1 Survey of more than 1,500 Auditors Concludes that Audit Professionals are Not Maximizing Use of Available Audit Technology Key findings from the survey include: while audit software tools have been available for almost 2 decades, auditors and audit departments are not making full use of the technology auditors use audit software tools mostly on an ad hoc basis with some repetitive use, and departments do not have a strategy or plan to integrate technology in the audit process the main reason for limited use of audit technology tools is the cost of the software and training and management resistance to change Auditors have a number of technology tools and techniques available for each area of the audit process. Software vendors comprised of former technology audit professionals have developed products that can increase productivity and expand the capabilities of audit shops whether they are large or small. Despite this fact we have noticed that surveys performed by leading professional associations, consulting and auditing firms consistently report that while auditors have made gains in utilizing technology there is plenty of room for improvement. The AuditNet 2012 State of Technology Use by Auditors was launched in order to determine what tools audit departments are using, how the tools are being used, the level of use and where auditors see themselves on the Audit Utilization of Technology Optimization Scale (AUTOS). AuditNet has been on the leading edge of the profession when it comes to encouraging auditors and audit departments to integrate the use of technology in their methodology.
2 Executive Summary Information technology is now a way of life in the business community. The decreasing cost of hardware and the wide variety of software available has put computing power on the desk of most employees of even the smallest companies. This technology has also made it possible for auditors to undertake procedures that were previously impossible due to time constraints and cost. From Application of Computer Assisted Audit Techniques using Microcomputers CICA 1994 Computers assisted audit tools and techniques (CAATTs) have been available for auditors since the early 1990 s. The 2012 AuditNet Audit Use of Technology Survey found that despite the recognized added value that technology affords auditors a paradigm shift in maturity is not imminent. We received responses from almost 1,500 auditors and over 2/3 completed all the survey questions. The most widely used category of audit software used by auditors is data analysis software. That being said 59% of those surveyed said they were using data analysis tools on an ad hoc basis (when needed) or not at all. Only 21% were using data analysis tools and techniques on a repetitive basis (used for most audits). While few respondents indicated continuous use (used for every audit or project) There is clear evidence that using data analysis software results in cost savings as demonstrated by research from the Corporate Executive Board s Audit Director s Roundtable which reported in 2005 that Internal Audit Internal Audit Should Embrace Data Analytics: Data analytic procedures are a much more cost effective way to collect audit evidence. Analytic procedures cost $0.01 compared to $4 for a standard audit of the same evidence. The survey results showed that other audit software technologies were either being planned or at the ad hoc use level. Repetitive use of audit software by most auditors is far from mature in all of the software categories included in the survey. For a profession that prides itself on embracing technology it was clear from our results that auditors are far from reaching an optimum maturity level. Professional associations have promoted the benefits of enhanced technology to their members and have produced guidance on integrating technology in the audit process. The IIA implemented Standards requiring auditors to leverage technology stating that: In exercising due professional care, internal auditors must consider the use of technology based audit and other data analysis techniques. (Standard 1220.A2)
3 Professional associations have done significant research and invested significant resources into developing strategies and plans for greater use of technology by auditors however they have not openly disseminated this information to the global audit community. Association members have free access but non members must purchase the guides. Additionally audit and consulting firms have spent significant time and resources to develop unique and separate approaches and methodologies on technology solutions. If we expect to affect a paradigm shift in audit use of technology we need standards, action plans and guidance coordinated through a task force of professional associations and audit and consulting firms. These standards and guidance should be widely disseminated to the global audit community. Social media and networks have facilitated communication to the global audience of auditors and could be effectively used to raise the bar on the audit use of technology maturity scale. Additional results of our survey showed the following: 1. Training is primarily on the job as opposed to a formal setting. 2. Software cost and lack of management support continue as significant reasons for not implementing technology 3. Technology continues to be seen as the domain of IT auditors rather than all staff 4. Most audit department have not: a. defined a strategy for implementing audit technology, b. defined the benefits of implementing audit technology, c. defined ways to measure the effectiveness of technology investments, processes, and activities 5. Size of audit department has no apparent impact on maturity level of use of audit technology 6. Most audit departments were at the lowest level of maturity on the audit use of technology maturity level (from little or no use to planning and ad hoc) and few departments have matured to repetitive or continuous use of audit technology. Action Plan for Auditors 1. Conduct an inventory of technology tools and create a matrix linking tools to activities 2. Prepare a technology skills inventory for current staff and perform a gap analysis 3. Perform a gap analysis to determine target areas for improvement and determine financial resources required for the software, training and maintenance 4. Build a business case for integrating technology in the audit process 5. Hire auditors with the necessary skills to fill the gap. 6. Acquire technology for the target areas if not already purchased 7. Assign a technology champion and influencer to lead the integration and develop a succession plan to ensure technology use continuity
4 8. Develop an implementation strategy to integrate audit technology for administrative tasks and in each phase of the audit process 9. Annually conduct an audit technology assessment and benchmark progress against initial initiative 10. Develop metrics to demonstrate the impact of technology on the audit process to include outcomes as well as outputs.
5 AuditNet 2012 State of Technology Use by Auditors Survey Computers assisted audit tools and techniques (CAATTs) have been available for auditors since the early 1990 s. The 2012 AuditNet Audit Use of Technology Survey found that despite the recognized added value that technology affords auditors a paradigm shift in maturity is not imminent. We received responses from almost 1,500 auditors and over 2/3 completed all the survey questions. The most widely used category of audit software used by auditors is data analysis software. That being said 59% of those surveyed said they were using data analysis tools on an ad hoc basis (when needed) or not at all. Only 21% were using data analysis tools and techniques on a repetitive basis (used for most audits). While few respondents indicated continuous use (used for every audit or project) There is clear evidence that using data analysis software results in cost savings as demonstrated by research from the Corporate Executive Board s Audit Director s Roundtable which reported in 2005 that Internal Audit Internal Audit Should Embrace Data Analytics: Data analytic procedures are a much more cost effective way to collect audit evidence. Analytic procedures cost $0.01 compared to $4 for a standard audit of the same evidence. The survey results showed that other audit software technologies were either being planned or at the ad hoc use level. Repetitive use of audit software by most auditors is far from mature in all of the software categories included in the survey. For a profession that prides itself on embracing technology it was clear from our results that auditors are far from reaching an optimum maturity level. Professional associations have promoted the benefits of enhanced technology to their members and have produced guidance on integrating technology in the audit process. The IIA implemented Standards requiring auditors to leverage technology stating that: In exercising due professional care, internal auditors must consider the use of technology based audit and other data analysis techniques. (Standard 1220.A2) Professional associations have done significant research and invested significant resources into developing strategies and plans for greater use of technology by auditors however they have not openly disseminated this information to the global audit community. Association members have free access but non members must purchase the guides. Additionally audit and consulting firms have spent significant time and resources to develop unique and separate approaches and methodologies on technology solutions. If we expect to affect a paradigm shift in audit use of technology we need standards, action plans and guidance coordinated through a task force of professional associations and audit and consulting firms. These standards and guidance
6 should be widely disseminated to the global audit community. Social media and networks have facilitated communication to the global audience of auditors and could be effectively used to raise the bar on the audit use of technology maturity scale. Over two thirds of our responses came from audit departments with less than 10 auditors. However, based on the responses provided there appears to be no variation in how auditors use technology. We have always assumed that the larger the department the greater the utilization of audit technology but based on the results of this survey that is not the case. Availability of Audit Technology Tools Audit technology tools other than data analysis were not available in more than half of the audit departments according to the survey responses. The following chart represents the technology tools currently available by those who responded to the survey. This chart clearly demonstrates that of the nine categories of technology tools those used most and fully deployed are data analysis software (ACL, IDEA etc) followed by electronic working papers such as CCH TeamMate. Categories where little progress has been made include GRC, continuous monitoring and fraud detection/prevention software. The majority of audit departments had not even begun the evaluation process and had no plans to make technology tools available to their staff. Less than 5% were evaluating vendors. If audit technology tools are not available in more than half of audit departments then how reliable are results from other surveys regarding widespread use of computer assisted audit tools and techniques?
7 Proficiency with Technology When asked to categorize their technology skill set 28% of the respondents indicated that few of their auditors were proficient with audit technology tools and 31% said some of their auditors were proficient. The IIA standards do not require all internal auditors to possess technology skills so the responses to this question are not surprising. The emphasis by professional standards is that technology skills should be available rather than having proficiency for all staff. This would be a good area to expand this question and correlate staff level to technology skill set. Perhaps the senior staff represents auditors without technology skills as their primary role is administration. Even so we would expect that some of the audit management tools involve technology skills.
8 Few of our auditors are proficient with our audit technology 27.7% Some of our auditors are proficient with our audit technology 30.9% Most of our auditors are proficient with our audit technology 24.0% All of our auditors are proficient with our audit technology 17.4% Technology Training Most of the technology training received by both new hires and current audit staff is accomplished by on the job training. Only 7.5% reported formal training by third parties or outside the office. Training is an important factor in audit use of technology. Training must be supplemented by using the technology on a repetitive basis. Using audit technology on an ad hoc basis may result in loss of knowledge acquired from formal or on the job training i.e. use it or lose it. According to TeamMate s 2011 Internal Audit Technology Survey Despite the importance of the right Tone at the Top and technology skill sets, training does more than any other practice to help respondents utilize technology more effectively, according to the 2011 IATS results. In response to an open ended question receiving dozens of responses, more than 50 survey respondents identified some form of on the job or formal training, whether delivered by in house staff or a third party, as having done the most to help them enhance technology value and effectiveness. Keep in mind, however, that technical skills fade quickly if they are not used; the use it or lose it saying has definite application when it comes to complex technology requiring frequent use in order to master and retain what is learned. For this reason, it is useful to conduct a strategic analysis of your training needs when it comes to technology, a process that includes determining what levels of proficiency are required for various members of your group in order to achieve departmental objectives. You may only need one expert in data mining or data analytics, for example, and this expert, in turn, would be asked to train others in the department in a systematic manner.
9 Therefore one of the critical steps in moving the bar on the audit use of technology maturity scale is training tied to repetitive or continuous use of the tools. Inventory of Audit Technology Tools How can an audit department maximize the use of audit technology tools if they don t know what tools they have? The following chart shows that according to the survey responses most audit department do not maintain an inventory of audit technology tools. So the question is if audit departments do not inventory their audit technology tools how can they begin to put into place a strategy or plan to use technology? This may be an area for further study as turnover in audit departments would be a key factor in loss of institutional knowledge or a growing inventory of shelf ware (audit software purchased but not deployed). The question of available technology tools should be one of the questions asked by new hires or a new chief audit executive (CAE). A current and updated inventory of available audit technology tools represents another critical step in the audit use of technology. Current Use of Technology by Audit Departments Almost two thirds of those responding said that their audit departments performed an assessment of the current use of technology by internal audit. A key metric to establish whether audit uses technology would be to measure the current state of technology use by audit. By benchmarking and measuring the current state of technology use by audit a CAE
10 would be able to create a plan and then evaluate on a periodic basis (annually) whether the use of technology has matured beyond an ad hoc level. Auditor Maturity Ratings on the Use of Audit Technology The IIA Global Technology Audit Guide (GTAG) 16 Data Analysis Technologies provides the following group types of data analysis tasks: AD Hoc Repetitive Continuous Periodic analysis of processes from multiple data sources. Explorative and investigative in nature Always on scripted auditing and monitoring of key processes. Seeking documented conclusions and recommendations. Seeking to improve the efficiency, consistency, and quality of audits. Seeking timely notification of trends, patterns and exceptions. Supporting risk assessment and enabling audit efficiency. Specific analytic queries per formed at a point in time for the purpose of generating audit report findings. Managed analytics created by specialists and deployed from a centralized, secure environment, accessible to all appropriate staff. Continual execution of automated audit tests to identify errors, anomalies, patterns and exceptions as they occur.
11 Using similar group types for all audit technology AuditNet developed the Audit Utilization of Technology Optimization Scale (AUTOS) to measure the perceived maturity level on the use of audit technology by auditors. We asked respondents to rate their department maturity for the categories of audit software. The survey results demonstrated that most auditors are still at the ad hoc or lowest level of maturity for most audit technologies. For most of the audit software categories more than half of the auditors reported that they do not use the technology. For some categories such as governance, risk and compliance, continuous controls monitoring and fraud prevention and detection more than two thirds reported no use. The only exception was data analytics (ACL, IDEA Excel) where almost 38% reported not using the technology. Another 21% reported that they only use data analysis tools on an ad hoc basis (defined below in GTAG 16). In the category of electronic working papers and audit management software (TeamMate, Pentana and other vendors) close to 50% do not use the technology. Based on subsequent survey questions one of the delimiters to greater use of audit technology is cost of the software and training. There is a significant opportunity for vendors to develop affordable tools to capture the market of those audit functions not currently using audit software technology. Additionally affordable training opportunities for each of the software categories could have a positive impact on audit departments moving the bar on the maturity scale. Satisfaction with Implemented Audit Technology and Leveraging the Tools We asked survey participants to rate their satisfaction in each of the audit technology categories that their department has implemented. The responses demonstrated a relatively low level of satisfactions in most software categories. The only technology tool where more than half the auditors were either moderately or completely satisfied was Microsoft Office (Word, Excel and Access). For the data analytics (ACL, IDEA) and electronic working papers (TeamMate, Pentana and others) categories almost 40% of those surveyed were moderately or completely satisfied. In the data analytics and electronic working paper categories 10% of those responded they were not satisfied with the technology. When looked at in the context other survey responses the level of satisfaction is directly related to the ad hoc use of audit software, the training factor as well as support by senior management. If auditors are not using audit software technology on a repetitive or continuous basis they may not be seeing the positive impact results. If results from the use of audit software technology is not being measured or evaluated then satisfaction may be less than optimal. We also asked the previous question from the perspective of how satisfied respondents were with the audit functions leveraging of the tools. For this question approximately 20% for each
12 software category were not satisfied with how their departments were leveraging the technology. Again the highest ratings were for audit management software and data analytics. Leveraging the technology is highly dependent on whether the audit department has a plan on how to use the technology and it is clear from other survey questions that ad hoc use can be correlated to less satisfaction. If audit departments established a plan for how to integrate technology into all areas of the audit process we should expect a resulting shift in the satisfaction level by staff and management. The benefits of leveraging technology to support the internal audit mission would become evident. Detailed responses for this question are available in the full survey report. Software and Training Costs are the Primary Reasons for Not Using Audit Technology We provided a list of 15 reasons cited for not using audit technology and asked survey participants whether they agreed or disagreed. The main reason for not using audit technology is cost according to 57% of the responses. The next major reason for not using the technology was that their department had no funds allocated for training (50%). While software and training costs were the primary factors cited for not using the technology they were followed by audit management not supporting use and organizational roadblocks. Management buy in to how technology can help is a critical factor and a cost benefit analysis could contribute greatly to overcoming cost issues. Management support is critical as reported in TeamMate s 2011 Global Technology Survey where they found that tone at the top was the single factor that does the most to enhance technology effectiveness. Developing a training plan that leverages internal knowledge can also facilitate the process. In some companies organizational roadblocks such as IT (Information Technology) management of the Chief Technology Officer (CTO) impact the use of audit technology. It is therefore important for audit management to make the case for acquiring audit technology and demonstrating how it can benefit the organization. Key stakeholders and management need to be part of the process. Detailed responses for this question are available in the full survey report. Audit Department Technology Plans and Strategies The following chart shows responses to the question does your audit department have a plan or strategy to address key areas. More than half of those surveyed reported that they did not have a plan or strategy for these areas.
14 Auditors Rank Departments at Informal or Ad Hoc Use of Technology Too few auditors and audit organizations have invested much thought and resources into computer based tools and techniques, let alone information technology. David Coderre from Internal Audit: Efficiency through Automation 2009 AuditNet developed an Audit Use of Technology Optimization Scale and asked auditors where they would rank their department. More than one third (36%) of survey respondents ranked their audit department at the informal or ad hoc maturity level for audit use of technology. Another 18% ranked their department at the needs assessment level which means that they are not using any audit technology. The responses from those surveyed would contradict many other reports from the profession, vendors and consultants that indicate that most auditors are using technology on a repetitive or continuous basis. In order for auditors to achieve the efficiencies afforded by technology they need to integrate and incorporate tools as part of the audit process. To move the bar on the Technology scale auditors need to be using available tools for all audits rather than on an ad hoc basis. As organizations have embraced technology in all of their systems and operations, auditors need to embrace technology to approach how they do their work and meet the
15 objectives of their audits. This requires a cultural change that must come from the top down as well as the bottom up. The technology option must be considered from the planning phase of the audit right through to the reporting and follow up phase. Staff auditors should be encouraged to suggest how they can use technology to improve and facilitate the audit. Technology can be applied for risk assessment, planning the annual audit schedule and projects, fieldwork, reporting and follow up. Factors that will Influence a Shift in Technology Use We asked what factors have the greatest influence on making a paradigm shift towards technology maturity. The highest ranked areas were as follows: 1. Financial resources greater investment in audit technology 2. Leadership greater commitment by the CAE to embrace technology 3. Planning having a clearly defined plan 4. Training ensuring that all staff receive training 5. Human resources hiring the right auditors with technology experience The lowest ranked areas included compensation incentives, vendor suite of tools, and organizational infrastructure changes. The issues identified coincide with surveys by other organizations that emphasize cost as a major factor. This is perhaps an area where organizations who do not have the financial resources can start their technology plan using available tools such as Microsoft Office and add Excel add ins for data analytics. However, perhaps the greatest impact can be made by organizational leadership combined with planning, where the CAE and management embrace technology as an enabler to benefit the organization.
16 The final survey question was open ended and asked auditors to provide the one factor above all others that they saw as impacting a paradigm shift in auditors integrating audit technology in their audit function. More than 30% of the responses centered on the cost of either the software, training or overall technology and in many cases whether the benefit justified those costs. More than 20% indicated that management (CAE) support was the one most important factor that would contribute to a resulting shift. Following are examples of some of the thoughtful responses from auditors: Individuals are not willing to deal with change. A lot of people are not willing to learn something new because they think they will not be able to master it. Demonstrating value. Once auditors being to see value in audit effectiveness, audit efficiency, results, management responsiveness and/or board responsiveness, they get the bug. As data drives the entire business more and more, and more and more controls are automated, we will have no choice. The more auditors that have used technology and are familiar with the benefits it brings, the more push there will be from within audit departments to adapt technology.
17 Biggest factor is the value of the technology. The technology would have to significantly reduce current workload. Currently our audit staff is pressed for time on all audits. Which means we don't have a lot of time for training on new software, but if we found a solution that could be integrated with our current financial systems (if required), and it was cost effective, and allowed us to reduce much of the current workload for conducting non essential audit tasks, I could see a very good possibility of acquiring and using such audit technology. Clearly demonstrated benefit / differentiation of using technology vs not using technology in audits. What would help me would be hearing about real world examples of how things went wrong (got missed) at organizations who were not using technology in their audit function and how that cost the organization. While difficult / unfair to necessarily pin such events squarely on IA, there's enough press re: "Where was Internal Audit?" for technology providers to be able to provide examples of how their product(s) could have helped. In my opinion, the one factor impacting a paradigm shift is change. For some experiences auditors, the technology is so very new to them that they will resist as long as possible. For new auditors, without the skills with audit technology, they won't get the job to learn the technology. Being open to change and willing to take the time to learn how new technology can be used. They need to acknowledge that while using a new technology will seem like more work and that it takes longer in the short term, use and familiarity will increase productivity and the ability to think to new ways to expand effectiveness. Clearly auditors gave great thought time and effort into responding to this survey and it represents insight into where auditors see themselves and their organizations in relating to use of audit technology. The complete results of this survey are available from AuditNet and are provided as a service to the profession. Based on the response and the information gleaned from the survey we plan on repeating this to determine the trends with respect to audit use of technology. For the summary survey results click here
18 2012 State of Technology Use by Auditors 1. AuditNet Survey 2012 State of Technology Use by Auditors The AuditNet 2012 State of Technology Use by Auditors was launched in order to determine what tools audit departments are using, how the tools are being used, the level of use and where auditors see themselves on the Audit Utilization of Technology Optimization Scale (AUTOS). AuditNet has been on the leading edge of the profession when it comes to encouraging auditors and audit departments to integrate the use of technology in their methodology. Surveys by other organizations recognize the added value that technology affords auditors however it does not appear that a paradigm shift is imminent. Here are some of the key findings from other surveys on technology and internal audit: According to a recent survey by the Institute of Internal Auditors data mining and analytics are one of the top five skills sought for new internal auditors. The 2012 Internal Audit Capabilities and Needs Survey by Protiviti reported that CAATs, continuous auditing and continuous monitoring are skills areas that auditors need to improve as the profession moves toward these approaches and techniques. According to the 2011 TeamMate User Survey it is imperative that all auditors understand the technology tools available and use them on all audits. The options available to CAE emphasize either hiring auditors with the technology skills to jump start implementation of technology initiatives which helps shorten the learning curve. Additionally providing staff with training for audit technology tools is a must. According to the Grant Thornton 2012 CAE Survey most CAEs seem to recognize that their departments can better harness the power of technology. Half of respondents acknowledged their organizations do not effectively use governance, risk and compliance (GRC) specific technology. Data analytics and continuous auditing technologies are gaining wider acceptance, however. Still, given the power of today s technology tools, internal audit can do more. The IIA Standards related to use of technology (1220.A2 Leveraging Technology Resources) states that... in exercising due professional care, internal auditors must consider the use of technology based audit and other data analysis techniques. So if auditors are required to use technology, have access to this advanced technology and the benefits are clearly apparent why are auditors not higher on the Audit Utilization of Technology Optimization Scale? This survey will attempt to answer that question as well as others relating to the current state of technology usage by auditors.
19 2012 State of Technology Use by Auditors 1. Which industry do you work in? Accounting Banking Education Energy (Oil and Gas, Electric) Financial Services Government Healthcare Hospitality Retail Service Other Other (please specify) 2. What is the size of your audit department? I am a 1 person department 2 5 auditors 5 9 auditors auditors auditors Over 50 auditors
20 2012 State of Technology Use by Auditors 3. What audit technology tools are currently available or do you plan to implement in your department? None Purchased Evaluating Selecting Not yet Partially Fully Purchased not used vendors vendors deployed deployed deployed (Shelf ware) Audit & Resource Scheduling Audit Management Software (e.g. TeamMate, Pentana) Automated Issues Tracking, Follow Up & Reporting Continuous Controls Monitoring Data Analytics (e.g., ACL, IDEA) Electronic Working Papers (e.g. TeamMate, ACL Workpapers) Fraud Detection and Prevention Governance Risk and Compliance Risk Assessment
21 2012 State of Technology Use by Auditors 2. Default Section set? 1. When it comes to technology, which statement best describes your internal audit skill Few of our auditors are proficient with our audit technology Some of our auditors are proficient with our audit technology Most of our auditors are proficient with our audit technology All of our auditors are proficient with our audit technology 2. Which best describes your department's technology training for new hires? Formal instructor led training provided by outside party Formal training by existing members of the department On the job training I don't know Other (please specify) 3. Which best describes your department's technology training for current staff? Formal instructor led training provided by outside party Formal training by existing members of the department On the job training I don't know Other (please specify) 4. Does your audit department maintain an inventory of your audit technology tools? Yes No I'm not sure I don't know 5. If yes have you created a matrix linking the tools with the internal audit activities they support? Yes No I don't know
22 2012 State of Technology Use by Auditors 6. Has your audit department performed an assessment of the current use of technology by the internal audit activity? Yes No Maybe I don t know 7. AuditNet has developed an Audit Utilization of Technology Optimization Scale (AUTOS) to measure the maturity level of the use of audit technology by auditors. How would you rate your department on the use of the following audit technologies? None we do not use this technology Informal use of this Intended use of this technology is on an ad technology is planned hoc basis and deliberate Established routine use of this technology for all audits Integrated utilization of all the technologies are coordinated, monitored and evaluated Audit & Resource Scheduling Audit Management Software (e.g. TeamMate, Pentana) Automated Issues Tracking, Follow Up & Reporting Continuous Controls Monitoring Data Analytics (e.g., ACL, IDEA) Electronic Working Papers (e.g. TeamMate, ACL Workpapers) Fraud Detection and Prevention Governance Risk and Compliance Risk Assessment
23 2012 State of Technology Use by Auditors 8. What is your satisfaction with the following audit technology that your department has implemented? Not satisfied Somewhat satisfied Moderately satisfied Completely satisfied N/A Audit & Resource Scheduling Audit Management Software Automated Issues Tracking, Follow Up & Reporting Continuous Controls Monitoring Data Analytics (e.g., ACL, IDEA) Electronic Working Papers Fraud detection and prevention Governance Risk and Compliance (GRC) Microsoft Office (Word, Access, Excel) Risk Assessment 9. How satisfied are you with the extent to which your internal audit function is leveraging the following audit technology tools? Not satisfied Somewhat satisfied Moderately satisfied Completely satisfied N/A Audit & Resource Scheduling Audit Management Software (e.g. TeamMate, Pentana) Automated Issues Tracking, Follow Up & Reporting Continuous Controls Monitoring Data Analytics (e.g., ACL, IDEA) Electronic Working Papers (e.g. TeamMate, ACL Workpapers) Fraud Detection and Prevention Governance Risk and Compliance Risk Assessment
24 2012 State of Technology Use by Auditors 10. Following are reasons cited for not using audit technology. Please indicate whether you agree or disagree with each reason. Agree Disagree Neutral Don't Know The software costs too much(budget constraints) We do not have a budget for audit software training The training times and locations are not convenient The training costs too much The annual support costs too much Audit management does not mandate it's use We don t understand how it can help The software is too complex (steep learning curve) Management does not want to use it Staff does not want to use it Our audit department is too small It is not a required part of the audit planning process We have technology platform incompatibilities There are organizational roadblocks We can't find auditors with experience in using the software
25 2012 State of Technology Use by Auditors 11. Please select from the following factors regarding decisions on integrating technology in your audit process Extremely Important Important Not Very Important Not at all Important N/A Software cost Technology capabilities of our staff Training availability Training costs Staff retention (Retaining trained staff) Making the audit process more efficient Finding fraud Audit Committee (Board support Senior Management support CAE support Requires adjusting our audit work programs 12. Please rank the biggest challenges you face when implementing new audit technology in your department? Insignificant Somewhat significant Significant Very significant N/A Cost of Effort Time to Deploy Training cost Cost of the seat license Cost of the annual maintenance Effort required to maintain the technology Effort required to support the technology Other (please specify)
26 2012 State of Technology Use by Auditors 13. Does your audit department have a plan or strategy that addresses the following: Yes No I don't know The need for automated support of data mining and analysis, continuous monitoring, and other technology based activities Defined technology skill sets, based on an individual knowledge skills and abilities (KSA) inventory identifying gaps Detailed budget requirements to achieve technology related goals Defined benefits of technology investments and activities Ways to measure the effectiveness of technology investments, processes, and activities 14. In terms of the Audit Use of Technology Optimization Scale (AUTOS) where would you rank the maturity level of your internal audit department Level 0 None audit department is assessing needs but can't decide on whether audit technology will benefit the organization. Level 1 Informal ad hoc use. Few if any staff and financial resources are dedicated to audit technology. Success is based on the competence and efforts of one or two champions. Level 2 Intended Audit technology use is planned and deliberate as opposed to being performed on a reactive or as needed basis. Resources are allocated to the practice, responsibilities are assigned, and the process is managed. Level 3 Established Audit technology use is routine and part of the organization s fabric. Level 4 Integrated Audit technology use is evaluated and analyzed. Measures of performance and progress are collected and analyzed.
27 2012 State of Technology Use by Auditors 15. What factors do you see as having the biggest influence on making a paradigm shift to a higher level (towards Integration) on the AUTOS? Not important Slightly important Moderately important Highly important N/A Leadership greater commitment on the part of the CAE to embrace technology Planning having a clearly defined plan setting out realistic goals to move forward Financial resources Greater investment in audit technology and a commitment by the organization to fund it Human resources Hiring the right auditors with technology experience Training ensuring that all staff receive training (internal and external) Vendor One stop solution Incorporating all the audit software tools within a single compatible suite Infrastructure changes within the organization that will allow new technology integration Compensation incentives rewarding innovative use of technology Other (please specify) 16. In your opinion what is the one factor above all others that you see as impacting a paradigm shift in auditors integrating audit technology in their audit function? 5 6
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