An Introduction to Employer Registration/Account Setup Interviewing On-Site

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1 An Introduction to Employer Registration/Account Setup Interviewing On-Site Career Central 2014 Indianapolis, Indiana March 28 April 1 Table of Contents Setting up your Employer Account Page 1-6 My Account Overview Page 7-8 Career Central at Convention Registration/Table Purchasing Page 8-10 Setting up your Interview Calendar/Schedule Page Posting a Job/Paying for Packages/Job Activity Reports Page Application Management Page 18 Resume Database Overview Page Helpful Hints and Tips Page 21

2 Need to register for Convention? Please use the link above to register before creating your Career Central Employer Account. - Use this link to navigate to the Home page for Employers through the Career Central website. To create an employer account, click Sign Up Now at the bottom of the page. You can also use the Your Account drop-down menu and choose New Employer? Sign- Up. 1

3 To begin your registration as an Employer, complete the personal information on the first section of the form. As you continue to scroll down, you will encounter more questions. Questions marked with + are mandatory fields and must be completed during registration. 2

4 Member Status selecting yes will show a question asking for the institution s ACPA member number (not required). Employer Type while most registrants will select Employer, please select Recruiter or Advertising Agency if the description applies to you or your organization. Employer Information please use the? button beside fields to get more information. Text inputted into the Employer Profile field will appear with your job postings but IS NOT the job posting itself. Use this field to give a brief description of your organization. Try to include size, number of employees, benefits, or general information about the office/organization. 3

5 Finishing the Account Information for Employer Registration is as simple as reading the Terms and Conditions, providing the name of the individual who assisted you in the process (ex. ACPA International Office), and completing the Fraud Prevention section. 4

6 After clicking Save & Continue you will be taken to the Contact Information page. Use this page to enter contact information for your institution or the institution you represent. 5

7 After clicking Save & Continue, your Employer Registration is complete! Please choose Proceed to My Account. You will also receive a welcome after leaving this screen. This highlights many of the great features that come with your Career Central registration and some important tips for Posting Jobs, Managing Jobs, Managing Candidate Applications, and other important information. Some of those specific will be highlighted throughout this guide. 6

8 My Account/Overview After logging into your Employer account, Overview can be found under the Your Account drop-down menu on the right side of the window. Each section of this Overview page will be previewed below. 7

9 Institution/Employer Information Edit your employer profile and personal information. Change the password for the account. Create New User This feature will allow you to add a new user to the employer account. Each job posting you add is tied to the user that posted a job, but other users on the employer account can run a sort by to see all job postings posted on their account. Adding an individual who already has an account shows an error message Enroll in Brand2Recruit this is a great way to advertise and market your institution and the jobs you are listing. Upload and/or change your institutional logo. Career Central Registration Your first step after account setup is to register to attend Career Central at Convention. Use the Register now link below. 8

10 Tables are $75 and if you have trouble with the purchase process, please contact customer service. After clicking Buy for a table, you will be taken to a secure purchase form where you will input your employer and personal information. Visa, MasterCard, American Express, and PayPal are accepted. NOTE: Use the Name Your Own Location and the Free button ONLY if you won t be interviewing at Convention for your job posting(s). See the Employer Guide for No On-Site Interviewing if this is the case. 9

11 Returning to the Overview screen of your Employer Account after a table purchase now shows the following changes: New options for Career Central 2014 Convention and Information under Billing. 10

12 Calendar/Interview Schedule Once a table is purchased through the registration for Career Central: 2014 Convention, you will have access to see the schedule for the table and edit the available times for that table. From the example below, you will see times for Saturday, March 29 Tuesday April 1. When you first begin, all times during open hours for Career Central will be shown as Free. To block off times, you will click on the time range under a date or the Free, both of which are linked to the calendar for that day. You might want to begin by blocking off preparation time, lunch time, or time for conference sessions. 11

13 As the instructions on the page indicated, you will be blocking off times and dates that you are UNAVAILABLE for an interview. You can do this by holding down on the Control key on your keyboard and clicking multiple time slots. 12

14 Jobs Use the Post a Job link to begin the job-posting process. The system will first ask if you would like for this job to be associated with the 2014 Career Central at Convention. Selecting yes means that your job will be searchable by all candidates participating in the 2014 Career Central at Convention. 13

15 Finish inputting information regarding your job posting. You can also choose where to send applicants. Choosing an address will have completed applications sent to your address. You can also choose to send applicants to a Job Application URL. 14

16 After clicking Save and Preview Job, you will be taken to the Job Preview page. If the previewed job is satisfactory, click the "Proceed to Checkout" button when your job posting is ready. 15

17 NOTE: Jobs you have previewed but have not posted will be stored as a "pending" job. To finish posting a pending job, go to the Overview portion of your Employer account and click on the "Post Jobs" link and click on "Manage Jobs". Click the "Pending Jobs" link and then click on the "edit job" icon on the line of the job you wish to post. From here you can make any changes to the ad, preview it, and post the job immediately. You will have the ability to select the posting package that suits your job-posting needs. Be sure to click "Process Order" after entering payment. A confirmation message will be displayed on the screen when the job posting process is completed. Your job will be immediately available to job seekers and will expire automatically at the end of the posting cycle. You will receive an notification prior to the date your job will expire. 16

18 To see how many times your job has been viewed and other job activity information, select "Job Statistics" on the "Your Account" dropdown. This will also allow you to view activity from your inactive job postings. 17

19 Applications Overview Once job seeker applications are submitted through Career Central, you will be able to view them through the application portal on the Overview page of your institution s account. You will be notified by as each candidate completes an application. The is sent to the address specified in your user profile, unless you indicated a different e- mail address on the job posting form. The will include the candidate's name and contact information, the title of the position they applied for, a summary statement describing why they believe they are a good match for the position, and their resume. All candidate applications are also available to you at any time by signing into your account and selecting "Manage Applications" on the "Your Account" dropdown. Resume Database Overview 18

20 Searching job seeker resumes is easier than ever. The first thing you will need to do is validate your Employer account. This can be done three different ways. You will also need to purchase a job-posting package that includes resume database searching. 19

21 After validating yourself, resume database searching is available as well as setting up resume search agents. These agents will scan all resumes that match a criteria you provide the system and you every time a new resume is posted that match your given criteria. This can be a great way to be updated about new candidates that qualify for your posted jobs. Job seekers will also use these agents to find posted jobs. 20

22 Helpful Hints and Tips Be Creative - Just like conventional print advertisements, you need to use verbiage that will draw attention to your listing and generate some excitement on the part of job seekers. Job Titles - Use functional rather than company specific titles. If the job could possibly have two titles, use them both (i.e. Sales Assistant/Receptionist). Location - Sometimes a small suburb is too specific, and not recognizable to the candidate. Use the largest city that is reasonably close. Skills - Put in any that are applicable. Where possible, try to use versions of the word that a candidate might use in his/her key word search (i.e. use analyst instead of analysis, use "VB" instead of Visual Basic). Job Description - The description of the job should include not only a listing of daily responsibilities for the position, but also the qualities of the job or company that would be attractive to a candidate (i.e. potential for professional growth, training programs, casual work environment, etc.). Post All of Your Open Jobs - Some jobs will draw more attention than others, but the audience of job seekers for Career Central is constantly growing and changing. You never know who's out there until you try! Check Your Work - Misspelled words and poor grammar present an unprofessional image. Use a word processor, like Microsoft Word or Claris Works, to prepare your posting and then copy and paste your text into our forms. 21

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