Project Management Introduc1on

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1 Project Management Introduc1on Session 1 Part I Introduc1on By Amal Le Collen, PMP Dr. Lauren1u Neamtu, PMP

2 Session outline 1. PART I: Introduc1on 1. The Purpose of the PMBOK Guide 2. What is a project? 3. What is Project Management? 4. Areas of Exper1se

3 Part I: Introduc1on 1. The Purpose of the PMBOK Guide 2. What is a project? 3. What is Project Management? 4. Areas of Exper1se

4 The Purpose of the PMBOK Guide The primary purpose of PMBOK guide is to iden1fy that subset of the Project Management Body Of Knowledge that is generally recognized as good prac1ces However The project management team is responsible for determining what is appropriate for any given project

5 What is a Project? A project is a temporary endeavor to create a unique product or service PMBOK defini1on Third Edi1on

6 What is a Project? Market Demand Organiza1onal need Customer request Technological advance Legal requirement Project Authorized New Product New Service Unique Result

7 Project Characteris1cs 1. Temporary Every project has a definite beginning and definite end Project are not ongoing efforts 2. Unique Products, services or results Project creates unique deliverables, which are products, services or results: Product end or component item Service business func1ons to support produc1on or distribu1on Result outcomes or documents 3. Progressive Elabora>on It accompanies the previous 2 characteris1cs, developing in steps and con1nuing by increments

8 Projects Vs Opera1ons Projects & Opera>ons share the following characteris>cs Performed by People Constrained by limited resources Planned, executed and controlled Projects & Opera>ons differ the following characteris>cs Projects are temporary and unique Opera1ons are ongoing and repe11ve Projects a]ain its objec1ve and terminate Opera1on adopt a new set of objec1ves when the ini1al ones are reached and the work con1nues Opera1on objec1ve is to sustain the business using an ongoing process

9 What is Project Management? The Project Manager is the person responsible for accomplishing the project objec>ves PMBOK, third edi1on

10 Projects and Strategic Planning Projects are a means of organizing ac1vi1es that cannot be addressed within the organiza1on s normal opera1onal limits Projects are a means of achieving an organiza1on s strategic plan.

11 What is Project Management? Project management is the applica>on of knowledge, skills, tools and techniques to project ac>vi>es to meet Project requirements PMBOK defini1on Third edi1on

12 What is Project Management? Managing a project includes: Iden1fying requirements Establishing clear and achievable objec1ves Balancing the compe1ng demands for quality, scope, 1me and cost Adap1ng the specifica1ons, plans, and approach to the different concerns and expecta1ons of the various stakeholders

13 Project Management Growth The Growth and acceptance of Project management has changed significantly over the past forty years and these changes are expected to con1nue well into the twenty first century. Evolu1on from System Management to Modern project management : Concept of over the fence management : The growth of Project Management has come about more through necessity than through desire : The ques1on is not how to implement Project Management but how fast could it be done

14 Project Management Growth

15 Why Project Management? Trends influencing the use of PM Unstable economy Shortages Soaring costs Increased complexity Heightened compe11on Technological changes Social concerns Environmental concerns Increase of Customer expecta1ons

16 Project Management importance Triple Constraint Within Good Customer Rela>ons

17 Overview of Project Management Areas and Project Management Processes

18 Project Management Knowledge Areas Project Integra>on Management: Processes and ac1vi1es that integrate the various elements of Project Management Project Scope Management: Processes involved in ascertaining that the project includes all the work required and only the work required to complete the project successfully. Project Time Management: Processes concerning the 1mely comple1on of the project

19 Project Management Knowledge Areas Project Cost Management: Processes involved in Planning, es1ma1ng, budge1ng and controlling costs so that the project is completed within the approved budget Project Quality Management: Processes involved in Assuring that the project will sa1sfy the objec1ves for which it was undertaken Project Human Resources Management: Processes that organize and manage the project team

20 Project Management Knowledge Areas Project Communica>on Management: Processes concerning the 1mely and appropriate genera1on, collec1on, dissemina1on, storage and ul1mate disposi1on of project informa1on Project Risk Management: Processes concerned with conduc1ng risk management on a project Project Procurement Management: Processes that purchase or acquire products, services or results, as well as contract management processes

21 Areas of Exper1se needed by the Project Team

22 Applica1on area Knowledge, Standards and Regula1ons Func1onal departments and suppor1ng disciplines, such as Legal, produc1on and inventory management, Marke1ng, logis1cs and Personnel Technical Elements, sogware or engineering Management specializa1ons, such as Government contrac1ng, community development Industry groups such as automo1ve, chemical, agriculture and financial services

23 Understanding the project environment Cultural and social environment Interna1onal and poli1cal environment Physical environment

24 General knowledge and skills Planning Organizing Staffing Execu1ng & Controlling

25 Interpersonal skills Effec1ve communica1on. The exchange of informa1on Influencing. the organiza1on get things done Leadership. Developing a vision and strategy, and mo1va1ng people to achieve that vision & strategy Mo1va1on. Energizing people to achieve high levels of performance and to overcome barriers to change Nego1a1on and conflict management Problem solving. The combina1on of problem defini1on, alterna1ves iden1fica1on and analysis, and decision making

26 Project Management Context

27 Organiza1onal Governance

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