1 Keeping Our Schools Safe Texas Unified School Safety and Security Standards Dr. Victoria Calder, Director
2 What is the heart of schoolbased emergency management?
3 What is the goal of school-based emergency management? Ensure student and staff safety Reduce loss of life and property Create positive learning environment 3
4 What are the Chapter requirements for schools? SSSC Plan Train Drill MOUs Coordinate Audit/Report
5 What are the challenges of schoolbased emergency management?
6 What threats and hazards might schools encounter?
7 Are there school-specific emergency management considerations? Concepts are tailored to unique needs of school culture
8 What are the components of school-based EM? Mitigation Prevention Preparation Multi-Hazard Crisis Plans Recovery Response Collaborate with community agencies Emergency Training District Staff Parents Students Visitors After-action reports with feedback loop Drills at every facility Incident Command System (ICS) 8
9 What are the Texas Unified School Safety and Security Standards? Set of criteria to develop a school district emergency management program Based on the National Incident Management System (NIMS) Aligns school district emergency operations with other entities Designed with enough flexibility to meet the unique needs of all Texas school districts
10 Why were the Standards developed? To provide a set of criteria to help school districts develop a quality emergency management program; Based within the National Incident Management System (NIMS); and Align school district emergency operations with those of other governmental, private, and volunteer entities.
11 What are the key features of the Standards? Designed with enough flexibility to meet the unique needs and varied requirements of all schools in Texas; Although geared to the traditional school day, the Standards are also applicable to school safety for the entire calendar year; Standards also address after-hours, weekend, and summer activities.
12 How were the Standards built and with what intent? Through consensus which represents more than a year of collaboration and statewide coordination; With intent not to create additional mandates but to present a list of standard practices to which schools, as well as first responders may align themselves to provide for the best possible safety for their students, staff, and visitors.
13 What is the overall purpose of the Standards? To serve as a baseline tool for strategic planning and improvement for school districts statewide.
14 What tools were used to develop the Standards? Stakeholder Discussion Groups Decision Tree Test for Support
15 What were the key features of the Decision Tree? Section I The standard needed to have at least one of the following criteria in order to forward through the Decision Tree: Required by law (state and/or federal) ; Required by TEA or other key agency; and/or Recommended by the U.S. Dept. of Homeland Security, the Nat. Wildfire Coordination. Group, the U.S. Fire Administration, or other agency Note: If Yes to any of the above, the item was considered in the following section
16 Section II Invariant over time: Changes in political climate, federal guidelines, and other extraneous variables are not expected to impact the efficacy and appropriateness of the standard. Scalable: Actions suggested by the standard may be conducted by small school districts with limited resources as well as by large, urban districts with strong resources and a high level of complexity. Strong in face validity: The standard simply appears to be critical to the safety and security of individuals in a school setting. A common sense approach to adopting the standard indicates that the action described constitutes a key feature of school safety and security.
17 Yes Include Work group reaches consensus (80%+)as to whether or not the item should be included in the Unified Standards for School Safety in Texas (see Decision Tree General Considerations). No Exclude Does the standard require further action prior to inclusion? Yes Yes No Include as is Yes Should the item be included elsewhere (e.g. Best Practice Guide, Operational Concepts, Intro.)? No Yes Omit Does the standard need to be revised (e.g. rewrite, combine with other standards)? Should the standard be in a different phase of the emergency cycle? In what other document(s) and/or sections of the Standards should the item be located? Does the item require revision or additional research? If Yes If Yes Specify: Specify:
18 How were the Standards grouped? The Standards were grouped within the following four phases of emergency management: Mitigation/Prevention addresses what schools and districts can do to reduce or eliminate risk to life and property; Preparedness focuses on the process of planning for the worst-case scenario; Response is devoted to the steps to take during a crisis or emergency; and Recovery deals with how to restore the learning and teaching environment after an event.
19 Are the Standards mandated or recommended? Each standard in this document begins with, The school district should The word should makes each standard a recommendation, rather than a mandate. This wording is necessary because the standards have yet to be put into law. Each standard is supported by at least one reference from which it is derived. These references are founded in either already enacted legal codes, within state and federal directives, as well as within best practices.
20 Are the Standards adjusted over time? Like all emergency management documents the Standards are living documents that require ongoing review and development. Both emergency situations and new, innovative best practices emerge on a regular basis. Therefore, these Standards are regarded as a working document to be reviewed and modified following changes in laws, regulations, and related conditions.
21 What are examples of Texas mitigation/prevention Standards? Access control Hazard, threat, and vulnerability analyses with corrective plans Safety and security audits
22 What are examples of schoolbased preparedness Standards? EOP Drills & Exercises Staff Skills Surveys
23 What are examples of schoolbased response? Warning systems Standard Response Guidelines Incident Command System Student accountability/reunification
24 What are examples of Recovery Standards? Disaster Behavioral Health Memorials Pre-screen community resources
25 What are recovery needs for the infrastructure? Damage assessment Structural/physical repair Service restoration Clean up
26 What are additional recovery needs for schools? Student Accountability Continuity of Operations Continuity of Government School Records
27 What is needed for student accountability & reunification? Policies and procedures for releasing students Guidance for administrators, media and parents about the reunification process
28 What is the role of a first responder in schools? Coordinated emergency response with schools No replacement for responsibilities of district
29 What is the role of school personnel in an emergency? Maintain responsibilities Remain in charge of the children, facilities, and resources Follow the plan
30 How does emergency management differ from crisis intervention? Crisis intervention is reactive Emergency planning is proactive
31 What are the concerns with reactive plans? Protocol-based Limited and inflexible Represent one part of EM process May be flip chart dependent
32 What type of preparedness training should schools provide?
33 What type of emergency drills are needed? Lockdown Evacuation Reverse Evacuation Shelter-in-Place Severe Weather
34 What are Standard Operating Guidelines (SOGs) for a Lockdown? Announce We are in Lockdown Call 911 Everyone goes in the nearest room Lock and/or block the door Turn off lights, close blinds, move out of lineof-sight from entry point(s) Remain quiet, no use of cell phones Do not open door for anyone. Ignore bells Remain in lockdown until law enforcement or district official announces release as per EOP
35 What decision points suggest lockdown vs. evacuation? Evacuation: Is it safe to exit the building without moving toward the threat? Can evacuation occur safely? Lockdown: Can students remain safely in their current location without the threat reaching them? Are students remaining in a threatening situation when their safe removal is possible?
36 What are SOGs for Evacuation? Take class go kit with roster Verify that room or area is clear Follow the exit plan Assemble students and proceed to designated location Account for all students upon arrival and report missing persons Prepare for management of students and related needs Establish a reunification system
37 What are SOGs for Reverse Evacuation? Used when students must be brought inside quickly hazard on the outside Students and staff go from playground, athletic field indoors quickly Students are moved to a safe area All remain quiet until the all- clear signal
38 What are SOGs for Shelter-in- Place? Announce Shelter in Place Close doors and shut off air intake system Where possible seal gaps in doors and windows Do not allow anyone to leave room until the all-clear is announced Restrict use of cell phones
39 What are SOGs for Severe Weather? All on second story move to lower floors All go to closest safe areas which include: Basement or underground facility Area with smallest roof span Thick walls At least 30 feet from exterior glass windows Hallways with lockers or small interior rooms Drop and cover
40 What is the School Safety and Security Audit?
41 Is the School Safety and Security Audit required? Texas Education Code states: b) At least once every three years, each school district or public junior college district shall conduct a safety and security audit of the district's facilities. To the extent possible, a district shall follow safety and security audit procedures developed by the Texas School Safety Center or a comparable public or private entity.
42 Who should conduct the audits? School district personnel, assisted by community collaborative partners Team approach Extension of normal daily job functions No certified auditors
43 What are the key features of the School Safety and Security Audit? Identification of facility hazards Access control Emergency Operations Plan Drills School Climate
44 What is the purpose of the Audit? To assess the safety and security of a district s facilities To gather data for use in the district and facility Emergency Operations Plans
45 What documents should be reviewed as part of the audit? Campus/facility Emergency Operations Plan Floor Plan of facility (see details below) Site Plan of facility (see details below) Emergency contact numbers including home Aerial/satellite Photograph Student Code of Conduct Student/Staff IDs and ID policy Visitor Procedures Campus Improvement Plan Climate Survey results Campus Discipline Referral Data
46 How are audit results reported? A school district or public junior college district shall report the results of the safety and security audit conducted under Subsection (b) to the district's board of trustees and, in the manner required by the Texas School Safety Center, to the Texas School Safety Center.
47 What type of information in included in the District Audit Report?
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