supersede the Plan and the Plan shall be read in a manner that is consistent with this Funding Policy. The Plan has been amended effective January 1, 2015 to be a prescribed plan for purposes of subsection 40(5) of the Pension Benefits Act, 1992 (Saskatchewan) (the PBA ). The Plan has also received all legislative relief required to implement the terms of the Plan, including the Funding Policy, effective January 1, 2015, including permanent solvency relief and an extension to the amortization period for paying off any going concern deficit in respect of the pre-2015 accrued benefits. The City has been granted 40 years and the Employees 20 years, commencing January 1, 2015 (the Initial Amortization Period ), to amortize the going concern deficit as determined at December 31, 2014 (the Pre-2015 Deficit ). In addition, any increase in the deficit
4 - 2 - revealed in future actuarial valuations filed with the Superintendent in respect of the pre-2015 accrued benefits will be amortized over the greater of 10 years and the Initial Amortization Period. B. Plan Design The Plan is established and maintained in accordance with the provisions of the PBA and The Pension Benefit Regulations, 1993 (the Regulations ), each as amended from time to time. The Plan is a defined benefit pension plan open to new members. Benefits are based on a formula that provides pension, death, and termination benefits for all eligible members. The formula is based on highest average salary, pensionable service and the accrual rate in effect during the years of pensionable service. The City of Regina (excluding the Regina Police Service), the Regina Qu Appelle Health Region (Regina General Hospital Division and a portion of the Community Health Division), the Regina Public Library Board, the Board of Education of Regina Division No. 4 of Saskatchewan (nonteaching staff) and the Buffalo Pound Water Administration Board, Mobius Benefit Administrators Inc., and EPCOR Water Prairies Inc. are the current participating employers in the Plan (collectively, the City ). C. Governance Structure The Board is the Plan Administrator for purposes of the PBA, but does not have authority to amend the Plan or this Funding Policy. The Board is comprised of City and Employee representatives, as set out in the Plan text. The Sponsor Board was established effective January 1, 2015 and is responsible for, amongst other things, amending the Plan and the Funding Policy. Before January 1, 2015, Council and the Committee had responsibility for amending the Plan. Effective January 1, 2015, the Committee was dissolved and no longer has any role or responsibility with respect to the Plan. In addition, Council no longer has any role in respect of amending the Plan. D. Funding Policy Amendments The Sponsor Board shall have the authority to review and, where it deems it necessary, amend this Funding Policy, pursuant to the terms of the Plan.
5 - 3 - II. FUNDING OBJECTIVES The Funding Policy has been developed based on the following principles: A. Shared Costs The intention is for costs related to the Plan (including benefits, administrative expenses, and investment expenses) to be shared between active Members and the City in accordance with this Funding Policy. The current service cost of a plan is the expected cost of benefits for each active member to receive one additional year of service. Current service costs are to be shared equally between the City and Employees, subject to the contribution limits set out in this Funding Policy. In respect of costs related to the Pre-2015 Deficit, the City shall be responsible for 70% of those costs and Employees shall be responsible for 30% of those costs, subject to the contribution limits set out in this Funding Policy. The City s portion of the Pre-2015 Deficit is to be amortized over 40 years and the Employee s portion of the Pre-2015 Deficit is to be amortized over 20 years. Experience gains and losses in respect of pre-2015 accrued benefits and assets, as identified in future actuarial valuation reports, shall be allocated between the City and the Employees based on their proportionate share of assets and liabilities. For this purpose, the initial allocation of assets and liabilities will be 70% to the City and 30% to the Employees. In respect of any going concern deficit arising after December 31, 2014 including any increase in the Pre-2015 Deficit in excess of what the initial contribution rates sets out in Section IV (B) will fund (the New Deficit ) the costs shall be shared equally between the City and the Employees. Any portion of the New Deficit in respect of an increase in the Pre-2015 Deficit will be amortized over the greater of 10 years and the remainder of the Initial Amortization Period. Any portion of the New Deficit in respect of the Post Implementation Accrued Benefits will be amortized over 10 years. These costs shall be satisfied as required by the Funding Deficit Recovery Plan set out in Section V. B. Stable Funding The City and the Employees have low tolerance for volatility in the funding requirements for the Plan. There is a limited ability or desire to finance sudden and large increases in contributions. Large decreases in contribution requirements are also not desirable, as they may lead to future large increases in contributions. C. Ability to support benefits The funding requirements should bear a consistent relationship to the benefits being provided. Contributions should not normally be less than the current service cost determined by the actuarial valuation in addition to any deficit funding required. D. Intergenerational Equity One of the objectives of amending the Plan is to better achieve intergenerational equity. The long term financial management of the Plan should reflect a balanced approach, and be neither too conservative, thus unduly increasing current contributions or restricting current benefits, nor too optimistic, thus unduly reducing current contributions or increasing current benefits and increasing the risk of future plan deficits or contribution increases.
6 - 4 - E. Integration of the Funding Policy and Investment Policy This Funding Policy is the primary policy supporting the financial position of the Plan. The investment policy should seek to support the objectives and principles underlying the Funding Policy, within the Board s risk tolerances. The Funding Policy and the investment policy are the key tools available to the Board for the management of risk and the achievement of the Plan s objectives.
7 - 5 - III. RISK MANAGEMENT A. Key Risks In order to assist in the identification and assessment of foreseeable risks to the Plan, the Sponsor Board has identified the following key broad-based risks of the Plan: Strategic Risk encompasses the potential risks as they relate to communication and service delivery, plan design suitability, plan reputation, plan governance and accountability. Financial Risk deals with the investment, funding and benefit policies, plan design, costs and demographic considerations. This includes the risk associated with the mismatch of plan assets and plan liabilities including the demographic characteristics of the plan beneficiaries. Regulatory Risk ensures compliance with legislation, fiduciary obligations and the legal requirements of pension plan management. Operational Risk encompasses the strategies in place to handle operational emergencies and compliance with governance policies. B. Goals The Plan and this Funding Policy were designed to achieve or exceed certain risk management goals. These goals are described below. The primary risk management goal is to achieve a high probability that the Post Implementation Accrued Benefits at the end of each year will not be reduced over a 10-year period. The goal is measured by taking into account the following: 1. the Funding Deficit Recovery Plan, except for reduction in the Post Implementation Accrued Benefits; and 2. the Funding Excess Utilization Plan, excluding permanent benefit changes. The Funding Deficit Recovery Plan and the Funding Excess Utilization Plan are described below in Sections V and VI, respectively. There are three secondary risk management goals. These are: To achieve a high probability that contributions will not increase over a 10-year period. To achieve a high probability that the amortization of the initial going concern deficit is maintained on or ahead of schedule over a 10-year period. To achieve a high probability that the combined City and Employee contribution rates do not change by more than 1% of Salary upon the filing of any future actuarial valuation. For greater clarity, the change in contributions excludes any reduction in contributions as a result of the Pre-2015 Deficit being fully amortized.
8 - 6 - For the purposes of meeting these goals, the Post Implementation Accrued Benefits include the accrual of service of members over the projection period and any contingent indexing provided based on the financial performance represented by each scenario tested. C. Procedures The risk management goals are measured using an asset liability model with future economic scenarios developed using a stochastic process. The model would be used to test various provisions for adverse deviation, or margins, to be included in the actuarial assumptions, and the level of margin that best achieves the risk management goals will be used in subsequent going concern valuations The model is run with at least 1,000 series of simulations of economic parameters; each for a period of 10 years. For each of these scenarios and for each year, the financial position of the Plan is measured. For each of these measurements, a decision consistent with the funding deficit recovery plan or the funding excess utilization plan, as applicable, is modeled with the exceptions noted under the goals above. This provides at least 10,000 observations from which to measure whether the risk management goals have been achieved. An asset liability model using a stochastic process requires that a number of important modeling assumptions be made. These assumptions are described below: The economic assumptions are developed for each asset class and for key economic parameters based on a combination of past experience, the current economic environment and a reasonable range of future expectations. These assumptions are reviewed with each study and updated as required. The Plan s contributing member population is assumed to be stable, such that each departure from the Plan, for any reason, will be replaced by a new entrant, unless known City workforce policies indicate a more appropriate assumption. All risk management goals are tested at the Implementation Date to determine the initial margins. The resulting margins will be used in the annual actuarial valuation, the results of which will determine the actions the Board is required to take under the terms of this Funding Policy. The margins must be reviewed using an asset liability model: As at the Implementation Date; At the date a permanent benefit change, as defined below, is made; If, in the opinion of the Sponsor Board, there has been a material change in the circumstances of the Plan, including a material change in the economic or investment environment; or Within four years of the most recent review, if earlier. The term permanent benefit change means a change that is intended to permanently change the formula for the calculation of the basic lifetime, bridge or ancillary benefits after the date of the change, including a change made in accordance with the funding excess utilization plan.
9 - 7 - IV. CONTRIBUTIONS Employees and the City shall contribute the amounts required by the Plan and Sections A, B and D below. Such contributions shall be adjusted as required by Section V and Section VI of this Funding Policy. A. Current Service Costs and Special Payments The City and Employees shall contribute equal amounts in respect of the current service costs of benefits as determined by the Actuary. Contributions in respect of current service costs should normally equal 100% of the normal actuarial cost of benefits, subject to the contribution limits in Section IV (C). In respect of costs related to the Pre-2015 Deficit, the City shall be responsible for 70% of those costs and Employees shall be responsible for 30% of those costs, subject to the contribution limits in Section IV (C). In respect of any New Deficit, the costs are to be split equally between the City and the Employees and shall be satisfied as required by the Funding Deficit Recovery Plan set out in Section V. B. Initial Contributions Effective January 1, 2015, the City shall contribute 11.6% of Salary plus overtime (blended rate). Effective January 1, 2015, the Employees shall contribute 10.5% of Salary plus overtime (blended rate). Contribution rates will be determined by the Actuary as a combination of two, integrated rates, with one rate applicable to Salary up to the YMPE and a second, higher rate applicable to Salary in excess of the YMPE. A blended rate refers to the equivalent, level rate applicable to total Salary that provides the same contributions in aggregate as the integrated contribution rates. C. Maximum Contributions The City s contribution rate, after adjustments triggered under the Funding Deficit Recovery Plan, while the amortization of the City s portion of the Pre-2015 Deficit continues, shall never exceed 12.1% of Salary plus overtime (blended). The Employees contribution rate, after adjustments triggered under the Funding Deficit Recovery Plan, while the amortization of the Employees portion of the Pre-2015 Deficit continues, shall never exceed 11.0% of Salary plus overtime (blended). After the amortization of the Pre-2015 Deficit has been completed, the City s and the Employees respective contribution rates, after adjustments triggered under the Funding Deficit Recovery Plan, shall never exceed 9% of Salary (blended). D. Contribution Adjustments Subject to the maximum contribution limits in Section IV (C), the City s and the Employees contribution obligations as set out above shall only be altered by: Contribution requirements set out by the Actuary in its actuarial valuation reports filed with the Superintendent;
10 - 8 - Contribution adjustments triggered under Section V or Section VI of the Funding Policy; A reduction required under the Income Tax Act (Canada) (the ITA ); or Other changes to the Plan beyond those contemplated by this Funding Policy and as may be agreed to by the Sponsor Board, subject to the requirements of the PBA, Regulations and the ITA. The initial contribution rates for the City and the Employees as set out in Section IV (B) will not be reduced until the required amortization payments related to their respective portion of the Pre-2015 Deficit have been made or their respective portion of the Pre-2015 Deficit has been eliminated. E. Income Tax Act Limit In the event that all actions contemplated under the Funding Excess Utilization Plan in Section VI have been implemented and the eligible contributions still exceed the limit allowed under the ITA, then the contribution rates shall be further reduced in equal amounts for both the Employees and the City to the limit allowed under the ITA. F. Sharing of Contributions All contributions shall be shared between Employees and the City based on the rules set out above. Contribution holidays may only be taken in the event they are required under the ITA or are in accordance with the Funding Policy. In the unlikely event that the ITA requires a contribution holiday, the contribution holiday would apply equally to both Employees and the City; provided that if the City contribution rate is in excess of the Employee contribution rate at the time of such contribution holiday, any such contribution holidays must be applied first to the City s contributions until such time as the City and Employee contributions are equal. Once the contribution levels are equal, any further contribution decreases shall be applied equally to the City and the Employees. For greater clarity, a contribution holiday will also include a reduction of contributions. G. Expenses All expenses pertaining to the administration and investment of the Plan and Fund shall be paid by the Fund, unless otherwise determined by the Sponsor Board.
11 - 9 - V. FUNDING DEFICIT RECOVERY PLAN A. Triggering Event The Board must implement the Funding Deficit Recovery Plan if an actuarial valuation report filed with the Superintendent identifies that: 1. There is a New Deficit; or 2. At any time while the amortization of the Pre-2015 Deficit continues, the City s contribution rate would exceed 11.6% of Salary plus overtime (blended) or the Employees contribution rate would exceed 10.5% of Salary plus overtime (blended); or 3. At any time after the amortization of the Pre-2015 Deficit has been completed, the City s or the Employees contribution rate would exceed 8.5% of Salary (blended) inclusive of contributions needed to provide Conditional Indexing under Section VII. B. Mechanism for Reducing Deficit Once a triggering event described in Section V (A) above occurs, the Board shall notify the Superintendent, the Sponsor Board, the City, and affected Members, Former Members and Pensioners, of the steps that the Board is taking to address the underfunding of the Plan. Such notice shall include the effect and timing of the actions to be taken regarding contribution rates and benefits. For clarity only, the Sponsor Board shall amend the Plan to reflect the actions taken by the Board. Such amendments are not required for the Board to implement the actions required by the Funding Deficit Recovery Plan. The Funding Deficit Recovery Plan shall consist of the following actions in the order of priority listed below: 1. At any time while the amortization of the Pre-2015 Deficit continues, reduce the bridge benefit accrual rate in respect of future Service only down to a minimum of 0%; 2. Contribution Adjustment (see Section V (C) below). 3. At any time after the amortization of the Pre-2015 Deficit has been completed, reduce the bridge benefit accrual rate in respect of future Service only down to a minimum of 0%; 4. Change the average earnings period in the Plan s benefit formula from final average five years to final average ten (10) years (in increments of 1 year) and subsequently from final average ten (10 years) to career average earnings for future Service only (i.e., Service on and after the effective date of the change to the Plan). 5. Increase the unreduced early retirement date applicable to future Service only (i.e., Service after the effective date of the change to the Plan) by increasing the sum of the age plus service requirements by increments of 1 year (e.g., change from a rule of 85 to rule of 86), to a maximum age plus service requirement of 90 years (Rule of 90).
12 The Board shall notify the Sponsor Board that the actions set out in Sections V (B) 1 through 5 were not sufficient to meet the Plan s required funding level. The Sponsor Board shall meet to consider whether to increase the level of City and Employee contributions to the Plan above the levels currently permitted under this Funding Policy. Any such decision to increase contributions must be made by a resolution passed by at least a two-thirds majority of the Sponsor Board Members and must be made within 60 days after the date on which the actuarial valuation report which disclosed the applicable triggering event was received by the Sponsor Board from the Board. Any such decision to increase City and Employee contributions shall be implemented by means of an amendment to this Funding Policy. If no such decision is made within the 60 day time limit, the action set out in the Section V (B)7 shall be implemented. 7. Reduce the lifetime pension benefit formula percentage under the Plan applicable to future service only (i.e., service after the effective date of the change to the Plan) by a maximum of 50%. 8. The Board shall notify the Sponsor Board that the actions set out in Sections V (B) 1 through 7 were not sufficient to meet the Plan s required funding level. The Sponsor Board shall meet to consider whether to increase the level of City and Employee contributions to the Plan above the levels currently permitted under this Funding Policy. Any such decision to increase contributions must be made by a resolution passed by at least a two-thirds majority of the Sponsor Board Members and must be made within 60 days after the date on which the actuarial valuation report which disclosed the applicable triggering event was received by the Sponsor Board from the Board. Any such decision to increase City and Employee contributions shall be implemented by means of an amendment to this Funding Policy. If no such decision is made within the 60 day time limit, the action set out in the Section V (B)9 shall be implemented. 9. The Board shall notify the Sponsor Board that the actions set out in Sections V (B) 1 through 8 were not sufficient to meet the Plan s required funding level. The Sponsor Board shall then meet and shall decide the further benefit reductions to be implemented in order to meet the Plan s required funding level. Such decision on benefit reductions must be made by a resolution passed by a majority of the Sponsor Board Members in accordance with Section 3B(viii)(1) of the Plan. The above actions shall be taken one by one, and only to the extent necessary, until such time as the required contributions are sufficient to fund the Plan in accordance with this Funding Policy and the PBA. Further actions are triggered when the required funding level cannot be achieved with the cumulative effect of all previous actions, such goal being measured annually and follow-up actions to take effect as per the timelines below. For example, if the Funding Deficit Recovery Plan is triggered, the Board would implement step 1 first, and then determine if the required funding level is met. If step 1 is sufficient to meet the funding goals under the Regulations, no further action would be required at that time. If step 1 is not sufficient to achieve the funding goals, changes as described under step 2 would be implemented. The benefit reductions under step 9, if ultimately required, shall be implemented as necessary such that the funding goals are achieved. The timing of the implementation of the changes shall be as follows: For the changes set out under steps 1-8, no later than twelve (12) months following the effective date of the actuarial valuation report that triggered the need for the action.
13 For step 9, no later than eighteen (18) months following the effective date of the actuarial valuation report that triggered the need for base benefit reductions. C. Contribution Adjustments 1. Reversing Contribution Rate Reductions If the Employees and the City are taking a contribution holiday or have the same contribution rate, the Board must first increase the Employee and the City contribution rates in equal proportions until they are each contributing at a rate sufficient to cover 100% of the current service cost plus any deficit payments, as required, up to the maximum described in Section IV (C). 2. Additional Contribution Rate Increases If the Employees and the City are contributing at the rates set out in Section IV (B) or if the City is otherwise contributing a higher rate than the Employees, the Board must increase the Employee contribution rate and the City contribution rate in equal amounts up to a maximum of 0.5% of Salary, provided contribution rates do not exceed the levels described in Section IV (C). At no time shall the City contribution rate or the Employee contribute rate exceed the rates set out in Section IV (C).
14 VI. FUNDING EXCESS UTILIZATION PLAN A. Triggering Event The Funding Excess Utilization Plan describes actions the Board must take when an actuarial valuation report filed with the Superintendent reveals that: 1. The funded ratio of the Plan exceeds 110%; and 2. The combined employer and employee contribution rates equal or exceed the contributions required to fund the current service cost in respect of future service benefits. B. Excess Available for Utilization When a triggering event under the Funding Excess Utilization Plan has occurred, no action other than actions described in Section VI (C) (1) below can be taken unless the funded ratio of the Plan will exceed 120% after such action has been taken. C. Mechanism for Utilizing Available Surplus When a triggering event described in Section VI (A) occurs, the Board shall take the following actions in the following order of priority: 1. Reverse the actions taken under the Funding Deficit Recovery Plan, Section V (B), in reverse order of priority (i.e., starting with item 9 (or the highest item that was implemented) and moving up the list until the bridge benefit accrual reduction implemented as item 1 has been reversed); 2. Indexing (see Section VI (D) below) 3. Benefit improvements reverse benefit reductions implemented in the January 1, 2015 amendments to the Plan, in a manner determined by Sponsor Board subject to current service costs not exceeding 8% of Salary (before consideration of the requirements of Conditional Indexing - Phase 3 under Section VII) for each of the City and the Employees. 4. Contribution Rate Reduction (see Section VI (E) below) Each of the actions above can only be implemented after confirming that the contribution rates are sufficient to fund the Plan in accordance with this Funding Policy and the PBA, and that, where actions provide for past service benefit improvements with respect to Post Implementation Accrued Benefits, the funded ratio is no less than 120% and the appropriate funding level will be met or exceeded after the change is made. The above actions shall be taken within twelve (12) months from the effective date of the actuarial valuation report that triggered the actions.
15 D. Indexing Target Indexing for a particular calendar year is equal to 50% of the increase in the Consumer Price Index for Canada (the CPI ) for the twelve (12) months ending August 31 st of the previous calendar year, with the maximum of such increase in pension payments not to exceed four and onequarter percent (4.25%). Indexing shall be granted up to Target Indexing for each year that was missed or only partially covered since January 1, 2015, inclusive of any indexing provided through Section VII, starting with the oldest period for which less than Targeted Indexing was provided to the most recent in chronological order. E. Contribution Rate Reductions Contribution rates will only be reduced below the level required to fund the current service cost if required by the ITA. If required to comply with the ITA, the Board shall decrease the City contribution rate and the Employee contribution rate in equal amounts to the extent and for the length of time required by the ITA. For greater clarity, the contributions rates may, if required, be reduced until they are both 0%. The initial contribution rates for the City and the Employees as set out in Section IV (B) will not be reduced until the required amortization payments related to their respective portion of the Pre-2015 Deficit have been made or their respective portion of the Pre-2015 Deficit has been eliminated.
16 VII. CONDITIONAL INDEXING Notwithstanding the previous sections of this Funding Policy, investment gains or a portion thereof may be used each year to provide indexing for benefits in payment that were earned in respect of post December 31, 2014 service. The indexing will be provided in accordance with the requirements of this section, and the use of investment gains as described in this section will take priority over other uses of surplus. Notwithstanding anything to the contrary in this Section VII, conditional indexing must not be provided if doing so would trigger the application of the Funding Deficit Recovery Plan described in Section V. Phase 1 From January 1, 2015 to December 31, 2029, the Board will provide conditional indexation increases to Plan beneficiaries in receipt of benefits with "unindexed" accrued benefits at a rate of 50% of the Consumer Price Index ( CPI ) (maximum 4.25%) if and only if, in the 12 month period ending 6 months prior to the indexing date, the assets of the Plan generated a rate of return, net of all expenses, in excess of the discount rate used in the most recently filed actuarial valuation applicable to the year for which the rate of return was calculated. Only such excess returns will be available for the provision of such conditional indexation, and the indexation will not exceed the previously-guaranteed level. The Board will be responsible to determine the availability of such excess returns on an annual basis, and the application of that excess to the conditional indexation described in this subsection will be automatic. In the event that the excess return is not sufficient to provide the full 50% of CPI (maximum 4.25%), then a lesser and proportionate conditional increase shall be granted. In addition, the Board shall take into account the funded status of the Plan when considering whether to grant the conditional indexing in this phase. The Board shall provide the amount of conditional indexing based on the formula above if the going concern funded status of the Plan is 90% or higher. If the going concern funded status of the Plan is less than 90% then the Board may still grant conditional indexing under this phase but the amount of the allocation of this excess to conditional indexing will be limited to an amount that will not reduce the funded status of the Plan to a level below the most recently filed valuation s funded status. Phase 2 Phase 2 will only come into effect after January 1, 2030 and only if the filed valuation that is in effect as of January 1, 2030 shows that special payments are required. If the filed valuation in place as of January 1, 2030 shows that special payments are not required then Phase 3 indexation will apply instead. Where special payments are required as of January 1, 2030, the Board will provide conditional indexation increases to Plan beneficiaries in receipt of benefits with "unindexed" accrued benefits at a rate of 50% of CPI (maximum 4.25%) if the annualized five year average rate of return generated by the assets of the Plan, net of all expenses, for the 60 month period ending 6 months prior to the indexing date exceeds the discount rate used in the most recently filed actuarial valuation applicable to the year. Only such excess returns will be available for the provision of such conditional indexation, and the indexation will be limited to the previously-guaranteed level. The Board will be responsible to determine the availability of such excess returns on an annual basis, and the application of that excess to the conditional indexation described in this subsection will be automatic. In the event that the excess return is not sufficient to provide the full 50% of CPI (maximum 4.25%), then a lesser and proportionate conditional increase shall be granted. This method of providing conditional indexing will cease as soon as special payments are no longer required to be remitted to the Plan and will not
17 be reinstated even in the case where special payments are required at any point after January 1, If at any point in time after January 1, 2030 special payments are no longer required to be remitted to the Plan, the default and only method for calculating conditional indexing shall be as outlined in Phase 3. In addition, the Board shall take into account the funded status of the Plan when considering whether to grant the conditional indexing in this phase. The Board shall provide the amount of conditional indexing based on the formula above if the going concern funded status of the Plan is 90% or higher. If the going concern funded status of the Plan is less than 90% then the Board may still grant conditional indexing under this phase but the amount of the allocation of this excess to conditional indexing will be limited to an amount that will not reduce the funded status of the Plan to a level below the most recently filed valuation s funded status. Phase 3 If the filed valuation that is in effect as of January 1, 2030 shows that special payments are no longer required or if at any point after January 1, 2030 a filed valuation shows that special payments are no longer required, the default and only method for calculating conditional indexing shall be as outlined in Phase 3. At no point after Phase 3 is implemented will conditional indexing be provided under Phases 1 or 2. In order to ensure that there is some funding available to pay for conditional indexing, a notional fund will be established for the purposes of Phase 3. Once Phase 3 begins, 1% of Salary (0.5 % of which is paid for by the employees and the other 0.5% of which is paid for by the employers) in addition to the current service contribution and subject to the maximum contribution rates, as set out in Section IV will be credited to the notional fund for each subsequent year where no special payments are being made. In any year where special payments are required, the 1% of Salary will be used to make special payments. In years for which no special payments are required and where the full amount of the 1% Salary is not paid out in conditional indexing for the year, the difference between the amount paid in conditional indexing and the 1% Salary will be remain in the notional fund for use in a subsequent year. Where there is a balance maintained, the notional fund will be credited with interest at the fund rate of return, net of all expenses. Such interest will also be available to pay for conditional indexing. Once Phase 3 begins, the Board will at that point provide indexation increases to Plan beneficiaries in receipt of benefits with "unindexed" accrued benefits at a rate that is the lesser of the following: (a) (b) 50% of CPI (to a maximum of 4.25%); or a percentage of CPI as determined by the actuary, the cost of which is equal to or less than the estimated balance of the notional fund at the indexing date, if any. In the event that the payment of the amount of conditional indexing calculated in accordance with the above formula would cause the Plan to go into a deficit, then a lesser and proportionate conditional increase shall be granted. The Board will be responsible to determine the amount of the conditional indexing available on an annual basis, and the application of that conditional indexation described in this subsection will be automatic. However, the indexing will only be provided where there are no special payments required for that year. For greater certainty, once this method for providing indexing has been implemented on or after January 1, 2030, no indexation will be provided in years where special payments are required.
18 VIII. ACTUARIAL ASSUMPTIONS The Actuary shall prepare an actuarial valuation report as at December 31, 2014 and as at December 31 st of each year thereafter. The Board may request updated actuarial information at any point during the year if the Board determines that there has been a material change in circumstances. The actuarial valuation reports prepared by the Actuary for purposes of the PBA that will be filed with the Superintendent will be the actuarial valuation report that all actions under this Funding Policy will be based on. The Actuary, in consultation with the Board, shall establish actuarial assumptions for the funding valuation on a best estimate basis and shall incorporate a margin for adverse deviation as established in accordance with Section III (C). The assumptions inclusive of the margin for adverse deviation shall be in accordance with the requirements of the PBA and the Superintendent.
19 IX. IMPLEMENTING THE FUNDING POLICY A. Monitoring The environment within which the Plan operates is not static. The legal, regulatory, and economic environments that affect the management of the Plan are all subject to change. Periodic reviews of the Funding Policy are essential to ensure that the Funding Policy remains relevant and appropriate. At a minimum, this Funding Policy should be formally reviewed by the Sponsor Board every three years. An asset/liability study may also be conducted in conjunction with the formal Funding Policy review. The Board may request that the Sponsor Board conduct an earlier review if, in the opinion of the Board, significant changes to the environment or the PBA have occurred since the most recent review. All changes to the Funding Policy must be approved by the Sponsor Board. B. Communications Policy This Funding Policy and the annual actuarial valuations are made available on the Plan website and are accessible to the general public. Any specific inquiries concerning this Funding Policy should be directed to the Board, who will seek clarification from the Sponsor Board, as required.
Financial Services Commission of Ontario Commission des services financiers de l Ontario SECTION: Access to Information INDEX NO.: I150-800 TITLE: Member s Right to Information: Annual Statements, Termination
THE UNIVERSITY OF OTTAWA RETIREMENT PENSION PLAN REPORT ON THE ACTUARIAL VALUATION FOR FUNDING PURPOSES AS AT JANUARY 1, 2013 AUGUST 2013 Financial Services Commission of Ontario Registration Number: 0310839
Canada Bureau du surintendant des institutions financières Canada 255 Albert Street 255, rue Albert Ottawa, Canada Ottawa, Canada K1A 0H2 K1A 0H2 Guideline Subject: Guideline for Date: Purpose This document
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