Space only sites & Monday, 6 th July. Breakdown All sites Thursday, 9 th July

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1 95 th Annual Meeting of the British Association of Dermatologists Manchester Central Convention Complex Lower Mosley Street Petersfield Manchester M2 3GX Technical information for exhibitors Audio Visual submission deadline 19 th June 2015 Our appointed AV suppliers are Blitz Communications. To discuss AV requirements for your stand, please telephone Trish Bailey on , or download and complete the order form. Build & breakdown Timings for build and breakdown are as follows; Build Space only sites Sunday, 5 th July Space only sites & Shell scheme Monday, 6 th July Breakdown All sites Thursday, 9 th July All stands must be cleared from Manchester Central by latest on Thursday, 9 th July. Please ensure your contractor designs your stand accordingly to allow for these timings.

2 Car Parking Cars and small vans (2m height restriction) Exhibitors and delegates can obtain a reduced rate for the event by using a unique promotional code. Tickets must be purchased in advance using the following link and promo code; Promo code: EXHIBMC Vehicles up to and including 7.5t Vehicles up to 7.5t can park at the Owen Street Car Park in Chester Road. Prices vary according to length of stay. Please refer to the Owen Street Car Park Manchester sheet for prices and directions. Vehicles over 7.5t Vehicles over 7.5t can use the Pryme Street car park run by RCP Parking please refer to the following link for further information; Catering Please order your stand catering requirements direct with Manchester Central. The stand catering order form is available to download. To discuss your requirements, please the catering team on catering@manchestercentral.co.uk or call Cleaning Cleaning will be carried out prior to opening and overnight during the conference. Exhibits, store areas or specialist flooring will not be cleaned unless ordered separately. Please leave any waste you wish to be removed in the aisles at the end of each day. For specific cleaning requests, please contact Manchester Central direct on: Tel Contractor Information submission deadline 2 nd April 2015 To ensure we include your appointed contractor in all future correspondence, please complete the attached form and return to Con O Sullivan by the deadline date shown. (con@exhibitionservices.com)

3 Contractor Wristbands / High Visibility (Hi Vis) vests Wristbands will be available to collect upon arrival from the security barrier. They must be worn at all times during build and breakdown. Manchester Central requires every person entering the hall during build or breakdown to wear a Hi Vis vest. This ruling is applicable to all contactors and exhibitors. Please ensure you bring sufficient Hi Vis vests with you for you and your team or purchase them from the security barrier before entering the hall. Deliveries and collections Deliveries Courier deliveries will only be accepted on the following days and during the following times: Sunday 5 th July Monday 6 th July Consignments should be addressed as follows: BAD 95 th Annual Meeting Stand number Manchester Central Convention Complex Lower Mosley Street Petersfield Manchester M2 3GX Exhibitor s name & contact tel. no. If your stand is unmanned at the time of delivery, it will be accepted by the Organisers and held until you arrive at your stand. Organisers will not accept liability for any loss, damage or delay of any deliveries to Manchester Central. Collections Courier collections during breakdown will only be permitted during the following times: Thursday 9 th July The Organisers will not accept liability for any loss, damage or delay of any collections from Manchester Central. There are no provisions for storage on-site after tenancy has expired.

4 Disposal of Waste The BAD are committed to environmental issues and measures will be in place at Manchester Central to discourage the irresponsible discarding of materials on-site. All Exhibitors and Contractors are responsible for the removal of all their stand fitting items including carpeting/flooring, literature and product at the end of the event. Any Exhibitor found to be in breach of this regulation will incur disposal charges at the current rate. It is the Exhibitors responsibility to ensure Contractors are fully aware of this regulation. Electrics early bird submission deadline 5 th June 2015 Power is provided via continuous ducts in the hall floor; you are advised to check your stands location to ensure they are in a suitable position for your stand design. All electrical requirements must be submitted on our order form together with the appropriate payment. The standard rate will apply to all orders and/or payments received after the early bird deadline. Should you have a requirement which is not listed, please contact Con O Sullivan for a personalised quotation. Tel: con@exhibitionservices.com Emergency & Evacuation Procedures Manchester Central have issued emergency and evacuation procedures; these are available online and should be read by all exhibitors and contractors. Exhibitor Deadlines and Checklist To avoid missing important deadlines or incurring late order surcharges, please complete all forms relevant to your organisation before the deadline dates shown. It is advisable to keep a copy of all completed forms to bring with you to the exhibition. Exhibition display equipment sale or hire Exhibition Services have a complete range of quality modular display and exhibition systems available for sale and to hire. Velcro for use on shell scheme walls is also available to purchase. Please contact Nick Hancock to discuss your requirements; Tel: nick@exhibitionservices.com Website:

5 Freight handling/forklift services submission deadline 12 th June 2015 All enquiries should be directed to our official contractor, ILS Ltd. Further details can be viewed at Please note that you will be allocated an unloading/loading time slot upon confirmation of order. International Lifting & Shipping Colonnade Point Central Boulevard Prologis Park Coventry CV6 4BU Tel: Fax: Contact: John Lawson or Furniture All furniture enquiries should be directed to our official contractor, JMT Indisplay Ltd. Their range can be viewed at JMT Indisplay Ltd Unit A Ventura Park Old Parkbury Lane Colney Street St. Albans Herts AL2 2DB Tel: Fax: Contact: Hayley Tunstain sales@jmtindisplay.co.uk Health & safety declaration submission deadline 1 st May 2015 The Health and safety declaration must be completed by all exhibitors and returned to: Maelstrom Event Solutions Ltd Suite A1, Stargate Business Centre Faraday Drive Bridgnorth Shropshire WV15 5BA Tel: Fax: info@maelstromeventsolutions.co.uk

6 IT / Wi-Fi submission deadline 19 th June 2015 IT Services & equipment and upgraded Wi-Fi requirements can be ordered on the appropriate form direct with Manchester Central. For further information and to discuss your requirements, please contact; Tel: EventsIT@manchestercentral.co.uk Rigging & Banners submission deadline 19 th June 2015 Banners Rigging Vinyl, fabric, foamex or perspex banners are acceptable. Rigged items include lighting rigs, trusses, light boxes, lit banners and suspended ceilings. All enquiries should be directed to; Mark Oakley Outback Rigging markoakley@outbackrigging.com All rigging requirements should be ordered direct with Outback Rigging on the appropriate order form 14 days prior to the first day of build-up, and will be accepted provided the following are met: The height of rigged items will not exceed 8m from the top of the item to the ground They must remain within the boundaries of the exhibiting stand Double sided banners must be placed a minimum of 1m from perimeter edges They must conform to standard fire regulations All rigging is subject to final approval from the BAD Risk assessment / method statement submission deadline 1 st May 2015 A suitable and sufficient risk assessment and method statement should be completed by all space only and enhanced shell scheme exhibitors and/or their contractors and returned to: Maelstrom Event Solutions Ltd Suite A1, Stargate Business Centre Faraday Drive Bridgnorth Shropshire WV15 5BA Tel: Fax: info@maelstromeventsolutions.co.uk Guidelines are available online to assist you in completing the forms correctly.

7 Security It is important that Exhibitors and Contractors do not leave any valuable items unattended. Exhibitors and Contractors are responsible for the safety of their own goods and belongings, and items such as laptops should be removed and safely stored away each evening. The Organisers and Manchester Central will not accept liability for any loss or damage. Shell Scheme Nameboard submission deadline for changes 5 th June 2015 All shell scheme exhibitors have a nameboard included in their package price. Your nameboard will be produced from details supplied to the BAD on your booking form. Should you require any amendments, please Dee Howes before the deadline shown (dee@exhibitionservices.com) Stand build regulations submission deadline 1 st May 2015 Stand plans should be submitted by all space only and enhanced shell stands adhering to the following regulations; 1. Solid runs of stand walls along gangway edges are forbidden. All stands, irrespective of height, must have at least 50% of each frontage either open or fitted with an approved transparent material, with no more than a 4m continuous run of solid walling. 2. A height limit of 4m must not be exceeded, including platforms & any rigged stand fitting items. 3. All mandatory shell scheme stands booked as space only will have a maximum height limit of 2.5m. Where multiple stands have been booked, it will not be possible to lay platforms or link stands across gangways. Carpeting between stands is subject to prior approval by the organisers. Rigging above mandatory shell scheme stands is not permitted. 4. Stands with floors or stages 600mm or higher will be subject to local licensing authority approval. The organisers accept no responsibility for any cost incurred for this approval. 5. On divided stands, exhibitors must erect their own continuous walls to a minimum height of 2.5m and must not rely on any neighbouring walls or displays to provide distinction between stands. All dividing walls must be finished above 2.5m on the reverse, to a maximum height of 4m, in a plain, neutral colour with no logos. 6. Space only stands which back onto shell scheme stands are not permitted to attach any materials to the shell scheme, and must not assume that panels facing their stands will be finished below 2.5m. 7. Suitable floor covering must be laid to the entire stand area. The general height of platforms should be 100mm. Platforms exceeding 38mm must have a disabled access ramp and any sharp, exposed corners where two sides meet, must be rounded/curved to prevent slips, trips and falls. Disabled access ramps must have measures in place to ensure the ramp is clearly visible and does not present a trip hazard. 8. All stands MUST comply with the Disability Discrimination Act. The DDA does not just apply to those in wheelchairs but disabilities across the board including impaired sight and hearing, walking difficulties etc. All of these factors need to be taken into consideration

8 when designing and laying out the stand. Anything significant should be documented in the risk assessments. 9. Scalable plan and elevation view drawings should show; all dimensions; building materials to be used; the position of any stand fitting exhibits and furniture; 10. A suitable and sufficient risk assessment for the construction and dismantle of the stand should accompany your drawings. 11. A scaled stand plan should be sent by for approval by the organisers to: Matthew Lambert Maelstrom Event Solutions Ltd Suite A1, Stargate Business Centre Faraday Drive Bridgnorth Shropshire WV15 5BA Tel: Fax: info@maelstromeventsolutions.co.uk All stand designs are subject to final approval by the BAD Storage submission deadline 19 th June 2015 Storage facilities are available at a cost of 100 inclusive of VAT per 1m³ of area. The store will be located within the hall and can be utilised by exhibitors for their products/literature and/or contractors for their packing crates etc. Please contact Chris Garrett for further information ( ChristopherG@bad.org.uk) All stands must be kept clear of packing materials; please either book storage space or remove these from site prior to the conference opening. Water & waste submission deadline 19 th June 2015 Water and waste services should be ordered directly with Manchester Central s appointed contractor, GES. Should you wish to discuss your requirements in detail, please contact; Ian Ellis Global Experience Specialists Ltd Tel: iellis@ges.com The order form is available for you to view and download.

9 Exhibition Services Contact details Julie Finch Con O Sullivan Managing Director Event Project Manager e. julie@exhibitionservices.com e. con@exhibitionservices.com Exhibition Services Ltd Unit Merton Road London SW18 5JS Tel: Fax: