iexpense Management System Oracle (iexpenses) Project

Size: px
Start display at page:

Download "iexpense Management System Oracle (iexpenses) Project"

Transcription

1 Finance Newsletter iexpense Management System VOLUME No. 02 March 2015 PROJECT UPDATE AND IMPORTANT INFORMATION Key Dates User Acceptance Testing (UAT) UAT was held from Monday 9th to Wednesday 11th. Staff from around CDU kindly gave up their time in their already busy schedules to assist us. Testing included: - Coding of credit card expenses - Creating expenses reports for travel allowance and reimbursements - Travel compliance checking before Approvals Approving - rejecting Expense reports - Reassigning and setting vacation rules for approvals of Expense reports - Auditing of Expense reports Processing - Payment of expense reports - Reimbursements - Process from end to end. A few of the UAT participants There were no major issues that arose and testers were positive about the system. Project launched 20 th October 2014 Training and User Acceptance Testing (UAT) 9-11 th March 2015 Planned cutover 17 th - 20 th April 2015 Training Sessions March 2015 onwards Cutover (Go-Live) Date With the approval of the iexpenses Project Steering Committee we have decided to bring forward the go-live date to Monday 20th April, which will allow 10 days for most of April s transaction to be coded, approved and posted to the ledger in the same month. If we had stayed with the planned 28 th /29 th cutover date which would coincide with the end of the statement cycle it would have meant there would be no time to get Aprils transactions into the ledger against their cost codes, thereby distorting end of month budgets and actuals. From April 20 th you will no longer be able to choose a CDU Employee as the supplier in iprocurement - an Expense Report in iexpenses will need to be created to pay TA or reimburse a CDU employee. All credit card purchases dated from 1 st April onwards will load into and be processed in iexpenses. Walk-in Support Sessions 20 th 30 th April 2015 Data no longer being loaded into ProMaster to code 1 st April 2015 All existing transactions in ProMaster to be processed and approved 30 th April 2015 OFFICE OF FINANCIAL SERVICES 1

2 Travel Allowance and Staff Reimbursements cease to be processed in iprocurement after 10 th April Travel Allowance and Staff Reimbursements should not be created in iprocurement as Requisitions after 10 th April. They will need to be created in iexpenses from 20 th April. Please plan ahead for anyone travelling that requires TA between those dates and ensure it is completed and approved before close of business 10 th April. Payables will include them in the payment run on Thursday 16 th April. Any TA or Reimbursement requisitions still in the system and not yet approved after 10 th April, will be cancelled and need to be recreated in iexpenses on 20 th April. If you are unsure of any of this information and require further clarification, please contact Finance Helpdesk on or Training Our training officer Anna Ikonomou has already delivered iexpenses training at Katherine Campus and is delivering morning and afternoon sessions each day for Casuarina and Palmerston Campus staff. Anna is being assisted by other Finance Systems team members. Alice Springs Campus will receive training in the next two weeks. Other campuses and remote centres such as Tennant Creek, Nhulunbuy etc will have their training delivered via Web Ex or Jabber. A Training Session Schedule has been developed by our training officer, Anna Ikonomou and all staff will require training in the system if they are a CDU Corporate Credit Cardholder, a Proxy to code Credit Card transactions, required to create Staff Travel Allowance and/or Staff Reimbursements. From 20 th April - all payments to a CDU Employee will need to be processed through iexpenses instead of iprocurement. If you have not received an invite to training, please check the Training Session Schedule and contact the Finance Helpdesk via elvis@cdu.edu.au to make a booking. Training will also continue after the cutover date but staff should book into a session before 17 th April if possible. If you are a credit card holder and do not have a proxy to code for you and you are not able to attend training before this date, you will need to contact your admin area to arrange the setup of someone to code for you until you receive your training. Walk-In Support Sessions Training at Katherine Campus From 20 th April we will be providing support to those staff who have already attended formal training, by having walk-in support sessions from 20 th to 30 th April. These are not the formal training, they will be sessions where attendees will have someone available to guide and support them to create their first real Expense Reports. s will be sent to all staff who have attended training up until that date to advise them of where and when the Walk-in Support sessions will be. There will also be a schedule available on our web page from Friday 10 th April. OFFICE OF FINANCIAL SERVICES 2

3 Scanning and attaching Receipts/Travel Plans etc The process of scanning and attaching all relevant paperwork to the requisition in iprocurement will also be applicable in iexpenses. This will provide efficiencies in that the documentation will be able to be viewed online by approvers, supervisors and auditors, as well as reducing the use and archiving of paper. As there are some exceptions to the rule of not sending paperwork to Accounts Payable and/or the Procurement/Travel Office, below is a list of when you should or should not sent original paperwork to these offices. General Staff Reimbursements (not related to travel) no original paperwork is required to be sent to Payables clear and legible electronic documentation ie receipts etc must be attached to the Expense Report. Staff Travel Allowance (paid direct to employee before travel) no original paperwork is required to be sent to Payables or to Procurement clear and legible Travel Plans ie authorized Movement Request, Travel Calculator etc must be attached. Mileage claim (after the travel) Even if a Movement Request and Travel Calc has already been attached to an Expense Report relating to the same travel ie to pay TA before the travel took place, you must also attach them when creating the Expense Report to claim the Mileage. If there was no previous Expense Report created that relates to this particular travel, then the Movement Request should have been sent to procurement@cdu.edu.au prior to the travel. Corporate Credit Card transactions (not related to travel) no original paperwork is required to be sent to Payables clear and legible electronic documentation ie receipts etc must be attached to the Expense Report. Corporate Credit Card transactions (travel related) Movement Requests etc, must be forwarded to procurement@cdu.edu.au PRIOR to travel. With the creation of the Expense Report, Movement Request, receipts etc must be attached to the Expense Report. No original paperwork is required to be sent to Payables electronic/scanned documentation must be clear and legible. * A reminder that any non-monetary travel a Movement Request must be authorised and forwarded to procurement@cdu.edu.au If you are unsure at any time whether paperwork should or should not be forwarded to the Procurement office, please contact the Finance Helpdesk on or elvis@cdu.edu.au. For travel related queries, please contact the Travel Officer on It is essential that all documentation relating to an Expense Report is attached as it will be audited for compliance and correct GST by either Accounts Payable or, in the case for travel allowance payments by the Travel Officer in Procurement. If the appropriate documentation is not attached, the transaction will be rejected as it will not comply with the standard required. Please ensure all electronic/scanned documentation is clear and legible. OFFICE OF FINANCIAL SERVICES 3

4 Cash Advance Process Currently cash advances are created via a Requisition and Purchase Order. With the introduction of iexpenses, this will no longer happen. Customised training sessions have been developed for staff that are required to process a Cash Advance and later acquit the funds. Please contact the Finance Helpdesk elvis@cdu.edu.au if in your position, you are required to process Cash Advances and training will be arranged. Approval of Expense Reports All Expense Reports will require online approval by those staff delegated and setup in Oracle Financials this is the same with iprocurement and the approval of requisitions and purchase orders. iexpenses will use the same approval hierarchy and dollar limits as are already setup for iprocurement. Approvers will receive workflow s requesting approval of Expense Reports and will be able to view all attached documentation. It is important for approvers to attend to Expense Reports as soon as possible and if they will be off campus, a vacation rule set to delegate responsibility for approvals. When delegating responsibility it must be to a staff member that holds a CDU position relevant to the level of monetary value approval that is allowable in the CDU General Delegations Policy. ProMaster From 1 st April no credit card transactions will be loaded into ProMaster for you to code against, however you are required to ensure that transactions prior to this date have been coded/processed in ProMaster. CARDHOLDERS are responsible for ensuring ALL their transactions which will be up to 31 st March have been processed and approved in ProMaster by 30 th April. The benefits of moving from ProMaster to iexpenses are: iexpenses will be used for both coding credit card transactions as well as claiming Travel and other staff related expenses/reimbursements iexpenses provides users with a consistent user interface, the look and feel is similar to iprocurement iexpenses provides a faster and efficient process of claiming travel and other staff related expenses; no requirements to create a requisition and a purchase order and then a receipt iexpenses forms allow for faster speed of data entry, use of expense templates, and ability to save preferences for reports iexpenses has the same logon as Oracle Financials iexpenses has similar workflow notifications to Oracle Financials and approvals of expense claims via iexpenses eliminates the need to duplicate the approval hierarchy, general ledger codes etc, which is necessary in ProMaster. OFFICE OF FINANCIAL SERVICES 4

5 STEERING COMMITTEE This project is overseen by a Steering Committee consisting of Mark Hewitson - Chief Financial Officer Ross Springolo Director, Strategic Services & Governance Richard Smith - Deputy Director, ITMS & Manager ISSM Julie Donohue - Manager Budget and Business Systems, Office of Financial Services Gerard Reid - Business Analyst, Office of Financial Services Sharon Watson - Manager Procurement, Office of Strategic Procurement Services The Steering Committee meets on a regular basis throughout the project to ensure compliance with University guidelines, monitor project timelines, budget and expenditure, and to provide support to the project team as required. PROJECT TEAM The principle project team is comprised of Finance Systems team of Office of Financial Services as well as staff from Office of Strategic Procurement Services and Accounts Payable Manager Julie Donohue - Manager Budget and Business Systems Gerard Reid - Business Analyst Daisy Cabahug - System Analyst Mark Maderal - Finance System Support Anna Ikonomou Training Liaison & Development Finance Officer Penny McHugh- Manager Accounts Payables Sharon Watson - Manager Strategic Procurement Services Helen Mearns Strategic Procurement Officer Jenny Bisset Customer Service Officer, Procurement FURTHER UPDATES The next newsletter will be after the go-live date. Please look out for s with important information in the next two weeks reminding you of the cutoff date for creating Travel Allowance payments and Staff Reimbursements in iprocurement. This newsletter along with future updates can be accessed via our webpage. If you have any questions at all in regards to this project please contact the Project Manager, Julie Donohue julie.donohue@cdu.edu.au or phone OFFICE OF FINANCIAL SERVICES 5

University of Sunderland. Oracle 12 i-expenses. Full Administration Training Guide. Version 1.0 09/05/14

University of Sunderland. Oracle 12 i-expenses. Full Administration Training Guide. Version 1.0 09/05/14 Oracle 12 i-expenses Full Administration Training Guide Version 1.0 09/05/14 Table of Contents 1 TRAVEL POLICY AT A GLANCE... 2 2 PROCEDURES... 4 2.1 I-Expenses Procedure... 7 3 LOGIN... 8 Login Problems...

More information

This document is intended for use by University staff as a tool to understand Financial terminology.

This document is intended for use by University staff as a tool to understand Financial terminology. GLOSSARY This document is intended for use by University staff as a tool to understand Financial terminology. ACCRUAL ACCOUNTING ACCRUED ACQUITTAL ASSETS AUDIT FINANCIAL ANNUAL REPORT The method of recording

More information

POLICY MANUAL. Credit Card Policy (July 2015)

POLICY MANUAL. Credit Card Policy (July 2015) 1. POLICY This policy is to ensure effective controls, policies and procedures are in place with respect to the use of corporate credit cards. 2. PRINCIPLES Ensure transparency in Council s operations

More information

Expense Reports Training Document. Oracle iexpense

Expense Reports Training Document. Oracle iexpense Expense Reports Training Document Oracle iexpense Prepared by FSCP Solutions Inc. Table of Contents Create (Enter) Expense Reports...1 Approved Expense Report... 18 Rejected Expense Report... 19 Entering

More information

I Expense Online Expense submissions For fulltime Faculty & Staff Revised: Sept 2013

I Expense Online Expense submissions For fulltime Faculty & Staff Revised: Sept 2013 I Expense Online Expense submissions For fulltime Faculty & Staff Revised: Sept 2013 Table of Contents I-EXPENSE PROCESS... 1 IEXPENSE - LOGIN... 3 NAVIGATING THE I-EXPENSE HOME PAGE... 5 Expenses Home

More information

UCL FINANCE DIVISION. iexpenses EXPENSE CLAIMS SEASON TICKET LOANS. www.ucl.ac.uk/expenses 1

UCL FINANCE DIVISION. iexpenses EXPENSE CLAIMS SEASON TICKET LOANS. www.ucl.ac.uk/expenses 1 UCL FINANCE DIVISION iexpenses EXPENSE CLAIMS SEASON TICKET LOANS www.ucl.ac.uk/expenses 1 iexpenses iexpenses is a new web based Expense Claim and Season Ticket Loan system for UCL Employees. How to log

More information

Atlanta OAUG. Internet Expenses Key to speedy processing. Chetan Manjarekar chetan.manjarekar@patni.com

Atlanta OAUG. Internet Expenses Key to speedy processing. Chetan Manjarekar chetan.manjarekar@patni.com Atlanta OAUG Internet Expenses Key to speedy processing Chetan Manjarekar chetan.manjarekar@patni.com Agenda Business Objectives UnOptimized Process Characteristics Objectives Focus Requirements for speedy

More information

Issue and Use of Corporate Credit Cards Policy

Issue and Use of Corporate Credit Cards Policy Issue and Use of Corporate Credit Cards Policy Responsible Directorate Responsible Business Unit/s Responsible Officer Affected Business Unit/s Corporate Services Finance Services Manager Finance Services

More information

Accounts Payable and Payments Policy

Accounts Payable and Payments Policy REV. 07/07/15 Accounts Payable and Payments Policy Accounts Payable and Payments Policy Purpose 1. The purpose of this policy is to establish the responsibilities, controls, authorizations and procedures

More information

Procure 2 Pay Implementation, Benefits & Savings

Procure 2 Pay Implementation, Benefits & Savings University Service Improvement Conference UniSA Procure 2 Pay Implementation, Benefits & Savings Victoria University of Wellington (VUW) 11th May 2012 Wayne Morgan CFO VUW Metrics 2011 EFTS Domestic 15,173

More information

SPENDING SCHOOL DOLLARS PART 2 FROM BUDGET TO PROJECTION

SPENDING SCHOOL DOLLARS PART 2 FROM BUDGET TO PROJECTION SPENDING SCHOOL DOLLARS PART 2 FROM BUDGET TO PROJECTION Life of an Expenditure Funding has been granted Budget has been set Notice of Award issued Ready to make your purchases Purchasing Options P-Card

More information

How To Write An Oor Ebusiness Ebusiness Solution

How To Write An Oor Ebusiness Ebusiness Solution Q1. Is it a mandatory requirement to be an Oracle ebusiness Certified Partner or will you accept proof of successful implementations with Oracle, i.e., can use pre-existing setups and application security

More information

CORPORATE CREDIT CARD POLICY

CORPORATE CREDIT CARD POLICY Policy Manual No: 1.15 CORPORATE CREDIT CARD POLICY Related Legislation Related Council Documents Scope and Application Issue and use of Credit Cards is not specifically mentioned in the Local Government

More information

3.2 TENDER FOR THE SUPPLY, INSTALLATION, AND SUPPORT OF A PROCURE TO PAY AND CONTRACT MANAGEMENT SYSTEM (CF2012066; MK:DW)

3.2 TENDER FOR THE SUPPLY, INSTALLATION, AND SUPPORT OF A PROCURE TO PAY AND CONTRACT MANAGEMENT SYSTEM (CF2012066; MK:DW) Council Meeting, 28 August 2012 Section 3.2 - Page 3 3.2 TENDER FOR THE SUPPLY, INSTALLATION, AND SUPPORT OF A PROCURE TO PAY AND CONTRACT MANAGEMENT SYSTEM (CF2012066; MK:DW) Responsible Director: Marilyn

More information

Accounts Payable & Payroll. Reminders and Tips!

Accounts Payable & Payroll. Reminders and Tips! Accounts Payable & Payroll Reminders and Tips! OFFICE OF BUSINESS AND FINANCE MEMORANDUM DATE: November 21, 2013 TO: FROM: RE: Administration, Faculty and Staff Business Office 2013 Calendar Year End Closing

More information

Oracle iexpense Travel & Expense Reporting Frequently Asked Questions (FAQ)

Oracle iexpense Travel & Expense Reporting Frequently Asked Questions (FAQ) General Questions 1) Why is Aramark Uniform Services moving to a new tool for expense reporting? 2) What is changing? 3) I am not technologically savvy; how easy is iexpense to use? 4) When do I start

More information

ProMaster User Guide For Travel Expense Allocations (Reconciliations)

ProMaster User Guide For Travel Expense Allocations (Reconciliations) ProMaster User Guide For Travel Expense Allocations (Reconciliations) 1 P a g e Table of Contents Who do I contact with my questions?...3 How do I log in to ProMaster?...4 What do all the Icons mean?...5

More information

Oversees Credit Card Program: establishes procedures and controls Credit Card Administrator

Oversees Credit Card Program: establishes procedures and controls Credit Card Administrator CREDIT CARDS Purpose of the Credit Card Program The purpose of the credit card program overall is to provide an efficient, cost effective method of purchasing and paying for materials and services when

More information

R12 Oracle Purchasing Fundamentals

R12 Oracle Purchasing Fundamentals R12 Oracle Purchasing Fundamentals 5 Days What you will learn: In this course, participants learn how to set up and use R12 Oracle Purchasing to managing the purchasing process. They learn how to create

More information

Create a credit card and/or cash reimbursement expense report

Create a credit card and/or cash reimbursement expense report Create a credit card and/or cash reimbursement expense report iexpenses is used by employees or their delegates to process expense reports for University credit card transactions, cash reimbursements and

More information

CORPORATE CREDIT CARD POLICY & PROCEDURE. To regulate the use of Shire of Dowerin Council Credit Cards held by Council employees.

CORPORATE CREDIT CARD POLICY & PROCEDURE. To regulate the use of Shire of Dowerin Council Credit Cards held by Council employees. Policy Owner: CEO Distribution: Management Person Responsible: Finance Manager Date of Approval: 17 November 2015 File Reference: ADM CORPORATE CREDIT CARD POLICY & PROCEDURE Objective To regulate the

More information

THE SCHOOL DISTRICT OF CHESTER COUNTY 109 HINTON STREET CHESTER, SOUTH CAROLINA 29706

THE SCHOOL DISTRICT OF CHESTER COUNTY 109 HINTON STREET CHESTER, SOUTH CAROLINA 29706 THE SCHOOL DISTRICT OF CHESTER COUNTY 109 HINTON STREET CHESTER, SOUTH CAROLINA 29706 Credit Card Guidelines and Rules Introduction Chester County School District has entered into an agreement with First

More information

www.northumbria.ac.uk nu PURCHASE CARD USER GUIDE

www.northumbria.ac.uk nu PURCHASE CARD USER GUIDE www.northumbria.ac.uk nu PURCHASE CARD USER GUIDE 2 Contents 1. Why do we use Purchase Cards? 4 2. When should you use your Purchase Card? 4 3. Inappropriate use of your Purchase Card 5 4. Authorisation

More information

South Texas College Business Office Quick Reference Guide: Procedures for Revenue Generating Conferences and Other Events

South Texas College Business Office Quick Reference Guide: Procedures for Revenue Generating Conferences and Other Events South Texas College Business Office Quick Reference Guide: Procedures for Revenue Generating Conferences and Other Events 1. Assign a department conference/event coordinator 2. Review procedures posted

More information

iexpense Back to Basics

iexpense Back to Basics iexpense Back to Basics Vinita H Singh Financials Consultant O2Works Over 10 years of experience working with Oracle Financials in various organizations iexpense Clients Include: Landor Frito-Lay Echostar

More information

User Guide. 1/14/2014 FIS Business Solutions. Internet Expense Reports. Page 1. Copyright University of Pittsburgh. All rights reserved.

User Guide. 1/14/2014 FIS Business Solutions. Internet Expense Reports. Page 1. Copyright University of Pittsburgh. All rights reserved. User Guide Page 1 Table of Contents...3 Log On...4 Expenses Home Page...5 Expenses Home Page Tabs...6 Create Expense Report: General Information...9 Create Expense Report: PrePaid Expenses...10 Receipt-Based

More information

Fiscal Year End Procedures Workshop. May 12, 2016

Fiscal Year End Procedures Workshop. May 12, 2016 Fiscal Year End Procedures Workshop FISCAL YEAR END The paperless AP office! Departments Presenting Today Student Account Services Purchasing Accounting Services Asset Management Grants & Contracts Payroll

More information

Wheaton College. Updated November 2012. Park Hall, Room 205 Park Hall, Room 202 Phone: 3433/3438 Phone: 3439

Wheaton College. Updated November 2012. Park Hall, Room 205 Park Hall, Room 202 Phone: 3433/3438 Phone: 3439 Wheaton College Corporate Credit Card User Guide Updated November 2012 For General Information Contact: For Accounting/Reconciliation Info Contact: Business Services Office Accounts Payable Office Park

More information

1. Storeroom supplies -- For items stocked in the Palmer storeroom, use the Requisition for Supplies Form.

1. Storeroom supplies -- For items stocked in the Palmer storeroom, use the Requisition for Supplies Form. DISBURSEMENT PROCESSES Millersville University uses the Accounts Payable module of Banner Finance System to process vendor payments. After payroll, payments for goods and/or services represent the second

More information

Eastern Washington University TEMS Employee Travel Guide

Eastern Washington University TEMS Employee Travel Guide This document describes university travel procedures using the Banner Travel and Expense Management System (TEMS). 1 This is a companion document to the TEMS User Guide, a stepby-step tutorial prepared

More information

Mosaic. An Introduction for Faculty Members

Mosaic. An Introduction for Faculty Members Mosaic An Introduction for Faculty Members November, 2013 1 Contents 2 Summary...1 3 McMaster s New Financial and Research Finance System...1 3.1 Overview of the System...1 3.2 High-Level Benefits of the

More information

Qld Association for Healthy Communities Inc. Credit Card Policy

Qld Association for Healthy Communities Inc. Credit Card Policy 1.0 Introduction The Queensland Association for Healthy Communities Inc (QAHC) provides credit card facilities to support the work of staff, especially those in regional areas. The use of QAHC s credit

More information

Integrating Procurement Cards with Oracle Internet Expenses: Lessons Learned. Session ID: 08141

Integrating Procurement Cards with Oracle Internet Expenses: Lessons Learned. Session ID: 08141 Integrating Procurement Cards with Oracle Internet Expenses: Lessons Learned October 06, 2011 Presented By Ashish Nagarkar (AST Corporation) anagarka@astcorporation.com Sari Fessenden (City of Modesto)

More information

How To Pay A Bill At The Trust

How To Pay A Bill At The Trust Guidance to Staff responsible for the Ordering, Authorising and Payment of goods and services received V3.0 June 2015 Table of Contents 1. Introduction... 3 2. Purpose of this Policy/Procedure... 3 3.

More information

CORPORATE CREDIT CARD POLICY

CORPORATE CREDIT CARD POLICY CORPORATE CREDIT CARD POLICY July 2015 Corporate Credit Card Policy Page 1 PURPOSE The Diocesan Schools System of Broken Bay (DSS) promotes a culture of open, honest and accountable stewardship of its

More information

Daniliz Ortega, Accounting Manager Tera VanDyke, Accountant NW Regional ESD

Daniliz Ortega, Accounting Manager Tera VanDyke, Accountant NW Regional ESD Daniliz Ortega, Accounting Manager Tera VanDyke, Accountant NW Regional ESD Accounts Payable (AP) Vendor maintenance W-9 s, correspondence Vendor payments Contracts Employee reimbursements Deposits Bank

More information

Montgomery County Public Schools. Financial Management System (FMS) User s Guide. iexpense. Version 3.0. May 2013. Division of Controller

Montgomery County Public Schools. Financial Management System (FMS) User s Guide. iexpense. Version 3.0. May 2013. Division of Controller Montgomery County Public Schools Financial Management System (FMS) User s Guide iexpense Version 3.0 May 2013 Division of Controller Copyright and Trademarks Copyright Montgomery County Public Schools,

More information

POS CORPORATE CREDIT CARDS PSFCS24. POSITION STATEMENT CODE: PSFCS24 Director, Finance & Corporate Services

POS CORPORATE CREDIT CARDS PSFCS24. POSITION STATEMENT CODE: PSFCS24 Director, Finance & Corporate Services POS CORPORATE CREDIT CARDS PSFCS24 POSITION STATEMENT CODE: PSFCS24 DIRECTORATE: Finance & Corporate Services BUSINESS UNIT: Financial Services SERVICE UNIT: Accounting Services RESPONSIBLE OFFICER: Director,

More information

Purchasing Card (PCard) Background

Purchasing Card (PCard) Background Purchasing Card (PCard) Background The use of the Purchasing Cards (PCards) is WA Health s preferred method of purchasing and paying for general purpose low value (i.e. under $5,000) goods and services

More information

TREASURER S DIRECTIONS CASH MANAGEMENT TRANSACTION MANAGEMENT Section C3.3 : Corporate Credit Cards

TREASURER S DIRECTIONS CASH MANAGEMENT TRANSACTION MANAGEMENT Section C3.3 : Corporate Credit Cards TREASURER S DIRECTIONS CASH MANAGEMENT TRANSACTION MANAGEMENT Section C3.3 : Corporate Credit Cards STATEMENT OF INTENT The use of Corporate Credit Cards can provide an efficient and effective payment

More information

Local Government Operational Guidelines. Number 11 September 2006. Use of Corporate Credit Cards

Local Government Operational Guidelines. Number 11 September 2006. Use of Corporate Credit Cards Local Government Operational Guidelines Number 11 September 2006 Use of Corporate Credit Cards Page 2 of 5 Use of Corporate Credit Cards 1. Introduction Corporate credit cards can deliver significant benefits

More information

DOCUMATION S PURCHASE TO PAY (P2P) SUITE

DOCUMATION S PURCHASE TO PAY (P2P) SUITE Documation is a leading provider of document-centric workflow and content management software, delivering services and solutions to businesses and organisations in the UK, Europe and around the world.

More information

Charleston Southern University Procurement Card (P-card) User Guide

Charleston Southern University Procurement Card (P-card) User Guide Charleston Southern University Procurement Card (P-card) User Guide Index Overview. 3 Concepts. 3 Terms.. 4 Processing cycle... 4 Contacts... 4 Logging in 5 Home Page.. 6 Customizing Columns 7 Email Notification

More information

Travel and Purchasing Card (TAP Card) Program Guidelines

Travel and Purchasing Card (TAP Card) Program Guidelines Travel and Purchasing Card (TAP Card) Program Guidelines The University Travel and Purchasing Card (TAP Card) offers an efficient and cost effective method to pay for goods and services required for University

More information

DIXIE STATE UNIVERSITY PURCHASING CARD GUIDE

DIXIE STATE UNIVERSITY PURCHASING CARD GUIDE DIXIE STATE UNIVERSITY PURCHASING CARD GUIDE Introduction U.S. Bank VISA Welcome to the Dixie State University Purchasing Card Program. This program has been designed to allow for the direct procurement

More information

Oracle WebCenter Imaging for AP

Oracle WebCenter Imaging for AP Oracle WebCenter Imaging for AP Agenda Refresher on AP Controls 101 Oracle WebCenter Imaging for AP project FAQs & How to Use Oracle WCI Help Resources & Other Info Q&A 2 Presenters Chris Bronsdon University

More information

Internal Control Guidelines

Internal Control Guidelines Internal Control Guidelines The four basic functions of management are usually described as planning, organizing, directing, and controlling. Internal control is what we mean when we discuss the fourth

More information

Purchasing Card Information

Purchasing Card Information Purchasing Card Information Model cardholder instructions for agency and campus internal procedures May 2006 Introduction Welcome to the State of Wisconsin s Purchasing Card Program. This user manual is

More information

Hawaiian Airlines, Inc. Travel & Expense Reporting: Global Expense Reporting Solutions (GERS) tool End User Training

Hawaiian Airlines, Inc. Travel & Expense Reporting: Global Expense Reporting Solutions (GERS) tool End User Training Hawaiian Airlines, Inc. Travel & Expense Reporting: Global Expense Reporting Solutions (GERS) tool End User Training Please log on to: https://expense.gers.ihost.com Hawaiian Airlines Company Key: DEnyht78K9u2AHPKmwGAzQ==

More information

Office Hours. Telephone Numbers Main: 334 727-8612 Fax: 334 724-4539

Office Hours. Telephone Numbers Main: 334 727-8612 Fax: 334 724-4539 GENERAL INFORMATION AP maintains a current listing of University non-payroll obligations (open invoices, pending reimbursements, cash advances, petty cash, and student refunds). AP must also maintain accurate

More information

Southern California Regional Rail Authority Classification and Salary Plan Effective 7/1/2014

Southern California Regional Rail Authority Classification and Salary Plan Effective 7/1/2014 Bi-Weekly 2,612.73 3,347.35 4,081.96 Hourly 32.66 41.84 51.02 Grade 1 Train Dispatcher Annual 67,931.00 87,031.00 106,131.00 Bi-Weekly 3,019.38 3,868.62 4,717.85 Hourly 37.74 48.36 58.97 Grade 2 Supervisor,

More information

Travel and Expense Reimbursement FAQ s

Travel and Expense Reimbursement FAQ s University Services: Strategic Procurement Travel and Expense Reimbursement FAQ s NEW INFORMATION THIS WEEK IS HIGHLIGHTED IN YELLOW Concur Profile: 1. How do I update my profile within Concur? A: Instructions

More information

Guide for End-of-Year AP Best Practices

Guide for End-of-Year AP Best Practices HOW-TO Guide for End-of-Year AP Best Practices 2015-2016 Contents Year-End Checklist for Accounts Payable Sample Year-End Calendar Master Vendor File Clean-Up and Maintenance 1099 Misc. Reporting and Corrections

More information

TABLE OF CONTENTS. Purchasing Department. Accounts Payable

TABLE OF CONTENTS. Purchasing Department. Accounts Payable TABLE OF CONTENTS Purchasing Department a. Purchasing Policies b. DPS-Distributed Purchasing System c. Internet Purchases d. Purchase Orders e. Vendors f. Damaged Goods g. Contracts h. Principles i. Budget

More information

3. Strategic Community Plan Approach. 4. Legislative Requirements and Corporate Policy Context

3. Strategic Community Plan Approach. 4. Legislative Requirements and Corporate Policy Context Co r p o r a t e Cr ed it Ca r d P o lic y Classification: Policy Name: First Issued / Approved: Last Reviewed: Council Policy Corporate Credit Card Policy 11 August 2015, C10311 11 August 2015, C10311

More information

Corporate Credit Card Audit

Corporate Credit Card Audit Corporate Credit Card Audit Shire of Serpentine Jarrahdale Contact: Andrew Casella Procurement Consultant WALGA ONE70, LV 1, 170 Railway Parade West Leederville Phone: (08) 9213 2006 Fax: (08) 9213 2077

More information

Cleveland State University Purchasing Card Policy and Procedure Revised June 2014. Program Overview

Cleveland State University Purchasing Card Policy and Procedure Revised June 2014. Program Overview Cleveland State University Purchasing Card Policy and Procedure Revised June 2014 Purpose This policy describes the proper use of a Cleveland State University (the University) purchasing card. It is in

More information

Financials 9.1 Upgrade Project and Electronic Approvals Overview Session October 10, 2012

Financials 9.1 Upgrade Project and Electronic Approvals Overview Session October 10, 2012 Financials 9.1 Upgrade Project and Electronic Approvals Overview Session October 10, 2012 Project included two major components: - Core Module Upgrade to version 9.1 - Implementation of Electronic Approvals

More information

Waterfront Auckland s Credit Card Policy

Waterfront Auckland s Credit Card Policy Waterfront Auckland s Credit Card Policy CONTENTS 1. Policy Statement 2. Background 3. Purpose and Scope 4. Principles and Strategic Alignment 5. Policy Definitions 6. Policy 6.1 Issue of Waterfront Auckland

More information

WHITMAN COLLEGE PURCHASING and TRAVEL CARD PROGRAM POLICIES and PROCEDURES

WHITMAN COLLEGE PURCHASING and TRAVEL CARD PROGRAM POLICIES and PROCEDURES WHITMAN COLLEGE PURCHASING and TRAVEL CARD PROGRAM POLICIES and PROCEDURES INTRODUCTION Welcome to Whitman College s implementation of the Purchasing and Travel Card Program. The program is designed generally

More information

PURCHASE CARD POLICIES AND PROCEDURES MANUAL

PURCHASE CARD POLICIES AND PROCEDURES MANUAL PURCHASE CARD POLICIES AND PROCEDURES MANUAL Effective July 1, 2010 Alma College Purchase Card Policies and Procedures Manual 1.0 INTRODUCTION Alma College has established a Purchase Card (PCARD) Program

More information

Imaging, Workflow and OCR: The Road to AP Productivity

Imaging, Workflow and OCR: The Road to AP Productivity Imaging, Workflow and OCR: The Road to AP Productivity Agenda Ryerson Background and Challenges Best Practices in AP Processing Ryerson Benefits of Imaging & OCR Impact of Imaging & OCR on Data Entry and

More information

Liberty County School District Purchasing Card Procedures

Liberty County School District Purchasing Card Procedures PURCHASING CARD POLICY All purchases made using the Purchasing Card must be for official school business and in accordance with the District procurement code. The card must not be used for personal expenditures

More information

Financial and Commercial Services. Government Purchasing Card (GPC) Procedures

Financial and Commercial Services. Government Purchasing Card (GPC) Procedures Financial and Commercial Services Government Purchasing Card (GPC) Procedures Date: Jan 2010 CONTENTS Contents 1. INTRODUCTION... 2 1 GENERAL RULES REGARDING USE OF THE GPC CARD... 2 2 PLACING AN ORDER

More information

How To Use A Corporate Credit Card

How To Use A Corporate Credit Card Corporate Credit Card Policy June 2012 1. PURPOSE The purpose of this policy is to provide authority for the use of corporate credit cards. 2. SCOPE This Policy applies to all Council Officials as defined

More information

0BM Office of Budget and Management 30 East Broad Street. 34. Office of Budget and Management MEMORANDUM. John R. Kasich Timothy S.

0BM Office of Budget and Management 30 East Broad Street. 34. Office of Budget and Management MEMORANDUM. John R. Kasich Timothy S. April 22, 2015 MEMORANDUM Governor Director www.obm.ohio.gov 1(6 14) 466-4034 Fax: (614) 466-5400 0BM Office of Budget and Management 30 East Broad Street. 34 th Floor Columbus. Ohio 43215-3457 the agency

More information

Frequently Asked Questions (FAQs)

Frequently Asked Questions (FAQs) Frequently Asked Questions (FAQs) The University of Maryland College Park has established a VISA credit card purchasing program. This program has been developed in coordination with the State of Maryland

More information

Gen er a l L ed ger Fin a n c ia l In fo r m a t io n P o lic y

Gen er a l L ed ger Fin a n c ia l In fo r m a t io n P o lic y Gen er a l L ed ger Fin a n c ia l In fo r m a t io n P o lic y Classification: Policy Name: Council Policy General Ledger Financial Information Policy First Issued / Approved: 11 August 2015, C 10311

More information

1.0 Purpose. 2.0 Applicability. 3.0 References. 4.0 Attachments. 5.0 General. 5.1 Abbreviations. 5.2 Definitions. 5.3 Responsibilities. 6.

1.0 Purpose. 2.0 Applicability. 3.0 References. 4.0 Attachments. 5.0 General. 5.1 Abbreviations. 5.2 Definitions. 5.3 Responsibilities. 6. Procurement Card Procedures (Amended June 13, 2006) Questions or comments? Call the County Manager's Office at (910)798-7185 or contact Susan Wynn at swynn@nhcgov.com 1.0 Purpose 2.0 Applicability 3.0

More information

Concur FAQ (Frequently Asked Questions)

Concur FAQ (Frequently Asked Questions) Concur Basics What is my login name? Your employee number (found on your paystub). ######@precisiondrilling.com What if I forget my password? Click the Forgot Password on the Concur page. You will be prompted

More information

Corporate Credit Card Policy and Procedures

Corporate Credit Card Policy and Procedures PROCUREMENT & PAYMENT SERVICES CORPORATE FINANCE FINANCE CHIEF EXECUTIVES Corporate Credit Card Policy and Procedures Version Control Version: 3 Date of Last Update: 11/08/14 PURPOSE/BACKGROUND To set

More information

MANUAL OF PROCEDURE. Methodology for the Procurement of Goods and Services Used by the College CHAPTER 6A-14.0262(11), STATE BOARD OF EDUCATION RULES

MANUAL OF PROCEDURE. Methodology for the Procurement of Goods and Services Used by the College CHAPTER 6A-14.0262(11), STATE BOARD OF EDUCATION RULES MANUAL OF PROCEDURE PROCEDURE NUMBER: 6000 PAGE 1 of 6 PROCEDURE TITLE: Methodology for the Procurement of Goods and Services Used by the College STATUTORY REFERENCE: FLORIDA STATUTES 1001.65(1) AND 1010.04(2)

More information

PNC BANK PNC PURCHASING CARD. Policy and Procedures

PNC BANK PNC PURCHASING CARD. Policy and Procedures Saint Francis University PNC BANK PNC PURCHASING CARD Policy and Procedures October 2014 Table of Contents Introduction General Guidelines..Page 4-6 - Card Issuance - Purchase, Allocation and Statement

More information

Expense Module Security

Expense Module Security Expense Module Security This document provides an overview of Expense security including workflow and notifications. State of Vermont Department of Finance & Management VISION 8.8 Revised: March 2013 TABLE

More information

AP 571 PURCHASING CARD COMMERCIAL CREDIT CARD PROGRAM

AP 571 PURCHASING CARD COMMERCIAL CREDIT CARD PROGRAM AP 571 PURCHASING CARD COMMERCIAL CREDIT CARD PROGRAM BACKGROUND This procedure is for the use and control of purchasing cards (a commercial credit card) for the purpose of obtaining goods and services

More information

Expense System Rollout. University of Colorado

Expense System Rollout. University of Colorado Expense System Rollout University of Colorado What Is the Expense System? The Expense System is a web-based service solution for creating, tracking, and processing expense reports that: Streamlines and

More information

Responsibility: Corporate Services

Responsibility: Corporate Services G917 CORPORATE CREDIT CARDS Relevant Council Delegation: CG20 Corporate Credit Cards Key Sustainability Result Area: Governance Responsibility: Corporate Services Administration Rationale The purpose of

More information

Concur Expense Guide: Version 2

Concur Expense Guide: Version 2 Concur Expense Guide: Version 2 Welcome to Concur Expense...3 Log on to Concur...3 Explore the My Concur Page...4 Update Your Expense Profile...5 Step 1: Change Your Password...5 Step 2: Review Your Expense

More information

Invoice Payment Guidelines. November 2011. Financial Services Page 1 of 13

Invoice Payment Guidelines. November 2011. Financial Services Page 1 of 13 November 2011 Financial Services Page 1 of 13 Financial Services INVOICE PAYMENT GUIDELINES Responsible Position: Manager, Financial Operations Approved by: Chief Financial Officer Table of Contents OVERVIEW...

More information

How to set up a people based. accounting system that makes your. small business work for you. Thomas G. Post. Certified Public Accountant 281-351-2688

How to set up a people based. accounting system that makes your. small business work for you. Thomas G. Post. Certified Public Accountant 281-351-2688 How to set up a people based accounting system that makes your small business work for you. By Thomas G. Post Certified Public Accountant 281-351-2688 www.texastaxman.com 1 Title How to set up a people

More information

LOS ANGELES UNIFIED SCHOOL DISTRICT POLICY BULLETIN

LOS ANGELES UNIFIED SCHOOL DISTRICT POLICY BULLETIN TITLE: NUMBER: ISSUER: DATE: District Policy for Travel and Attendance at Conferences or Conventions BUL-5525.2 Michelle King Senior Deputy Superintendent, School Operations George Silva, Chief Procurement

More information

Earlham College - JPMorgan Chase MasterCard Policies and Procedures

Earlham College - JPMorgan Chase MasterCard Policies and Procedures 1. Program Objective 2. Using the Card 3. Roles & Responsibilities 4. Spending Limits 5. Card Security 6. Lost or Stolen Cards 7. Travel Policy Statement 8. Purchase Ordering Procedures 9. Documentation

More information

Company-wide Credit Card Policy

Company-wide Credit Card Policy Company-wide Credit Card Policy Department: Corporate Finance Policy Number: CW-FIN-001-2008-11 Subject: Corporate Credit Cards Effective Date: 11/05/2008 Document Owner: Drew Hurt Title: Corporate Credit

More information

PURCHASE CARD USER GUIDE & REGULATIONS

PURCHASE CARD USER GUIDE & REGULATIONS Procurement Department PURCHASE CARD USER GUIDE & REGULATIONS October 2015 Page 1 Document Purchase Card Guide Author Role Owner Approved by Sue Halliday Procurement Manager Procurement Sue Halliday Approval

More information

GOVERNMENT PURCHASE CARDS AND STORED VALUE CARDS

GOVERNMENT PURCHASE CARDS AND STORED VALUE CARDS TREASURER S INSTRUCTION 12 GOVERNMENT PURCHASE CARDS AND STORED VALUE CARDS Reissued: 20 March 2016 Effective: 20 March 2016 Scope 12.1 This instruction: Objective 12.1.1 applies to all public authorities;

More information

CORPORATE CREDIT CARD

CORPORATE CREDIT CARD CORPORATE CREDIT CARD CEO Directions CEO Directions define specific responsibilities of Comcare staff and others engaged to assist the organisation meet its objectives. They may also establish a set of

More information

Unique IP and Microsoft Dynamics NAV Add-ons from UXC Eclipse

Unique IP and Microsoft Dynamics NAV Add-ons from UXC Eclipse Unique IP and Microsoft Dynamics NAV Add-ons from UXC Eclipse Microsoft Dynamics NAV Microsoft Dynamics NAV is a highly functional system that is easy to use, cost effective to implement and provides a

More information

PURCHASING CARD USER S GUIDE

PURCHASING CARD USER S GUIDE MONTGOMERY COUNTY PUBLIC SCHOOLS PURCHASING CARD USER S GUIDE The preferred procurement method for purchases that cost $100 or less. OCTOBER 2014 ROCKVILLE, MD Procurement Unit 45 West Gude Drive, Suite

More information

Reference Manual Agresso Accounts Payable

Reference Manual Agresso Accounts Payable Reference Manual Agresso Accounts Payable Contents Project background...1 Why Agresso?...1 Viewing Supplier Details...2 Scanning Invoices...5 Load Invoices...5 Invoice Registration...7 Overview...7 Purchase

More information

Tulane Purchasing Card Policies and Procedures

Tulane Purchasing Card Policies and Procedures Tulane Purchasing Card Policies and Procedures I. Purpose The Purchasing Card program was established to provide a more efficient and cost-effective method for purchasing and paying for small dollar transactions,

More information

Director of Procurement Contact Officer

Director of Procurement Contact Officer UNSW Procedure Procurement Purchase Order Procedures Responsible Officer Director of Procurement Contact Officer Procure to Pay and Purchasing Manager Superseded Documents Accounting Manual Section 11

More information

Petty Cash Procedure No.: 2007 PR1

Petty Cash Procedure No.: 2007 PR1 Petty Cash No.: 2007 PR1 Policy Reference: N/A Category: Finance and Supply Management Department Responsible: Financial Services Current Approved Date: 2011 Nov 30 Objectives Departments operate petty

More information

CHAPTER 13: PROCUREMENT IN CHAOS - SUPPLEMENTAL MATERIAL

CHAPTER 13: PROCUREMENT IN CHAOS - SUPPLEMENTAL MATERIAL CHAPTER 13: PROCUREMENT IN CHAOS - SUPPLEMENTAL MATERIAL Brian G. Rosenberg From the book The Next Wave of Technologies: Opportunities in Chaos by Phil Simon Electronic Invoicing There is a significant

More information

PURCHASING CARD RISK REVIEW

PURCHASING CARD RISK REVIEW PURCHASING CARD RISK REVIEW December 2014 April 13, 2015 Finance and Administration Committee City of Springfield 840 Boonville Avenue Springfield, Missouri 65802 Re: Purchasing Card Risk Review Dear Committee

More information

Fiscal Year 2015 Year End Closing Action Plan

Fiscal Year 2015 Year End Closing Action Plan Fiscal Year 2015 Year End Closing Action Plan TO: FROM: Financial Information System (FIS) Users Accounting Services SUBJECT: Year End Closing FY 15 The purpose of this action plan is to give FIS users

More information

USE OF BUSINESS CREDIT CARDS FOR PURCHASING

USE OF BUSINESS CREDIT CARDS FOR PURCHASING POLICY STATEMENT USE OF BUSINESS CREDIT CARDS FOR PURCHASING POLICY ADOPTED: 15 July 2014 Policy Objective: The objectives of the Use of Business Cards for Purchasing Policy is to; Achieve significant

More information

HOWARD UNIVERSITY POLICY

HOWARD UNIVERSITY POLICY HOWARD UNIVERSITY POLICY Policy Number: 300-001 Policy Title: ACCOUNTS PAYABLE: PAYMENTS TO VENDORS Responsible Officer: Chief Financial Officer Responsible Office: Office of the Chief Financial Officer

More information

The Department Travel Cardholder/Travel Arranger will be responsible for making travel arrangements for individual and/or group travel for:

The Department Travel Cardholder/Travel Arranger will be responsible for making travel arrangements for individual and/or group travel for: Introduction The Department Travel Card is to be used for travel related expenses. The Card is issued in the name of a WWU staff member who will be the designated Department Travel Arranger for a specific

More information

Approved and commenced March 2015 Review by March, 2017 CONTENTS

Approved and commenced March 2015 Review by March, 2017 CONTENTS Related Policy Responsible Officer Approved by Approved and commenced March 2015 Review by March, 2017 Responsible Organisational Unit CONTENTS Cashiering and Revenue Collection Procedure Invoicing & Receivables

More information

Fixed Scope Offering Fusion Financial Implementation

Fixed Scope Offering Fusion Financial Implementation Fixed Scope Offering Fusion Financial Implementation Mindtree limited 2015 Agenda Introduction Business Objectives Product Overview Key Implementation Features Implementation Packages & Timelines Cloud

More information