BRISTOL CITY COUNCIL QUALITY OF LIFE SCRUTINY COMMISSION. Report of: Head of Policy, Performance and Equalities

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1 AGENDA ITEM NO 10 BRISTOL CITY COUNCIL QUALITY OF LIFE SCRUTINY COMMISSION 19 th June 2006 Report of: Head of Policy, Performance and Equalities Title: Ward: Quality of Life Scrutiny Commission - Work Programme All Officer presenting report: Romayne de Fonseka, Scrutiny Officer Contact telephone number: RECOMMENDATION It is recommended that following the workshop session at this meeting an outline Work Programme for 2006/07 be brought to the next meeting of the Commission. Draft Commission Work Programmes are due to be ratified by Overview and Scrutiny Management Committee (OSM) on 4th July Summary This report provides a framework for the Commission to agree a Work Programme for 2006/07. The significant issues in the report are: The advice from OSM to scrutiny commissions on setting work programmes (paras 2,3,4,5) The proposal for a workshop for Commission s to identify priority areas for scrutiny (para 6) The proposal that an outline work programme be brought to the next meeting of the Commission (para 7) 1

2 Policy The Work Programme for the coming year should reflect the Commission s responsibilities, the priorities set by the council, and the framework for scrutiny agreed at the OSM meeting on 25 th May The Work Programme will in turn be ratified by OSM at its meeting on 4 th July Consultation No specific consultation at this stage. Context 1. This report sets out the Commission s responsibilities in setting the Work Programme, as defined by OSM, and defines the scope of the Work Programme. Proposal 2. At its meeting on 25 th May, OSM agreed the following guidance to scrutiny commissions in setting work programmes for 2006/ As in 2005/06, it is recommended that each commission prioritise a limited number of areas for in-depth work for the coming year using the following framework: Areas for improvement identified through the Corporate Assessment and Joint Area Review (April 2006) and the ensuing CPA Improvement Plan and Joint Area Review Action Plan Corporate Plan priorities and in particular those areas where targets are not being met or progress is slow Significant policy developments or service reviews identified by the corporate review and service planning process Pre-decision scrutiny of items on the Forward Plan for final decision by Members or Cabinet 4. In setting the work programme, commissions should consider how they can better contribute to policy making and the strategic direction of the authority in the medium term in line with Corporate Assessment recommendations. 2

3 5. OSM (2 nd March 2006) agreed two further areas for commissions to scrutinise as part of their work programmes for 2006/07: Work of the Bristol Partnership delivery groups and their action plans as follows: Scrutiny Commission Physical Environment Health Quality of Life Children s Services Delivery Group Economy Delivery Group Environment Delivery Group Regeneration Delivery Group Health and Well-being Delivery Group Housing Strategy Group Children and Young People s Trust Partnership Social Developments Stronger Local Communities Delivery Group The Partnership delivery group relating to the Quality of Life Commission is the Housing Strategy Group. However, the Health and Well-being Delivery Group covers areas relevant to both the Quality Of Life Commission and the Health Commission. It is therefore proposed that both commissions play a role in monitoring the work of this delivery group. An appropriate plan will be drawn up once OSM has discussed further arrangements relating to delivery groups at its meeting on 4 th July. The aim will be to ensure relevant input and avoid duplication between the commissions. Monitoring performance against the targets in the Corporate Plan Delivery Plan for specific areas within a commission s remit. It is suggested that this be done as part of the Member twice yearly report to scrutiny commissions. 6. It is proposed that the second part of this meeting be devoted to a workshop to assist s in identifying priority areas for scrutiny which will go into the Commission s work programme. 7. It is proposed that following the workshop session at this meeting, an outline work programme be brought to the next meeting of the Commission. Draft Commission work programmes are due to be ratified by OSM on 4 th July. Risk Assessment None Equalities Impact Assessment None 3

4 Legal and Resource Implications None sought Appendices: Appendix 1 - Forward Plan Appendix 2 - Quality of Life Scrutiny Commission - Draft Work Programme ACCESS TO INFORMATION Background Papers Overview and Scrutiny Management Committee Annual Business Report, 25 th May 2006 Overview and Scrutiny Management Committee Developing the Work Programme for 2006/07, 25 th May 2006 Bristol City Council, Our Corporate Plan, 2006/09 4

5 LEADER S FORWARD PLAN Stephen McNamara Head of Legal Services

6 Leader s Forward Plan The Leader s Forward Plan details the most important decisions to be taken by the Cabinet in the next four months (this is the legal requirement). It also includes as much information as possible about any key decisions to be taken in the next 12 months. The eight councillors named opposite make up the 2006/07 executive and are the decision takers who meet as the Cabinet. The plan is updated continuously and published monthly. The index sets out the decisions to be taken. A more detailed entry then sets out when the decision is to be taken and how the council is undertaking consultation. The ship of the executive and the portfolios are set out opposite. If you wish to speak to any executive in the first instance please contact the appropriate cabinet services officer named opposite. The city council s web site contains all papers and decisions for formal meetings and lots more about the city council. Contacting the decision takers: Leader of the Council. Cabinet: Barbara Janke (LD) Cabinet Services Officer: Mark Morris ( ) Member for Children: Jos Clark (LD): Cabinet Services Officer: Mark Pender ( ) Member for Leisure, Young People andhealth Promotion, Simon Cook (LD) Cabinet Services Officer: Nicola Pelmear ( ) Deputy Leader and Member Central Services and Customer Excellence Steve Comer (LD) Cabinet Services Officer: Ian Hird ( ) Member, Environment and Community Safety Gary Hopkins (LD) Cabinet Services Officer: Ian Hird ( ) Member, Transport and Development Control: Dennis Brown (LD) Cabinet Services Officer: Nicola Pelmear ( ) Member, Housing and Adult Community Care: John Kiely (LD) Cabinet Services Officer: Mark Morris ( ) Member, Capital Projects and Regeneration: Anne White (LD) Cabinet Services Officer: Nicola Pelmear ( )

7 BRISTOL CITY COUNCIL THE LEADER S FORWARD PLAN DATES FOR CABINET MEETINGS 2006 / 2007 Date of Meeting (6pm) 15 June June July August September September October October November November December January January February February March March April 2007 Item pro-formas are now colour coded to indicate their status in terms of whether they are on schedule to be submitted to the Cabinet meeting they were originally proposed for. Where items are on schedule they are coloured green. If items have slipped once to another meeting they are coloured orange. If items slip more than once to other meetings, they are coloured red.

8 Glossary: ACC - CE CS - NHS - - BRISTOL CITY COUNCIL - LEADER S FORWARD PLAN 2005/2006 INDEX OF KEY DECISIONS PROPOSED MAY 2006 Adult Community Care Chief Cultural and Leisure Services Central Support Services Children s Services Neighbourhood and Housing Services Planning, Transport and Sustainable Development 3/05 EXECUTIVE DECISIONS TO BE MADE: Meeting of 15 June /06 CE 01/06 Capital Programme 2006 / 2007 To approve the detailed allocation of the capital resources approved by the Full Council on 28 February CE Neighbourhood Renewal Outcome Framework Neighbourhood Management To approve the allocation of Government grant monies to the Neighbourhood Renewal outcome and Support Framework Anne White Anne White CPR New To be CPR New To be 1

9 EDR 01/06 CE Review of Regeneration Division s Voluntary and Community Investment Strategy To agree the priorities and procedures for VCS investment by the Council. Gary Hopkins ECS New To be Meeting of 29 June 2006 ACC 03/06 06/05 01/06 ACC Implementation of a Joint Commissioning Board with Health Cabinet is asked to approve the implementation of a Joint Commissioning Board to include two Members and the Directors of Adult Community Care Services, and Neighbourhood & Housing Services along with PCT Board Members and service user and carer representatives. Parks and Green Space Strategy To approve the Strategy and SPD. Colston Hall Redevelopment Project Approval of appointment of contractors John Kiely Simon Cook A White/ S Cook HACC New To be LYPHP CPR LYPHP Slipped from 29/9/05 New QoL 12/9 PE 20/9 To be 2

10 02/06 03/06 03/06 PLAN 06/05 01/06 04/06 Hengrove Park : South Bristol Health Plex To approve the submission of the stage 2 bid for PFI credits for the Healthplex and approval of finance and delivery plan for wider project. Imperial Sports Club To approve an operating partner for the Imperial Sports Club, following the decision of BCS to cease to trade and completion of the procurement process / 2006 Financial Outturn To approve any variations to the budget / capital programme Supplementary Planning Document University of Bristol (SPD11) To adopt as formal planning guidance forming a component of the Council s Local Development Framework. Traffic Management Work Programme Identifies a proposed detailed traffic management work programme for the next three years. And seeks formal approval to promote this programme permitting work to commence for 2006 Bristol Local Development Framework (LDF)-Revisions to Local Development Scheme (LDS) Approval of revised Local development Scheme following its submission and approval by the Office of the Deputy Prime Minister s A White/ S Cook Simon Cook Anne White Dennis Brown Dennis Brown Dennis Brown CPR LYPHP LYPHP Slipped From 23/3/06 Slipped from 2005/6 To be To be CPR New To be TDC Moved from 20/4 to June 06 PE 24/1/06 TDC New To be TDC New To be 3

11 SSH 15/05 SSH Proposals to form an integrated health and social care service for adults with Learning Difficulties. Proposals for the transfer under TUPE between statutory bodies of NHS Staff from Bristol South & West PCT to Bristol City Council to form an integrated service led by Adult Social Services. John Kiely HACC New To be Meeting of 13 July 2006 ACC 01/06 04/06 07/06 23/05 ACC Vetchlea EPH To note comments received as part of formal consultation and to decide whether in principle Vetchlea EPH should close. Bristol Parks: Procurement Strategy for Children s Playgrounds To seek approval for either (i) a negotiated contract extension with the current service provider, Continental Landscapes, or (ii) to bring the service in-house within Culture & Leisure Customer Focus To approve an updated Strategy Proposed Sale of Former Court and Fire Station Bridewell Bristol Approve of the terms for the sale of the former Court and Fire Station Bridewell Bristol John Kiely Simon Cook S Comer Anne White HACC New To be HYPHP New To be CSCE New To be CPR New To be 4

12 NHS 04/06 NHS 22/05 NHS NHS Prefab Redevelopment Phase 1 CPO To approve action for a Compulsory Purchase order to pursue the prefab redevelopment project Waste Management West of England Joint Working Determine arrangements for joint working between Bristol,B&NES, North Somerset and South Gloucestershire. John Kiely Gary Hopkins HACC New To be ECS New To be NHS 01/06 05/06 SDEV 02/04 SDEV 02/05 NHS Brookridge and Barlands House Lift Replacements That approval is given to accept the lowest tender offer for the renewal of four in number passenger lifts. Supplementary Planning Document University of Bristol (SPD 11) To adopt as formal planning guidance forming a component of the Council s Local Development Framework Supplementary Planning Document The Future of Redcliffe (SPD3) To adopt as formal planning guidance forming a component of the Council s Local Development Framework Local Development Framework Core Strategy Development Plan Document Options and Issues Consultation. To approve the Core Strategy Options and Issues document for consultation. John Kiely Dennis Brown Dennis Brown Dennis Brown HACC New To be TDC New To be TDC TDC Slipped from 12/1 to July 06 Slipped from 23/2 PE 29/11 PE 24/1 5

13 Meeting of 31 August 2006 NHS 18/05 06/06 NHS Bristol Housing Revenue Account Business Plan To agree the full Housing Revenue Account Business Plan for Bristol City Council s housing. Response to Consultation on the Draft Regional Spatial Strategy for the South West To approve a response to consultation on the draft Regional Spatial Strategy by the Regional Assembly. John Kiely Anne White HACC Yes To be CPR New To be Meeting of 14 September /06 ECP 11/05 CS Quarterly Financial Monitor To approve any variations to the budget / capital programme. Review of Early Years Provision at St Paul s Day Nursery To decide whether the decision to close St. Paul s Day Nursery should be implemented. Comer Jos Clark CSCE Yes To be CS New To be 6

14 ECP 13/05 NHS 02/06 02/06 03/06 CS NHS Children s Centres: Capital Programme To agree the list of 15 Children s Centres to be established by April 2008, and agree associated capital planning matters. Food Service Plan To approve the Food Service Plan Electricity Procurement for Public Lighting Authorisation of contract Replacement of High Mast Lighting Columns Authorisation of Contract Jos Clark Gary Hopkins Gary Hopkins Gary Hopkins CS New To be ECS New To be ECS New To be ECS New To be Meeting of 28 September 2006 NHS 03/06 NHS Trading Standards Service Delivery Plan To approve the Trading Standards Service Delivery Plan Gary Hopkins ECS New To be 7

15 Meeting of 12 October 2006 ACC 02/06 10/06 ACC Vetchlea EPH To note comments received as part of formal consultation and note the formal assessment of risk to residents health and welfare should they have to move from the home on closure. Bristol Multi-Purpose Indoor Arena To agree joint arrangements between the SWRDA and the city council in respect of the council s financial and land contribution towards the proposed development of an Arena. This decision can only be taken once there is a formal agreement in place between SWRDA and Bristol Waterside Arena (BWA), the development consortium. John Kiely Anne White HACC New To be CPR Slipped from 8/12 To be Meeting of 26 October /06 08/06 Museum of Bristol To approve acceptance of the HLF Stage 2 funding and agree Capital match funding following the HLF decision and planning outcome Medium Term Financial Plan To make recommendations to Full Council for revisions to the Medium Term Financial Plan Simon Cook Anne White CSCE New To be CPR New To be 8

16 Meeting of 9 November 2006 No items submitted as yet. Meeting of 23 November /06 Bristol Local Development Framework Statement of Community involvement To approve the Statement of Community Involvement following independent examination by the Secretary of State. Anne White CPR New To be Meeting of 7 December /06 Quarterly Financial Monitor To approve any variations to the budget / capital programme Steve Comer CSCE Yes To be 9

17 ECP 04/05 07/06 ECP Bristol Children s Trust To confirm arrangements for the Bristol Children s trust from April Supplementary Planning Document Green Spaces (SPD9) To adopt as formal planning guidance forming a component of the Council s Local Development Framework. Jos Clark Dennis Brown CS Yes CS 17/1/06 TDC New To be 08/06 Supplementary Planning Document: St Paul s (SPD10) To adopt as formal planning guidance forming a component of the Council s Local Development Framework Dennis Brown TDC New To be Meeting of 11 January /06 06/06 Risk Management Strategy To adopt an updated strategy Corporate Procurement Strategy To adopt an updated strategy S Comer S Comer CSCE New To be CSCE New To be 10

18 Meeting of 25 January 2007 Budget Meeting 05/06 Budget / Medium Term Financial Plan To make recommendations to Full Council A White CPR Yes To be Meeting of 8 February /06 Quarterly Financial Monitor To approve any variations to the budget / capital programme Steve Comer CSCE Yes To be Meeting of 22 February 2007 No items at present. 11

19 Meeting of 8 March 2007 No items at present. Meeting of 22 March 2007 No items at present. Meeting of 5 April

20 Appendix 2 Bristol City Council - Overview & Scrutiny Forward Plan 2006/07 Commission: Quality of Life Key: SSH - Social Services and Health N&HS - Neighbourhood and Housing Services - Cultural and Leisure Services Meeting Date Topic 19 June 2006 Annual meeting 17 July 2006 Best Value Performance Indicators /06 outturn Setting Performance Targets (deferred item from final meeting of 2005/06) Transforming Housing - progress report N&HS 4 September 2006 Best Value Performance Indicators - 1st quarter Member Report (to include performance against targets in Corporate Plan Delivery Plan ) - Cllr Cook 16 October 2006 Member Report (to include performance against targets in Corporate Plan Delivery Plan ) - Cllr Kiely 20 November 2006 Best Value Performance Indicators - 2nd quarter 15 January February 2007 Member Report (to include performance against targets in Corporate Plan Delivery Plan ) - Cllr Cook Best Value Performance Indicators - 3rd quarter

21 Meeting Date Topic 19 March 2007 Member Report (to include performance against targets in Corporate Plan Delivery Plan ) - Cllr Kiely Additional items to be scheduled Report on progress on VSH - to be produced jointly by N&HS and ACC

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