2015 SOLICITATION FOR ENHANCED MOBILITY GRANT APPLICATIONS

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1 Item 6 Technical Committee MEMORANDUM TO: FROM: TPB Technical Committee Wendy Klancher, TPB Principal Planner Lynn Winchell-Mendy, TPB Planner SUBJECT: Status Report on the 2015 Solicitation for Section 5310 Enhanced Mobility of seniors and Individuals with Disabilities Grant Applications DATE: January 8, 2016 This memorandum provides an overview of the 2015 solicitation for Enhanced Mobility grant applications which began on August 14 and ended on November 2, A Selection Committee met in December and after the TPB Officers concur with the funding recommendations, the TPB will be asked to approve the recommendations and amend the TIP with the projects, anticipated to occur at the January 20 TPB meeting. BACKGROUND The Metropolitan Washington Council of Governments (COG) is the designated recipient for the Federal Transit Administration s Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities program for the Washington DC-VA-MD Urbanized Area. This program provides matching grants for transportation needs of transit-dependent populations beyond traditional public transportation services and Americans with Disabilities Act (ADA) complementary paratransit services. Approximately $2.8 million was apportioned annually to the Washington DC-VA-MD Urbanized Area under MAP-21. The federal funds are required to be matched with other sources of funding provided by the grant recipients: 20 percent for capital projects and 50 percent for operating projects. The TPB approved an update to its Coordinated Human Service Plan ( Coordinated Plan ) on November 19, 2014 which includes priority projects for the Enhanced Mobility funding, strategies to meet unmet transportation needs for people with disabilities and older adults, and selection criteria for the competitive selection of grant applications. The selection process reflected in the Coordinated Plan is based on the TPB s success with administering 66 JARC and New Freedom grants between 2007 and 2013, totaling over $25 million SOLICITATION FOR ENHANCED MOBILITY GRANT APPLICATIONS The 2015 TPB solicitation for Enhanced Mobility grant applications was conducted from August 14 through November 2, Approximately $5 million in FY2014 and FY2015 Enhanced Mobility funds were available for this solicitation. The following twelve priority projects for the solicitation were identified in the Coordinated Plan and confirmed by the Human Service Coordination Task Force. However, applicants could also submit proposals for projects that were not priorities, and the priority projects did not receive extra points during the selection process. METROPOLITAN WASHINGTON COUNCIL OF GOVERNMENTS 777 NORTH CAPITOL STREET NE, SUITE 300, WASHINGTON, DC MWCOG.ORG/TPB (202)

2 Priority Projects for the 2015 Solicitation Mobility Manager Positions at the Local Government Level Challenge Grant for Coordinated Planning Efforts Personal Mobility Counseling Services Travel Training Door-through-Door or Escorted Service Expanded and On-Going Sensitivity and Customer Service Training for Taxi, Bus & Paratransit Drivers Shuttle or Taxi Service to Bus Stops and Rail Stations Bus Stop and Sidewalk Improvements Deviated or Feeder Service for Targeted Area or Population Groups Pilot Programs that Expand the Use of Taxis for Medical Trips Volunteer Driver Programs Tailored Service for Clients of Human Service Agencies More than 1,200 individuals received an announcing the availability of grant funds. Applicants used an online application developed by TPB staff using a grant management online tool. Staff created a user s guide for the online application and also provided technical assistance throughout the solicitation process. TPB staff also provided assistance to applicants and answered inquiries regarding project eligibility, match requirements and budget development. TPB staff conducted five pre-application conferences for interested organizations on the application process, the federal requirements and project eligibility. Conferences were held in Silver Spring, Maryland on September 8 th, Falls Church, on September 22 nd, and at COG on August 26 th, October 8 th and October 16 th. Over 40 different organizations and agencies attended. At the conclusion of the solicitation period, 24 applications were submitted with the federal funding request totaling $13.9 million, more than two and half times the amount of funding available. A list of all of the applications received is provided at the end of this memorandum. SELECTION COMMITTEE AND PROCESS TPB member Patrick Wojahn chaired the Selection Committee, which was comprised of five people representing aging, disability, transit and human service transportation coordination. The Selection Committee members were: 1. Ms. Susie McFadden-Resper, D.C. Office of Disability Rights 2. Ms. Daria Cervantes, Arc of 3. Ms. Spring Worth, D.C. Department of (DDOT) 4. Ms. Maria Gonzales Jackson, Grantmakers in Aging, National Organization 5. Mr. Tim Roseboom, Department of Rail and Public (DRPT) Each member reviewed the applications using the TPB-approved selection criteria (below) prior to the Selection Committee meeting on December 18, The committee had follow-up questions for some applicants, and made final funding recommendations after the responses were received. After a thoughtful and deliberative process, the Selection Committee recommended 21 applications for funding. The TPB s Coordinated Plan includes the following six selection criteria on which funding 2

3 recommendations are based. The criterion reflect the Coordinated Plan s call to increase human service coordination in the region, and specifically examine to what extent an applicant is coordinating with other organizations or jurisdictions. Another strong emphasis is placed on the institutional capacity of an applicant to manage and administer an FTA grant given the numerous federal requirements under the Enhanced Mobility program, as well as an applicant s prior grant performance, including the rate of expending grant funds and meeting stated objectives. Selection Criteria for Enhanced Mobility Funding Criterion Maximum Points Responsiveness to strategies in the Coordinated Plan 20 Coordination among agencies and organizations 25 Institutional capacity to manage and administer an FTA 20 grant Project feasibility 15 Regional need and impact 10 Customer focus and input 10 Total 100 FUNDING RECOMMENDATIONS The 21 grant recommendations for Enhanced Mobility funding are under review by the TPB officers who have been asked to concur with the recommendations for presentation to the TPB on January 20, Applicants will be notified of the funding recommendations by January 15, 2016, after the TPB Officers concurrence and the mail-out item is released for the January 20 TPB meeting. Any applicant with a project that isn t recommended for funding would receive a letter with the final decision and suggestions for strengthening the application for the next solicitation, and would be offered the opportunity to receive a debriefing. NEXT STEPS The TPB will be asked to approve the recommended grant awards on January 20, If approved, the approximately $5 million in FY14 and FY15 Enhanced Mobility funds would be expended. Under the new transportation law, Fixing America s Surface Act (FAST), the Enhanced Mobility Program continues and the funding level is expected to be comparable to MAP-21 (approximately $2.8 million annually). The TPB would conduct the next solicitation for grant applications between August and October 2016 with the FY16 appropriation for Enhanced Mobility funds under FAST. Should you have any questions or concerns, feel free to contact Wendy Klancher at or

4 Enhanced Mobility Grant Applications from 2015 Solicitation Applicant Project Geographic Focus 1 Seabury ConnectorCard expansion; Resources for transportation subsidy Aging program for use on taxis and services like Uber Federal $ Match Total Requested Project $482,317 $482,317 $964,634 2 Capitol Hill Village 3 Jewish Council for the Aging Volunteer driver program enhancement and increased awareness about transportation options Volunteer driver resource center Suburban Maryland and $403,729 $100,932 $504,661 $639,578 $159,894 $799,472 4 County Professional Drivers Union 5 Lighthouse for the Blind 6 Lifestyles of Maryland Foundation, Inc. 7 Sunrise of Maryland, Inc. 8 The Arc of Support for operating costs, training and marketing of new drivers co-op for wheelchair accessible taxis; companion to #17 Public transportation Orientation & Mobility (O&M) services and internship program Volunteer driver program start-up for medical trips from Charles, Calvert and St Mary s County to the Washington DC-VA-MD Urbanized Area Accessibility improvements to adult day center building employing people with intellectual and physical disabilities Train the Travel Trainer for schools and human service agencies Located in Silver Spring, MD but serves the entire region Southern Maryland $159,790 $124,960 $284,750 $308,334 $77,084 $385,418 $133,145 $133,145 $266,290 Lanham, MD $116,248 $29,062 $145,310 $334,782 $83,696 $418,478 4

5 2015 Enhanced Mobility Grant Applications, Continued Applicant Project Geographic Focus voucher program on taxis for health-related trips 9 Potomac and Rappahannock Commission 10 Woodley House, Inc. 11 Yellow LLC 12 Liberty Management Corporation 13 The Arc of Prince George s County 14 Jewish Council for the Aging 15 Community Support Services 16 University of Maryland College Park Two accessible minivans to support clients with disabilities who are homeless Seven wheelchair accessible taxis, one 15- passenger bus, and preventative maintenance Fifteen wheelchair accessible taxis, preventive maintenance and operating support Four accessible minivans to support client transportation to community-based programs Four 19-passenger buses and preventive maintenance for providing group trips to older adults 12 minivans and preventive maintenance to provide client transportation and reduce reliance on MetroAccess Three 15-passsenger buses and operating support for paratransit service on campus 17 Regency Taxi Fifty wheelchair accessible taxis to be operated by Drivers Coop, companion to #4 Prince William County, City of Manassas and Manassas Park, VA Prince George s Primarily with trips throughout the region County, City of Gaithersburg and City of Rockville, MD University of Maryland, College Park campus Federal $ Requested Match Total Project $125,000 $125,000 $250,000 $64,587 $16,147 $80,734 $328,800 $82,200 $411,000 $669,896 $260,714 $930,610 $122,133 $30,534 $152,667 $332,464 $83,116 $415,580 $362,728 $90,682 $453,410 $383,847 $225,346 $609,193 $1,484,788 $371,197 $1,855,985 5

6 2015 Enhanced Mobility Grant Applications, Continued Applicant Project Geographic Focus Five 15-passenger buses for client transportation 18 The Arc of Greater Prince William/ INSIGHT, Inc. 19 Fairfax County Neighborhood & Community Services 20 Washington Metropolitan Area Transit Authority (WMATA) Five replacement vehicles for door-to-door human service transportation Acquisition of 62 MetroAccess vehicles Prince William County, City of Manassas, City of Manassas Park, and Fairfax County, VA Fairfax County, City of Fairfax and City of Falls Church, VA Federal $ Match Total Requested Project $252,384 $63,096 $315,480 $239,374 $59,843 $299,217 Regional $3,952,500 $697,500 $4,650,000 (85/15 share) 21 Diamond Services Acquisition of accessible vehicles and operating costs to support door-todoor transportation for individuals with disabilities going to employment sites, District of $567,298 $397,803 $965, Boat People, SOS Travel training and navigation services for Vietnamese older adults $180,141 $69,337 $249, DC Office on Aging 24 Washington Metropolitan Area Transit Authority (WMATA) Vehicles for Senior Connector services, pilot a Senior Shuttle and hire a D.C.-based Mobility Manager Survey of accessibility features of 19,000 bus stops to update regional database $1,613,712 $962,802 $2,576,514 Regional $684,000 $171,000 $855,000 Total (in Millions) $13.9 M $4.9 M $18.8 M 6

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