Student Services. Operational Records Classification System (ORCS) INDEX

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1 Student Services Operational Records Classification System (ORCS) INDEX This index provides an alphabetical guide to ORCS subject headings and relevant primary number(s). It should enable the user to locate the primary number(s) in which documents relating to a specific subject or function may be classified. It should also aid the user in retrieving, by subject, documents which have been classified and filed. Employees responsible for records classification should use this index as a means of access to the contents of ORCS. Once they have located what appear to be relevant index entries for a given subject, they should refer to the primary or primaries listed in order to determine which is the correct classification and also to determine the correct secondary. Often, the primary scope notes will clarify whether or not a document should be classified in a given primary. Primary scope notes should be read carefully as they delineate a primary's subject and content. This index contains an alphabetical listing of: a) all keywords which appear in primary titles; b) all keywords which appear in secondary titles; c) keywords which appear in primary scope notes; d) common synonyms for indexed keywords; and e) common abbreviations. Cross-references: "See" references indicate that the subject heading sought is indexed under an alternate entry (a more appropriate keyword, a full or official name, etc.). "See also" references are used when additional information can be found in another entry. (continued on next page) index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 1

2 - A - ABESAP (See ADULT BASIC EDUCATION STUDY ASSISTANCE PROGRAM) APPENDICES -student loan application APSD (See ASSISTANCE PROGRAM FOR STUDENTS WITH PERMANENT DISABILITIES) ACADEMIC -awards ADULT(S) -Basic Education Study Assistance Program Services Program with permanent disabilities program ANOMALY -reports APPEALS -student loan APPLICATIONS -academic award Canada Study Grant designation disability grant full-time student loan grant 40210, Health Care Scholarship Fund Nurses Education Bursary packages part-time student loan APPROVED -post-secondary institutions programs of study ASSESSMENT -of post-secondary institutions ASSISTANCE -core case files core program development Program for Students with Permanent Disabilities scholarships special program case files special program development ARCS 195 index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 2

3 AUDITS -student loan AUTOMATIC -system letters AWARD(S) -academic high school graduate medal Premier's Excellence screening committees ARCS 200 -special program student loan and grant B - BLOCK-FUNDING BRITISH COLUMBIA -grants Health Care Scholarship Fund Nurses Education Bursary special assistance program development ARCS 195 -student loan case files student loan program development BRONZE MEDAL AWARDS -Governor General's collegiate BURSARIES (See also GRANTS) - C - CALENDARS -post-secondary institution CANADA STUDENT LOAN -full-time full-time program development part-time part-time program development CANADA STUDY GRANTS 40230, CANADIAN INFORMATION CENTRE -for International Credentials ARCS 206 index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 3

4 CERTIFICATE(S) -eligibility reports, failed of eligibility CICIC (See CANADIAN INFORMATION CENTRE FOR INTERNATIONAL CREDENTIALS) CLOSED -post-secondary institutions COLLECTIONS -overdues and overawards COLLEGES -United World Scholarships COLLEGIATE BRONZE MEDAL AWARDS -Governor General's COMMITTEES -screening ARCS 200 COMPLAINTS -human rights CONTRACTED AGENT -students with disabilities program CORE ASSISTANCE -application packages case files program development CRIMINAL -investigations COMPUTER OUTPUT MICROFICHE (COMfiche) -student loan reports CSG (See CANADA STUDY GRANTS) - D - DE-DESIGNATED -post-secondary institutions DEFAULT -reports DEFUNCT -post-secondary institutions index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 4

5 DENIED -post-secondary institutions DESIGNATION -of post-secondary institutions DEPENDENTS -students with DEVELOPMENT -of core student assistance program of disability grant program of other special assistance programs ARCS 195 DISABLED STUDENTS -funding DOCTOR -student loan forgiveness DOCTORAL -female student grants 40210, E - ELIGIBILITY -certificates reports, failed ELIZABETH II SCHOLARSHIPS EMERGENCY -Aid Matching Fund, Student Society ENDOWMENT, MATCHING -Trinity Western University EXCELLENCE AWARDS -Premier's F - FAILED -certificate eligibility reports FEMALE DOCTORAL -student grants 40210, index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 5

6 FINANCIAL ASSISTANCE -bursaries computer system core case files core program development scholarships special assistance case files special program development ARCS 195 FINANCING -student loans FORGIVENESS -student loan FRAUD -investigations FULL-TIME -student loan application packages student loan applications G - GOVERNOR GENERAL'S -collegiate bronze medal awards GRANT(S) Canada Study 40230, core case files core program development disabled student disabled student program development female doctoral student health care nursing part-time special program case files special program development ARCS H - HBS ISO section -electronic files HEALTH BURSARY SYSTEM ISO section -electronic files HEALTH CARE SCHOLARSHIP FUND HIGH-NEED PART-TIME (See PART-TIME) index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 6

7 HIGH SCHOOL GRADUATE -awards HNPT (See PART-TIME) HUMAN RIGHTS -complaints I - IMPLEMENTATION -of core student assistance program of special assistance program INSTITUTIONS (See POST-SECONDARY INSTITUTIONS) INVESTIGATIONS criminal INVOICES, BANK -student loan J - - K - - L - LETTERS -automatic system LIEUTENANT GOVERNOR'S -medal awards LOAN REMISSION QUALIFIER LOANS (See STUDENT LOANS) LRQ (See LOAN REMISSION QUALIFIER) - M - MATCHING -endowment, Trinity Western University fund, Student Society Emergency Aid index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 7

8 MEDAL AWARDS -Governor General's collegiate bronze Lieutenant Governor's Premier's excellence MEDICAL STUDENTS -loan forgiveness MICROFICHE -student loan reports MIR (See MISSING-INFORMATION REQUEST) MISSING INFORMATION REQUEST NOA (See NOTICE OF ASSESSMENT) - N - NOTICE OF ASSESSMENT NURSES EDUCATION BURSARY NURSING -bursaries student loan forgiveness O - OPPORTUNITY GRANTS (See CANADA STUDY GRANTS) OVERAWARD - P - PACKAGES -application training, disability grant program PARAMEDIC -bursaries PART-TIME -Canada Study Grant student loan applications index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 8

9 PERMANENT -disability grants PLANNING -core program disability grant program other special assistance programs ARCS 195 -reports, core program reports, special assistance program 40230, POLICY (See secondary -00 under the appropriate subject primary) -development, core program development, disability grant development, other special assistance ARCS 195 PORTABILITY POST-SECONDARY INSTITUTIONS -block-funded calendars designation POST-SECONDARY STUDENTS (See STUDENTS) PPSEC (See PRIVATE POST-SECONDARY EDUCATION COMMISSION) PRE student loan quarterly interest reports PREMIER'S EXCELLENCE AWARDS PRIVATE POST-SECONDARY EDUCATION COMMISSION PRIVATE POST-SECONDARY INSTITUTIONS (See POST-SECONDARY INSTITUTIONS) PROCEDURES (See secondary -00 under the appropriate subject primary) PROGRAM -Adult Services development, core program development, disability grant development, other special assistance ARCS 195 -of study assessment PROVINCIAL -liability reports PUBLIC POST-SECONDARY INSTITUTIONS (See POST-SECONDARY INSTITUTIONS) index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 9

10 - Q - QUEEN ELIZABETH II -scholarships R - RECOGNITION MEDALS -Governor General's collegiate bronze Lieutenant Governor's Premier's excellence RECONCILIATION -anomaly reports student loan financing RECORD OF PORTABILITY REMISSION -qualifier automatic system letters reports reviews REPORTS -core program disability grant program 40230, failed certificate eligibility loan management loan reconciliation anomaly loan remission microfiche pre-1995 student loan quarterly interest reports provincial liability special assistance program student loan default RESTRICTION REVIEWS -student loan S - SCHOLARSHIPS (See also BURSARIES) -Health Care -Premier's Excellence Queen Elizabeth II United World Colleges index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 10

11 SCHOOLS (See POST-SECONDARY INSTITUTIONS) SCREENING COMMITTEES ARCS 200 SFAS ISO section -electronic files SPECIAL -financial assistance Opportunity Grants (See CANADA STUDY GRANTS) SPR FORMS STATEMENT -of personal responsibility forms STATISTICAL REPORTS -core program disability grant program 40230, failed certificate eligibility loan management loan reconciliation anomaly loan remission pre-1995 student loan quarterly interest reports provincial liability special assistance program student loan default STUDENT GRANTS (See GRANTS) STUDENT LOAN(S) (See also GRANTS) -appeals application packages applications, full-time applications, part-time certificates of eligibility default reports financing forgiveness full-time part-time loan remission qualifier automatic system letters management reports microfiche quarterly interest reports, pre reconciliation anomaly reports remission reports remission reviews reviews verification index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 11

12 STUDENT(S) -academic awards assistance program development and implementation Financial Assistance System ISO section -grants (See GRANTS) -loans (See STUDENT LOANS) -medals scholarships services Society Emergency Aid Matching Fund with disabilities program with dependents grants with permanent disabilities program STUDY -Grants, Canada 40230, programs of SYSTEM -automatic letters Health Bursary ISO section -Student Financial Administration ISO section TAB (See TRAINING ASSISTANCE BENEFITS) - T - TECHNOLOGY AND SERVICES SUPPORT PROGRAM -for Adults With Permanent Disabilities TRAINING -Assistance Benefits packages, disability grant program TRINITY WESTERN UNIVERSITY -matching endowment TSSP (See TECHNOLOGY AND SERVICES SUPPORT PROGRAM FOR ADULTS WITH PERMANENT DISABILITIES) - U - UNITED WORLD COLLEGES SCHOLARSHIPS UNIVERSITY -Trinity Western matching endowment index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 12

13 - V - VERIFICATION W - WITHDRAWAL WORK STUDY PROGRAM WORLD COLLEGES SCHOLARSHIPS X - - Y - - Z - index.doc: 2002/02/21 Schedule ORCS/SS INDEX - 13

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