Structure in documents: an introduction
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1 Structure in documents: an introduction Structure in documents: an introduction Being an introduction to the use of databases and markup languages to help the designer make electronic and paper documents work harder and be more useful, concentrating on the markup language called XML.
2 Structure in documents: an introduction Visible and invisible structure Visible and invisible structure Visible structure: regular, systematic use of type, space and colour to expose a document s meaning to a human user. Codified in grids style manuals Invisible structure: regular, systematic use of electronic markers to expose a document s meaning to a machine. Codified in database tables and schemas SGML/XML Document Type Definitions and schemas
3 Structure in documents: an introduction Why is structure important? Why is structure important? A structured document allows us to: design sites rather than pages publish different slices of data for different audiences auto-publish new data navigate documents according to their meaning exchange information between systems
4 Two overlapping structural systems Why is structure important? Two overlapping structural systems Markup languages such as XML and SGML add labels about structure within documents. The labels are often directly human-readable. Databases separate different types of information into different fields within an overall structure. The labels exist within the database software rather than the document. In fact document is an alien concept to most databases.
5 Why XML matters Why is structure important? Why XML matters XML is the replacement for HTML it is the new language of the Web XML is a way of exchanging information between many different computer systems XML is the mandatory standard for the exchange of information between government information systems
6 What XML is Why is structure important? What XML is A standard way of marking-up information For publishers: For IS professionals: a way of separating content from appearance a way of exchanging data between different computer systems.
7 What XML is How it works How it works
8 What XML is How it works XML and HTML XML is a markup language like HTML. Like HTML, XML can be used (via separate formatting rules) to control the typography of a web page but with greater control and flexibility. Like DHTML, XML can be used (via separate formatting rules) to control the layout and behaviour of a web page but much more powerfully.
9 What XML is How it works Unlike HTML, XML is ideally suited to move information directly between computer systems across the web. XML file Foreign computer Formatting rules Web browser HTML describes XML describes The appearance of information text and pictures The structure and relationships of information text and pictures and data
10 What XML is How it works What XML looks like XML like HTML works by surrounding text, pictures and other information with tags : <tag>this is some text</tag> Tags in HTML In HTML there is one set of tags a single schema to cover everything on every web page throughout the world: <H1>Heading</H1> <P>And a paragraph</p>
11 What XML is How it works Tags in XML In XML there is a set of tags for a particular class of documents: there are many schemas, each specific to a particular class of document: A schema for invoices might have tags called <item>, <price>, <quantity>, etc A schema for books might have tags called <prelims>, <body>, <chapter>, etc
12 What XML is How it works Schemas in XML A schema describes a class of document or a class of information. A schema says what will be in all documents (instances) in the class. Schemas allow computers to talk meaningfully to each other Almost all XML documents conform to one (or more) schema
13 What XML is How it works Some schemas are public and world-wide (see some are private, local, or confined to a particular industry or interest group or project. Making or using the right schema is critical to the success of any project.
14 What XML is Putting XML on the web Putting XML on the web
15 What XML is Putting XML on the web How XML reaches the web Today, very few web sites are published direct in XML. Instead, if XML is used, it works behind the scenes the web server reads the XML, transforms it to HTML, and sends the HTML to the user. XML is mostly used today as an intermediate format joining IT systems to the web a way of delivering parallel publishing projects
16 What XML is Putting XML on the web Joining IT systems to the web IT system IT system XML to common schema IT system Web server Web browser Websites which knit live IT systems to the public or other businesses use XML as a system-neutral way of sending and receiving information.
17 What XML is Putting XML on the web For IS professionals Middleware to create XML from traditional IT backend systems is easy to write XML can stay the same when back-end systems change the web can be used to send XML For web managers Designing for XML is simpler than using ASP/JSP etc Web servers increasingly understand XML Servers can transform XML to different HTML flavours on the fly
18 What XML is Putting XML on the web Delivering parallel publishing projects Author XML master document Formatter Printing Designer Web server Web browser Projects where the same information must be available in print, web, and possibly other formats at the same time. The same XML master document can be printed (via a PostScript formatter and conventional print) and published via a web server or content management system.
19 What XML is Putting XML on the web The look and feel of the documents can be very different design and interaction are built-in to the PostScript formatter and web server without changing the XML master document. Direct to web Most users have XML-aware browsers but they are not yet common enough to allow direct XML publishing, except for specialist/controlled audiences. XML-compatible browsers include: Internet Explorer 5.0 or higher Netscape Navigator soon (Version 6 Preview 1 or higher) Opera 4.0 or higher
20 XML and design Putting XML on the web XML and design XML documents generally contain no information about design just information about the kind of content. Design is applied by a formatting system (for example, a web server or sometimes a web browser) which uses formatting rules, just as HTML uses Cascading Style Sheets (CSS). The formatting system says make this kind of information look like this on the web.
21 XML and design Standards for formatting rules Standards for formatting rules CSS Cascading Style Sheets XSL extensible Style Language XSLT extensible Style Language and Transformation Each is more powerful than the last.
22 XML and design Standards for formatting rules CSS Cascading Style Sheets are familiar to web designers now, and work well with XML as well as HTML files. The standard: is stable is firmly focused on the web allows quite good control of layout and typography works with HTML in the browser is a transition standard towards XSL/XSLT
23 XML and design Standards for formatting rules XSL & XSLT extensible Style Language and extensible Style Language Transformation are new standards which work only with XML (and XHTML) files. They: are not quite stable standards can be used to control design on the web and also (soon?) for print. allow excellent control of layout and typography allow selection and ordering as well as design work with XML on the server and send transformed HTML or XML to the user.
24 Structure in databases Standards for formatting rules Structure in databases The traditional database consists of tables of information in which rows are called records and columns are called fields. name size colour record1 Fred large green record2 Natalie small orange record3 Fiona large blue Most databases these days are relational: one database uses many tables with relationships. There are other types.
25 Structure in databases Talking to databases Talking to databases There are no standards for the internal working of databases, but there is a widely-supported language SQL (Structured Query Language) for putting information in and getting it out of the database. You can use SQL (or application-specific tools) to add markup to database output. You can use ASP or JSP or PHP to call information from a database with suitable drivers.
26 Structure in databases Markup and databases Markup and databases Most databases don t understand markup either procedural markup such as HTML or PostScript, or structural markup such as XML or SGML. It s (quite) easy to get databases to output marked-up documents. herder to get them to read marked-up documents, though this is changing with the widespread adoption of XML throughout information systems.
27 Database-centred publishing systems Markup and databases Database-centred publishing systems Two main technologies used in database-based publishing systems: Relational or flat databases Object repositories
28 Database-centred publishing systems Conventional database publishing Conventional database publishing Database used as the master format, surrounded by input (editing) and export (publishing) filters, or exporting to suitable publishing software Oracle, Informix, IBM DB2 and others are relational database management systems (RDBMS) used in many web-publishing systems such as MediaSurface and StoryServer. Lotus Notes/Domino is a flat database and web publishing system.
29 Database-centred publishing systems Conventional database publishing Authors and editors in XML document Authors and editors direct Database HTML XML (further processing) Print format software website PostScript print
30 Database-centred publishing systems Conventional database publishing Plus points ideal for table-based information such as catalogues, price lists and statistics straightforward to build web-forms for authors/editors straightforward to export HTML and/or XML easy to make live transformations on data reflecting changes instantly well-understood by IS professionals
31 Database-centred publishing systems Conventional database publishing Minus points Not suited to document-like documents (!) Output to print often difficult: bespoke formatting software or separate print-publishing process may be required Remote authors need live web connection For most purposes, web-form authoring is unpleasant
32 Database-centred publishing systems Object repositories Object repositories Object database used as the master format, surrounded by input (editing) and export (publishing) filters, or exporting to suitable publishing software. Object databases deal with tree data structures as well as table data structures. This is useful in dealing with XML. Normally contain workflow tools for revision control Oracle IFS, Zope, Frontier, POET: x-hive
33 Database-centred publishing systems Object repositories Authors and editors in XML document Authors and editors direct Database DTD(s) HTML XML (further processing) Print format software website PostScript print
34 Database-centred publishing systems Object repositories Plus points Object databases are cool System design is simple in theory Usually suited for workflow management Work well with document-oriented XML
35 Object repositories Minus points Not many products to choose from Can be expensive Tools are scarce or young, therefore Implementing projects can be risky/expensive
36 Who does what Object repositories Who does what Web publishing already involves designers and IS professionals. They will have to work increasingly closely because: XSL and XSLT are too complex for most designers user interaction and branding are too complex for most IS professionals e-everything is getting more important: getting everything right is more and more important (and harder and harder)
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