Comparison. streamlining the intersection of innovation strategy, new product development, and project management. Eric van der Meulen, President

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1 streamlining the intersection of innovation strategy, new product development, and project management PMBOK Guide Comparison Slide Eric van der Meulen, President consulting interim management training

2 PMBOK 4 th Edition 345 pages + Appendices 9 Knowledge Areas 42 Processes with 517 ITTOs PMBOK 5 th Edition 461 pages + Annex + Appendices 10 Knowledge Areas 47 Processes with 618 ITTOs New Stakeholder Management Knowledge Area In Initiating Process Group each Knowledge Area starts with creating a subsidiary management plan, incl. Scope, Time, Cost Data and information flow redefined to align with DIKW model: Data Information Knowledge Wisdom Work Performance Information was renamed Work Performance Data Work Performance Measurements was renamed Work Performance Information Work Performance Reports are output of Integration instead of Communications The concepts of Business Value and Governance are introduced Supportive, Controlling, and Directive PMOs are discussed Iterative/incremental, and adaptive/agile life cycles are explained Slide 2

3 Added and Removed Processes Process Plan Scope Management Plan Schedule Management Plan Cost Management Manage Communications Control Communications Report Performance Plan Stakeholder Management Control Stakeholder Engagement Knowledge Area Scope Time Cost Communications Communications Communications Stakeholders Stakeholders Process Group Planning Planning Planning Executing Mon. & Contr. Mon. & Contr. Planning Mon. & Contr. Slide 3

4 Renamed Processes 4 th Edition Process Name Direct and Manage Project Execution Verify Scope Plan Quality Perform Quality Control Develop Human Resource Plan Monitor and Control Risks Plan Procurements Administer Procurements Manage Stakeholder Expectations 5 th Edition Process Name Direct and Manage Project Work Validate Scope Plan Quality Management Control Quality Plan Human Resource Management Control Risks Plan Procurement Management Control Procurements Manage Stakeholder Engagement Process Group Executing Mon. & Contr. Planning Mon. & Contr. Planning Mon. & Contr. Planning Mon. & Contr. Executing Slide 4

5 Changes in Knowledge Areas Knowledge Area Integration Scope Time Cost Quality Human Resources Communications Risks Procurements Stakeholders Total processes 4 th Ed th Ed Remarks New: Plan Scope Management New: Plan Schedule Management New: Plan Cost Management New: Control Communications Removed: Report Performance Moved: Identify Stakeholders, Manage Stakeholder Engagement New: Plan Stakeholder Management, Control Stakeholder Engagement Slide 5

6 Integration Management Changes Contracts as input to Develop Project Charter are now called Agreements Work Performance Data is output of Direct and Manage Project Work Work Performance Reports are the output of Monitor and Control Project Work Outputs of Perform Integrated Change Control are Approved change requests and Change log No longer called Change request status updates Change log now has clear origination point Slide 6

7 Scope Management Changes New Plan Scope Management process produces Scope Management Plan Requirement Management Plan WBS and WBS dictionary no longer mentioned as outputs of Create WBS Verify Scope was renamed to Validate Scope Emphasis is on validating that Deliverables fulfill project objectives and deliver business value Slide 7

8 Time Management Changes New Plan Schedule Management process produces Schedule Management Plan Three-point estimates in Estimate Activity Durations can be made based on assumed distribution of values within range of estimates Triangular distribution: t E = (t O + t M + t P ) / 3 Beta distribution (from PERT): t E = (t O + 4t M + t P ) / 6 Slide 8

9 Cost Management Changes New Plan Cost Management process produces Cost Management Plan Three-point estimates in Estimate Costs can be made based on assumed distribution of values within range of estimates Triangular distribution: c E = (c O + c M + c P ) / 3 Beta distribution (from PERT): c E = (c O + 4c M + c P ) / 6 A table with Earned Value calculations was added to Earned Value Management in Control Costs Slide 9

10 Quality Management Changes Requirements documentation added as input to Plan Quality Management process Connects product requirements to project quality planning effort Two groups of quality tools Seven basic quality tools for all quality processes Quality management and control tools in Perform Quality Assurance includes a list of seven quality tools that can be used in addition to tools from Plan Quality Management and Control Quality Slide 10

11 Human Resource Mgmt Changes No significant changes In the Manage Project Team process, the Issue log moved from tools and techniques to inputs Issue log originates in Manage Stakeholder Engagement process Slide 11

12 Communications Mgmt Changes Processes with stakeholder focus were moved to new Stakeholder Management knowledge area Identify Stakeholders Manage Stakeholder Engagement (previously: Expectations) Manage Communications (previously: Distribute Information) goes beyond information distribution Focuses on appropriate generation, receipt, and understanding of project information Control Communications monitor and controls project communications throughout life cycle Ensures that stakeholders information needs are met Ensures optimal information flow among communication participants Slide 12

13 Risk Management Changes No significant changes Positive risks are now referred to as opportunities Risk attitudes are influenced by factors: Risk appetite Risk tolerance Risk thresholds Risk register updates as output of risk planning processes were replaced with Project documents updates Risk register originates in Identify Risks process, and is updated as information is added throughout risk planning processes Slide 13

14 Procurement Management Changes Contracts are referred to as Agreements ITTO changes in Plan Procurement Management Teaming agreements was removed as input, and is resurfacing as Prior agreements, under Organizational Process Assets, as input to Conduct Procurements Risk related contract decisions was removed as input, and moved under Project documents, as input to Conduct Procurements Contract types moved from tools and techniques to inputs under Organizational Process Assets ITTO changes in Conduct Procurements The input Qualified seller list was moved under Organizational Process Assets Slide 14

15 Stakeholder Management Changes New Stakeholder Management knowledge area focuses on importance of appropriately engaging stakeholders in key decisions and project activities In addition to new processes in Planning and Monitoring & Controlling, Stakeholder Management has two previous Communications Management processes Identify Stakeholders Manage Stakeholder Engagement (previously: Expectations) The Issue log originates as output from Manage Stakeholder Engagement Slide 15

16 Monitoring & Controlling Changes All processes (except Integration Management processes) have Work performance data as input, and Work performance information as output New Tools & Techniques Meetings in 17 processes throughout Analytical techniques in 7 processes (4 in Planning) Facilitation techniques in 2 Integration processes (Initiating, Planning ) 56% more Expert judgment (from 18 to 28 processes) Slide 16

17 Q vive Exam Prep Resources Website PMProcess Flow 18 x24 poster This ONE PAGE PMBOK emphasizes the interconnectedness of all processes. It shows the big picture and at the same time allows you to focus in on individual inputs and outputs and trace these throughout the project lifecycle. Processes organized by process group, with color coded knowledge areas All 47 processes complete with 256 inputs, 208 tools and techniques, and 154 outputs Data flow between all processes, process groups, knowledge areas, and external to the project The ultimate PMP road map and study guide. Slide 17

18 Q vive Exam Prep Resources Companion Documents PMPlan'n' Docs List with all project management plan documents and project documents. Organized by Process Group and Knowledge Area, and color coded just like the PMProcess Flow poster. PMPrimary Formulas Reference and memorization sheet with all equations and formulas, including estimating and earned value. PMTerms Defined Glossary with definitions that are commonly used in the project charter. PMRoles Defined Glossary with the people in and around the project and their roles & responsibilities. PMPrep n Plan Description of the planning processes and invisible processes that create the subsidiary plans and baselines. Slide 18

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