Project Stakeholder Management

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1 Project Stakeholder Management PMBOK 5 th Edition New Knowledge Area Dr. Vijay Kanabar, PMP PM Programs Boston University

2 Our Goal Project Stakeholder Processes Inputs, Outputs, Tools and Techniques for this new knowledge area.

3 Project Management Step Management steps to help you to complete your project successfully. E.g., identify stakeholders or estimate cost, or control budget.

4 A Process has Inputs and Outputs Project manager uses Tools and Techniques Inputs Outputs Tools & Techniques

5

6

7 Case Study Steps 1. Understand company environment 2. Understand the Business Case 3. Create a Charter

8

9 Identify Stakeholders Plan Stakeholder Management Manage Stakeholder Engagement Control Stakeholder Engagement

10 Identify people who have power to help or hinder Identify Stakeholders Groups/Organizations Document their interests, involvement Influence on project success

11

12 Identify Stakeholders

13 I n p u t s

14 Enterprise Environmental Factors Org. Process Assets Charter Inputs Procurement Documents

15 Two Tools Expert Judgment Stakeholder Analysis

16 Stakeholder Analysis High Keep Satisfied Medium Manage Closely HIGH Power Monitor LOW Keep Informed Medium Low Interest in Project Execution & Result Ref: p.249 PMBOK - 5 th Edition High

17 Expert Judgment Internal units/external Units, Consultants Stakeholders, Industry groups

18 O u t p u t

19 Stakeholder Register Name: Nichole Internal Stakeholder Goal: Make sure that there is no operational disruption during migration. Expectations: Has access to her PC within a day. Constraints: Busy might not have much time for general training.

20 Recap Process Name Process Flow Concept CHARTER INPUTS PROCUREMENT DOCS ENTERPRISE FACTORS IDENTIFY STAKEHOLDERS ORG. PROCESS ASSETS TOOLS & TECHNIQUES EXPERT JUDGMENT OUTPUTS STAKEHOLDER REGISTER - STAKEHOLDER MGMT STRATEGY

21 Process of Developing Clear Actionable Plan to Engage Stakeholders Plan Stakeholder Management

22 Stakeholder Register Org. Process Assets Ent. Environ mental Factors Inputs Project Management Plan

23 Tools & Techniques Expert Judgment Senior Management Project Team Meetings With Experts To Define Engagement Levels

24 Tools & Techniques: Analytical Techniques Benchmark Engagement Level Unaware Resistant Neutral Supportive Leading

25 Benchmark Engagement Level Tom (Unaware) Pete (Resistant) Joe, Mary (Supportive)

26 How Big is the Gap? Unaware Resistant Neutral Supportive Leading

27 Stakeholder Management Plan Engagement Levels Scope and Impact Communication Requirements Method for Updating Plan

28 Documentation Update Stakeholder Register or Schedule may change.

29 Identify Stakeholders Plan Stakeholder Management Manage Stakeholder Engagement Control Stakeholder Engagement

30 What is Manage Stakeholder Engagement? Process of communicating and working with stakeholders to meet their needs/expectations, address issues as they occur, and foster appropriate stakeholder engagement in project activities throughout the project life cycle. PMBOK 5

31 Stakeholder Management Plan Org. Process Assets Change Log Inputs Communications Management Plan

32 Tools and Techniques Communication Interpersonal Skills Management Skills

33 Outputs Issue Log Change Request PM Plan Updates Project Document Updates Organizational Process Updates

34 Control Stakeholder Engagement Process of monitoring overall project stakeholder relationships and adjusting strategies and plans for engaging stakeholders.

35 Project Documents Issue Log PM Plan Inputs Work Performance Data

36 Tools and Techniques IS Systems Expert Judgment Meetings

37 Outputs Work Performance Information Change Requests PM Plan Updates Project Documents Updates Organizational Process Updates

38

39 Each Process belongs to a Knowledge Area. Identify Stakeholders Plan Stakeholder Management

40 Each Process belongs to a Knowledge Area. Manage Engagement Control Engagement

41 We have focused on four processes of new knowledge area There are four processes each with inputs, outputs & Tools & Techniques Identify Stakeholders Plan Stakeholder Management Manage Stakeholder Engagement Control Stakeholder Engagement

42 Conclusion Two Communications management processes have been re-sequenced and moved to Stakeholder Management Identify Stakeholders Manage Stakeholder Engagement Four New planning processes added: Plan Scope Management Plan Schedule Management Plan Cost Management Plan Stakeholder Management One new controlling process added: Control Stakeholder Engagement

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