Ivy Tech Community College of Indiana

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1 Ivy Tech Community College of Indiana POLICY TITLE Changes to Program Inventory POLICY NUMBER 6.4 (Formerly APPM 1.4) PRIMARY RESPONSIBILITY Academic Affairs CREATION / REVISION / EFFECTIVE DATES Created September 1992/Revised September 2002; Fall 2010/Effective Fall 2010 PURPOSE The Ivy Tech program inventory is the official listing of all approved degree programs at every campus and serves as the document of record of approved degree programs. It is maintained electronically, through the student information system, and in written form. ORGANIZATIONAL SCOPE OR AUDIENCE Students, faculty and staff DEFINITIONS Commission for Higher Education (CHE): Coordinates planning and budgeting for higher education in Indiana while working closely with public and independent colleges and universities. Program Elimination: No new students are admitted into the program and program is removed from program inventory. Program Suspension: Three year period during which no new students are admitted into the program and after which the region must decide whether to resume or eliminate the program. POLICY Changes to the program inventory of a campus are initiated by the campus and made official by action of the State Board of Trustees and by the Commission for Higher Education. PROCEDURE To add a new program: 1. A campus develops a new program proposal, following the format developed by the Commission for Higher Education for all colleges and universities in Indiana. (Appendix A). The proposal is approved by the regional board of trustees and sent to Academic Affairs in the Office of the President. Page 1 of 2

2 2. Academic Affairs staff forwards the proposal to the Regional Academic Officers Committee. The committee recommends approval to the Senior Leadership Council. 3. Academic Affairs staff works with regional and campus staff making necessary changes. 4. Proposals are brought to the Planning and Education Committee of the State Board of Trustees, who recommend action on the program to the entire board. 5. State Trustees approve the proposal, and direct that it be forwarded to the Commission for Higher Education. 6. The Commission for Higher Education reviews the proposal and takes action. 7. When the Commission has notified the College that a program has been approved, it is added to the program inventory for that campus. To eliminate or suspend a program: 1. A proposal to eliminate or suspend a program is approved by the regional board. 2. The regional proposal to eliminate or suspend a program is forwarded to Academic Affairs in the Office of the President. Proposals should include data, including community impact, which appropriately justify the elimination or suspension of the program. The proposal is forwarded to the Provost for approval. 3. The region will be notified of the Provost s decision and the change is made in the collegewide inventory, if approved. 4. The elimination or suspension is reported to the Commission for Higher Education by the President s office. 5. The region is responsible for notifying students enrolled in the eliminated or suspended program. 6. All courses in eliminated or suspended programs will be available for two years to enable student to complete the program of study. REFERENCES Appendix A: Academic Approval and Review Practices Commission for Higher Education (CHE) - RESOURCE PERSON Vice Chancellor for Academic Affairs Page 2 of 2

3 Indiana Commission for Higher Education Academic Approval and Review Practices Reflects Discussion by the Commission on October 19, 2012 Review by Academic Affairs and Quality (AA&Q) Committee 1. No proposal for a new degree program, school, or college will come to the Commission for action without first being discussed by the AA&Q Committee. 2. Proposals to be reviewed by the AA&Q Committee will be made available 1 in advance of the Committee meeting, at which they will be discussed. 3. At each meeting of the AA&Q Committee, the status of all proposals pending before the Commission will be reviewed. 4. Following discussion by the AA&Q Committee, proposals can be brought by the staff for action by the Commission. 5. The default action format for proposals discussed by the AA&Q Committee and brought to the Commission for action is as an expedited item, unless an AA&Q Committee member or the staff determines it should be a regular action item with a presentation by the institution and discussion by the Commission. 6. If a proposal is to be brought to the Commission for action, the full Commission will be notified of that fact immediately following the AA&Q Committee meeting, with an indication of whether it will be brought as an expedited or regular action item and with access to the proposal. 7. Any Commission member may determine that an expedited item should instead be considered as a regular action item by notifying staff. 1 All new program, school, or college proposals will be posted on the CHE web site after receipt under Degree Programs Pending at 1

4 8. Once the agenda it published, expedited action items will not be subject to discussion at the Commission meeting and Commission members will simply vote on them. Requests Handled Through Routine Staff Action The following degree program-related requests can be handled through routine staff action and do not need to be brought to the Commission for action: 1. Changes to program names and degree designations, such as adding a B.S. to a B.A. or an A.S. to an A.A.S.; 2. Adding a certificate to a degree such as a T.C. to an A.S. or A.A.S. when the curriculum for the certificate is drawn entirely from the degree curriculum; 3. Adding Ivy Tech campuses and off-campus locations for existing programs at Ivy Tech; 4. Adding off-campus locations within the campus service area for existing programs at an IU or Purdue regional campus; 5. Changing a degree designation, such as a B.A. to a B.F.A., except at the doctoral level, e.g. an Ed.D. into a Ph.D.; 6. Merging two separate programs into a single program; and 7. Delivering an existing, on-campus program through distance education, provided the request is consistent with the Policy on Approving Distance Education Programs passed by the Commission at May 11, In all cases involving requested changes through routine staff action, staff may request any additional information deemed necessary and may bring actions to the AA&Q Committee for discussion if circumstances warrant it. 2

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