ATLANTA 2015 EXHIBITOR MANUAL

Transcription

1 ATLANTA 2015 EXHIBITOR MANUAL

2 TABLE OF CONTENTS Small Business Expo Contact Information... 3 Expo Location... 3 Schedule... 3 Booth Set Up... 3 Important Checklist... Suggested Hotels... Venue Information Parking... 6 Advanced Shipments... 7 Direct Shipments To Showsite... 8 Exhibitor Load In... Exhibitor Load Out... Outgoing Shipments After Expo Exhibitor Registration Vechicle Display Vehicle Display Order Form WiFi Electrical Drops Furniture Labor

3 TABLE OF CONTENTS Registration List Gift Bag Inserts Small Biz Lead Capture App Small Biz Lead Capture App Download Instructions Workshops Printing Advertising Kit ShowGuide Advertising ShowGuide Specifications...20 New Additions To The Show Catering/Food Sampling Credit Card form for Material Handling

4 EXHIBITOR MANUAL - MIAMI ATLANTA THURSDAY DECEMBER 10th, 2015 SMALL BUSINESS EXPO OFFICE: 555 8th Avenue, Suite 909 New York, NY TEL: FAX: TheSmallBusinessExpo.com Info@theshowproducers.com EXPO LOCATION: Atlanta Convention Center at AmericasMart Building 2 - Floor 2 - Exhibitor Hall 230 Spring Street NW Atlanta, GA SCHEDULE: Exhibitor Load-In: Wednesday December 9th, 2015 from 12 PM 4 PM Thursday December 10th, 2015 from 8 AM 9 AM Expo Hours: Exhibitor Load-Out: Thursday December 10th, 2015 from 9:30 AM 4:00 PM Thursday December 10th, 2015 from 4:00 PM - 6:00 PM (5:30-7:00 PM for crates) Please note that if you do not set up your booth by 9AM on Thursday December 10th, we reserve the right to reassign your booth and move you to a different booth location. Thank you for your cooperation. BOOTH SET-UP The pipe/drape behind you and on the sides of your booth are all BLACK. We highly recommend ordering carpet for your booth in advance. You can order via our Exhibitor Store: small-business-expo Each booth will contain the following: 8 High draped black back wall 3 High draped side rails (1) Wastebasket (1) Identification sign Exhibitors are responsible for all costs associated with the installation, dismantle, electrical service, internet access, and any other services or rental materials. 3

5 Important Checklist Deadline ASAP Task PROMOTE YOUR BOOTH & USE CUSTOMIZED TEMPLATE TO SEND TO YOUR LIST: Marketing check-list to promote your booth to your clients & drive traffic to your booth: 1. Send custom HTML blast using the following link: thesmallbusinessexpo.com/affiliate/ (we recommend doing this 3-4 times up until the show). 2. Promote your booth space in your company newsletter. 3. Post on your Facebook, Twitter & LinkedIN feeds that you are exhibiting at Small Business Expo show that you support small business! 4. Download our advertising kit and put a banner on your homepage that promotes your booth. 5. If you have a storefront, print our flyer (from the media kit) and post in your window or by your register. DOWNLOAD OUR ADVERTISING KIT (banners, flyers, suggested social media posts): Advertising-Kit.zip Completed (Y/N) November 5th 2015 FINAL BOOTH PAYMENTS DUE, PRINT ORDERS, SHOWGUIDE ADS & WORKSHOPS DUE: 1. All payments due for booths (all charges will be auto charged unless we receive a different credit card # in advance) 2. Place all print orders with our print store for delivery to show at: 3. Show Guide Ad Artwork Deadline / Workshop Material due November 12th 2015 A/V, FOOD PERMITS, & VEHICLE DISPLAY DUE: 1. Deadline to submit vehicle display form (displaying a vehicle in your booth). 2. Deadline to order A/V equipment. 3. Food Permits due. 4

6 December 4th PM EST LEAD SCANNERS, BOOTH ADD ONS, LABOR, POWER & ADVANCED SHIPPING DEADLINE: 1. Deadline to order Lead Scanner, Furniture, Power, and Labor 2. Deadline for shipments to arrive to Advanced Warehouse. After this deadline, these items can be purchased onsite with limited options available. Onsite purchases will be subject to a 30% increase in price. You may rent these items via our Small Business Expo Marketplace! December 8th, 2015 December 9th 2015 December 10th 2015 REGISTER BOOTH STAFF and GIFT BAG INSERTS: 1. Register all booth staff at (Each staff member must register with a UNIQUE address for the EXHIBITOR BADGE) 2. Gift Bag Inserts delivered directly to venue between 8AM-5PM GIFT BAG INSERTS FINAL DEADLINE, LOAD-IN: 1. Gift Bag Inserts delivered directly to venue between 8AM-12PM 2. Exhibitor Load-in 12PM 4PM FINAL EXHIBITOR LOAD-IN & SHOW TIMES: Exhibitor Load-in 8 AM - 9 AM Exhibitor Load-out 4 PM - 6 PM (5:30-7PM for crates) 5

7 SUGGESTED HOTELS Hyatt Regency Atlanta 265 Peachtree Street NE Atlanta, Georgia, USA, The Westin Peachtree Plaza, Atlanta 210 Peachtree St NW Atlanta, GA Tel: Atlanta Marriott Marquis 265 Peachtree Center Ave NE Atlanta, GA Tel: VENUE INFORMATION Atlanta Convention Center at Americas Mart is located at 230 Spring Street NW Atlanta, GA The Small Business Expo will be taking place in the Building 2, 2nd Floor. Please click on the following link for a live floorplan: LOADING DOCK Building 2 (Gift Mart) & Building 2 West Wing: Harris Street: One way entrance. (2) trailer length spaces; four short bed spaces; minimal POV capabilities. PARKING Parking is available in Building 2 for approximately $10 per day. Garage hours are extended during markets. For more information on daily or monthly parking rates, please contact Lanier Parking at Building 2 Parking Garage: 230 Spring Street NW, Atlanta GA Enter on the left side of Spring Street, between Andrew Young International Blvd. and John Portman Blvd. Hours are 7:00 AM - 11:30 PM Parking Garages nearby: SunTrust Plaza: 300 Peachtree Center Courtland Garage: 207 Courtland Street NE International Garage: 25 Andrew Young International Blvd NE 6

8 ADVANCED SHIPMENTS If you would like to ship items in advance, please contact Client Services at or for general shipping instructions. If you would like a quote or a pick up to the advanced warehouse, please call or go to Advanced Warehouse Address is below: J&S Cartage Small Business Expo [Company Name & Booth #] 3770B Zip Industrial Blvd Atlanta GA Be sure to include your company name and booth number. Be sure to notate Box 1 of X. Shipments to be received from Novembre 6th - December 4th. No shipments will be accepted to the warehouse after December 4th. Once the advanced warehouse receives shipment, you will be invoiced via the following rate: $ per 100 lbs. with a 100 lb. minimum (All shipments will be billed based on actual weight.) Small box fee is the following: $35 for the first box, $10 for each additional. This applies to a maximum weight of 20 lbs per box (dimensions 12x12x12). Please fill out the cc authorization form, found at the end of this manual. Be sure to submit directly to clientservices@theshowproducers.com. This price includes storage and material handling to and from your booth (roundtrip to/from warehouse). Please note this rate does NOT include shipping costs. Shipping costs are additional and determined by your 3rd party carrier. IMPORTANT INVOICE MUST BE PAID IN FULL FOR YOUR ITEMS TO BE DROPPED AT YOUR BOOTH. YOUR SHIPMENT WILL NOT BE DELIVERED TO YOUR BOOTH IF WE DO NOT RECEIVE PAYMENT IN FULL. See below for Shipment Labels: FROM: Advance Warehouse Shipping Label TO: J&S Cartage Small Business Expo [Company Name & Booth #] 3770B Zip Industrial Blvd Atlanta GA DELIVER NO LATER THAN FRIDAY, December 4th, 2015 FOR ADVANCE SHIPMENTS ONLY SMALL BUSINESS EXPO 7

9 DIRECT SHIPMENTS TO SHOWSITE If you would like to ship items directly to the showsite, please contact Client Services at or for a quote and general shipping instructions. Please use the following address for Showsite Shipments: Small Business Expo (Company Name & Booth #) Atlanta Convention Center at AmericasMart 230 Spring Street NW Atlanta, GA (404) Be sure to include your company name and booth number. Be sure to notate Box 1 of X. FROM: DIRECT TO HALL TO: Small Business Expo (Company Name & Booth #) Atlanta Convention Center at AmericasMartBuilding 2 - Floor 2 - Exhibitor Hall 230 Spring Street NW Atlanta, GA DESIGNATED TIMEFRAME FOR SHIPMENTS TO ARRIVE TO SHOWSITE IS: Tuesday, December 8th between 8:00 AM 4:00 PM Wednesday, December 9th between 8:00 AM 4:00 PM **Shipments will NOT be accepted outside this strict window of time** $ per 100 lbs. with a 100 lb. minimum (All shipments will be billed based on actual weight.) Small box fee is the following: $35 for the first box, $10 for each additional. This applies to a maximum weight of 20 lbs per box (dimensions 12x12x12). Please fill out the cc authorization form, found at the end of this manual. Be sure to submit directly to clientserivces@theshowproducers.com. Exhibitor Load In is Wednesday, December 9th from 12 PM - 4 PM and Thursday, December 10th from 8 AM - 9 AM. 8

10 EXHIBITOR LOAD IN Exhibitors may load in through the main entrance of the Atlanta Convention Center by hand carrying their items by using a cart or dolly. Exhibitors will NOT be charged for material handling. Exhibitors may NOT borrow equipment for use. Exhibitors are welcome to load in through the main entrance using their own carts or dolly if unloading/loading from/to a personal owned vehicle (POV). If goods are delivered in a commercial truck (this would include a U-Haul or any other rental truck), laborers would be required to unload and will be charged material handling. Exhibitor Load In is Wednesday, December 9th from 12 PM - 4 PM and Thursday, December 10th from 8 AM - 9 AM. EXHIBITOR LOAD OUT Exhibitor Load Out is Thursday, December 10th from 4 PM - 6 PM (7 PM for crates). Exhibitors may load out through the main entrance of the Atlanta Convention Center by hand carrying their items or by using a cart or dolly. Exhibitors will NOT be charged for material handling. Exhibitors may NOT borrow equipment for use. Exhibitors are welcome to load out through the main entrance using their own carts (NO DOLLY) if loading out from/to a personal owned vehicle (POV). If goods are delivered in a commercial truck (this would include a UHaul or any other rental truck), laborers would be required to unload and will be charged material handling. OUTGOING SHIPMENTS AFTER THE EXPO YRC Freight is the official carrier for the Small Business Expo. If you would like to arrange outgoing shipping, please be sure to visit Exhibitor Services. Exhibitors will be given Bills of Lading for packages, on which they must indicate the outgoing method of shipment. Bill of Lading must be returned to Exhibitor Services once packages are packed, labeled, and ready to be shipped. Packages must be left in booth. If exhibitor paid for inbound material handling, the outbound material handling is included as round-trip. If exhibitor did not pay for inbound material handling, they must pay full rate of $ per 100 lbs. (100 lbs. min.). Small box fee is the following: $35 for the first box, $10 for each additional. This applies to a maximum weight of 20 lbs per box. Please fill out the cc authorization form, found at the end of this manual. Be sure to submit directly to clientservices@theshowproducers.com. Exhibitors MUST be packed up by no later than Thursday, December 10th, 2015 at 6:00 PM. (5:30-7PM for crates) UPS ground and FedEx ground are not recommended due to this strict window of time for pick up. Due to this short window of time, we suggest using our dedicated freight carrier, YRC. Please visit Exhibitor Services for Bills of Lading and general shipping details. IMPORTANT NOTE - Be sure to notate booth number and company name on the Bill of Lading. If outbound packages are not picked up by your 3rd Party Carrier by 6:00 PM (7PM for crates), all materials will be rerouted to your destination via YRC (provided the proper labels are attached to your items). Please note you will be billed from YRC with the associated shipping costs. Any non-labeled items left on the show floor, will be considered trash and thrown out immediately after 7:00 PM. We are not responsible for any items left behind. Please see below contact information for YRC should you need to get a quote: Jeff Parker Jeff@jscartage.com 9

11 3rd Party Onsite Pickup Exhibitors MUST pre-arrange a 3rd Party Carrier to pick up their outgoing shipments from the venue. All packages must be picked up by no later than 6 PM (7PM for crates) on December 10th, Exhibitors will be given Bills of Lading for packages, on which they must indicate the outgoing method of shipment (3rd Party). Bill of Lading must be returned to Exhibitor Services once packages are packed, labeled, and ready to be shipped. Packages must be left in booth. If exhibitor paid for inbound material handling, the outbound material handling is included as round-trip. If exhibitor did not pay for inbound material handling, they must pay full rate of $ per 100 lbs. (100 lbs. min.). Small box fee is the following: $35 for the first box, $10 for each additional. This applies to a maximum weight of 20 lbs per box. Please fill out the cc authorization form, found at the end of this manual. Be sure to submit directly to clientservices@theshowproducers.com. UPS ground and FedEx ground are not recommended due to this strict window of time for pick up. Due to this short window of time, we suggest using our dedicated freight carrier, YRC. Please visit Exhibitor Services for Bills of Lading and general shipping details. If outbound packages are not picked up by your 3rd Party Carrier by 6:00 PM (7PM for crates), all materials will be re-routed to your destination via YRC (provided the proper labels are attached to your items). Please note you will be billed from YRC with the associated shipping costs. Any non-labeled items left on the show floor, will be considered trash and thrown out immediately after 7:00 PM. We are not responsible for any items left behind. Please see below contact information for YRC should you need to get a quote: YRC Freight Jeff Parker Jeff@jscartage.com EXHIBITOR REGISTRATION Please check in at Exhibitor Services upon your arrival to receive a lanyard for your Exhibitor Badge. We suggest you print your badge prior to your arrival, but you may also have a badge printed at Exhibitor Services. Be sure to register your staff by no later than December 8th, Click on the following link, and register for the EXHIBITOR BADGE: NOTE - Each staff member who will be present at your booth MUST register individually for the EXHIBITOR BADGE. Each new registration requires a unique address. Each exhibitor has an unlimited amount of badges to utilize. VEHICLE SPOTTING Exhibitors bringing vehicles onto the show floor are required to notify Client Services about the vehicles you are bringing to display. As a courtesy to others, we ask that any large vehicles be placed at least 5 ft. in from the perimeter of your booth. Please do not create a walled-in area as your booth display. Exhibitors must order Vehicle Display via the following link: Please see order form on the following page and return to clientservices@theshowproducers.com by no later than November 12th,

12 ATLANTA VEHICLE SPECIFICATIONS NOTICE AND VEHICLE DISPLAY FEE DEADLINE: November 12, 2015 Exhibitors bringing vehicles onto the show floor are required to notify Client Services about the vehicles you are bringing to display. As a courtesy to others, we ask that any large vehicles be placed at least 5 ft. in from the perimeter of your booth. Please do not create a walled-in area as your booth display. Contact Name: Company: Phone: Booth Number: Number of Vehicle(s) to be displayed: Size of Vehicle(s) to be displayed: Vehicle Specs Including: Length: Width: Height: Weight: VEHICLE DISPLAY FEE: $ REQUIREMENTS EXHIBIT HALL DISPLAYS 1. Vehicles are not allowed to be driven on any floor. Show Management is responsible for positioning the vehicle. 2. Vehicles with gasoline engines may be displayed with a maximum of a (1/4) quarter tank of gas. 3. A locking gas cap must be installed or the tank must be adequately sealed by tape or in some other appropriate manner. 4. All battery cables must be disconnected and taped to avoid potential sparks. 5. Vehicles shall not be moved during event hours. 6. Plastic or some form of protection must be placed underneath the engine to protect flooring. 7. Exhibitor MUST get approval from Client Services prior to exhibiting a vehicle. 8. Keys to vehicle should be readily available in case of emergencies. Keys must remain in display area. 9. A round trip display fee of $750 applies to all standard size vehicles and small trucks and will apply per vehicle placed inside the exhibit hall. The fee includes Fire Marshal Approval, and move-in and move-out display labor. All display fees must be paid in advance. DEADLINE: November 12th, 2015 PLEASE ORDER VEHICLE DISPLAY VIA THE LINK: PLEASE RETURN THIS FORM TO: clientservices@theshowproducers.com 11

13 WIFI WiFi is $9.00 per device for the day. You may purchase wifi onsite the day of the expo. Simply connect to the wireles network AmericasMart once you are onsite and follow the instructions provided on the splash page. NOTE - Wifi is NOT suggested for streaming video. If you need to stream video, we highly recommend purchasing a hard line for internet. HARD LINE INTERNET If you purchased a Hard Line Drop with your Exhibitor Package, your internet will be dropped at your booth prior to your arrival. If this is not the case, please notify a staff member immediately. If you would like to purchase a hard line drop, please visit our Exhiibitor Onlin Store: NOTE: DEADLINE TO ORDER IS FRIDAY, NOVEMBER 20th at 12PM EST. ELECTRICAL DROPS If you purchased a Power Drop with your Exhibitor Package, your electricity will be dropped at your booth prior to your arrival. If this is not the case, please notify a staff member immediately. If you would like to purchase an electrical drop, please visit our Exhibitor Online Store: NOTE: DEADLINE FOR ADVANCED PRICING IS MONDAY, NOVEMBER 16th at 12PM EST. DEADLINE FOR REGULAR PRICING IS FRIDAY, DECEMBER 4th at 12PM EST. FURNITURE Please note: furniture, electricity, and internet are NOT included unless stated in your contract. Please visit our Exhibitor Online Marketplace to purchase any of these items and any other booth add-ons. Exhibitor Store via the following link: NOTE: DEADLINE TO ORDER IS FRIDAY, DECEMBER 4th at 12 PM EST. All onsite orders will be subject to a 30% increase in price. Inventory onsite is also very limited. If you purchased furniture with your Exhibitor Package, your items will already be in your booth upon arrival. If this is not the case, please notify staff immediately. LABOR If you would like to order labor to install and dismantle your booth, please visit our online store: squareup.com/market/small-business-expo No outside labor can be brought in. All labor must be ordered through Small Business Expo. PLEASE NOTE THERE IS A TWO HOUR MINIMUM FOR THE INSTALLATION. NOTE - Deadline to order is FRIDAY, DECEMBER 4th at 12 PM EST. 12

14 REGISTRANT LIST If you purchased a Registrant List, you will receive 3-5 business days post expo via . NOTE - The file is in CSV format. If you would like to purchase this item, please visit our online store: market/small-business-expo GIFT BAG INSERTS If hand delivering your gift bag inserts, you must DROP OFF INSERTS TO THE REGISTRATION AREA IN FRONT OF THE BUILDING 2, 2nd Floor DURING THE FOLLOWING DATES/TIMES: December 8th between 8AM - 5PM OR December 9th between 8AM - 12PM If delivered after this time, we cannot guarantee that your inserts will be stuffed into the gift bags. You may provide a maximum of 1,000 items, as we provide gift bags to the first 1,000 attendees. Gift Bag Inserts can be postcards, fliers, pens etc. Approximate size of the gift bag is letter sized. One insert per company (unless additional ones are purchased). If you are shipping your items to the advanced warehouse or venue, material handling is $35 for the first box, $10 for each additional. This applies to a maximum weight of 20 lbs per box (dimensions 12x12x12). Boxes need to be clearly marked GIFT BAG INSERTS. Please fill out the cc authorization form, found at the end of this manual. Be sure to submit directly to clientservices@theshowproducers.com. IMPORTANT! We do not recommend shipping direct to to venue, due to the strict window of time. We suggest you hand carry them in, or ship to advanced warehouse. If you need to ship your inserts, please refer to the ADVANCED SHIPPING WAREHOUSE. Be sure to ship as a separate pallet/crate. NOTE - material handling fees apply as mentioned above. LABEL EACH BOX WITH YOUR COMPANY NAME & GIFT BAG INSERTS IN BOLD ONLY. DO NOT INCLUDE YOUR BOOTH NUMBER OR THEY WILL BE DELIVERED TO YOUR BOOTH! SMALL BUSINESS EXPO COMPANY NAME/GIFT BAG INSERTS GIFT BAG INSERTS SMALLBIZ LEAD CAPTURE APP If you purchased the Lead Capture App with your Exhibitor Package, we recommend you download the app and become familiar with it prior to your arrival to the show. Please refer to the following pages for download instructions. If you would like to purchase a Lead Capature App, please visit our Exhibitor Store via the following link: squareup.com/market/small-business-expo 13

15 SmallBiz Lead Capture App Directions USE LATEST VERSION Please click on the following link: OR Navigate to the Apple or Google App Store and search for SmallBiz Lead Capture. Next, download the app and install. The following Home Screen will appear once you open the app: The following logo will appear: Proceed and download the app. Click on the Scan leads button. This will take you to a login screen. Please enter your that is associated with your account and the password provided to you in order to unlock the app. Click Scan Contact, and point the square at the QR code on an Attendee Badge. If you have not received a code, please alert Client Services and they will provide you with a code in order to unlock the app. 14

16 Once scanned, you will see the contact details which you scanned. You may also modify information by notating the lead as cold/warm/hot or adding notes to the record. You MUST click the Save button in order to store the lead. Merely scanning the information will not save the information. Make sure to save your leads. You will see your saved contact populate at the top of the list of saved leads. You can view the scanned leads by clicking the view scans button on the Home screen. You can select any lead and edit their contact information, update their rating or add notes. Be sure to save the updated information on that individual. You may sort leads via two ways: 1. By clicking on the Time button, which sorts with the last scan first OR 2. By clicking on the Alpha button, which sorts alphabetically If you would like to yourself the lead report, use the menu at the bottom of the Home screen and click on the Send Lead List button. You will receive detailed contact information in the.csv file. NOTE The details will not be viewable via the app view. Please note that your leads will be sent to the address which you used to register for the app. You also have the option to CC as many addresses as you would like. 15

17 You may search the leads by clicking the Search Contacts button. PLEASE BE SURE TO DOWNLOAD THE LATEST VERSION OF OUR APP, WHICH IS

18 WORKSHOPS If you are conducting a workshop at the Small Business Expo, your designated workshop time slot and room location may be found on our website as well as in the digital ShowGuide. Our workshop rooms are pre-set with approximately chairs and a head table. You will have approximately 15 mins to set-up prior to your scheduled workshop time. Please be sure to start and end your workshop on time as we have many other presenters. Each workshop room will have a designated Small Business Expo representative available to assist you. Each room will also have the following setup: -Standard projection screen -Projector (with standard PC VGA Cable and Mac Cable) -Wireless Presentation Clicker NOTE - You are responsible for bringing your own laptop to connect to the projector. DEADLINE TO SUBMIT WORKSHOP ASSETS: NOVEMBER 5th, 2015 Workshop Title - Should be short and catchy** Speaker Name and contact details - and emergency cell phone Workshop Description - Max 150 word **Titles and description are subject to approval of producer** IMPORTANT Workshops should be content rich, and NOT an advertisement. The most well attended workshops are those which are informative, as this builds trust with your audience. Please see the following page for tips on how to conduct a successful workshop. 17

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20 PRINTING We recommend that you print all of your materials through the official Small Business Expo printing portal: (10% Automatic Discount Given to Exhibitors using this link.) Business Cards Retractable Banners Vinyl Banners Flyers Postcards Brochures Signs Catalogues & Booklets And anything else that you need for your business & booth Smartpress can take care of all of your printing needs and you don t have to worry about materials not getting to your booth! All exhibitor materials arrive together and will be delivered directly to your booth. You may also use this printing portal for any other printing needs and have the items shipped anywhere, not just the Expo. Deadline to place order is November 5th 2015 Questions about printing or delivery? Call Matt Lamb at our print store (let him know this is for Small Business Expo): / matt.lamb@tbgprintstore.com ADVERTISING KIT Please be sure to check out our advertising kit, which contains all things Small Business Expo Promotion. You will find the following items to help you promote your exhibit at the Online Banner Ads Eblasts Flyers Logos Photos Sample Social Media Kit This is an excellent resource to use and contains great marketing materials for you to utilize to spread the word about your participation in the Small Business Expo! Be sure to contact Client Services for additional marketing, such as custom eblasts with your company logo! SHOWGUIDE ADVERTISING: If you purchased a Showguide Advertisement with your package, please see the Ad Specifications and submission guidelines on the following page. The Small Business Expo Showguide is DIGITAL and will be uploaded to our website. DEADLINE FOR SUBMISSION IS November 5th, LATE SUBMISSIONS WILL NOT BE ACCEPTED! Please send all submissions to clientservices@theshowproducers.com 19

21 ART SUBMISSION PDF ATTENDEE SHOWGUIDE & ATTENDEE DIRECTORY FULL PAGE Trim Size (8.5 x 11 ) Live Area (7.5 x10 ) HALF PAGE Live Area (7.5 x 4.75 ) QUARTER PAGE Live Area (3.6 x 4.75 ) BUSINESS CARD Live Area (3.5 x 2 ) ART SUBMISSION GUIDELINES Our publications is presented in interactive PDF format. The following guidelines will help eliminate quality problems so your ad will be easy-toread. FILE COMPATABILITY WE ONLY ACCEPT TIFF, PDF or high resolution JPG (300dpi, RGB) FILE NAMING Please include your company name, expo city, ad size within the name of your PDF file. example: (bloomberg_nyc14_fullpage) FILE SENDING To send files to Small Business Expo Art Department, by using an file upload service like Hightail or Dropbox to: clientservices@theshowproducers.com. Once the file is uploaded and quality checked, you will receive a confirmation . NEED HELP CREATING YOUR AD? If you do not have access to software that can create an ad in one of the formats, we offer Design Services that will assist you with ad creation or conversion from its current format. Please call our Graphic Design team: (212) Rate is $75 per hour with a one hour minimum. Note: Small Business Expo reserves the right to not publish an ad in the ShowGuide if they do not meet the quality & specifications required to be published. 20

22 BE CONSIDERATE OF YOUR NEIGHBORING BOOTHS Please note that the use of loud music or amplification is prohibited. Please be respectful of your neighbors and not be disruptive. Security will be patrolling the aisles to enforce this. NO SOLICITATION POLICY It is our hope that you have a fabulous Expo! We try very hard to prevent attendees from soliciting our Exhibitors. There are signs posted throughout the Exhibitor Hall & we have staff patrolling the aisles making sure attendees adhere to this policy. If you do have a problem with an attendee, please let our staff know or take a note of the attendee s name so we can explain to them our strict No Solicitation Policy. If an attendee fails to follow this policy, we kindly ask them to leave. Thanks for your help with this! NETWORKING PERKS - NEW ADDITIONS TO THE SHOW NEW! Get Dotted : With our new color coded system, networking has never been easier. Upon arrival at the expo, attendees and exhibitors will be provided with colored Dots to indicate their industry affiliation. This is a great tool to break the ice and meet the right people in your field. Get Dotted and start making those valuable business connections! NEW! How-Tos: This new addition to Small Business Expo explores cutting edge small business topics relevant to your needs. These demonstrations, taught by industry experts, will take you step-by-step, through topics such as improving your SEO rankings, how to set-up a targeted Google Adwords or Facebook Campaign and many other important subjects trending today. NEW! Industry Meet-Up: Stop by and join our Industry MeetUp! Popular industries will be represented (including but not limited to Marketing, Start Ups, CEOs, Investors, Accountants, Lawyers and many more!) Meet with others to brainstorm, share ideas, and network with your peers in the business community. Industry MeetUp is first come, first serve and access is included with your exhibitor badge. NEW! #smallbizselfie: Enter the SmallBiz Selfie contest with your colleagues by taking a picture of your group at the entrance to the Expo and posting to your social media with hashtag #smallbizselfie. Winners will be announced and provided prizes during the VIP Networking Session before the final Main Stage Presentation. NEW! BizBoard: This live classifieds listing board allows instant personalized postings and responses. Post in categories such as: jobs, services, education, for sale, and advertisements. Take advantage of posting in the live BizBoard to get exposure to thousands of attendees. NEW! RESUME ROW: This popular area of Small Business Expo showcases an eclectic group of job seekers. Various employers looking for talented and skilled new employees walk down Resume Row looking at resumes. If the employer is interested in contacting someone, they drop their business card in to the job seeker s mailbox. Signage with your company logo, tag line & booth # as well as any flyers and business cards will be displayed prominently in this area. 21

23 NEW! APP AVENUE: There really is an APP for everything! This area is meant for start-ups and small businesses that are showcasing their amazing Apps that can help small businesses. App Avenue participants each have their own table to showcase their App and meet with local business owners that may benefit from their technology. Your company logo, slogan & booth number is prominently displayed in this area as a proud sponsor. NEW! DESIGNER S SHOWCASE: Graphic Designers, Web Site Designers & Interior Designers use this fantastic area of the Expo to showcase their portfolios in hopes of getting new business. Your company logo, slogan & booth number is prominently displayed in this area as a proud sponsor. CATERING/FOOD SAMPLING CATERING Classic Fare Catering is the exclusive catere for AmericasMart. No outside food or beverage can be brought in. See below for contact details: 250 Spring Street Atlanta, GA (404) Contact: Milena Hernandez MHernandez@americasmart.com FOOD SAMPLING An exhibitor can only sample food if the exhibitor's business manufactures, distributes, produces or sells food and beverage in their normal day to day operations. If and only if the exhibitor produces these items in their daily operations, they may sample food and beverage. Please reach out to Milena Hernandez for further details. DEADLINE TO REQUEST CATERING AND FOOD SAMPLING IS OCTOBER 22nd, 2015 SMALL BUSINESS EXPO 22

24 CREDIT CARD AUTHORIZATION COMPANY NAME: CARDHOLDER NAME: CARD #: EXP DATE: SEC CODE: BILLING ADDRESS: BILLING ZIP: DESCRIPTION OF CHARGE: AMOUNT: $ PROCESSING FEE 3.95%: $ APPROVED GRAND TOTAL: $ CARDHOLDER SIGNATURE: By signing above, Cardholder acknowledges and agrees to the Small Business Expo Terms & Conditions found online at TheSmallBusinessExpo.com/terms. Cardholder agrees to pay the charge listed above and acknowledges that there are NO REFUNDS and NO CANCELLATIONS. 23

25 ATLANTA BOSTON CHICAGO DALLAS LOS ANGELES MIAMI NEW YORK PHILADELPHIA SEATTLE SAN FRANCISCO TheSmallBusinessExpo.com 555 8th Avenue, Suite 909 NEW YORK, NY