Self Service - Recruiting Activities. Guide for Users Updated on 30 November 2015

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1 Updated on 30 November 2015

2 Contents Getting Help... iii Introduction to Recruiting Activities... 1 Search for Jobs... 2 Search and save job postings... 2 Delete saved jobs... 9 Save searches Apply & Manage Jobs Apply for a job Apply for multiple jobs Apply without selecting a job View your job applications Accept job offers Combine and submit resumes & dossiers About combining PDFs Combine documents using word and create a PDF Create a PDF from a word document Special instructions for Chang School applicants How to apply for Chang School instructor positions? What's a teaching dossier? Assemble & submit your dossier online ii

3 Getting Help ehr Online Learning You will find a collection of online tutorials and user guides for ehr systems at: Check out the Getting Started topic before you start browsing the online content. HR Client Services If you experience difficulties logging into ehr or online tutorials, contact HR Client Services: Call: ext or Technical Help To access any Ryerson system, you must first activate your Ryerson identity by completing the web form available at: If you experience difficulties logging into ehr via the Ryerson portal using your RyersonID, contact the CCS Help Desk: Call: ext or Supported Browsers Firefox Safari OSx Chrome Desktop version 24.x, 35.x 17.x, 24.x, 30.x 7.x Internet Explorer WIN 7 9.x, 10.x, 11.x Compatibility Off Disclaimer This document is intended as a reference for employees of Ryerson University. Every effort has been made to ensure the content of this document is correct. If any conflict of information is found between this document and any official documents related to the content, the applicable policy/collective agreement information in the official documents will prevail. The information contained in this document can change without notice and is not guaranteed to be error-free. If you find any errors, contact HR Client Services at (416) or iii

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5 Introduction to Recruiting Activities The 'Recruiting' menu enables employees to search, apply for, and track internal job opportunities at Ryerson. This self-service option provides you with tools to: View a list of the latest job postings and search for job postings Submit job applications with or without selecting specific jobs to apply for View and respond to job offers By the end of this section, you will be able to: Search for and manage job openings Manage the job application process Upload resumes and apply to jobs Accept offers online This section applies to: Applicants with an active Ryerson ID 1

6 Search for Jobs In addition to listing recent job postings, Recruiting offers various options for searching for jobs. You can save search criteria and save job postings that you are interested in so that you can easily return to those postings at a later date. Search and save job postings Depending on the job you are interested in, it's a good idea to narrow your search using one of the available search options. You are also able to save job to your personal job list. There are three different search options available: 'Keyword search' is a simple keyword search 'Advanced search' enables you to search for jobs based on keywords, job family, job type, and job opening ID 'Grid search' enables you to scroll through job listings using your sort criteria Procedure In this topic you will learn to use find jobs using three different search methods. 1. Navigate to the 'Careers' page. Click the Main Menu button. 2

7 2. Click the Self Service menu. 3. Click the Recruiting menu. 4. Click the Careers menu. 5. Decision: Please make a selection from the options listed below. Keyword Search Go to step 6 Grid Search Go to step 14 Advanced Search Go to step Enter the desired information into the Keywords field. In this example, enter "graduate". 7. Click the Search button. 8. To save a job, click the Add to My Favorite Jobs button. 3

8 9. Your favorite jobs will be saved on this page. Click the My Favorite Jobs link. 10. This page displays the status of your favorite jobs. To apply for the job, click the check box and select 'Apply for Selected Jobs'. 11. You can also 'Remove Selected Jobs' or 'Refer a Friend' to your favorite job(s). 12. Click the Return to Previous Page link. 13. End of topic. End of Procedure. Remaining steps apply to other paths. 14. Navigate through the job postings to find the one you are interested in applying for. Click the Next object. 4

9 15. To save a job, click the Add to My Favorite Jobs button. 16. Your favorite jobs will be saved on this page. Click the My Favorite Jobs link. 17. This page displays the status of your favorite jobs. To apply for the job, click the check box and select 'Apply for Selected Jobs'. 18. You can also 'Remove Selected Jobs' or 'Refer a Friend' to your favorite job(s). 19. Click the Return to Previous Page link. 20. End of topic. End of Procedure. Remaining steps apply to other paths. 5

10 21. Click the More Options link. 22. Several options allow you to narrow your search criteria to find specific positions that interest you. 23. Depending on your search, select a job family to narrow your search results to one type of position. In this example, enter "graduate assistant" into the Keywords field. 24. Click the Search button. 6

11 25. To save a job, click the Add to My Favorite Jobs button. 7

12 26. Your favorite jobs will be saved on this page. Click the My Favorite Jobs link. 27. This page displays the status of your favorite jobs. To apply for the job, click the check box and select 'Apply for Selected Jobs'. 28. You can also 'Remove Selected Jobs' or 'Refer a Friend' to your favorite job(s). 29. Click the Return to Previous Page link. 30. End of topic. End of Procedure. 8

13 Delete saved jobs You may want to delete a job or multiple jobs from your profile. This will allow you to get rid of jobs you are no longer interested in from your 'My Saved Jobs' page. Procedure In this topic you will learn to delete saved jobs from your profile. 1. Navigate to the 'Careers' page. Click the Main Menu button. 2. Click the Self Service menu. 3. Click the Recruiting menu. 9

14 4. Click the Careers menu. 5. Click the My Favorite Jobs link. 6. Click the Jane Doe - Graduate Assistant - PhD NO COURSE DETAIL option. 7. Click the Removed Selected Jobs button. 8. Click the button. 9. The selected job has been deleted. To go back to the 'Careers' page, click the Return to Previous Page link. 10. End of topic. End of Procedure. 10

15 Save searches You can save search criteria and return to these at later time and edit these on the 'My Saved Searches' page. Procedure In this topic you will learn how to save and run an advanced search. 1. Navigate to the 'Careers' page. Click the Main Menu button. 2. Click the Self Service menu. 3. Click the Recruiting menu. 4. Click the Careers menu. 5. Enter the desired information into the Keywords field. In this example, enter "graduate assistant". 6. Click the Search button. 7. Click the Save Search button. 8. Enter a descriptive name into the Name My Search field. For example, enter "Graduate Assistants". 9. Click the Save Search button. 10. You can return to your saved searches at a later time and run the search again. 11. Click the Return to Previous Page link. 11

16 12. From your 'Careers' home page, you can access all your saved searches. Click the My Saved Searches link. 13. Click the Search button. 14. You will be presented with all the related jobs from your saved search. If no results are found, no active jobs are available. 15. End of topic. End of Procedure. 12

17 Apply & Manage Jobs Use 'Recruiting' to manage your job application process from beginning to end. Once you submit a job application, you will receive a notification with details of the job offer, and if selected you will be able to review offer documents, and accept or reject offers. Apply for a job The first step in your job application process is to select a job. Next, you upload a resume and answer any prescreening questions. Finally, you submit the job application to receive a confirmation. Procedure In this topic you will learn how to apply for a graduate assistant job using keyword search, upload a resume and submit your application. 1. Navigate to the 'Careers' page. Click the Main Menu button. 13

18 2. Click the Self Service menu. 3. Click the Recruiting menu. 4. Click the Careers menu. 5. Locate and select the job you are interested in. Click the Teaching Assistant II NO COURSE DETAIL link. 6. Review the job description to ensure that you meet the hiring requirements for the job. 7. Click the Apply button. 8. Ensure you read and understand the 'Application Terms & Agreements'. Click the I have read... option. 9. Click the Next button. 10. Our system requires that one file is uploaded with each application. Since one document can be attached to each application it s important that you combine your collection of documents into a single file before you apply for a job posting in Recruiting. The following files types are supported: '.pdf' PDF format '.rtf' Rich text format '.txt' Plain text format '.doc' or '.docx' - Word 2003, 2007 or 2010 format One document of 5 MB or less can be attached to each application. 11. Decision: Please make a selection from the options listed below. Attach Resume Go to step 12 Copy & Paste Resume Go to step Click the Attach Resume button. 14

19 13. Click the Browse button. 14. Click the BobDoe_CV list item. 15. Click the Open button. 15

20 16. Click the Upload button. 17. If needed, you may change the 'Resume Title' to easily identify different resumes for future applications. Click the Next button. 18. Answer any prescreening questions. Your answers will determine whether you are eligible to continue with the application. For this example, click the I am a Canadian citizen and eligible to work for any employer in option. 16

21 19. Click the I have never had employment with the University option. 20. Click the I am currently enrolled in my program full-time option. 17

22 21. Click the I am currently enrolled in year 4 of my undergraduate program. option. 22. Click the Faculty of Sciences option. 23. Click the Next button. 24. If you would like to save the job, click 'Save for Later' to add this job to your saved jobs list. You can return to this application at a later date. 25. Click the Submit Application button. 26. You have successfully submitted the job application. Your application is in progress and shows the date that you have applied for this posting. You will receive an to confirm your application has been successfully submitted. Click View Submitted Application to see the details of your application. 27. To return to the 'Careers' home page, click the Return to Previous Page link. 18

23 28. End of topic. End of Procedure. Remaining steps apply to other paths. 29. Click the Copy & Paste Resume button. 30. Enter a title for this document into the Title field. For example, enter "BobDoe_Resume_2015". 31. Press [Ctrl+V] to paste your copied text. 32. Click the Save button. Go to step 17 19

24 Apply for multiple jobs You can select multiple job postings and apply for them all at once. Procedure In this topic you will learn to apply for multiple jobs. 1. Navigate to the 'Careers' page. Click the Main Menu button. 2. Click the Self Service menu. 3. Click the Recruiting menu. 20

25 4. Click the Careers menu. 5. Select the jobs that interest you. For example, click the (09/15) - Exam Invigilator option. 6. Click the (09/11) - Exam Invigilator option. 7. Click the Apply for Selected Jobs button. 8. Click the I have read and agree to the above terms and agreements option. 9. Click the Next button. 10. Click the Attach Resume button. 11. Click the Browse button. 21

26 12. Click the BobDoe_CV list item. 13. Click the Open button. 14. Click the Upload button. 15. Click the Next button. 16. Answer any prescreening questions. Your answers will determine whether you are eligible to continue with the application. For this example, click the I am a Canadian citizen and eligible to work for any employer in option. 17. Click the I have never had employment with the University. option. 22

27 18. Click the I am currently enrolled in my program full-time. option. 19. Click the I am currently enrolled in year 4 of my undergraduate program. option. 20. Click the Faculty of Sciences option. 21. Click the Next button. 22. Click the Submit Application button. 23. You have successfully submitted the job application. Your application is in progress and shows the date that you have applied for this posting. You will receive an to confirm your application has been successfully submitted. Click the 'Return to Job Search' link to return to the 'Careers' home page. 24. End of topic. End of Procedure. 23

28 Apply without selecting a job You can apply for a position without selecting a job posting. Procedure In this topic you will learn how to submit your application without selecting a job. 1. Navigate to the 'Careers' page. Click the Main Menu button. 2. Click the Self Service menu. 3. Click the Recruiting menu. 4. Click the Careers menu. 5. Click the Apply Without Selecting a Job link. 6. Click the I have read and agree to the above terms and agreements option. 7. Click the Next button. 8. Click the Attach Resume button. 9. Click the Browse button. 24

29 10. Click the BobDoe_CV list item. 11. Click the Open button. 25

30 12. Click the Upload button. 13. Click the Next link. 14. Click the Submit Application button. 15. You have successfully completed the application. You will receive an with details about the job application process. 16. Click the Return to Job Search link to go back to the 'Careers' home page. 17. End of topic. End of Procedure. 26

31 View your job applications The 'My Activities' page provides summary information about all of your applications, resumes, and job offers. Procedure In this topic you will how to view your job applications and documents uploaded with each application. 1. Navigate to the 'Careers' page. Click the Main Menu button. 2. Click the Self Service menu. 3. Click the Recruiting menu. 4. Click the Careers menu. 5. Click the My Activities link. 6. Use the job title link to review your application. You cannot withdraw the application after it has been submitted. 7. The application 'Status' varies from 'Submitted', 'Not Submitted', 'Applied', and 'Hired'. 8. The 'Resumes' grid lists the documents that you included in your job applications. You can view a resume by clicking its title, but you cannot modify it. 9. If the resume is a file that you uploaded, the file name appears in the 'Attached File' column, and clicking the resume title opens the resume document in a new window. If you entered the resume text online, the 'Attached File' column is blank, and clicking the resume title opens a page where you can view the resume details. 10. You can use the 'My Notifications' link to view details of your job offer(s) and perform actions such as 'Accept' or 'Reject'. 27

32 11. Use the 'Display applications from' list to specify the history of your applications in view. Click the Display applications from list. 12. Click the Within Last Week list item. 28

33 13. Click the Return to Previous Page to go back to the 'Careers' home page. 14. End of topic. End of Procedure. 29

34 Accept job offers If your job application is successful, an electronic job offer is posted on your profile. You will receive an with instructions on next steps of the application process. When you access the offer details you can review the offer document to either accept or reject the offer. Note: If you do not respond to the offer by the expiry date the offer will no longer be valid. In which case you will need to contact the recruiter to re-issue a new offer. Procedure In this topic you will learn how to accept a job offer. 1. Navigate to the 'Careers' page. Click the Main Menu button. 2. Click the Self Service menu. 3. Click the Recruiting menu. 4. Click the Careers menu. 5. The 'Careers' page provides a summary of your applications and their statuses, as well as positions that are currently open. Notice that you have three new notifications that have not been viewed yet. Click the My Notifications link. 6. If you have a list of offers, identify the offer you want to view. Take note of the expiration date of the offer, because you will not be able to accept an expired offer. Click the Job Offer link. Tip: You can also click the 'View Offer' link under the 'Job Offers' grid above. 7. Notice that the number of notifications has decreased after viewing the new messages. 30

35 8. To view your job offer, click the Offer Letter link. 9. When you are finished viewing the job offer, click the Close button. 31

36 10. You must accept the electronic offer to acknowledge the terms of the contract. If you do not accept the offer, it may expire. Click the I acknowledge that I have reviewed and understand the job offer details for the position listed. option. 11. Click the Accept button. 12. A message will pop-up and ask for your confirmation. Click the OK button. 13. You have successfully accepted the job offer. Click the Return to Previous Page link. 14. You will receive an with details about hiring process. Contact the recruiter noted your offer letter if you have any questions. 15. End of topic. End of Procedure. 32

37 Combine and submit resumes & dossiers About Resumes: Your resume should contain information about your area of expertise, experience and a cover letter. Our system requires that one file is uploaded with each application. Since one document can be attached to each application, it s important that you combine your collection of documents into a single file before you apply for a job posting in Recruiting. About Teaching Dossiers: For more information on what documents must be included in Chang School teaching dossiers, refer to "Your Teaching Dossier ( web page. You will also find detailed information in "What is a Teaching Dossier" topic. Supported File Types : The following files types are supported:.pdf PDF format.rtf Rich text format.txt Plain text format.doc or.docx Word 2003, 2007 or 2010 format One document of 5 MB or less can be attached to each application. Re-use your resumes for future applications: You can store multiple resumes or dossiers in your profile. Each of these documents will be available to attach on future applications. 33

38 About combining PDFs Since our system requires that one file is uploaded with each application, you can choose to upload any of the supported formats. If you have multiple PDFs, combining your PDFs into a single PDF is an important step to complete before you apply for a job posting. About PDF Compilers (Free Versions) Many free PDF compilers are available online, and also enable you to combine multiple PDFs into a single file. Use the search phrase 'PDF compilers' in your favourite search engine to find an application that best suits your needs. Ryerson does not supply or endorse software that you download for your personal use. About Adobe (Paid Version) With Adobe Pro or XI, you can easily create complex PDFs that include different types of files. You can also package multiple files of various types into a PDF Portfolio, where each file appears separately and with its own pagination. Refer to the 'Combine PDF' topic in Adobe Pro for detailed instructions on how to combine PDFs. 34

39 Combine documents using word and create a PDF You can easily combine documents in Microsoft Word. Instead of spending the time copying and pasting from one document to another, you can use the toolbar in Word to combine two documents. There are many methods used to combine documents, and this topic discusses one method. Follow the steps included in this tutorial to easily combine Word documents and create a PDF. Procedure In this topic you will learn how to combine Word documents and create a PDF. 1. Click the Insert tab. 2. Click the button to the right of the Object... field. 3. Click the Text from File... menu. 4. Click the Bob_Doe list item. 5. Select the BobDoe_Awards file. 35

40 6. The 'Prizes, Awards, Distinctions and Fellowships' section has been added to the document. 7. Click the File Tab button. 8. Click the Save As tab. 9. Click the Bob_Doe button. 10. Click the Save as type: list. 11. Click the PDF list item. 12. Click the Save button. 13. Displayed here is the compiled PDF. 14. End of topic. End of Procedure. 36

41 Create a PDF from a word document You can create.pdf files by using Word Document(s). Procedure In this topic you will learn to create a PDF from a Word Document. 1. Click the File Tab button. 2. Click the Export tab. 3. Click the Create PDF/XPS button. 37

42 4. Click the Publish button. 5. The document is converted to PDF. You can also use these steps in Excel or Powerpoint to create a PDF. 6. End of topic. End of Procedure. Special instructions for Chang School applicants Beginning November 1, 2013 for the Winter 2014 term, all applications for teaching positions in The Chang School must be submitted online through Ryerson s Recruiting system. Applicants will now be able to apply for individual course sections. Information and evidence supporting applicant qualifications that were required in the previous paper-based application form must now be documented in your teaching dossier. By the end of this module, you will be able to: Understand the Chang School application process Use resources available to create your teaching dossier Assemble and submit your teaching dossier 38

43 How to apply for Chang School instructor positions? Application Process Details on course sections (that are available through the competition process) are contained in individual job openings in Recruiting. Job openings describe the specific qualifications and experience required of applicants. Applications are assessed in accordance with the following criteria (see CUPE 3904 Unit 2 Collective Agreement): Education (your academic credentials and professional designations, as applicable) Experience (relevant teaching experience and relevant work and/or community experience in the professional field or discipline) Currency (evidence of having maintained up-to-date knowledge and recent achievements in the field) Teaching skills and ability to interact effectively with adult students and colleagues Summary of Application s 1. Access the list of posted Chang School teaching sections: - If you are currently actively employed at Ryerson, log in to my.ryerson.ca, select the ehr tab, and navigate to Self Service > Recruiting Activities > Careers - If you are not currently actively employed at Ryerson, consult the 'Careers' page on the 'Ryerson Human Resources' web site 2. Create or update your profile 3. Search for and select courses and course sections that you want to apply for 4. Attach teaching dossier 5. Complete application. A confirmation will be sent to you 6. Log in to your Careers page to check the status of your application at any time What's a teaching dossier? Your Teaching Dossier The Chang School's online teaching application system is used to assess your qualifications to teach a course. Applicants are required to submit teaching dossiers that provide a description and record of an applicant s professional and teaching accomplishments, and strengths in a manner that conveys the scope and quality of the applicant s teaching. Be sure to review the qualifications required from the online course poster/job opening for the course section(s) you are applying to teach. The Selection Committee will consider candidates on the basis of their qualifications as follows: Educational qualifications Professional experience Teaching experience Currency in your field Teaching skills Ability to interact effectively with adult students and collegiality 39

44 If you are applying for teaching work in more than one subject area, you may choose to customize your dossier for each area. What documents should be included in your Chang School teaching dossier? Your teaching dossier should include information and evidence that supports your qualifications. It should include (but not be limited to) the documents below. For the convenience of the selection committee, please submit documents in the following sequence: Your resume, including: - Academic credentials (degrees held and degree-granting institutions) and professional designations - Details of your professional experience, including number of years in the field, positions held, level of responsibilities, etc., related to the subject area - Summary of your teaching experience Evidence of your currency in your field and subject area (such as publications and presentations, participation in conferences, professional awards and recognition, current membership and involvement in relevant professional associations) Your teaching philosophy statement ( a one to two page reflective statement that describes your personal approach and practice to effective teaching, learning, and engagement of students. Ensure you differentiate between distance/online teaching and classroom teaching where appropriate. A list of all courses (separate from your resume) you have taught within the past six (6) years, for which you assumed complete course responsibility, relevant to the course(s) you are applying to teach. This list must include: - Course codes, course titles, and dates/terms you delivered the course; - Name of the post-secondary institution(s); - Delivery modes (classroom, online, hybrid); and - Reference and contact information. Evidence of your teaching skills and effective interaction with students and colleagues. This may include (but not be limited to) the following supporting materials: - Formal student survey results and teaching evaluations (Faculty Course Survey, CESAR, etc.) from at least the past three (3) years - Peer evaluations and/or assessments of your teaching - Teaching awards - Letters of recommendation related to your teaching - Student testimonials - Participation in teaching conferences, workshops, seminars Any other documentation that might support your application. Any web search on teaching dossiers and teaching philosophy statements will provide countless links to university-based web sites and their expectations and uses of teaching dossiers and how to write a teaching philosophy statement. We recommend that you review the resources and links 40

45 available from the Professional Development section of Ryerson University s Learning and Teaching Office ( (LTO) web site. Assemble & submit your dossier online Due to file size limitations, you must assemble your entire teaching dossier as a single file (less than 5 MB) before you submit it online. There are many methods used to combine documents, and this topic discusses one method using Microsoft Word. We have created a brief tutorial that explains how to consolidate multiple documents into a single dossier document using Microsoft Word. Be sure to include (at minimum) your last name and term in the file name of your teaching dossier to enable you to identify which dossier to use for current and future applications. For example: smith-w2014 or smith-cmkt-w2014. Note: See your local word processor help for detailed instructions on how to combine files if you do not use Microsoft Word. Procedure In this topic you will learn how to combine Word and.pdf documents into a single file. 41

46 1. Content from other sources might be what you need for your dossier. In this example, you will insert Word and.pdf content into a single file. Click the Insert tab. 2. Click the button to the right of the Object... field. 3. Click the Text from File... menu. 4. Click the BobDoe_Awards document. 5. Click the Insert button. 6. Press [Ctrl+Enter] to create a page break for the next document you would like to insert. 7. Repeat this procedure for the remaining documents. Click the button to the right of the Object... field. 8. Click the Text from File... menu. 9. Click the BobDoe_TeachingPhilosophy field. 10. Click the Insert button. 11. The document is inserted. Text formats will not necessarily remain when you insert the documents. Please be mindful to correct the formatting. Press [Ctrl+Enter] to create a page break for the next document you would like to insert. 12. Click the button to the right of the Object... field. 13. Insert a file in.pdf format (or other formats into your office file) as an object. You can resize the object, but you can t edit it after you insert it. You ll need to have 'Adobe Reader' installed to see or read the.pdf files. Click the Object... menu. 42

47 14. Make sure that the 'Adobe Acrobat Document' is selected in the 'Object type' field. Click the OK button. 43

48 15. Click the BobDoe_Certificate document. 16. Click the Open button. 17. Click the Close button to return to the document. 18. Images may not be scaled correctly once you insert the.pdf file or images. Please be mindful to correct the scaling. 19. To scale the image to your desired size, drag the highlighted corners in the appropriate direction to enlarge the file. 20. End of topic. End of Procedure. 44

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