Centra Saba Meeting Centra Saba Meeting Best Practices and Tips

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1 Centra Saba Meeting Centra Saba Meeting Best Practices and Tips Session Leaders

2 Centra Saba Meeting Best Practices Send Log-in instructions to your participants and instruct them to log into the session 15 minutes prior to the scheduled start time. Use the Centra Saba Meeting Guidelines and Recommendations document for sample communications and troubleshooting. Import your content into the session the day before your session. Check the LZR confirmation sent to you with your link. Ensure your session was set up as per the LZR form you submitted and that you log in with the ID listed in the . Find quiet area, turn off phone. Join the event approximately 20 to 30 minutes early (more if you have prep work to do). If possible, connect via a LAN line which is more reliable than wireless. Also, have a co-presenter in the session with you. Click the first slide and click the Start button to start. Click Pause until you are ready to record. This allows participants to see your first slide while they re waiting for the session to start. Pressing Start also enables other leader functionality (sharing, polling, breakout rooms).

3 Centra Saba Meeting Best Practices Content: Keep slides to approximately 50k each. If your total file size is over 10MB, you must use Agenda Builder and create a.saz file. Don t use animations or build slides. Greet participants as they enter, do an audio check, troubleshoot if needed. Use an opening slide instructing participants how to go through Audio Set Up and include an intro on how to use the Centra interactive icons and features at the beginning of each session (for both live and recorded sessions). Samples available. Have someone available to handle technical issues (watching text chat, sending out the Guest Attend URL). Remind participants to click their microphone icons to speak, if using VOIP. For sessions with a conference line, the leader can mute all lines by pressing *5 and #5 to unmute. Remind participants that running other applications during session can slow their session. Don t forget to select Publish Now after clicking Exit for recorded sessions! If you have co-presenters, make sure they wait to exit until you publish the recording.

4 Centra Saba Meeting Watch Outs When attending a session in browser view and sharing your desktop, if you navigate to the internet you must first open a new browser window or you will close the entire session. When closing appshare do not use the red X in the upper right-hand corner of your screen. Use the red X on the left-hand tool bar. Whiteboard markups are not anonymous. When a leader or participants clicks on a markup or a comment, the system will display the name of the person who entered the markup. To move markups the selector tool must be selected, which both leaders and participants can do. Mobile: You must have the most recent Saba Meeting app installed. Once the app is installed, you simply click on the guest attend URL to enter your session. Job aids are available for both on the YU website.

5 Centra Saba Meeting Job Aids and Support All Centra Saba Meeting job aids are available on the YU website: yu.yum.com Functional Excellence Technology Centra (expand the course description of each Centra Saba Meeting course to see the job aids). Questions? Please submit them through the Learning Zone Request site: learningzonerequests.yum.com Help Learning Zone Support Centra emeeting is the best way to practice and build know-how on Centra Saba Meeting. Anyone can request an account through the Learning Zone Requests site: learningzonerequests.yum.com User Management Request for Access emeeting

6 Audio Set Up: Sample Slides VOIP Only Sessions Audio Set-up for Laptops/PCs: 1. Click the dropdown arrow next to the microphone icon. 2. Click the Speakers dropdown arrow and select the audio device you are using : USB if using a headset or internal computer speakers. 3. Click the Play icon to adjust the volume to a comfortable level. 4. Click Close.

7 Audio Set Up: Sample Slides VOIP and Telephone Sessions - Sample 1 Audio Set-up for Laptops/PCs: 1. Click the dropdown arrow next to the Phone icon. 2. Select VOIP if you plan to listen to the session through your computer speakers or a headset.* 3. Click the Play icon to adjust the volume to a comfortable level. 4. Click Close. *Note: If you want to dial into the conference line, select Phone in step #2 then dial into the conference line and click Close. (insert dial in number and participant code here)

8 Audio Set Up: Sample Slides VOIP and Telephone Sessions Sample 2 Please complete the following steps to hear the audio during the session 1. Click the dropdown arrow next to the phone icon. 2. Select VOIP to listen to the session through your computer speakers. 3. Click the Play icon to adjust the volume to a comfortable level. 4. Click Close. Note: If, after closing the audio wizard, you cannot hear through your computer speakers, repeat step 1. To dial into the conference line, select Phone in step #2, then dial into the conference line and click Close. Only choose phone if you cannot hear through your computer speakers after following the steps above. Phone lines are limited.

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