Williamsburg-James City County Public Schools 2014 Update to the Educational Technology Plan

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1 Williamsburg-James City County Public Schools 2014 Update to the Educational Technology Plan Original plan approved by the Williamsburg-James City County School Board August 9, 2011 Update approved by the Williamsburg-James City County School Board June 17, Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 1

2 Table of Contents Section Page Executive Summary. 3 Needs.. 5 Evaluation.. 6 Goals and Objectives... 6 Goal Goal Goal Goal Goal Appendix 1: Budget.22 Appendix 2: Acceptable Use Policy. 24 Appendix 3: Internet Safety Program Summary 26 Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 2

3 If everyone is moving forward together, then success will take care of itself. - Henry Ford Williamsburg James City County Public Schools Core Values: Individualism, Integrity, Innovation, Accountability and Collaboration Executive Summary This update to the Williamsburg-James City County Public Schools (WJCC) Educational Technology Plan for provides a status update of the original plan, as well as outlines new goals and strategies for the division through the remainder of the plan cycle. There have been a number of significant changes in WJCC since the original adoption of the Educational Technology Plan, both administratively and technologically. These changes have allowed for the completion of many of the original strategies contained in the plan, as well as the successful completion of goals added to the Educational Technology Plan to align with the division Five-Year WJCC Strategic Plan. WJCC is currently focused on increasing the availability of student and faculty portable devices, appropriate technology integration, and increased data access and analysis. In alignment with the Virginia Department of Education (DOE) Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 3

4 Educational Technology Plan for , WJCC continues to foster the development of 21 st century skills through factors that support effective technology use, such as: - Appropriate and adequately designed environment - Meaningful engagement - Purposeful application of tools for learning - Use of technology tools to extend learning capabilities - Authentic and intelligent assessments These factors are supported through five focus areas as identified in the Virginia DOE plan: - Schools need to consider physical and virtual environments in new and innovative ways to support learning activities. - Educators must employ multiple ways to engage students in learning through technology. This engagement should reflect student learning styles, cultural backgrounds and personal interests. - Students need to understand the proper application of technology tools (i.e., choosing and applying the most appropriate technology for communicating and problem solving) and to be creative and innovative. - Students should not use technology tools just to replicate paper-and-pencil activities. Tools should extend student capabilities to perform functions that would be difficult, if not impossible, without technology. Tools should be authentic ones which students will encounter in the non-school environment. - Results are not just a matter of meeting accountability requirements but using data, including real-time assessments, to inform instruction. Teachers addressing 21 st century skills and knowledge must employ intelligent assessments. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 4

5 In developing this update to the Educational technology Plan, the original plan still remains in effect; however, the Goals and Strategies have been updated to reflect current needs and capabilities within the division. The needs as identified in the current plan are: - Develop information literacy skills to meet the curricular needs of all learners. - Address diverse learning styles. - Accommodate individual learning rates. - Provide the means to access curricular resources and current information and to communicate globally. - Encourage cooperative learning through the use of Web 2.0 resources and student-centered technology tools that prove instructionally engaging and support the curricular need. - Help students think critically and accept responsibility for their learning: Foster creativity and engagement. Develop workplace ready skills. Help teachers collect, assess and share performance information to improve instruction. - Improve the effectiveness of administrative tasks by providing an increased ability to drill-down in student and staff data to properly support administrative and instructional decisions. - Engage families and community in supporting achievement for all students. - Provide an online repository of appropriately integrated lesson plans. - Provide a technology-neutral environment to support needed components regardless of the manufacturer. - Provide increased employee access to needed forms, benefits information and other personnel information. - Maintain and improve as needed current infrastructure capabilities. - Provide professional development for technology support and teacher resource positions. - Improve distance education opportunities for all students. - Investigate electronic textbooks and content to replace physical textbooks as they become available and as appropriate. - Provide data warehousing capabilities to meet state and federal mandated reporting requirements. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 5

6 Each strategy is evaluated by one or more measures. Measures are updated at least annually to determine progress toward the strategy, objective, and overall goal. As measures are updated, evaluations are conducted to determine: - Does the measure indicate acceptable progress toward the strategy and objective? - Is the measure still valid, or is there a more indicative method? - Does the measure still support the purpose of the strategy and objective? - Is the strategy still valid, or should it be modified? Goal 1: Provide a safe and effective learning environment to all students. Objective 1.1: Deliver appropriate and challenging curricula through face-to-face, blended, and online/distance learning environments. Strategy Provide guidance to students to take advantage of online/distance learning offerings Objective 1.2: Provide the technical and human infrastructure necessary to support real, blended, and virtual learning opportunities Strategy 1.2.1: Provide resources and support for instructional technology resource teachers (ITRTs) at least at the minimum Standards of Quality (SOQ) level of 1 ITRT per 1,000 students Strategy 1.2.2: Provide resources and support for technical support positions at least at the minimum Standards of Quality (SOQ) level of 1 technical support position per 1,000 students SP Priority 1, Goal 2 Measure: Enrollment records for virtual learning opportunities. Update: Met and Ongoing students students students students (preliminary) SP Priority 1, Goal 2 & SP Priority 2, Goal 4 Measure: WJCC ITRT staffing will meet or exceed state SOQ levels. Update: Met Measure: WJCC Technical Support staffing will meet or exceed state SOQ levels. Update: Met Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 6

7 Measure: WJCC will strive to meet staffing levels of computer-to-tech ratios of 300:1. Strategy 1.2.3: Provide resources and funding to maintain and increase needed bandwidth at the division and building levels to support requirements Update: In progress - Industry standards have been revised to an average recommendation of 600:1. WJCC staffing average as of July 2014 is expected to be 620:1. Measure: Primary and backup internet connections will be supported to prevent extended peaks exceeding 80% utilization. Update: Met Measure: Continue partnership with James City County in completing the build of the fiber ring network to all locations by December Update: Met. Measure: Maintain network infrastructure and support expansions as more endpoints are required to support instructional and administrative needs. Update: Met and Ongoing Added over 200 wired and 400 WAPs since July 2011, added an additional backbone segment between WHS and HMS to facilitate network storage and failover protection. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 7

8 Strategy 1.2.4: Provide funding and resources to maintain and enhance wireless access in each school Measure: Increase the number of access points in each school to support the increasing number of needed connections to portable and wireless devices. Update: Met and Ongoing Added over 200 wired and 400 WAPs ( , , ) since July Added wireless networks for teachers, students, BYOD, and guests in all schools. Measure: Update the network backbone to facilitate the increase in the number of access points prior to December Update: Met Completed additional fiber segments. Objective 1.3: Provide high quality professional development to division staff to support creating, maintaining, and working in a variety of learner-centered environments Strategy 1.3.1Support pilot projects that make use of emerging technologies in support of the curriculum at all grade levels SP Priority 3, Goal 5 Measure: Report on the results of pilots at the March and June Ed Tech Plan committee meetings. Update: Met and Ongoing Implemented BYOD pilot at the HS level Jan As of May 2014, 1,869 student permission forms have been turned in. Hits on the BYOD network average over 27,000 per week. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 8

9 Measure: Conduct a 1-1 pilot program at the middle school level beginning in Strategy Initiate virtual division meetings using distance ed rooms Strategy Support attendance by key personnel to educational technology conferences (ITRTs, Curriculum Leads, etc) Strategy Encourage and maintain partnerships with local business and college/university representatives for professional development opportunities that support educational technology Update: In progress the 1-1 Project Team under the Flexible Learning Committee has been formed and is currently developing a pilot recommendation. Measure: Attendance levels and effectiveness surveys. Update: Met 3 principal meetings have made use of the RHub virtual meeting capability. Measure: Attendance records and staff reports. Update: Met L. Welch: CII, VSTE B. Landers: HRETA, Va. DOE ETL K. Blue & W. Souza: Various vendor sessions V. Carpenter, C. Nicholson: EduPoint Users Media Specialists: VAASL ITRTs: CII Forums, WHRO Measure: Session/course listing and attendance records. Update: Met and Ongoing - CII, JMU, W&M and other courses taken by WJCC personnel. Currently 9 ITRTs are ISTE/NETs certified Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 9

10 Strategy Develop and maintain a portal interface to an online repository of approved best practice lesson plans for all grade levels and subjects Strategy Curriculum leads and ITRTs assist in identifying best practice lesson plans and providing teacher assistance to portal use Measure: Fully implement sharepoint portal to the division by school year Update: Met Measure: Number of approved lesson plans in the portal. Update: Met and Ongoing Currently 288 lesson plans covering 9 content areas including 77 to support BYOD. Goal 2: Engage students in meaningful curricular content through the purposeful and effective use of technology. Objective 2.1: Support innovative professional development practices that promote strategic growth for all educators and collaboration with other educators, content experts, and students Strategy Utilize ITRTs, CRTs, and media specialists to deliver professional development sessions to assist in the use of technology tools that allow increased collaboration among staff Strategy Partner with local higher-education institutions to develop and present professional development sessions that encourage collaboration and student participation SP Priority 3, Goal 5 Measure: Session/course listing and attendance records. Update: Met and Ongoing Averaged 36 PD sessions per building, with teachers per session. BYOD sessions included all HS staff. Measure: Session/course listing and attendance records. Update: In Progress: Partnership with the School University Research Network at the College of William and Mary to provide Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 10

11 professional development for division administrators on collaborative classroom observations using WJCC s observation protocols. Administrators have had several PD sessions on the use of IPads for classroom observations and data collection; identifying high-yield instructional strategies and student engagement;-and inter-rater reliability of classroom observations. Objective 2.2: Use technology to individualize learning and provide equitable opportunities for all learners Strategy Provide reasonable access to internet-connected devices that offer flexibility in learning SP Priority 1, Goal 1 SP Priority 1, Goal 2 Measure: All students will complete and have on file a signed AUP. Update: Met Measure: The division student-to-computer ratio will be better than 3:1. Update: Met ( :1, :1, :1) Measure: The division student-to-portable ratio will be better than 3:1. Update: In progress ( :1, :1) Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 11

12 Measure: The division will maintain a 3-year refresh cycle on all instructional equipment to maintain warranty and currency. Strategy Research, evaluate, and implement technologies that will assist students in acquiring 21 st century skills Update: Met and Ongoing Measure: Listings that include pilot projects conducted using new technologies Update : Met. Increased number of portable devices (laptops, ipads), BYOD pilot project Measure: Share results of integrated lesson plans with instructional stakeholders Strategy Offer a range of instructional delivery methods that encourage collaboration Update: : Met and Ongoing Currently 288 lesson plans covering 9 content areas including 77 to support BYOD. Measure: Listing and attendance records of online programs and locally developed resources. Update: Met and Ongoing Students registering for online courses: students students students students (preliminary) Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 12

13 Measure: Results of sharepoint studentteacher portal and electronic locker pilot by June Update: Met Measure: Maintain and expand Classroom Community, implement TeacherVue, StudentVue and ParentVue Strategy Research, implement, and monitor the use of assistive technology devices and programs for students identified with special needs Update: In Progress Measure: List of division-approved assistive technology resources. Update: Met AT Inventory is maintained by the division s AT Specialist Objective 2.3: Implement a high-quality internet safety program SP Priority 2, Goal 3 Strategy ITRTs and media specialists will continue to conduct internet safety Measure: Attendance records at each session. program training regularly to all teachers each year Update: Met Internet Safety training included in orientation for all new teachers, integrated into other sessions throughout the Strategy Internet safety will be integrated into appropriate lesson plans at each grade level year. Measure: Listing of approved lesson plans Update: Met - Resources for each grade level are available on WJCConnect and division web pages, train-the-teacher model has been implemented Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 13

14 Strategy School networks will be filtered as required by the Children s Internet Protection Act (CIPA) Strategy Maintain a current network Acceptable Use Policy for all network users Measure: Current licenses for the internet filter. Update: Met Measure: Staff and student signed AUPs. Update: Met Goal 3: Afford students with opportunities to apply technology effectively to gain knowledge, develop skills, and create and distribute artifacts that reflect their understanding. Objective 3.1 Provide and support professional development that increases the capacity of teachers to design and facilitate meaningful learning experiences that encourage students to create, problem-solve, communicate, collaborate, and use real-world skills by applying technology purposefully Strategy Provide professional development sessions that encourage research and collaborative problem solving Strategy Promote Web 2.0 collaborative tools SP Priority 3, Goal 5 Measure: Listing and attendance records of sessions. Update: In progress Averaged 36 PD sessions per building, with teachers per session. Measure: Number of users on division Web 2.0 servers. Update: Met WJCConnect and Classroom Community are available for all staff. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 14

15 Strategy Enhance curricula with internet resources and software that encourage creativity, collaboration, and problem solving Measure: Licenses for specialized software and internet resources. Update: Met 33 licensed internet resource and software licenses currently in use division wide. Measure: Professional development sessions on internet resources. Update: Met - ongoing Averaged 36 PD sessions per building, with teachers per session. BYOD sessions included all HS staff Objective 3.2 Ensure that students, teachers, and administrators are ICT literate SP Priority 2, Goal 4 Strategy Continue requirements for attendance at internal professional Measure: Attendance records of sessions. development sessions on NETS and ICT skills by instructional staff and administrators Update: Met. 21 st Century learning (NETS) integrated into PD sessions at all schools. Measure: SOL guidelines and current ISTE NET*S met. Update: Met, Ongoing. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 15

16 Objective 3.3 Implement technology-based formative assessments that produce further growth in content knowledge and skills development. Strategy Continue to research and develop pilot programs that utilize various technology aids such as response systems, Web 2.0 tools, etc SP Priority 2, Goal 4 Measure: Listing of pilot programs and results Update: Met Portable devices (ipads), Classroom Community (sharepoint, Web 2.0), BYOD, Personal response Systems. Goal 4: Provide students with access to authentic and appropriate tools to gain knowledge, develop skills, extend capabilities, and create and disseminate artifacts that demonstrate their understanding. Objective 4.1 Continue to maintain the division network to support the growing number of student and staff devices Strategy Maintain and increase as required the number of network access points in each building, both wired and wireless SP Priority 2, Goal 4 Measure: Number of data drops and wireless access points. Update: Met and Ongoing Added over 200 wired and 400 WAPs ( , , ) since July Added wireless networks for teachers, students, BYOD, and guests in all schools. Measure: Bandwidth utilization should remain below 80% peak for both LAN and WAN. Update: Met Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 16

17 Objective 4.2 Provide resources and support to ensure that each student has access to a personal learning device. Strategy Maintain technical support staff levels to meet appropriate technology industry standards SP Priority 2, Goal 4 Measure: Device-to-technician ratio should never be worse than 300:1. Update: In progress - Industry standards have been revised to an average recommendation of 600:1. WJCC staffing average as of July 2014 is expected to be 620:1. Strategy Budget for and schedule technology hardware additions and updates Measure: Per WJCC technology refresh target, division student-to-computer ratio will continue to improve from the current 3:1. Update: Met ( :1, :1, :1) Measure: Per WJCC technology refresh target, the division student-to-portable ratio will be better than 3:1. Update: In progress ( :1, :1) Measure: Per WJCC technology refresh target, technology inventory will continue with a 3 year refresh cycle on instructional machines to maintain warranty and currency. Update: Met. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 17

18 Objective 4.3 Provide technical and pedagogical support to ensure that students, teachers, and administrators can effectively access and use technology tools Strategy Expand dedicated ITRT support at each school Strategy Expand student and teacher collaboration capabilities using internally hosted Web 2.0 tools Strategy Provide ongoing just-in-time support to assist teachers in effectively integrating a variety of technology-based tools into teaching and learning SP Priority 2, Goal 4 Measure: Division ITRT ratio will meet or exceed SOQ standards. Update: Met. Measure: Increase the division capabilities in providing access to wikis, blogs, and student electronic lockers. Update: Met. WJCConnect and Classroom Community are available for all staff. Measure: Listing of ongoing professional development sessions and attendance records. Update: In progress Averaged 36 PD sessions per building, with teachers per session. Measure: Listing of pilot projects used to assess technology tools for teaching and learning, along with project results. Update: In progress. Measure: Listing of approved lesson plans with technology tools appropriately infused. Update: Met and Ongoing Currently 288 lesson plans covering 9 content areas. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 18

19 Objective 4.4 Identify and disseminate information and resources that assist educators in selecting authentic and appropriate tools for all grade levels and curricular areas Strategy ITRTs, CRTs, and media specialists will provide professional development sessions on technology tools and appropriate integration into the curriculum SP Priority 3, Goal 5 Measure: Listing of trainings and attendance of professional development sessions for technology integration and support. Update: Met and Ongoing Averaged 36 PD sessions per building, with teachers per session. Measure: Listing/archive of training material available to staff related to technology use, integration, and example lesson plans. Update: Met and Ongoing Currently 288 lesson plans covering 9 content areas. Goal 5: Use technology to support a culture of data-driven decision making that relies upon data to evaluate and improve teaching and learning. Objective 5.1 Insure the division financial, human resources, and student information systems are current, support the division s needs, and that staff and administrators understand their use for data-driven decision making Strategy Evaluate division data requirements against the current and competing student information systems SP Priority 5, Goal 10 Measure: Division student information system will meet or exceed mandated and locally developed requirements for data collection and use. Update: Met. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 19

20 Strategy Continue to provide and schedule for expected upgrades and maintenance to the division financial and HR systems Measure: Division enterprise systems production environment is within 1 revision of releases. Update: Met Strategy Division intranet resources will provide and support workflow, collaboration, and data needs for more efficient operations Strategy Division data resources support ad-hoc reporting, drill-down capabilities, and enhance data-driven decision making Measure: Division intranet will be in place with supporting training by January Update: Met Measure: Implementation of datamining/reporting capabilities into the enterprise data warehouses. Update: Met. Sharepoint, Argos/Principal Dashboard Objective 5.2 Provide support to help faculty, staff, and administrators disaggregate, interpret, and use data to plan, improve, and differentiate instruction Strategy Provide for ITRT professional development to assist teachers in analyzing achievement data and use technology to enhance instruction Strategy Implement a centralized, secure system to combine achievement data such as benchmarks, SOLs, and other achievement data for teachers and principals Objective 5.3 Promote the use of technology to inform the design and implementation of nextgeneration standardized assessments Strategy Provide a robust local area network and supported devices capable of supporting online assessment environments SP Priority 1, Goal 1 Measure: Listing of training sessions attended. Update: Eliminated. Measure: Division data warehouse. Update: Met SP Priority 1, Goal 2 Measure: Continue annual upgrades and enhancements to the division network and supported devices. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 20

21 Strategy Design and implement pilot projects on alternative assessment methods that allow students to demonstrate understanding Update: Met and Ongoing Added over 200 wired and 400 WAPs ( , , ) since July Added wireless networks for teachers, students, BYOD, and guests in all schools. Completed addition of fiber segments and backbone upgrades. Measure: List of pilot projects and their results. Objective 5.4 Use data to inform and adjust technical, pedagogical, and financial support SP Priority 5, Goal 10 Strategy Use data provided by formative assessments to adjust teaching for struggling students Update: In progress Assessment Literacy training and implementation at 3 MS and 6 ES. Measure: Listing of assessments and individualized results. Strategy Insure data from state reporting is provided to division leadership to guide priorities Update: In Progress Data team pilot at DJMES. Measure: Listing of state reports, results, and measures available to division leadership. Update: Met. Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 21

22 Appendix 1 Division Technology Budget The following is a summary of W-JCC funding for technology for the fiscal year: Personnel: W-JCC currently funds technology support positions as follows: (note the Supervisor for Instructional Technology and ITRTs are part of the department of Accountability, Quality, and Innovation and not reflected here.) Title number of positions Director 1 Sr. Network Eng. 1 System Eng. 3 Programmer 2 SIS User Support 1 High School Technicians 3 Middle School Technicians 3 Elementary Technicians 4 Division/Offsite Tech. 1 SBO & Helpdesk Tech 2 Phone Technician 1 Telecommunications: Budgeted amount (all services): $605,000 E-Rate Reimbursement submitted: $167,000 Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 22

23 Hardware: SOL Grant Funding: $440,000 Local Funding: $289,000 (operating only, does not reflect capital funding) Media Equipment Funding: $52,500 Software: Annual Licenses: $90,500 Prof. Services: $334,037 Online Content: $15,000 Williamsburg-James City County Public Schools Educational Technology Plan Update June, 2014 Page 23

24 Policies and Procedures Manual Code: GAB/IIBEA Section I: Instruction Section G: Personnel Title: Acceptable Computer System and Network Resource Use The Board recognizes that as telecommunications and other new technologies shift the ways that information may be accessed, communicated and transferred by members of the society, those changes may also alter instruction and student learning. The Board generally supports access by students to rich information resources along with the development by staff of appropriate skills to analyze and evaluate such resources. Telecommunications, electronic information sources and networked services significantly alter the information landscape for schools by opening classrooms to a broader array of resources. In the past, instructional and library media materials could usually be screened - prior to use - by committees of educators and community members intent on subjecting all such materials to reasonable selection criteria. Board Policy requires that all such materials be consistent with district adopted guides, supporting and enriching the curriculum while taking into account the varied instructional needs, learning styles, abilities and developmental levels of the students. Telecommunications, because they may lead to any publicly available fileserver in the world, will open classrooms to electronic information resources that have not been screened by educators for use by students of various ages. Electronic information research skills are now fundamental to preparation of citizens and future employees during an Age of Information. The Board expects that staff will blend thoughtful use of such information throughout the curriculum and that the staff will provide guidance and instruction to students in the appropriate use of such resources. Staff will consult the guidelines for instructional materials contained in Board Policy and will honor the goals for selection of instructional materials contained therein. The purpose of the Williamsburg-James City County (WJCC) Public Schools computer network(s) is to support research and instruction, or the business of conducting education, by providing access to unique resources and opportunities for collaborative work. Transmission of any material in violation of any U. S. or state law or state agency provisions is prohibited. This includes, but is not limited to: copyrighted material, threatening or obscene material, or material protected by trade secret. Use for any non-educational purpose (as defined by WJCC Public Schools) or commercial activity by any individual or organization, regardless of for profit or not for profit status, is not acceptable. Use for product advertisement or political lobbying is strictly prohibited. The network is provided for students and staff to conduct research and communicate with others in pursuit of the education mission of the School Division. Access to network services will be provided students, staff and other adults (student teachers, substitute teachers, volunteers

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